IMPERIAL HOUSE OF BLACK INC.

ORDER OF BUSINESS FOR

GENERAL MEETINGS

A. Opening Ceremonies

Presiding Secretary: “ Let it be known at this time,

1A - (IF MEETING IS BEING CONDUCTED OVER THE PHONE/VIDEO CHAT READ THE
FOLLOWING, IF IN PERSON SKIP AND GO TO 2A)

“We ask that all participants within this meeting mute their phone if it is not possible to be in a quiet
area.

2A - (IF THE MEETING IS BEING CONDUCTED IN PERSON, READ THE FOLLOWING)

“We ask all parties present to turn their phones and other devices on vibrate and if you must be
excused for whatever reason, please exit quietly.

B. INTRODUCTION OF PRESIDING GRAND OFFICER:

(Presiding Grand Officer: “Thank you all”. “This meeting will be presided over by myself (Name and
title)

Presiding Grand Officer: …............. “Thank you and Welcome All”. “The Time Is (00:00) AM/PM, on
the (day) , of (Month) , in the year of our Lord, Two Thousand ( year continued), I hereby call this
meeting to order.

C) Reading the Minutes of the last meeting:

Presiding Grand Officer: “ The time has come for the reading of Minutes from our last
meeting”

“Minutes from General House meeting on 00/00/20_ _ which was lead by : _______________ “

• (INSERT MINUTES FROM LAST GENERAL HOUSE MEETING HERE AND READ ALOUD)

“This concludes the reading of the Minutes of the last General House meeting on (Day), (Month)
(Year).”

D.) Sickness & Distress (List any known members that are ill or who have been ill or who have been
hospitalized, or who have had any procedures done. Also any member who has died or has had death
in their family) & ( Any members who have had any upsetting news, or hardships to keep them in
Prayer. )

Presiding Grand Officer: “Are there any members present or who are known to be ill, or has been
hospitalized, having any procedures done, or members who have passed away or has had death in
their family?” “If there be any, let it be known at this time.” (If there are any, acknowledge each
person one at a time who desires to speak and say “You may have the floor”. (At this time only the
person who has the floor may speak unless they ask a question to a specific person or all that are
present at the meeting.) (If there are none to be presented at this time, move on to the next Section. )

E.) Reports on Candidates proposed (Anyone who has someone who is considering joining the
house, or any members who have requested to hold an office who are waiting for a decision.

Presiding Grand Officer: “Are there any members who have anyone interested in being considered for
an office or has a Nomination for someone they feel has the qualifications and where-with-all to hold
and execute the duties and responsibilities of said office to the best of their abilities within the required
guidelines set forth in the job description?” “If there be any, let it be known at this time.”

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

(Also, if an officer of a specific sector within IHOB who has authority to appoint officers within said
sector is present, and if they agree to allow the decision to accept the candidates petition for office be
made by the council of members present by vote, they should give consent at this time. This must be
done for each candidate and what the Presiding Grand Officer must repeat the statement provided
below for each candidate. )

Presiding Grand Officer: “Is there an officer within the (____________ ) sector who has the direct
authority to appoint new officers to said sector, give consent to allow the decision to accept the
candidate's petition for officer, be made by the council of members present by vote during these
proceedings? “

If there are no Officers within the sector that the Candidate(s) wish to serve in present at the meeting,
or if the officer denies the request for the council of members to vote on the candidate and prefers to do
that privately themselves, then you inform the Candidate(s) that they must wait for a later time to
proceed.

“Since there is no officer present to give consent for this assembled body to vote on the candidates
interest in a position at this time, we must move on and all interested parties must privately meet with
the proper officer over said sector. “

If there is an officer willing to give consent for this council of members to vote on a specific candidate,
proceed to section F. Be sure to get all Candidates who have been given consent by an Authorized
Sector Officer at the same time and proceed to section F with them.
F. Balloting for Candidates (SKIP THIS SECTION IF THERE ARE NO CANDIDATES FOR A
POSITION WITHIN IHOB. ) (Anytime there is a need to conduct a Ballot on Contestants who are
have been Nominated or being considered for an office or position and it has been decided that a vote is
the best way to fill the position, then this method should be used.)

Presiding Grand Officer: “At this time, may I have all nominees for office standby?”... “Let it be
known at this time each nominee will be given up to 5 minutes to express why they should be given the
opportunity to serve in said position”. (If there are any, acknowledge each person one at a time who
desires to speak and say “You may have the floor”. (At this time only the person who has the floor may
speak unless they ask a question to a specific person or all that are present at the meeting.) (If there are
none to be presented at this time, move on to the next Section. )

“Council, you have heard the Petition for office presented to us this ____ day , of (Month) ,
20_ _ for approval and acceptance into said position and into the official records of this
council of the Imperial House of Black Inc. “. “Is there a motion to accept and approve this
Candidate's Petition?”

Member who makes official Motion: “ I Move that this Petition be accepted and approved”.

Member who seconds official Motion: “I Second that motion”.

Presiding Grand Officer: “The Motion has been made, All in favor let it be known by saying
“Aie” (wait for response) , “All Opposed say “Neigh”. (Wait for response)

(If there be an undetermined amount of Aies and Neighs, please ask for the names of any
members who vote against the carrying of the motion to call out their names so an accurate
count can be done to determine the winning vote. If the Neighs are in the majority then the
Petition must be declined and can only then be reconsidered by an Authorized Sector Officer at
a later time. The Presiding Grand Officer should say the following,

Presiding Grand Officer: “The Neighs have it, Petition Rejected”

(If there is a tie vote between the Aies and Neighs then the Petition but be “Tabled” and must be
further interviewed at a later time by an Authorized Sector Officer. At that time, the Officer-in-
question will decide if the Candidate is to be appointed or not.

Presiding Grand Officer: “As this petition has reached a tie, said petition must be Tabled and
interviewed by an authorized Sector Officer at a later time. Please meet with an Authorized
Sector Officer after this meeting to set things up.

(If the Aies are in the majority then the motion will be carried and accepted. )

Presiding Grand Officer: “The Aies have it , motion carried”. (If there are none to be presented
at this time, move on to the next Section. )
G. Petitions for Membership ( Anyone who is interested in joining the Imperial House of Black or
any of it's departments can be brought fourth at this time for consideration for membership. This
process should only be used for existing members who wish to have the Candidate for membership
being decided by the Council of membership.

Presiding Grand Officer : “Are there any persons who have interest in petitioning for membership to
the Imperial House of Black Inc.?... “Let it be known at this time”.

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

Presiding Grand Officer: “At this time, may I have all nominees for membership standby?”...
“Let it be known at this time each nominee will be given up to 5 minutes to express why they
should be given the opportunity to join IHOB inc.”. (If there are any, acknowledge each person
one at a time who desires to speak and say “You may have the floor”. (At this time only the
person who has the floor may speak unless they ask a question to a specific person or all that
are present at the meeting.) (If there are none to be presented at this time, move on to the next
Section. )

“Council, you have heard the Petition for membership presented to us this ____ day , of
(Month) , 20_ _ for approval and acceptance into said position and into the official records of
this council of the Imperial House of Black Inc. “. “Is there a motion to accept and approve this
Candidate's Petition?”

Member who makes official Motion: “ I Move that this Petition be accepted and approved”.

Member who seconds official Motion: “I Second that motion”.

Presiding Grand Officer: “The Motion has been made, All in favor let it be known by saying
“Aie” (wait for response) , “All Opposed say “Neigh”. (Wait for response)

(If there be an undetermined amount of Aies and Neighs, please ask for the names of any
members who vote against the carrying of the motion to call out their names so an accurate
count can be done to determine the winning vote. If the Neighs are in the majority then the
Petition must be declined and can only then be reconsidered by an Authorized Grand Officer at
a later time. The Presiding Grand Officer should say the following,

Presiding Grand Officer: “The Neighs have it, Petition Rejected” (At this time we are unable to
accept your petition for membership. You are welcome to re-apply at the next meeting.

(If there is a tie vote between the Aies and Neighs then the Petition but be “Tabled” and must be
further interviewed at a later time by an Authorized Grand Officer. At that time, the Officer-in-
question will decide if the Candidate is to be appointed or not.

Presiding Grand Officer: “As this petition has reached a tie, said petition must be Tabled and
interviewed by an Authorized Grand Officer at a later time. Please meet with an Authorized
 Grand Officer after this meeting to set things up.”

(If the Aies are in the majority then the motion will be carried and accepted. )

Presiding Grand Officer: “The Aies have it , motion carried”. “Welcome to Imperial House of
Black Inc. “ (If there are none to be presented at this time, move on to the next Section. )

H. Appointments, Elevations, Demotions: (Anyone who has been Promoted, Appointed or Demoted
to or from a position within the last 30 days or the last time a meeting was held., which ever is the most
recent. )

Presiding Grand Officer: “Are there any members who have been Promoted, Appointed or Demoted to
or from a position within the last 30 days or since the last time this council has met?” “Let it be known
at this time”.

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

I. Unfinished Business: (Any business that has been ongoing or unresolved since the last time a
meeting was held)

Presiding Grand Officer: “Is there any unfinished business that needs to be resolved”? “If there be any,
let it be known at this time”.

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

J. New Business: (Any new Matters of interest that need to be presented to the Council with the
exception of Special or Standing Committees or Official IHOB Departments.)

Presiding Grand Officer: “Is there any new business or matters of interest that needs to be presented to
the Council with the Exception of Special or Standing Committees or Official IHOB Departments?”“If
there be any, let it be known at this time. This includes members who have any questions, comments, or
concerns about anything that they wish to address at this time”.

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

K. Reports of Special Committees: (Any Chairman or Authorized Committee Representative who has
any new matters of interests or presentations to bring forth before the Council with the Exception of
Standing Departments or Committees should be presented at this time.)
Presiding Grand Officer: “Is there any Special Committees with any new matters of interest that needs
to be presented to the Council with the exception of Standing Departments or Committees?”

“If there be any, let it be known at this time.” (If there are any, acknowledge each person one at a time
who desires to speak and say “You may have the floor”. (At this time only the person who has the floor
may speak unless they ask a question to a specific person or all that are present at the meeting.) (If
there are none to be presented at this time, move on to the next Section. )

L. Reports of Standing Departments /Committees : ( Any Chairman or Authorized Committee

Representative who has any new matters of interests or presentations to bring forth before the Council
should be presented at this time.)

Presiding Grand Officer: “We will begin the reports of Standing Departments/Committees with the
updated census of territories and membership which are reporting from the Imperial Department of
Protocol of Imperial House of Black Inc. “

(INSERT UPDATED CENSUS REPORT WHICH COVERS ALL IHOB TERRITORIES)

EXMAPLE BELOW –

“As of today, Sunday June 24, 2018, Imperial House of Black Inc. currently has 36 territories in North
America, of which 33 are in the USA which has a total 225 total members, and Canada which has a
total of 3 territories totaling 4 members (2 in Toronto, Ontario), (1 in Nova Scotia), and 1 in
Winnipeg). “

“Internationally, IHOB inc. currently reports 12 IHOB Territories with 61 members. These territories
are as follows, Africa with 4 IHOB territories which total 8 members with 2 members in Kenya, 4
members in Nigeria, 1 member in Zambia, and 1 member in South Africa.

“Asia with 5 IHOB territories which consist of a total of 38 members. These territories are as follows,
Indonesia with 3 members, Bangladesh with 1 member, Taiwan with 1 member, Vietnam with 1 member,
and the Philippines with 33 members.

IHOB inc. reports 1 Territory in Jamaica with 1 member. “

“IHOB inc. reports 2 Territories in South America with a total of 3 members. (Guyana with 1 member,
and Trinidad & Tobago with 2 members. “

“IHOB inc. reports 1 Territory in Australia consisting of 1 member. “

Imperial House of Black Inc. reports a Grand Total of 58 Territories worldwide with a total of 295
members. “

“That concludes the census reading reported from the Imperial Department of Protocol of Imperial
House of Black Inc.”
Presiding Grand Officer: “Is there any Standing Committees or Departments with any new matters of
interest that needs to be presented to the Council ?” “If there be any, let it be known at this time.”

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.) (If there are none to be presented at this time,
move on to the next Section. )

M. Reading and Approving Bills : ( If there are any new proposed Laws, Rules, Regulations, etc.or
Amendments to said Regulations that need to be presented that have been addressed earlier in the
meeting or for the first time should be addressed and or voted on at this time.)

Presiding Grand Officer: “Are there any new Proposed Bills, Laws, Rules, Regulations, or Amendments
to said Regulations that need to be presented at this time?” “If there be any, let it be known now.”

(If there are any, acknowledge each person one at a time who desires to speak and say “You may have
the floor”. (At this time only the person who has the floor may speak unless they ask a question to a
specific person or all that are present at the meeting.)

Presiding Grand Officer: “Council, you have heard the Bill presented to us this ____ day , of (Month) ,
20_ _ for approval and acceptance into the official records of this council of the Imperial House of
Black Inc. “. “Is there a motion to accept and approve this Bill?”

Member who makes official Motion: “ I Move that this Bill be accepted and approved”.

Member who seconds official Motion: “I Second that motion”.

Presiding Grand Officer: “The Motion has been made, All in favor let it be known by saying “Aie”
(wait for response) , “All Opposed say “Neigh”. (Wait for response)

(If there be an undetermined amount of Aies and Neighs, please ask for the names of any members who
vote against the carrying of the motion to call out their names so an accurate count can be done to
determine the winning vote. If the Neighs are in the majority then the Bill must be declined and can
only then be Appealed with the Executive Board of Directors at a later date after Petitioned and
accepted. The Presiding Grand Officer should say the following,

Presiding Grand Officer: “The Neighs have it, Bill Rejected”

(If there is a tie vote between the Aies and Neighs then the Bill but be “Tabled” and revised, agreed
upon and completely read over with presentation and motions again at the next meeting.

Presiding Grand Officer: “As this Bill has reached a tie, said Bill must be Tabled and re-examined at
the next meeting. “ “Petitioners, You may revise your Bill and re-present it at the next meeting”.

(If the Aies are in the majority then the motion will be carried and accepted. )

Presiding Grand Officer: “The Aies have it , motion carried”. (If there are none to be presented at this
time, move on to the next Section. )
N. Reading and Approving of minutes: (The New Minutes should be read and thereafter should be
formally presented for the Council's approval.)

Presiding Grand Officer: “Council, you have heard the minutes presented to us this ___ day , of
(Month) , 20_ _ for approval and acceptance into the official records of this council of the Imperial
House of Black Inc. “. “Is there a motion to accept and approve these minutes?”

Member who makes official Motion: “ I Move that these Minutes be accepted and approved”.

Member who seconds official Motion: “I Second that motion”.

Presiding Grand Officer: “The Motion has been made, All in favor let it be known by saying “Aie”
(wait for response) , “All Opposed say “Neigh”. (Wait for response)

(If there be an undetermined amount of Aies and Neighs, please ask for the names of any members who
vote against the carrying of the motion to call out their names so an accurate count can be done to
determine the winning vote. If the Neighs are in the majority then the minutes must be revised to the
satisfaction of the majority of the members before the meeting can end.) (If there is a tie vote between
the Aies and Neighs then the Minutes but be revised, agreed upon and completely read over with
presentation and motions again.) (If the Aies are in the majority then the motion will be carried and
accepted. )

Presiding Grand Officer: “The Aies have it , motion carried”.

O. Closing Ceremonies:

(During this time the Presiding Grand Officer will announce the next time a General House Meeting
will take place if known at that time or tell all present members that the next meeting is “To Be
Announced” . (At this time the meeting can officially come to a close with the official vote to Conclude
the Proceedings. )

Presiding Grand Officer: “Council, I hereby have concluded all aspects of this meeting. “Is there a
motion to officially Conclude these proceedings”?

Member who makes official Motion: “ I Move that we conclude this meeting”.

Member who seconds official Motion: “I Second that motion”.

Presiding Grand Officer: “The Motion has been made, All in favor let it be known by saying “Aie”
(wait for response) , “All Opposed say “Neigh”. (Wait for response) (If there be an undetermined
amount of Aies and Neighs, please ask for the names of any members who vote against the carrying of
the motion to call out their names so an accurate count can be done to determine the winning vote.

If the Neighs are in the majority then the meeting must remain open until any conflicting issue is
resolved that specifically pertains to the closure of the meeting.)
(If there is a tie vote between the Aies and Neighs then the Closure must be agreed upon and motions
presented again.) (If the Aies are in the majority then the motion will be carried and accepted and the
Meeting will officially be concluded. )

Presiding Grand Officer: “The Aies have it , motion carried”, “I hereby adjourn this meeting at 00:00
AM/PM EST. on the ________ day (Month) , _______ (Year) ______ .