For City Council meeting of November 12, 2018 Item SP1

FY 2019 Budget of the City of Evanston

For Discussion

Memorandum
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee

From: Wally Bobkiewicz, City Manager

Hitesh Desai, Chief Financial Officer

Subject: Revised 2019 Budget Balancing Worksheet

Date: November 8, 2018

The 2019 Proposed Budget was released on October 5, 2018. City Council has
discussed the changes proposed in meetings over the last month. Staff now presents a
revised Budget Balancing Worksheet, included as an attachment to this memo,
incorporating the changes discussed by City Council. These changes are detailed below
and highlighted in the attachment.

The new Budget Balancing Worksheet ends with a proposed budget surplus of
$323,390. It is important to keep a surplus because this proposal also includes no
general wage increases to all union and non-union employees. Negotiations with all four
unions are not yet completed, so it is important that a surplus remains in case an
increase is required.

Changes to Proposed 2019 Budget Balancing Worksheet

Revenue:
• Real Estate Transfer Tax Increase - $700,000 (passed by referendum on
November 6 ballot)
• 2% Increase to City Property Tax Levy - $820,000
• Add two Parking Enforcement Officers – increased ticket revenue - $400,000
• Increase Surface Parking lot monthly permit fee – $30 increase ($60-$90) -
$116,640
• Sunday Parking Meters – Enforced 12pm - 9 pm - $145,833 (split 50% with
Parking Fund)
• Continue current operations of Gibbs-Morrison Cultural Center – included in
baseline
• Transportation network tax increase from $0.20 to $0.45 per ride, with shared
rides exempt from increase - $280,000

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 • Remove proposed block party permit fee
• Remove proposed dumpster permit fee increase
• Reduction in Vital Records revenue due to shortened hours (service continues to
be provided by Health Dept with existing staff) - $16,000
• Add increase in ambulance fees (from insurance company billing) - $400,000
• Remove one-time transfer from Special Assessment Fund
• Change parking meter increase to $1.50 citywide (beginning 3/1/2019) – revenue
to Parking Fund only

Expenses
• City Manager’s Office
o Restore Cultural Arts Program funding – included in baseline
• Administrative Services
o Add two Parking Enforcement Officers - $180,000
• Health and Human Services Department
o Change Mental Health Board funding reduction to $150,000 (was
$250,000)
o Restore Communicable Disease Surveillance Specialist position –
included in baseline
o Restore Vital Records program costs – program remains in Health
department with shortened hours
o Add Health Department Management Analyst position – $100,000
• Police Department
o Remove Civilian Community Engagement Specialist
o Remove elimination of 5 Police Officer positions
o Add hold vacant 4 Police Officer positions - $444,000
• Fire Department
o Remove proposed closure of Fire Station 4
o Add hold vacant 4 Firefighter/Paramedic positions - $571,052
o Add increase in Fire overtime budget - $224,680
o Add funding for Fire Department cost study - $20,000
• Parks, Recreation and Community Services
o Continue current operations of Gibbs-Morrison Cultural Center – included
in baseline
• Citywide Changes
o No general wage increase (GWI) for AFSCME Employees - $324,334
o No GWI for FOP – Officers - $390,511
o No GWI for FOP – Sergeants - $66,428
o No GWI for IAFF Employees - $271,469

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 o Change reduction in auto allowance to 25% (was 50%) - $12,500
o Add increase transfer to Insurance Fund - $500,000

Parking Fund
• Waiver of convenience fee on ParkEvanston app when full time limit is paid -
$30,000 expense
• Increase in Parking Meter Revenue due convenience fee waiver program -
$30,000

Attachment:
Revised 2019 Budget Balancing Worksheet

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 CITY OF EVANSTON FY 2019 BUDGET BALANCING WORKSHEET
GENERAL FUND
11/8/2018
TOTAL BASELINE PROPOSED REVENUES (General Fund) $              110,921,062
TOTAL BASELINE PROPOSED EXPENDITURES (General Fund) $              115,775,575

TOTAL BASELINE SURPLUS/Deficit (General Fund ‐ baseline) $                 (4,854,513)

Crown Debt Service $                  1,000,000
Contribution to General Fund Reserve  $                  1,500,000

Total Deficit  $                 (7,354,513)

BBWS PROPOSED REVENUE ADJUSTMENTS  $                  4,841,641
BBWS PROPOSED EXPENSE ADJUSTMENTS $                 (2,836,262)

TOTAL REVISED PROPOSED REVENUES $              115,762,703
TOTAL REVISED PROPOSED EXPENSES $              115,439,313

PROPOSED 2019 BUDGET SURPLUS (DEFICIT) $                     323,390

Proposed Revenue Adjustments
Real Estate Transfer Tax Increase (over $1.5 million)                         700,000 
Property Tax
Washington‐National TIF Closure Property Tax Revenue (rate unchanged)                           628,759
2% Increase to City property tax Levy                          820,000
Parking
General Fund Parking Revenue
Residential Parking Permit Rate ‐ $15 increase ($15 to $30)                          100,000
Expired meter ticket increase ‐ $5 increase ($20 to $25)                            90,000
Add two Parking Enforcement Officers ‐ increased ticket revenue                          400,000
Parking Fund Revenue (split 50/50 with General Fund)
Increase hourly parking deck fees                          195,000
Increase Sherman Ave. Garage monthly permit fee                            74,250
Increase surface parking lot monthly permit fee ‐ $30 increase ($60 to $90)                          116,640
Sunday Parking Meters ‐ Enforced 12 pm‐9 pm (starting 3/1/19)                          145,833
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50, starting 3/1/19)                            56,500
Building Permits/Fees
New Fee for Expediting Planning & Zoning Review                            40,000
New Fee for Expediting Building Permits                            30,000
New Business License Registration Fee                            15,000
Vacation Rental Permit and Administration                             80,000
Parks Revenues
Stop operating Gibbs‐Morrison Cultural Center               (55,000)
Fleetwood‐Jourdain Theatre ‐ Fundraising Revenue                           10,000 
Other Revenue
Wheel Tax Increase ‐ $10 increase (Passenger from $75 to $85)                         175,000 
Transportation network tax increase from $0.20 to $0.45 per ride (exempt carpool and ADA rides)                          280,000              375,000
Increase boat rack & launch fees                            14,500
New Block Parties Permit ‐ $70 per block party                12,600
Increase Moving Vans Permit Fee ‐ $20 increase ($100 to $120)                              7,000
Dumpsters Permits ‐ current $1.50/linear foot/week increase to $3 with a minimum of $100                18,000
Increase transfer from Water Fund for Morton Grove/Niles water sales                          250,000
Increase transfer from Sewer Fund (Administrative Expenses)              100,000
Contract out Crossing Guards (Increased Revenue from Parking Enforcement Officers)                          200,000
Grant for Body Camera software and storage                            34,000
Reduction in Vital Records revenue due to shortened hours                          (16,000)
Decrease in Cell Phone citations (July 1 will transfer to Cook County)                          (40,000)
Decrease in Parks Grant from YOU                          (40,000)
Elimination of World Arts and Music Festival                          (32,841)
Stop reimbursement of electric / telecommmunications tax to school districts                          100,000
Increase Film Permit Fees                              8,000
Increase in Ambulance Fee (from insurance company billing)                         400,000
 
Transfer from Special Assessment Fund (One‐time Transfer)              500,000

Total Revenue Adjustments $                  4,841,641

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Proposed Expense Adjustments
City Manager's Office
Elimination of Cultural Arts Coordinator ‐ Personnel cost                       (125,000)
Elimination of Cultural Arts Administration ‐ Program cost               (50,000)
Elimination of CMO Admin Assistant                          (92,570)
Elimination of Accountant                        (100,000)
Elimination of Administrative Adjudication Aide (Vacant)                          (58,000)
Reduction to Administrative Adjudication Judges (due to loss of cell phone citations)                         (10,000)
 
Elimination of Budget and Finance Manager                       (159,758)
Addition of Budget Coordinator position                          115,000
Additional Funding for Debt Collection                            30,000
Transfer to Fire Pension Fund ‐ Lauterbach & Amen contract (pension administration)                           20,000
 
Law Department
Elimination of Legal Analyst/Liquor License Manager                       (130,565)
Addition of Paralegal                            84,500
Administrative Services
Elimination of Facilities Maint Worker I (Vacant)                          (78,000)
Elimination of Junior Mechanic 0.5 FTE (Vacant ‐‐ reduction of transfer to Fleet Fund)                         (24,800)
 
Elimination of Fleet Operations Coordinator (reduction of transfer to Fleet Fund)                       (100,925)
Addition of Full‐Time Mechanic (additional transfer to Fleet Fund)                           87,500
 
Elimination of Payroll / Pension Specialist                       (120,000)
Addition of 0.53 FTE Payroll Clerk                            44,512
Additional funding for facility & building maintenance materials                           100,000
Credit monitoring employee benefit                            20,000
Move funding of Management Analyst to Parking Fund                       (108,537)
Increase in cost of Google renewal                             50,000
Vehicle leasing (reduction of transfer to Equipment Replacement Fund)                         (25,000)
 
Increase in cost of outdoor security camera maintenance                            35,000
Contract out Crossing Guards                          150,000
Add two Parking Enforcement Officers                          180,000
Community Development
Reduce Planning Service Agreements and Consulting Services                          (65,000)
Addition of 1 FTE Customer Service Representative                            80,528
Addition of Planner 1 Position                             80,528
Additional cost of reorganization for Planning & Zoning Division                              5,000
Downtown Evanston reduction (General Fund portion)                         (28,000)
 
Elimination of Storefront Modernization Program                           (75,000)
Health and Human Services
Reduce Mental Health Board Funding (currently at $736,373)                       (150,000)             (250,000)
Elimination of 3 FTE Human Services Advocates (Victim advocates) ‐ 1 Vacant                       (258,000)
Addition of Contract for 24/7 crisis response to domestic violence crime victims                          150,000
Elimination of Vital Records Clerk                          (64,000)
Vital Records Services ‐ Program costs               (17,197)
Elimination of Communicable Disease Surveillance Specialist             (112,706)
Elimination of Public Health Educator                          (88,527)
Elimination of Assistant Director (vacant)                       (160,000)
Add Management Analyst Position                          100,000
Police Department
Elimination of Police Commander (Vacant)                       (168,387)
Addition of Civilian Community Engagement Specialist              100,000
Elimination of Court Liaison (non‐sworn, vacant)                       (100,000)
Elimination of Police Video Records Specialist (Vacant)                          (61,000)
Elimination of 5 Police Officer Positions             (541,000)
Hold 4 Police Officer Positions Vacant                       (444,000)
Increase in Police Overtime Budget                          100,000
Increase to Animal Shelter Operating Expenses                            35,000
Increase DUI Expense                            15,000
COLA Increase to overtime and payout expenses                            41,000
Replace Police Dog (current dog scheduled to retire in 2019)                            15,000
Elimination of un‐reimbursed overtime for police during NU games (football only)
Northwestern Police Overtime ‐ $12,000 per game not reimbursed, 7 home in 2019                          (84,000)
Northwestern Dillo Day ‐ Police Overtime not reimbursed ‐ $7,000                             (7,000)
Annual Body Camera software and storage                          311,072

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Fire Department
Reduce Fire community engagement programs                          (25,724)
Eliminate / Close Fire Station 4 (reduction of 1 FTE and 8 vacancies)         (1,284,750)
Hold 4 Firefighter/Paramedic Positions Vacant                       (571,052)
Increase in Fire Overtime Budget                          224,680
Fire Department Cost Study                            20,000
Parks, Recreation and Community Services
Eliminate World Arts and Music Festival                          (55,000)
Reorganization of Parks Staff                       (163,495)
Stop operating Gibbs‐Morrison Cultural Center             (226,682)
Overtime for beaches and aquatic camps ‐ Parks                             25,000
Public Works Agency
Elimination of 2 FTE PW Maintenance Worker II ‐ Streets Division                        (189,000)
Elimination of PWA .5 FTE Part‐time clerk                           (35,000)
City Wide
Reduction of terminating sick payouts ‐ Non‐Union                         (75,000)
 
No General Wage Increase (GWI) for non‐union employees ‐ General Fund                       (345,000)
No GWI for AFSCME Employees ‐ General Fund                       (324,334)
No GWI for FOP ‐ Officers ‐ General Fund                       (390,511)
No GWI for FOP ‐ Sergeants ‐ General Fund                          (66,428)
No GWI for IAFF Employees ‐ General Fund                       (271,469)
Training and Travel Reductions                          (25,000)
Reduce Cell Phone Allowances by 25%                          (10,000)
Increase in employee portion of healthcare (Non‐Union Only)                          (10,000)
Reduce Auto allowance by 25%                          (12,500)               (25,000)
Increase transfer to Insurance Fund                          500,000

Total Expense Adjustments $                 (2,836,262)

Above the Line Changes to Other Funds Revenue Increase  Expense Changes 

No GWI for Non‐Union Employees ‐ Other Funds                       (143,000)
No GWI for Union Employees ‐ Other Funds                       (240,000)
Solid Waste Fund
Special Refuse Pickups ‐ from $60 to $100 (Solid Waste Fund)                               120,000
 
Parking Fund
Addition of Parking Specialist                            87,000
Parking Division Reorganization                            20,000
Move Management Analyst from General Fund                         108,537
 
Increase hourly parking deck fees                                195,000
Increase Sherman Ave. Garage monthly permit fee                                  74,250
Increase surface parking lot monthly permit fee ‐ $30 increase ($60 to $90)                                116,640
Sunday Parking Meters ‐ Enforced 12 pm‐9 pm                                131,250
Increased Parking Meter by Commuter Lots $0.25 per hour ($0.25 to $0.50)                                  50,850
Increased Parking Meters Citywide ‐ $1 to $1.50/hour                                877,500
Waiver of convenience fee for maximum time on parking app                            30,000
Increased parking meter revenue due to maximum time charges                                  30,000
Parking Fund Total                             1,565,490                          215,537

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