Title Standard Operating Procedure for Controlling Keys

Version SOP# Effective Date Page

00 1 of 3
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Prepared By: ____________________________________________________________

Khalil Hussain (Sr. Microbiologist)
Date: ________________

Reviewed By: ____________________________________________________________

Sajjid-ur-Rehman (Q.A.I)
Date: ________________

Reviewed By: ____________________________________________________________

Jaweria Khadim (Q.C Analyst)
Date: ________________

Reviewed By: ____________________________________________________________

Sallahuddin (Q.C Manager)
Date: ________________

Approved By: ____________________________________________________________

Irfan Akram (H.O.M.S)
Date: ________________

This is either a new SOP or an essentially complete re-write; all sections were
affected.

Do revisions require additional

Yes No
training:
 Title Standard Operating Procedure for Controlling Keys
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1 Title
Standard Operating procedure for controlling departmental keys.

2 Objective
The purpose of this SOP is to describe the procedure to ensure the secure and organized
issuance and distribution of keys of the premises of Agror Pharma.

3 Scope
This procedure applies to all departments at Agror Pharma.

4 Responsibility
4.1 It is the responsibility of all departments H.O.Ds to ensure the organized
distribution of keys of their concern department.
4.2 It is the responsibility of the security guard/gate keeper to ensure the returning of
keys.
5 Abbreviation

5.1 SOP Standard Operating Procedure

5.2 HOD Head of Department

6 Procedure
6.1 Identifying Keys
6.1.1 All keys should be marked with the name of the department.
6.1.2 All issued keys should contain an inventory or serial number that reflects
the total number of keys issued and provides a unique identifier for every
copy.
7 Issuing Keys
7.1 Keys should only be issued to authorized person of the concern department.
7.2 Issue keys by need, not desire.
7.3 Sign should be taken on a concern log book after issuing key to the authorized
person.
7.4 Time of issuance of key must be written in key issuance log book.
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7.5 Keys should be personally picked up by the authorized person only.
7.6 Individuals may be issued only one copy of each keyset.
7.7 Keys may not be duplicated except after the approval of authorized person only.
8 Returning Keys
8.1 All keys shall be returned to the issuing department by the authorized key holder.
8.2 When keys are returned by the authorized person, sign must be taken in the log
book.
8.3 Time of returning of key must be written in key issuance log book.
8.4 Seal the key with paper tape with signature before returning.
9 Audits
9.1 On at least an annual basis, the responsible department will determine that the
proper accountability of keys is being maintained by conducting random key
checks.
10 Transfer/Temporary use
10.1 Keys shall not be transferred from one individual to another without proper
authorization and record keeping.
11 Lost or stolen Key
11.1 If in any circumstances the key is lost or stolen, the authorized department must
be informed immediately.
12 Revisions
Specify the sections that were affected by the update and briefly describe the change.

Revision # Effective Section Description of Change

Date