Runway repair tender for Maldives airports

Tender Document: Runway repairing & asphalt resurfacing at INIA (116/F4/IFB/2015/22)
Section VI – Scope of Work
The Runway of Ibrahim Nasir International Airport (INIA) (previously called Male
International Airport) was re-surfaced in 1990. The tsunami of Boxing Day 2004 has brought some
damage to the sub base and the base course of the runway, which has not been repaired properly.
Generally, in 2005 runway should have been re-surfaced and repaired where necessary.
The traffic at the airport has increased over the years, with more wide body aircrafts such as Boeing
777, Airbus A330. This means more wear and tear on the runway surface. As a single runway
operator, INIA is faced with the challenges to repair the runway without closure of the operations.
1. Bidders are invited to submit bids for the Runway Repairing and Asphalt Resurfacing at Ibrahim
Nasir International Airport (INIA) as per the Tender document.
2. The Selected bidder (“contractor”) is required to carry out all necessary site investigations for the
repair, repair the runway, and overlay the entire runway (3,200 x 47 meters) and the shoulders
(3,200 x 7.5m x 2sides) to relevant standards of ICAO and FAA for Code 4E
3. The cost of the Project will be covered by the employer.
4. The Contractor shall carry out all the works using their own material, labour, equipment and mix
design.
5. The contractor should have expertise and resources in delivering the services required in the Scope
of Works.
6. The work site is marked in the attached drawing.
7. The submitted bid should provide MACL with sufficient information to understand the methodology,
experience, qualification of the firm/ team, price for different components and the duration.
8. The contract for the Project will be made with the Maldives Airports Company Limited (MACL).
9. The Contractor shall exercise good workmanship and all the Works shall be completed to the
satisfaction of MACL.
10. The Contractor shall indemnify and keep indemnified and hold harmless the Employer, its employees,
servants and agents from and against all actions, claims, demands, losses, damages, costs and
expenses for which the employer shall or may be or become liable in respect of and to the extent that
they arise from any cause attributable to Selected Bidder, its employees, servants and agents before
and after the execution of the contract.
11. The Works of the contractor includes, but is not limited to:
11.1. General:
11.1.1. The design and execution of the Preparatory and Temporary Works, including necessary
surveys and tests.
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11.1.2. The design and execution of the Permanent Works of repairing and overlay of the runway
to required specifications of ICAO and FAA for Code 4E whereby;
11.1.2.1. The Contractor will at first undertake the process of repairing the asphalt
pavement as per their survey and the direction provided by the Employer. For
the purpose of pricing, it is assumed that the Contractor has to repair the entire
runway but the Contractor will be paid only after measuring the repaired area.
11.1.2.2. The Contractor will then overlay the entire runway to a thickness of 55mm +
10mm, as per their mix design and specifications approved by the Employer.
11.1.2.3. Carrying out tests as per the requirements of the Employer, to determine
compliance to specifications.
11.1.2.4. Marking and adjustment of inset lights as per the requirements of the
Employer.
11.1.3. The Works includes the supply of all materials and the provision of all labour, plant and
equipment required for the Works.
11.1.4. The Contractor shall maintain at all times an up-to-date record of the Works, which shall
be handed over to the Employer upon completion of the Works.
11.1.5. The Contractor shall submit weekly progress reports to the Employer. Weekly site
meetings attended by all parties shall be conducted at an agreed location to discuss the
progress.
11.1.6. The Contractor shall, for the purpose of checking compliance of materials with the
requirements of the Specifications, carry out tests at the frequencies stated, at the
Contractor’s own expense.
11.1.7. Before commencement of the Works, the static and dynamic modulus results shall be
submitted for samples of mix design proposed for the runway overlay works.
11.1.8. Upon completion the whole of the Works, the following tests shall be carried out by the
Contractor;
11.1.8.1. Shall carryout tests to verify value of PCN of the runway pavement.
11.1.8.2. Shall carry out tests to verify friction tests of the surface.
11.1.8.3. Shall carry out coring at specified location to verify dynamic and static modulus
of the pavement surface.
11.1.9. The British Standards or equivalent international standards and codes of practices shall
be the standard for sample and testing materials.
11.1.10. The Contractor shall select the source or sources of materials and shall be responsible
for quarrying, supply and transport to the site of suitable materials in sufficient
quantities. The suitability of the source or sources of materials selected by the
Contractor shall be subject to the approval of the Employer.
11.1.11. The Contractor shall use polymer (fibre) matting, for additional strength, to be placed
before overlay. The type, quality and specification for matting, as well as the work

method for applying matting will be approved by the Employer, upon submission by the
Contractor.
11.1.12. The work methodology of the Contractor shall comply with ICAO Docs/Annexes.
11.1.13. After each working session the runway shall be cleaned from any loose debris and make
ready for operation.
11.1.14. All intellectual property developed by the firm in connection with this project, including
but not limited to all monitoring, surveys and other data, reports, schematic drawings,
illustrations or other designs in any form, whether electronic, print or any other format,
shall be owned solely and exclusively by the Employer.
11.2. Methodology:
11.2.1. General:
11.2.1.1. The Contractor shall submit the job mix formula to be used for all paving
works.
11.2.1.2. The properties of the bitumen to be used in the mix for all paving works
must be submitted to the Employer.
11.2.1.3. The specifications of the rollers to be used such as their tonnage, vibration
amplitude and frequency and tire pressure in case of the pneumatic roller
shall be specified and approved by the Employer.
11.2.1.4. The allowable temperature ranges during which the following operations
are carried out shall be submitted by the contractor to be approved by the
Employer and these criteria must be strictly followed during the actual
work:
- Mixing and storage in the plant
- Placing of the mix
- Compaction by tandem roller
- Compaction by pneumatic roller
11.2.1.5. The number of passes to be done by each type of roller shall be specified by
the Contractor.
11.2.2. Repair of existing runway surface:

11.2.2.1. The Contractor shall carry out a detailed survey to ascertain the areas of
the runway that are not complaint with the requirements of slopes and
acceptable slope changes (both longitudinal and transverse) according to
ICAO Annex 14 that are caused by different forms of runway distress.
11.2.2.2. These areas shall be cut to rectangular shape with straight edges on all four
sides by milling to a suitable depth such that all defective layers are
removed and both ends shall be straightened.
11.2.2.3. The area milled should extend a sufficient distance beyond the damaged
portion on all sides.

11.2.2.4. The milled areas shall be properly cleaned of all foreign matter and
moisture shall be removed as much as possible.
11.2.2.5. Apply a tack coat such that it covers the surface area uniformly. The
application rate of tack coat is to be specified by the Contractor and this is
to be used on site. A rapid setting bitumen emulsion shall be used as the
tack coat.
11.2.2.6. Paving shall start as soon as the tack coat has set.
11.2.2.7. At the time of delivery to the site asphalt mix that has cooled below an
allowable temperature (depends on grade of bitumen and of polymer
modification used) shall be rejected and at all times the delivery of the mix
to the site shall be such that there are no delays in the paving operation.
11.2.2.8. If the depth of patching is more than 75 mm it must be done in two layers.
11.2.2.9. Ensure that sufficient thickness of mix is laid such that once compacted it
will have allowable slopes with the surrounding surfaces on all sides.
11.2.2.10. The compaction shall start as soon as practicable after the paving operation
has begun and before the temperature has fallen below an allowable level
(depends on grade of bitumen and of polymer modification used). Both
tandem and pneumatic rollers shall be used. The compaction shall be
completed before the temperature of the mix falls to a level below which
proper compaction is not possible.
11.2.2.11. Rolling shall begin from the low sides and progress towards the high sides
and there must be sufficient overlap with previously compacted area.
11.2.2.12. The rollers shall be sufficiently moistened during the compaction process.
11.2.3. Overlay of the runway:

11.2.3.1. The overlaying should proceed from one end of the runway to the other
end and the entire width of the runway should be overlaid during each
work session.
11.2.3.2. All minor surface irregularities and defects such as bleeding surfaces and
cracks shall be corrected before putting the overlay.
11.2.3.3. The existing surface shall be properly cleaned and all moisture shall be
removed.
11.2.3.4. Polymer fibre matting shall be placed on the existing surface before
overlay.
11.2.3.5. Apply a tack coat (a lighter application than that used over the milled
surface) such that it covers the surface area uniformly. The application rate
of tack coat is to be specified by the contractor and this is to be used on site.
A rapid setting bitumen emulsion shall be used as the tack coat.

11.2.3.6. The paving operation should begin as soon as the tack coat sets. The proper
slopes in all directions shall be provided according to the requirements of
ICAO Annex 14.
11.2.3.7. The maximum allowable tolerance for the finished asphalt surface shall be
3mm.
tandem and pneumatic rollers shall be used and the compaction shall be
11.2.3.11. Once the paving operation is done for the day a temporary ramp shall be
provided at the end areas such that the slope between the overlaid portion
and the existing runway does not exceed 0.5%. This surface is to be
removed before the paving work is done on the following day.
11.2.3.12. At the site a samples shall be prepared from the mix according to the
Marshall method every working day during the paving operation.
11.2.4. Overlay of the shoulder:

11.2.4.1. The shoulder of the runway should be overlaid by hot mix asphalt such that
the top of the shoulder at the interface with the runway is flush with the
level of the runway edge.
11.2.4.2. The shoulder should not have a transverse slope greater than 2.5%.
11.2.4.3. The contractor shall carry out a detailed survey to determine the portion of
the runway where the existing shoulder does not have the required width
of 7.5m with the allowable slope .This portion shall be brought to the
required level (such that it has the allowable slope for a runway shoulder)
with an aggregate base course before being overlaid.
11.2.4.4. The existing surface shall be properly cleaned and all moisture shall be
removed before commencing work.
11.2.4.5. Apply a tack coat (a lighter application than that used over the milled
surface) such that it covers the surface area uniformly. The application rate
of tack coat is to be specified by the contractor and this is to be used on site.
A rapid setting bitumen emulsion shall be used as the tack coat.
11.2.4.6. The paving operation should begin as soon as the tack coat sets. The
proper slopes in all directions shall be provided according to the
requirements of ICAO Annex 14.
11.2.4.7. The maximum allowable tolerance for the finished asphalt surface shall be
3mm.

tandem and pneumatic rollers shall be used and the compaction shall be
11.2.5. Testing before Material delivered to the Site:

11.2.5.1. The properties of the bitumen to be used in the works shall be tested to
approve its penetration grade, softening point and ductility.
11.2.5.2. Tests to find the grading of aggregates, impact value, crushing value, Los
Angeles abrasion value and the provision to carry out shape tests to be
carried out to show the aggregates used are within acceptable limit for the
works.
12. Health, Safety and Security:

12.1. The Contractor shall comply with its obligations under the Ibrahim Nasir International
Airport’s (INIA) Safety Management System and all other health and safety rules and
regulations.
12.2. The Contractor shall establish a Safety Policy Statement to the Employer’s satisfaction, and
prominently display it within the Contractor's premises, and send a copy of it to the MACL
Aerodrome Safety and Quality Division (ASQD) at INIA.
12.3. The Contractor shall provide a Health and Safety Plan which is acceptable to ASQD.
12.4. The Contractor shall appoint a Safety Manager who is acceptable to ASQD and who will
manage and co-ordinate all safety related issues on its behalf, including ensuring that all
activities are conducted safely at all times, and that staffs have sufficient safety training and
awareness relating to the activities being undertaken.
12.5. The Employer shall require routine audits of the Contractor's safety systems from time to time
and the Contractor shall co-operate with the Employer in this respect.
12.6. Any safety or security issues arising that have an impact on the users of the INIA and/or on
INIA must be immediately raised with ASQD. Where common safety responsibilities are
identified the Contractor shall co-ordinate its activities with the INIA and other users of the
INIA to ensure a safe place of work for staff, public, contractors and others using the INIA.
12.7. The Contractor shall be responsible for the activities of any sub-contractors and external
support organisations employed or engaged by it, and shall ensure that sub-contractors and
external support organisations are advised of all current health and safety requirements which
have been notified to the Contractor by Employer.
12.8. The Contractor shall immediately report, using INIA's safety reporting system (details of which
may be obtained from the ASQD), any areas of concern observed within INIA boundary which
it considers merit corrective action.

12.9. The Contractor shall respond positively to any reasonable requests by ASQD regarding
confirmation of safety responsibilities, risk assessments, accident records, improvement
actions, and any other health and safety information. ASQD shall respond positively to any
reasonable requests by the Contractor regarding confirmation of safety responsibilities, risk
assessments, accident records, improvement actions, and any other health and safety
information.
12.10. The Contractor shall comply with all safety requirements of INIA at all times.
13. Access to the Site:

13.1. The Contractor shall comply with all the security requirements of INIA at all times.
13.2. A special permit or security passes are required for all the personnel to enter and work in
Ibrahim Nasir International Airport (INIA). All the materials including any equipment or
vehicles used in the work are subject to pre-approval before bringing to the airport. The
permits are issued by the Aviation Security Command (AVSECOM) and other relevant
departments and limited access is provided to the areas. Permits shall be arranged by the
contractor, employer will only provide assistance upon request in getting the necessary
approvals and entry to the site area. Adequate time shall be allowed for processing and
approvals from the respective concerned authorities or departments.
13.3. The Contractor shall not permit any unknown individual or contract not related individual to
enter upon or access any areas of the Site allocated within INIA for the Contractor.
13.4. The Contractor shall secure necessary permits and authorizations, and shall follow the
procedures in place at INIA at all times in entering upon and accessing the runway to carry out
the Works.
13.5. In addition, the Contractor shall ensure that no personnel or representative, or licensee of the
Contractor;
13.5.1. enter any of the restricted zones at INIA at any time.
13.5.2. enter the runway area during operational ours.
13.5.3. enter the runway area from 0100 hrs to 0600 hrs, without authorization from the
Employer.
14. Duration of the work:

14.1. The Contractor shall commence work from the date of signing of the Contract.
14.2. The Contractor shall mobilize within 30 calendar days from the date of signing the Contract,
during which period the Contractor shall undertake and complete the preparatory works,
including the delivery to, and installation at, the Site, materials, machinery, equipment and
plants necessary to carry out the Permanent Works.
14.3. The Permanent Works of repairing and overlay the runway shall be completed over a period
of 90 calendar days from the date of signing of the Contract.
14.4. The runway will be operational from morning 0600 hrs to 0100hrs midnight during the
construction period. The Contractor will not be provided access to the runway during the
runway’s operational hours. So the Contractor will have access to the runway from midnight

0100 hrs to 0600 hrs dawn each day during construction period to carry out the Permanent
Works.
14.5. The Employer may prevent the Contractor from accessing the runway due to emergencies,
due to a security and safety issue, or due to any other unforeseeable event, in which case
additional day’s equivalent to the days lost to the Contractor will be provided by the
Employer for the Contractor to complete the Works.
14.6. The proposal shall include a construction schedule of the project, showing the time or
duration for the milestones.
15. Pricing and payments to Contractor:

15.1. The price shall be quoted as per the Bill of Quantities (BOQ) in United States Dollars (USD).
15.2. Pricing shall be limited to the Scope of Work. The price shall be quoted separately for
surveys, Repair and Overlay as in the BOQ. Insurance (contractor’s all risk policy including
third party liability, worker’s compensation), import duty and all applicable taxes shall be
included in the price.
15.3. For the purpose of pricing, assume that the quantity of inlay will be 3200m x 47m x 65mm. If
there is any addition, inlay payment will be based on rate. If no addition it will be paid as a
whole.
15.4. After the contract has been formed, the payments to the contractor may be made by the
following methods during the progress of the works.
15.4.1. 15% of the contract amount to the contactor within 10 days as advance payment,
after signing the contract upon submission of the Performance security (in the form
of a bank guarantee) and the advance payment security (in the form of a bank
guarantee).
15.4.2. 50% of the cost of materials will be paid for all the materials delivered and accepted
by the Employer.
15.4.3. Payment for the works will be paid as monthly progress payments.
15.5. After the contract has been formed with the employer, the payments to the contractor shall
be made as per the proposed and agreed payment schedules within 30 days upon written
acceptance and invoice of the respective works.
15.6. Payments for foreign contractors will be paid in United States Dollars (USD) through
electronic funds, Telegraphic Transfer (T/T) or SWIFT. For the local contractors, the
payment will be paid in equivalent Maldivian Rufiyaa (MVR).
15.7. An amount equivalent to 0.05% of the total Contract Price shall be payable by the Contractor
as liquidated damages (penalty) for each day delayed beyond the agreed Delivery Period,
until such date on which all the works or services, which meets the specifications provided
by the employer are delivered to, and accepted by the employer.
16. Utilities and other details:

16.1. Water for cooling the surface will be provided by MACL for free. Water for temporary
accommodation and other use will be provided at the following rates to the contractor;
16.1.1. Normal price MVR115 per ton
16.1.2. If consumption per day exceeds 60 tons MVR75 per ton
16.2. Electricity for the temporary accommodation and other use will be provided at the on
chargeable basis and the contractor is required to provide all temporary panels, wiring, etc.
The current prevailing rates of MACL for this project are as below.
16.3. There is a possibility of duty relaxation but bidders are to show duty amount separately and
clearly in the bid. Import-duty concessions provided for goods imported on temporary basis
are as below (For more details please visit Maldives Customs Service website
http://www.customs.gov.mv/trade/import).
16.3.1. The goods are subject to 100% duty exemption, if the goods are being re-exported
within 90 days from the date of importation.
after the expiry of 90 days but before 180 days from the date of importation.
after expiry of 180 days but before 1 (one) year from the date of importation.
after expiry of 1(one) year but before 2 (Two) years from the date of importation.
16.3.5. Goods are subject to 100% of its import duty, if the goods are being re-exported
after the expiry of 2 (two) years period from the date of importation.
16.4. There are 40 inset lights (on the asphalt surface) to be raised. The lights are fitted on Crouse
– Hinds L868C base.

Section VII – Drawings

Runway repair tender for Maldives airports

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Tender Document: Runway repairing & asphalt resurfacing at INIA (116/F4/IFB/2015/22)

Section VI – Scope of Work

3. The cost of the Project will be covered by the employer.

6. The work site is marked in the attached drawing.

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Maldives Airports Company Limited Page 41 of 72

11.2.2. Repair of existing runway surface:

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11.2.3. Overlay of the runway:

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11.2.4. Overlay of the shoulder:

(depends on grade of bitumen and of polymer modification used). Both

11.2.5. Testing before Material delivered to the Site:

12. Health, Safety and Security:

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13. Access to the Site:

14. Duration of the work:

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15. Pricing and payments to Contractor:

16. Utilities and other details:

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Maldives Airports Company Limited Page 48 of 72

Section VII – Drawings

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