AREA Q# QUESTION ANSWER

Org
Structure O1 What is the company code name? xxxxxxx
Org
Structure O2 What is the company code address? xxxxx
Org
Structure O3 What is the tax identification number? xxxxxx
Org
Structure O4 What is the company code country? CAD - Canadian Dollar
Org
Structure O5 What is the company code currency? CAD
Org
Structure O6 What is the company code language? English
Org Which line of business does the company
Structure O7 code fall under? SPDP Corporate
Org
Structure O8 What is the fiscal year ending date? March 31, same as SPE
Org Which existing company code should we
Structure O9 use as reference? 5283
Org Copy reference co code's chart of
Structure O10 accounts? No
Org Which line of business will be responsible
Structure O11 for closing the books? SPDP Corporate
Org
Structure O12 Who is the responsible accountant? Tammy Lee/Jennifer Kent

MDMA M1 List profit centers required One new one in PC400002

If more than one, What is the default
MDMA M4 profit center? n/a
MDMA M2 List Cost Centers required Set up in process
MDMA M3 Are new GL accounts required? None requested at this time
MDMA M5 Are new SAP projects required? Yes
Are 2-step intercompany
MDMA M6 vendors/customers required? Yes

Have you and SPE Treasury Department

Banking B1 agreed on the banking requirements? Yes
Will this Company Code process
payments by itself, or will another
Banking B2 Company Code pay on behalf? Yes
List bank accounts to be setup (country,
bank name, sort code, SWIFT Code/BIC,
Banking B3 account number, currency) Royal Bank of Canada, setup in process
Number and currencies of disbursement
Banking B4 bank accounts 1, in CAD currency
Payment methods per account. Will
there be any foreign payments? Must be
Banking B5 confirmed by SPE Treasury Department. TBD
If needed, will checks be printed at the
Banking B6 bank or in the SPE office? TBD, potentially SPE office
Default profit centers to be used for G/L
Banking B7 accounts Same as M1 profit center being setup
 How will cash collections be received -
Banking B8 by SPE or by a Distributor of your product? TBD
Will there be miscellaneous cash
Banking B9 receipts? TBD
Will those bank accounts require SWIFT
Electronic Bank Statement setup? Must
be confirmed by SPE Treasury
Banking B10 Department. Yes

Sales SA1 How are Sales recorded - in what system? n/a

How is this information loaded into your
Sales SA2 financials: Journal or interface? n/a
Sales SA3 If interface, what is frequency? n/a

Who will maintain the detailed subledger

A/R A1 customer activity; in which system? SPDP Finance; SAP
If A/R subledger is SPE managed, is this to
A/R A2 be populated via a distributor interface? No
Who will manage collection process -
A/R A3 statements, dunnings, etc? SPDP Finance
Will you require the ability to invoice
customers that are not invoiced via the
A/R A4 Distributor? n/a
Are there any non-local language
A/R A5 requirements for A/R forms of any kind? n/a

How many trade and employee vendors

Payables P1 need to be created? TBD
Which intercompany relationships will
need to exist at go-live (Other SPE
Payables P2 companies)? All SPE
Payables P3 Will remittance advices be used? TBD

Provide a list of users, their general

functionality anticipated in SAP, their
English language skills and any prior SAP
experience (supplement with an org
Training T1 chart) see attached
Are there training facilities within the SPE
office; if so, how many people can be
Training T2 accomodated? Yes

What is the structure for non material

related purchasing of goods and
Ariba: Bob Osher, Pam Marsden, Ronni
services. Provide user names,
Coulter, Peter Jensen, Tammy Lee
authorization levels and any proposed
Purchasing P1 workflow for approvals?
How many company logos will exist - are
One
Purchasing P2 they finalized ( approved by Tokyo)?
Will you need an English language version
Everything needs to be in English
Purchasing P3 of the SAP Purchase Orders?

What are the differences between local

RTR R1 GAAP and US GAAP? TBD
 Is the annual fiscal calendar April 1 to
RTR R2 March 31 for Statutory purposes? Yes
Are accruals allowed if the system blocks
any activity except journal accruals
before the last calendar day of the
month and year (e.g. SAP closes on
RTR R3 March 26, not March 31)? Yes
Describe any local document numbering
RTR R4 requirements n/a
Briefly list any Third Party Distribution deals
RTR R5 SPE is involved in TBD
What is Home Office Producer Share
RTR R6 calculation? n/a
Is your Home Office reporting currently on
RTR R7 a one month lag? No

What type of projects are needed

(example: HE – titled/non-titled, Billable,
Projects PR1 marketing campaigns, etc.)? Same structure as 5283
What are settlement requirements, WBS No settlement rules are required; will mirro
Projects PR2 structure? 5283
Have you received guidance from Home
Projects PR3 Office as to project requirements? TBD
Who has approval authority for
Projects PR4 requesting projects? Same as Animation - Level 7 approval

Is the Fixed Assets area requested for the

Fixed Assets FA1 new Company Code? Yes
Is the reference Company Code using
Fixed Assets module and both Company
Codes (reference and new one) are in
Fixed Assets FA2 the same country? Yes
If answer to FA2=NO: is there any other
Company Code in this country, using
Fixed Assets module in SAP to be used as
Fixed Assets FA3 a refference?
Are the requested asset classes the same
as in reference CoCd?
If NOT, please provide list of asset classes
as defined in Requirement Deck,
TBD
Fixed Assets FA4 requested for new Company Code.
Are the default depreciation parameters
the same as in reference CoCd?
If NOT, please provide default
depreciation parameters as defined in
Requirement Deck (depreciation key,
useful life) for every requested asset class
Fixed Assets FA5 and every depreciation area.
What account assignment objects (cost
objects) are required for Fixed Assets
transactions (postings, depreciation run)?
TBD
Typical setup include Cost Centers and
Fixed Assets FA6 WBS elements.
 Is there a requirement to define asset
memo value (amount that is not
TBD
depreciated) for any of depreciation
Fixed Assets FA7 areas?
Is there a requirement to register legacy
assets (acquired in the previous fiscal
years) in SAP?
If YES, please provide asset transfer date No
(usually it's a last day of previous fiscal
year) and provide legacy asset data for
Fixed Assets FA8 migration.
Are there any identified differences
between reference Chart Of
No
Depreciation and requirements for new
Fixed Assets FA9 Company Code?
Additional tasks (if required) for MDMA and Functional Team:
Define source Company Code for the
TBD
Fixed Assets FA91 asset number ranges in the new CoCd
Define all required number ranges for
TBD
Fixed Assets FA92 Fixed Assets
Prepare list of G/L accounts for Fixed
TBD
Fixed Assets FA93 Assets area required for the new CoCd
Verify if all GL accounts provided by
Functional Team in step FA93 are created TBD
Fixed Assets FA94 in new CoCd
Verify and setup FI document number
ranges for Fixed Asset transactions. TBD
Fixed Assets FA95 All number ranges should be internal.

Is an alternate chart of accounts required

TBD
Reporting R1 for statutory reporting?
Is there a requirement for a "Financial
Statement Version" specific to your
TBD
Reporting R2 territory?
Reporting R3 List all Statutory reports required
Who will require access to run SAP
Reporting R4 reports? within Peter Jensen's finance dept

Provide the 4-digit purchasing

organization and plant address where
deliveries will be sent to (see "Plant
Ariba AR1 Addresses" tab within file) TBD
Provide a list of users to be set up in Ariba
Ariba AR2 (see "New User Info" tab within file) see New User Info tab
Provide a list of Finance Approvers for the
company code to be set up in Ariba (see
Ariba AR3 "Finance Approvers" tab within file) see Finance Approvers tab

What territories/lines of businesses need

Security SE1 access to the new company code? TBD