Professional Documents
Culture Documents
UNION INSTITUTIONS
EUROPEAN PARLIAMENT
2. Contact details
European Parliament
Archives and Documentation Centre (CARDOC)
European Centre, Kirchberg Plateau
Schuman Building (ground floor) 1
L-2929 Luxembourg
Tel.: (+352) - 4300.232.72 /227.73 /227.93
Fax: (+352) - 4300.43.94.93
E-mail: arch-info@europarl.eu.int
Intranet site: http://www.europarl.ep.ec/archives/
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The Service is based in Luxembourg, where the majority of offices and archives are located. However,
some staff are also based in Brussels.
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• 1974: an inter-DG agreement requested by the Secretary-General states
(paragraph 3(a)(1)) that the central archive service shall file, index and store all
documents embodying any act finally adopted by the EP and its bodies and by the
Community institutions and bodies. This agreement was formally adopted by a
decision of 25 June 1975 of the Enlarged Bureau. Under the terms of the
agreement, the Archives Department was responsible for keeping plenary acts in
addition to all official correspondence. Papers for meetings of parliamentary
committees were kept by the Directorate-General for Committees, with the
Directorate-General for Sessional Services keeping only one copy of committee
meeting minutes.
1995: decision by the President of the EP that the Presidents' documentation should be
deposited in the archives;
• 31.5.2002: the Secretary-General adopts a decision on the implementing
measures for the registering of documents. This decision provides for EP
documents being centralised within the Archives Department;
• 16.12.2002: Bureau decision entitled 'Towards improved information and greater
transparency: the Archives of the European Parliament'. The decision endorses
the principle of EP documents being centralised within the Archives Department
and assigns the service important new tasks, namely:
- technological modernisation of the archives involving, among other things,
the digitisation of old documents and their incorporation into a database on
which searches may be run;
- opening the historical archives to the public, in accordance with the principle
of transparency established in the EC Treaty (Article 255) and in Regulation
No 1049/2001 regarding public access to European Parliament, Council and
Commission documents.
Following the decisions taken in 2002 the Archives Department substantially stepped up
the support services provided to researchers and members of the public wishing to learn
more about the history of European integration.
Legal basis
The legal basis for the CARDOC unit's activities is the European Parliament Bureau
decision of 16 December 2002, entitled 'Towards improved information and greater
transparency: The Archives of the European Parliament'.
The decision sets out a number of measures seeking to ensure greater transparency in the
process of making EP historical documentation available to the public. To this end, it
establishes the principle of EP documents being centralised within the CARDOC unit.
Furthermore, with a view to making documents easier to access and thus facilitating
research, the management of archived documents is to be computerised.
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The legal basis comprises a number of other provisions setting out the conditions under
which access may be provided to archive holdings (procedures for and restrictions on
implementation of the transparency principle):
b) internal provisions:
- Rule 172 of the Rules of Procedure of the European Parliament and Annex XV thereto,
containing a list of the documents that are directly accessible via the Register;
- Bureau decision of 12 February 2001 on documentation of the Committee of
Independent Experts and documents listed in Annex III of the framework agreement on
relations between the European Parliament and the Commission adopted on 5 July 2000;
the decision also lays down provisions governing the EP's secure archives;
4. Physical access
Researchers wishing to visit the Archives Service must fill out an application form
indicating their name, contact details, profession, nationality, the purpose of their
research and any scientific references (such as the institute or person commissioning the
research). Access is restricted to the Archives Service rooms and access and movement
within the buildings is subject to the general security rules (visitors must sign in at
reception).
Monday to Thursday: 9.00 a.m. – 12.00 p.m. and 2.00 p.m. – 5.00 p.m.
Friday: 9.00 a.m. – 12.00 p.m.
Restricted service available between 15 July and 15 September.
Closed between 20 December and 20 January.
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5. Practical facilities
Documents, and particularly legislative documents, are predominantly accessed by
searching the European Parliament website or ARCDOC database. To consult documents
on site, the Archives Service has installed terminals from which researchers can search
ARCDOC and Europarl, and use other Internet services.
6. Reproduction of documents
The issuing of documents is governed by Articles 21-24 of the Bureau Decision on
public access to European Parliament documents. Documents are available either in hard
copy format or else in electronic format, depending on the user’s preferences.
7. Access regulations
Document access is governed by the Bureau Decision on public access to European
Parliament documents (28/11/01). All documents drawn up or received by the European
Parliament in the context of the legislative process are accessible to citizens in electronic
form, subject to the limits laid down in Articles 4 and 9 of Regulation (EC) No
1049/2001.
Requests for document access, granted on the basis of the reasons provided, must be
submitted in writing or by e-mail to the Service responsible for managing the register
(Register@europarl.eu.int), which then forwards them to the Archives Service. Requests
must include a (brief) list of the documents sought or the subject matter of the research.
The service responsible for the register will ensure that a reply is given within 15
working days.
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8. Concise description of the principal record groups and collections
The Archives and Documentation Centre stores, processes and makes available to the
public various types of documentary holdings and collections. It main role is to archive
documents relating to legislative activities and correspondence. In order to ensure that
documentary material is preserved, the service keeps microfilms and microfiches which
are also accessible to researchers, and is currently engaged in a major project for the
digitisation of all documentary holdings and collections. The department also keeps
monographs with chronological and subject inventories (1953-1982 annual handbooks).
Parliamentary documents:
Minutes of plenary sittings:
- authentic edition signed by the President (from 1960);
- edition published in the Official Journal (full collection from 1952).
Debates:
- full collection in all languages since 1952 (in microform - soon also available in
digital format);
- partial collection with hand-written corrections by authors.
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Official papers of the Bureau and the enlarged Bureau (minutes, documents and annexes;
full collection from 1952 to 1984).
Official correspondence
Special Holdings
• Incomplete collection of joint meetings between the Parliamentary Assembly and the
Assembly of the Council of Europe.
• Secretaries-General collections.
• Poster collections.
• Press cuttings.
By agreement with the Historical Archives of the European Union in Florence, part of
the historical archives have been transferred to Florence, which is responsible for their
conservation and for making them available to the public.
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Other databases administered by the European Parliament provide access to the
following:
- Register
- EUROPARL: http://www.europarl.eu.int.
- CELEX (interinstitutional database with resolutions): http://europa.eu.int/celex/
- EPOQUE (EP database with session documents from 1980 to 1989).
- analytical indexes;
- index of petitions;
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