Epicor10 ARHierarchy 102200 PDF

Epicor ERP
Epicor ERP Accounts Receivable

Transaction Hierarchy
10.2.200
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10.2.200
Revision: April 18, 2018 5:57 a.m.
Total pages: 19
sys.ditaval
Epicor ERP Accounts Receivable Transaction Hierarchy Contents
Contents
Epicor ERP Accounts Receivable Transaction Hierarchy.......................................................4
AR Invoice Entry - Add Invoice..........................................................................................................................4
AR Invoice Entry - Action Menu........................................................................................................................7
AR Invoice Entry - Discounts and Taxes.............................................................................................................8
Cash Receipt Entry.........................................................................................................................................10
Cash Receipt Entry - Write Off Taxes..............................................................................................................13
Apply Document............................................................................................................................................14
Reverse Cash Receipt.....................................................................................................................................15
Cash Receipt Adjustment...............................................................................................................................17
AR Write Off and Adjustment........................................................................................................................18
Payment Instrument (PI) Receivable Entry........................................................................................................18
Epicor ERP | 10.2.200 3

Epicor ERP Accounts Receivable Transaction Hierarchy Epicor ERP Accounts Receivable Transaction Hierarchy
Epicor ERP Accounts Receivable Transaction Hierarchy
This hierarchy is a summary of common general ledger (GL) transactions posted from within the Accounts
Receivable (AR) module.
Note This hierarchy assumes your company uses an unmodified version of the Standard posting rules
delivered with the Epicor application. If you use the Extended posting rules, or if you need information
regarding an AR transaction that is not listed on this hierarchy, refer to GL Transaction Type Maintenance
and review the details of the AR Invoice posting rules.
In addition, this hierarchy does not include intercompany or consolidation transactions.
AR Invoice Entry - Add Invoice
Transaction/Program Action Debit Credit
AR Invoice Entry
Post Advanced Receivables Account Deferred Revenue Account

Billing Invoice
1. AR Account GL Control - 1. AR Account GL Control -
With the Deferred Customer Customer
Revenue option
Company Config Company Config
Note: If you select the Deferred
Revenue check box on an invoice
line, the application credits the
Deferred Revenue Account.
Post Advanced Receivables Account Sales Account

Billing Invoice
1. AR Account GL Control - 1. Product Group GL Control -
Without the Customer Product Group
Deferred
Revenue option
Company Config Customer
3. AR Account GL Control -
Company Config
Note: If you clear the Deferred
Revenue check box on an invoice
line, the application credits the
Sales Account.
Post Deposit Receivables Account Prepayment Account

Billing Invoice
Customer Customer
4 Epicor ERP | 10.2.200


Post Receivables Account Miscellaneous Charge Income

Miscellaneous Account
Charge Amount
Customer 1. Account from GL Control on
Miscellaneous Charge
Company Config
Post Credit Memo Returns Account Receivables Account

Product Group Customer
Customer Company Config
Company Config
Post Advance Deferred Revenue Account Receivables Account

Billing Credit
Memo
Customer Customer
With the Deferred
Revenue Account
option
Note: If you select the Deferred
Revenue check box on a credit
memo invoice line, the
application debits the Deferred
Revenue Account.
Post Advance Sales Account Receivables Account

Billing Credit
Memo
Without the
Deferred
Revenue Account
option 3. AR Account GL Control -
Company Config
Note: If you clear the Deferred
Revenue check box on a credit
memo invoice line, the
application debits the Sales
Account.
Post Deposit Prepayment Account Receivables Account

Billing Credit
Memo
Customer Customer
Epicor ERP | 10.2.200 5


Post Receivables Account Sales Account

Miscellaneous
1. AR Account GL Control - 1. Product Group GL Control -
Invoice
Customer Product Group
Company Config
Note: A Sales Account can be
updated on an AR invoice line at
the time of invoice entry.
6 Epicor ERP | 10.2.200

AR Invoice Entry - Action Menu
Transaction/Program Function Debit Credit
AR Invoice Entry -
Actions
Get Shipments Receivables Account Sales Account

- Post
1. AR Account GL Control 1. AR Account GL Control - Product
Shipment
- Customer Group
Invoice
2. AR Account GL Control 2. AR Account GL Control - Sold To
- Company Config Customer
3. AR Account GL Control - Bill To
Customer
4. AR Account GL Control - Company
Config
Notes:
• If a Sales Category is used (invoice
line or customer), the Department
segment comes from the Department
GL Control selected on the Sales
Category.
• If a Site is selected on the invoice, the
Division segment comes from the
Division GL Control selected on the
Warehouse or Site.
Post Reverses original AR invoice Reverses original AR invoice GL credit

Cancellation GL debit transactions transactions
Invoice
Post Finance Receivables Account AR Finance Charge Accrual Account

Charges
1. AR Account GL Control 1. AR Account GL Control - Customer
- Customer
2. AR Account GL Control
- Company Config
Epicor ERP | 10.2.200 7

AR Invoice Entry - Discounts and Taxes
AR Invoice Entry -
Discounts and Taxes
Post Discount Sales Discount Account Receivables Account

Amount (All Invoice
Types, Part)
Company Config
*If a Sales Category is used
(invoice line or customer), the
Department segment comes from
the Department GL Control
selected on the Sales Category.
*If a Site is selected on the invoice,
the Division segment comes from
the Division GL Control selected
on the Warehouse or Site.
Post Discount Receivables Account Discount Account

Amount (Credit
Memo, Part)
Customer Product Group
Company Config
Set Terms Discount Payment Discount Receivables Account

(On Invoice)
1. AR Account GL Control 1. AR Account GL Control
assigned to invoice you are paying assigned to invoice you are
paying.
Sales Tax (All Receivables Account AR Tax Accrual Account

Invoice Types
1. AR Account GL Control - 1. Tax GL Control - Tax Type
except for Deposit
Customer
Billing and
Advanced Billing, 2. AR Account GL Control -
Part) Company Config
Sales Tax Receivables Account AR Tax Accrual Account

(Advanced Billing
8 Epicor ERP | 10.2.200


and Deposit Billing 1. AR Account GL Control - 1. Tax GL Control - Tax Type
Invoice Types, Part) Customer using Deposit/Adv Billing Tax
Timing
Company Config 2. Tax GL Control - Tax Type
using Default Tax Timing
Sales Tax (Credit AR Tax Accrual Account Receivables Account

Memo, Part)
1. Tax GL Control - Tax Type 1. AR Account GL Control -
Customer
Company Config
Sales Tax (Credit AR Tax Accrual Account Receivables Account

Memo for
1. Tax GL Control - Tax Type using 1. AR Account GL Control -
Advanced Billing
Deposit/Adv Billing Tax Timing Customer
and Deposit Billing
Invoice Types, Part) 2. Tax GL Control - Tax Type using 2. AR Account GL Control -
Default Tax Timing Company Config
Epicor ERP | 10.2.200 9

Cash Receipt Entry
Cash Receipt Entry
Post Invoice Cash Account Receivables Account

Payment
1. Bank GL Control - Bank Account 1. AR Account GL Control
assigned to invoice you are
Note If the Reconciled AR
paying.
Balance check box is selected on
the bank record in Bank Account
Maintenance, this transaction
debits the Pending Cash
Account defined in the Bank GL
Control instead of the Cash
Account.
Book Unapplied Cash Account Unapplied Cash Account

Cash
Note - Customer
Unapplied
Balance check box is selected on 2. AR Account GL Control
cash on
the bank record in Bank Account - Company Config
receipts
creates
Unapplied
Receipt (UR)
Credit
Account.
Memos.
Note If the Reconciled Other
Balances check box is selected
on the bank record in Bank
Account Maintenance, the
posting of withdrawals to
accounts is delayed by using
pending accounts until the bank
statement is reconciled in Bank
Statement Processing. The
application posts all transfers and
bank adjustments to the Pending
Transfer and Other Pending
Cash contexts.
Post Cash Account Enter Account Number

Miscellaneous on Record
1. Bank GL Control - Bank Account
Payment
Balance check box is selected on
the bank record in Bank Account
10 Epicor ERP | 10.2.200


Account.
Post Deposit Cash Account Prepayment Account

Payment
(Allocated or
- Company Config
Unallocated) Note If the Reconciled AR
Balance check box is selected on 2. Option to enter Account
the bank record in Bank Account Number on record.
Account.
Post Debit Note Receivables Account If applied to an invoice, this

transaction credits
1. AR Account GL Control - Customer
Receivables Account.
2. AR Account GL Control - Company
If not applied to an invoice,
Config
this transaction credits
Unapplied Cash Account.
Book Bank Fee Bank Fee Account Cash Account

1. Bank Fee GL Control - Bank Fee 1. Bank GL Control - Bank
Account
2. Option to change account on the
Cash Receipt (A/R Account > Bank Fee Note If the
sheet) Reconciled AR
Balance check box
is selected on the
bank record in Bank
Account
Maintenance, this
transaction credits
the Pending Cash
Account defined in
the Bank GL Control
instead of the Cash
Account.
Post Transfers or Cash Account Unapplied Cash Account

Other Payments AR Account GL Controls
1. Bank GL Control - Bank Account
for transfers or other
Note If the Reconciled Other payments
Balances check box is selected
on the bank record in Bank
Account Maintenance, the
Epicor ERP | 10.2.200 11


posting of withdrawals to
accounts is delayed by using
pending accounts until the bank
statement is reconciled in Bank
Statement Processing. The
application posts all transfers and
bank adjustments to the Pending
Transfer and Other Pending
Cash contexts.
Post Positive Check Detail Write Off Account Receivables Account

Write Off -
Write Off Account selected for invoice 1. Receivables account
Invoice
payment in Cash Receipts Entry. that holds balance of the
Remaining
invoice you are paying.
Balance
Note This
is for a
regular
invoice
remaining
balance.
Post Positive
Receivables Account Check Detail Write Off
Write Off -
Account
Credit Memo 1. Receivables account that holds
Remaining balance of the invoice you are paying. Write Off Account
Balance selected for invoice
payment in Cash Receipts
Note This
Entry.
is for a
regular
credit
memo
remaining
balance.
Post Negative Receivables Account Check Detail Write Off

Write Off Account
1. Receivables account that holds
balance of the invoice you are paying Write Off Account
selected for invoice
payment in Cash Receipts
Entry.
12 Epicor ERP | 10.2.200

Cash Receipt Entry - Write Off Taxes
Cash Receipt Entry-

Write Off Taxes
Write Off Tax Transaction AR Tax Accrual Check Detail Write Off
(Invoice with collection method Account Account
Invoicing)
1. Tax GL Control Tax Write Off Account
Note This is for a regular Type using Tax Effective selected for invoice
invoice with a write off set Rate payment in Cash
as Taxable and an Invoice Receipts Entry.
2. Tax GL Control Tax
collection method.
Type using Tax Rate
Write Off Tax Transaction AR Tax Contra Account AP Tax Contra Account
(Invoice with collection method
1. Tax GL Control Tax 1. Tax GL Control Tax
Self-Assessment or
Type using Tax Effective Type using Tax Effective
Self-Assessment Dual Entry)
Rate Rate
Note This is for a regular
invoice with a write off set
Type using Tax Rate Type using Tax Rate
as Taxable and a collection
method Self-Assessment or
Self-Assessment Dual Entry.
Write Off Tax Transaction Check Detail Write Off AR Tax Accrual
(Credit Memo with collection Account Account
method Invoicing)
Write Off Account 1. Tax GL Control Tax
Note This is for a credit selected for invoice Type using Tax Effective
memo with a write off set as payment in Cash Rate
Taxable and an Invoice Receipts Entry.
collection method.
Type using Tax Rate
Write Off Tax Transaction AP Tax Contra Account AR Tax Contra Account
(Credit Memo with collection
Type using Tax Effective Type using Tax Effective
Self-Assessment Dual Entry)
Rate Rate
Note This is for a credit
memo with a write off set as
Type using Tax Rate Type using Tax Rate
Taxable and a collection
Self-Assessment Dual Entry.
Epicor ERP | 10.2.200 13

Apply Document
Apply Document
Apply Credit Memo Receivables Account Receivables Account

CM created in AR Invoice 1. AR Account GL Control 1. AR Account GL Control -
Entry - Posted Credit Memo Posted Invoice to which you are
applying credit memo
Apply Credit Memo Unapplied Cash Account Receivables Account

CM created when 1. AR Account GL Control 1. AR Account GL Control -
unapplied cash posted in - Posted UR Credit Memo Posted Invoice to which you are
Cash Receipt Entry applying the credit memo
14 Epicor ERP | 10.2.200

Reverse Cash Receipt
Reverse Cash
Receipt
Reverse Deposit Payment Prepayment Account Cash Account

Credit
1. AR Account GL 1. Bank GL Control - Bank
Control - Source Cash Account - Source Cash Receipt
Receipt
Reverse Invoice Payment Receivables Account Cash Account

Credit
1. AR Account GL 1. Bank GL Control - Bank
Control - Source Cash Account - Source Cash Receipt
Receipt
Note If a Pending
Cash Account is
defined in the Bank GL
Control, this transaction
credits that account
instead of the Cash
Account.
Reverse Miscellaneous Account Selected on Cash Account

Payment Credit Source Cash Receipt
1. Bank GL Control - Bank
Account - Source Cash Receipt
Note If a Pending
Cash Account is
instead of the Cash
Account.
Reverse Unapplied Cash Unapplied Cash Cash Account

Account
1. Bank GL Control - Bank
1. AR Account GL Account - Source Cash Receipt
Control - Source Cash
Note If a Pending
Receipt
Cash Account is
instead of the Cash
Account.
Epicor ERP | 10.2.200 15

Reverse Positive Write Off Receivables Account Check Detail Write Off
- Invoice Remaining Account
1. Receivables account
Balance
that holds balance of the Write Off Account selected
Note This is for invoice you are paying. for invoice payment in Cash
reversing a regular Receipts Entry.
invoice remaining
balance.
Reverse Positive Write Off

Check Detail Write Off Receivables Account
- Credit Memo Remaining
Account
Balance 1. Receivables account that
Write Off Account holds balance of the invoice
Note This is for
selected for invoice you are paying.
reversing a regular
payment in Cash
credit memo remaining
Receipts Entry.
balance.
Reverse Negative Write Off

Check Detail Write Off Receivables Account
Account
1. Receivables account that
Write Off Account holds balance of the invoice
selected for source cash you are paying.
receipt in Cash Receipts
Entry.
Reverse Write Off Tax Check Detail Write Off AR Tax Accrual Account
Transaction (Invoice with Account
1. Tax GL Control Tax Type
collection method
Write Off Account using Tax Effective Rate
Invoicing)
selected for invoice
2. Tax GL Control Tax Type
Note This is for payment in Cash
using Tax Rate
reversing a regular Receipts Entry.
invoice with a write off
set as Taxable and an
Invoice collection
method.
Reverse Write Off Tax AP Tax Contra Account AR Tax Contra Account
Transaction (Invoice with
1. Tax GL Control Tax 1. Tax GL Control Tax Type
collection method
Type using Tax Effective using Tax Effective Rate
Self-Assessment or
Rate
Self-Assessment Dual 2. Tax GL Control Tax Type
Entry) 2. Tax GL Control Tax using Tax Rate
Type using Tax Rate
Note This is for
reversing a regular
invoice with a write off
set as Taxable and a
collection method
Self-Assessment or
Self-Assessment Dual
Entry.
16 Epicor ERP | 10.2.200

Reverse Write Off Tax AR Tax Accrual Check Detail Write Off
Transaction (Credit Memo Account Account
with collection method
1. Tax GL Control Tax Write Off Account selected
Invoicing)
Type using Tax Effective for invoice payment in Cash
Note This is for Rate Receipts Entry.
reversing a credit
memo with a write off
Type using Tax Rate
set as Taxable and an
Invoice collection
method.
Reverse Write Off Tax AR Tax Contra Account AP Tax Contra Account
Transaction (Credit Memo
1. Tax GL Control Tax 1. Tax GL Control Tax Type
with collection method
Type using Tax Effective using Tax Effective Rate
Self-Assessment or
Rate
Self-Assessment Dual 2. Tax GL Control Tax Type
Entry) 2. Tax GL Control Tax using Tax Rate
Type using Tax Rate
Note This is for
reversing a credit
memo with a write off
set as Taxable and a
collection method
Self-Assessment or
Self-Assessment Dual
Entry.
Cash Receipt Adjustment

The Adjust Cash Receipt transaction combines two existing GL transaction types, the Reverse Cash Receipt and
the AR Payment (Cash Receipt Entry) GL transaction types.
The Cash Receipt Adjustment transaction does not have posting rules or input documents. It is a posting algorithm
that posts, confirms or terminates the reverse cash receipt and AR payment as one combined transaction.
Note For more information, please refer to the Reverse Cash Receipt and Cash Receipt Entry topics.
Epicor ERP | 10.2.200 17

AR Write Off and Adjustment
AR Write Off and

Adjustment
Increase or decrease an Enter Account Number on Receivables Account

open invoice amount Record
assigned to invoice you are
adjusting
Increase or decrease an Receivables Account Enter Account Number on

open credit memo Record
amount
assigned to credit memo you
are adjusting
Payment Instrument (PI) Receivable Entry
Payment Instrument
(PI) Receivable Entry
Receivables Account
AR PI PI Receivable Account
Payment 1. AR Account GL Control assigned
1. Payment Instrument GL
to the invoice to which you are
Control assigned to the
applying the Payment Instrument
Payment Instrument Receivable
Receivable
18 Epicor ERP | 10.2.200

Additional information is available at the Education and
Documentation areas of the EPICweb Customer Portal. To access
this site, you need a Site ID and an EPICweb account. To create an
account, go to http://support.epicor.com.

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Epicor ERP

Epicor ERP Accounts Receivable

Epicor ERP | 10.2.200 3

Epicor ERP Accounts Receivable Transaction Hierarchy

AR Invoice Entry - Add Invoice

Transaction/Program Action Debit Credit

Post Advanced Receivables Account Deferred Revenue Account

Post Advanced Receivables Account Sales Account

Post Deposit Receivables Account Prepayment Account

4 Epicor ERP | 10.2.200

Transaction/Program Action Debit Credit

Post Receivables Account Miscellaneous Charge Income

Post Credit Memo Returns Account Receivables Account

Post Advance Deferred Revenue Account Receivables Account

Post Advance Sales Account Receivables Account

Post Deposit Prepayment Account Receivables Account

Epicor ERP | 10.2.200 5

Transaction/Program Action Debit Credit

Post Receivables Account Sales Account

6 Epicor ERP | 10.2.200

AR Invoice Entry - Action Menu

Transaction/Program Function Debit Credit

Get Shipments Receivables Account Sales Account

Post Reverses original AR invoice Reverses original AR invoice GL credit

Post Finance Receivables Account AR Finance Charge Accrual Account

Epicor ERP | 10.2.200 7

AR Invoice Entry - Discounts and Taxes

Transaction/Program Function Debit Credit

Post Discount Sales Discount Account Receivables Account

Post Discount Receivables Account Discount Account

Set Terms Discount Payment Discount Receivables Account

Sales Tax (All Receivables Account AR Tax Accrual Account

Sales Tax Receivables Account AR Tax Accrual Account

8 Epicor ERP | 10.2.200

Transaction/Program Function Debit Credit

Sales Tax (Credit AR Tax Accrual Account Receivables Account

Sales Tax (Credit AR Tax Accrual Account Receivables Account

Epicor ERP | 10.2.200 9

Cash Receipt Entry

Transaction/Program Function Debit Credit

Cash Receipt Entry

Post Invoice Cash Account Receivables Account

Book Unapplied Cash Account Unapplied Cash Account

Post Cash Account Enter Account Number

10 Epicor ERP | 10.2.200

Transaction/Program Function Debit Credit

Post Deposit Cash Account Prepayment Account

Post Debit Note Receivables Account If applied to an invoice, this

Book Bank Fee Bank Fee Account Cash Account

Post Transfers or Cash Account Unapplied Cash Account

Epicor ERP | 10.2.200 11

Transaction/Program Function Debit Credit

Post Positive Check Detail Write Off Account Receivables Account

Post Negative Receivables Account Check Detail Write Off

12 Epicor ERP | 10.2.200

Cash Receipt Entry - Write Off Taxes

Transaction/Program Function Debit Credit

Cash Receipt Entry-

Epicor ERP | 10.2.200 13

Transaction/Program Function Debit Credit

Apply Credit Memo Receivables Account Receivables Account

Apply Credit Memo Unapplied Cash Account Receivables Account

14 Epicor ERP | 10.2.200