FMJ2 Carryover of Open Items

FMJ2_Carryover_of_Open_Items FMJ2
Change History
Update the following table as necessary when this document is changed:
Date Name Change Description
19.04.2011 Maua Leahy Initial Creation
20.04.2011 Costin Isaia Functional Review
20.04.2011 Meetu Sidhu Reviewed
21.04.2011 Maura Leahy Revised

Title: FMJ2_Carryover_of_Open_Items
Module : FI
Category 2 :
Scenario
xxxxxx.
Instructions
Use the appropriate procedure to complete the exercise scenario on the system. As you
progress through the scenario, complete the questions associated with each exercise task on
the following pages.
Required Data
This section provides the field data required to complete this exercise. Refer to this data sheet
as necessary while performing the exercise.
Field Value
Sender Fiscal Year 2011
Grant
Fund 1000
Funds Center
Commitment Item
Functional Area
Funded Program
Variant Name
Value Type 51
Company Code
Document Number
FI doc.no.fisc.year
Test Run
Process with Dialog
Block Documents
Detail List
Layout
Availability Control X Check
User-Specific Data
This section provides the user-specific data required to complete this exercise.
File name: DOCUMENT1 Version: SAP Parent

Reference Number: Last Modified: 11/14/2018 6:31:00 AM Page 2 / 17
Module : FI
Category 2 :
User Field
Instructor
Tasks
Use the appropriate procedure and data provided to complete the following tasks. After each
task, answer the question(s).
 SAP Easy Access - perform the required steps.
xxxx?
 Year-End Closing: Carryforward of Open Items - perform the required steps.
xxxx?
xxxx?
xxxx?
xxxx?
xxxx?

Module : FI
Category 2 :
xxxx?
xxxx?
xxxx?
xxxx?
xxxx?
xxxx?

Module : FI
Category 2 :

Module : FI
Category 2 :
Purpose
Use this procedure to carry forward all or selected open Funds Management commitments
documents for an FM area and fiscal year to the next fiscal year using this program – this
process makes the commitment item available to be drawn down on the next fiscal years
budget.
Trigger
Perform this procedure at year end so that outstanding purchase requisitions, purchase orders
funds reservations etc are available to be drawn down on in the next fiscal year.
Prerequisites
That there are commitment item documents in the system that are still open and therefore
eligible to carry forward to the next fiscal year.
Menu Path
Use the following menu path(s) to begin this transaction:
SAP Menu Accounting Public Sector Management Funds Management
Additional Functions Closing Operations Commitments/Actuals Commitment Carry
Forward Documents FMJ2 – Carry Forward Documents
Transaction Code
FMJ2
Helpful Hints
Select each Value Type separately so as to have manageable groups of open items that are
being carried forward. Value types are linked to documents that carry commitments: purchase
requisitions, purchase orders, funds reservations, parked documents, etc.

Module : FI
Category 2 :
Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
2. Double-click or use the transaction code.

Module : FI
Category 2 :
Year-End Closing: Carryforward of Open Items
Whereas it is possible to run this process without narrowing the parameter, but there
will be a significant number of documents so it will be more meaningful and
manageable to use one or more of the parameters and narrow the selection.
3. As required, complete/review the following fields:
Field Name R/O/C Description
Sender Fiscal Year R The fiscal year for the document that has the open
commitment that is being carried over to the next year.
Example: 2011
Grant O Legal instrument used to establish a funding relationship
between a sponsor (grantor) and grantee, in order to carry out
a public purpose of support or stimulation in which the
sponsor does not expect to be substantially involved. A grant
may be for any purpose and cover all or only part of the costs
of the project in question. You must enter a grant type for
each grant you create in Grants Management (GM). The grant
as an object has a finite lifecycle, divided into stages. Each
stage is represented in the GM solution by a system status.
Not used by the Region at this time.

Module : FI
Category 2 :
Fund O Funds represent separate and distinct funding sources. Funds

represent a self-balancing set of accounts with the
functionality to maintain a net asset balance and carry forward
that balance. Funds represent the lowest level of funding
required for budgeting and monitoring.
Example: 1000
Funds Center O Funds Center represents the organizational areas of
responsibility for budgetary monitoring and reporting. Budget
is assigned to Funds Centers and postings can be controlled
against this budget based on the linking of other
organizational objects. Fund Centers will be designed on a
1:1 basis with Cost Centers.
Commitment Item O A numeric code of the commitment items for which you are
creating, changing, and displaying or assigning budget.
Functional Area O The Functional Area is a unit that classifies the expenditures,
revenues and budget of an organization by a dimension other
than organization.
Funded Program O Funded Program is the FM equivalent to the Internal Order,

which is a temporary cost collector. An Internal Order is
typically used to identify and track costs associated with a
specific attribute, source, program, project or task. An Internal
Order may be used to track costs at a lower or more discrete
level than that of.
Variant Name O Specifies predetermined set of conditions. Examples include

report variants, costing variants, posting period variant, fiscal
year variant, etc.
Value Type O The value type is a technical classification characteristic in

Funds Management for individual business transactions.
From a business perspective it is best described by “a degree
of budget consumption” (ex: 50 - purchase requisition; 51 -
purchase order; 54 - invoice, etc.)
Example: 51
Value Types available

50 Purchase Requisitions
51 Purchase Orders
52 Business Trip Commitments
58 Down Payment Requests
60 Parked Documents
65 Funds Commitment
81 Funds Reservation
82 Funds Pre-commitment
83 Forecast of Revenue

Module : FI
Category 2 :
Company Code O A numeric code that uniquely identifies the Company. The
company is the independent accounting unit or in most cases
is a legal entity. WRHA is the sole ‘Company’ configured in
SAP and has a code of 1000. You can prepare a balance
sheet and income statement for each company code.
Document Number O The unique identification value assigned to a business event

as it is processed in SAP; the system automatically creates
and assigns document numbers as each document is posted-
-manual assigning of document numbers is not possible.
FI doc.no.fisc.year O Period, 12 months as a rule, for which the company is to

create its inventory and balance sheet. The fiscal year can be
the same as the calendar year, but does not have to be.
Test Run O When selected, the results of the transaction will be

displayed, but not posted.
Process with Dialog O If you set this indicator, the data will not be processed
immediately when the program is run, a proposal list of items
is generated first. You can then select the items that the
program should process from this list and trigger the
processing of these items by selecting Carryforward
Selection.
Block Documents O Determines whether the individual commitment documents

processed by the program with the carryforward are blocked
during the run. The document block ensures that no
document changes and postings can be executed during the
program run, so that no data errors can occur. As each
document is blocked individually, the document block can
have a negative effect on performance with large volumes of
documents. You have the option of deactivating the document
block. In this case, however, you have to ensure that no
document changes and postings will be executed in the
processing FM area during the program run.
Detail List O Defines that the program issues a detailed list of processed
line items. If you do not set this indicator, you only get a totals
record log. Nevertheless, line items that the program could
not process because of errors are issued individually. To
improve the performance of the program and to save memory
space, you should not generate a line item list when
processing a large number of line items.
Layout R Name of the layout that impacts how planning information is

presented by the transaction using it.
Availability Control R Description of the Availability Control.

Example: X Check

Module : FI
Category 2 :
When selecting the transactions you would like to carry forward you can
o Select all
o Select a range
o Select an individual transaction
When highlighted yellow/orange the items are selected
For the most part the Region will be selecting all. There could be situations were items
might not be carried forward, examples could be
o Certain Government grants that must be spent before year end, therefore anything
that is not received before year end is not eligible
o Certain Research funding that must be spent before year end.
4. Click beside the transaction you would like to process.

Module : FI
Category 2 :
Note the “Dialog in “Test Run” – this pink box lets you know you are in Test Run
5. Select the range you would like to carry forward

Module : FI
Category 2 :
6. Click to view the carry forward transaction.

Module : FI
Category 2 :
Note the”Test Run” in pink, this lets you know you are in Test mode.
7. Click to go back to the Year-End Closing: Carryforwad of Open Items screen.

Module : FI
Category 2 :
8. Click to change to Update mode (Test Run

unchecked).
9. Click to execute the process.

Module : FI
Category 2 :
If you would like to process all items then you process from here.
10. Click to select the items you would like to process.

Module : FI
Category 2 :
11. If you would like to select a range, hit shift and then Click of the last entry of the range you
would like to select.

Module : FI
Category 2 :
Note the “Dialog in Update Run” in the green box – the green box indicates you are in
live mode.
12. Click to carry these documents forward.

Module : FI
Category 2 :
Note the “Update Run” in the green box, this indicates the documents were processed.
13. Click .

Module : FI
Category 2 :
14. Click to go back to the main SAP screen.
15. You have completed this transaction.
Result
You have successfully carried forward commitment documents to the next fiscal year.
Comments
None.


FMJ2 Carryover of Open Items

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

FMJ2 Carryover of Open Items

Uploaded by

Copyright:

Available Formats

FMJ2_Carryover_of_Open_Items FMJ2

Date Name Change Description

19.04.2011 Maua Leahy Initial Creation

20.04.2011 Costin Isaia Functional Review

20.04.2011 Meetu Sidhu Reviewed

21.04.2011 Maura Leahy Revised

Sender Fiscal Year 2011

Process with Dialog

Availability Control X Check

File name: DOCUMENT1 Version: SAP Parent

 SAP Easy Access - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

File name: DOCUMENT1 Version: SAP Parent

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

 Year-End Closing: Carryforward of Open Items - perform the required steps.

File name: DOCUMENT1 Version: SAP Parent

File name: DOCUMENT1 Version: SAP Parent

File name: DOCUMENT1 Version: SAP Parent

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click or use the transaction code.

File name: DOCUMENT1 Version: SAP Parent

Year-End Closing: Carryforward of Open Items

3. As required, complete/review the following fields:

Field Name R/O/C Description

Not used by the Region at this time.

File name: DOCUMENT1 Version: SAP Parent

Field Name R/O/C Description

Fund O Funds represent separate and distinct funding sources. Funds

Funded Program O Funded Program is the FM equivalent to the Internal Order,

Variant Name O Specifies predetermined set of conditions. Examples include

Value Type O The value type is a technical classification characteristic in

Value Types available

File name: DOCUMENT1 Version: SAP Parent

Field Name R/O/C Description

Document Number O The unique identification value assigned to a business event

FI doc.no.fisc.year O Period, 12 months as a rule, for which the company is to

Test Run O When selected, the results of the transaction will be

Block Documents O Determines whether the individual commitment documents

Layout R Name of the layout that impacts how planning information is

Availability Control R Description of the Availability Control.

File name: DOCUMENT1 Version: SAP Parent

Year-End Closing: Carryforward of Open Items

o Select an individual transaction

When highlighted yellow/orange the items are selected

o Certain Research funding that must be spent before year end.

4. Click beside the transaction you would like to process.

File name: DOCUMENT1 Version: SAP Parent

Year-End Closing: Carryforward of Open Items

5. Select the range you would like to carry forward

File name: DOCUMENT1 Version: SAP Parent

Year-End Closing: Carryforward of Open Items

6. Click to view the carry forward transaction.

File name: DOCUMENT1 Version: SAP Parent

Year-End Closing: Carryforward of Open Items

7. Click to go back to the Year-End Closing: Carryforwad of Open Items screen.