PROJECT CONTROL SYSTEMS

WHAT CONTRIBUTES TO SUCCESS OF A PROJECT

 Drivers
 Project Leadership
 Project Team
 Project Management Maturity
 Planning How do you
 Monitoring & Control address?
 Nature of Project
 Obstacles
 Stakeholders
 Internal
 External

 Change Management
 Strategic Uncertainties
 WHAT IS NEEDED?
 Project Control Systems

 What is it?
 PROJECT CONTROL

Desired
Status (plans) Disturbances

Project Mgr. Project Team Project

Measuring
Device
 Danger of Control :” scope creep”
 Update
Re-forecast
Plan Cost OUTPUT
Requirements Schedule
Products Quality
Scope
Standards
Milestones
Cost Forecasts Monitor
Uncertainties Modify Control
Procurement Measure
People Progress
Benchmarks
Resources Quality
Equipment Schedule
Modify Methods Expenditure
INPUT Plan Analyze Cash Flow

Evaluate
Change Control Progress vs
Plan
Variances
Trends
Productivity
MANAGEMENT CONTROL Forecasts
 PROJECT CONTROL PROCESS

 Comparing actual performance against plan

 Setting baseline plan

 Measuring progress and performance

 Comparing plan against actual

 Taking action
 PROJECT CONTROL SYSTEMS
 What are the various types of control systems
necessary for a project success?

 Depends on Vulnerabilities of project

 Strategic Vulnerabilities
 Operational Vulnerabilities
 Internal and External
 Ethical And CSR behavior
Values &
Communication Systems Beliefs Linkage with Company Value
Project Meetings Systems
Transaction Audit Systems
Accounting Systems

Internal Project
Control Control Boundaries
Systems
Systems

What project to take,

EVA Analysis which not to take;
CP Analysis
Performance
and
Where to take; With whom
Diagnostic
Quality Checks Control
IOR Monitor
CHANGE MANAGEMENT CONTROL
 Sources of Change
 Project scope changes
 Implementation of contingency plans
 Improvement changes
CHANGE MANAGEMENT CONTROL
 The Change Control Process
 Identify proposed changes.
 List expected effects of proposed changes on
schedule and budget.
 Review, evaluate, and approve or disapprove of
changes formally.
 Negotiate and resolve conflicts of change, condition,
and cost.
 Communicate changes to parties affected.
 Assign responsibility for implementing change.
 Adjust master schedule and budget.
 Track all changes that are to be implemented
THE CHANGE
CONTROL
PROCESS
 BENEFITS OF A CHANGE CONTROL SYSTEM
1. Inconsequential changes are discouraged by the
formal process.
2. Costs of changes are maintained in a log.
3. Integrity of the WBS and performance
measures is maintained.
4. Allocation and use of budget and management
reserve funds are tracked.
5. Responsibility for implementation is clarified.
6. Effect of changes is visible to all parties
involved.
7. Implementation of change is monitored.
8. Scope changes will be quickly reflected in
baseline and performance measures.
CHANGE
REQUEST
FORM
You can’t plan
for every risk
at the start of
the project