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LANGUAGE DEPARTMENT PROCESS FLOW

1. Receiving of endorsement from HR.


2. After receiving, language will conduct TOEIC exam for the newly entered student.
3. Upon checking the result for TOEIC exam, that’s the time that I will do the class assignment.
Class assignment according to the following;
3.1 Grouping the student according to their TOEIC result
3.2 Grouping the student based on their educational attainment
3.3 Assigning teacher per class
4. Inputting on excel manpower
Data that we get from endorsement;

5. When I finished inputting all the necessary data from HR endorsement, I will input the following,
1. Student ID No.
2. Class duration for N5
3. Making of class attendance (All 3 format)
6. Preparation of list for the checking of personal info for MIS (for TESDA)
*** If there is correction, I have to change it before sending to TESDA team***
7. Inputting of grade (N5)
7.1 Making of examinee list according to class and batch
1. Mid-Term
2. Kobun exam
3. Final Exam
8. If the student got failed after the supplementary exam, we will process their cancellation.
Please see other sheet named Clearance.
9. When the student,passes the N5 exam. He/She must proceed to N4 class. Input the class duration again.
10. Repeat # 7-8 except there is no mid-term in N4.
11. After the student passes the N4 he/she must proceed to Skill Waiting class, until DO give us the
designated skills of the student's.
12. When the student started his/her class in skills, Ms. Ana Jane (Skills Admin) must input the teacher name and
duration for their specific skills. (Note: If you have concern please ask Ms. Ana Jane with regards to
this process)
13. Updating of selected students.
1. Input the tentative deployment of the student
2. Input the Company name , company prefecture
14. Before the deployment of the selected student. If they are not JLPT N4 official passer, they need to pass first
the N4 level check.
14.1 Need to prepare the list of selected student, NO JLPT certificate and N5 passer.

15.One month before the deployment, Language Admin (Grace) must sent to tuition fee assesor all of the
class duration of student as well as JLPT payables to tuition fee assesor.
16. Once the student got deployed, admin must update the status again as deployed. And changed the
deployment date based on the actual date of deployment.

OTHER INFO. THAT NEED TO BE UPDATE IN MANPOWER


1. Need to prepare JLPT examinee list based on manpower(excel) data
2. JLPT Level to take
3. After the result of exam was released, the admin must input the grade and if pass or failed.
4. Input in the manpower if the student is scholar and when did it started.

WEEKLY REPORT
Every week we need to send the following, and the report mostly comes from manpower data.
1. Manpower
2. Gakuseininzu
3. Class Ichiran
4. Quit Chart
5. Quit Report with details (Weekly, Monthly,Batch)

OTHER FILES- THAT DATA COMES FROM MANPOWER


1. Gakusekibo- most of the data needed is coming from the manpower.
2. Class card- to be given during graduation.
Name of the student
Deployment
N5 & N4 final grade
JLPT final grade
3. Certificate- to be given to medical failed and deployed students
Class Duration
PROBLEMS ENCOUNTERED IN EXCEL MANPOWER

1. The file is too large, it always hang.


2. Since language and skills are sharing one data. We cannot update at the same time.
3. In excel, the user can easily overwrite the data. Most of the times, cannot be noticed easily. (like delete some data)
4. Sometimes, when the excel crashes some of the recent updates are not saved. And since
the user has a lot of changes made, we cannot identify which changes does not remain.
Clearance Processing
Clearance processing is necessary to all student who Failed in Exam, Medical Failed, Expelled
due to violations, and decided not to continue his/her studies in PNTC.

Step 1 The student must ask permission to his/her teacher


Step 2 The student must go to language admin to pay first his/her payable in JLPT
Step 3 After payment, He/She must fill up the clearance form anf return all the books that the
school given.
Step 4 Language admin must input all the duration of classes of the student (N5,N5, Skills, Etc.)
Step 5 Language admin must call the parents/guardian of the said student, to inform about the
decision of the student.
Step 6 The must got to campus 3 for other necessary process (tuition fee assesor, legal,
HR documentation)

After the student finishes all of the said process, language admin will update the student's status
on manpower (excel). During the update of status, the admin must input the date that the student
process his/her clearance, the reason why the student quit.
Format #1- Used for quiz recording

MELVIN
CLASS DURAT
NO. 苗字 ファストネーム

1 VILLARAZA Kristine
2 FLORES Camille Kimberly
3 ALIPALA Jocelyn
4 BAYLON Winalyn
5 MANGLICMOT Jennica
6 ROJAS Vena
7 GIVA Jeffrey
LVIN メルヴ
DURATION: 2018年
ミドル ネーム 返照 PNTC入学

DE LA CRUZ 2018年6月
MUSA 2018年6月
DELMONTE 2018年6月
VILLAMOR 2018年6月
MINA 2018年6月
LABASTIDA 2018年6月
2018年6月
ルヴィン 先
018年09月10日- 12月
学歴

Eng'g
Tech
NT
NT
NT
NT
Tech
Format #2- Used fo

先生
MELVI
CLASS
12月07日
NO.

1
2
3
4
5
6
7
Format #2- Used for posting outside the classroom

LVIN メルヴ
CLASS DURATION: 2018年
07日
苗字 ファストネーム

VILLARAZA Kristine
FLORES Camille Kimberly
ALIPALA Jocelyn
BAYLON Winalyn
MANGLICMOT Jennica
ROJAS Vena
GIVA Jeffrey
e the classroom

メルヴィン
TION: 2018年09月10日- 12月
07日
ミドル ネーム 返照 PNTC入学 学歴

DE LA CRUZ 2018年6月 Eng'g


MUSA 2018年6月 Tech
DELMONTE 2018年6月 NT
VILLAMOR 2018年6月 NT
MINA 2018年6月 NT
LABASTIDA 2018年6月 NT
2018年6月 Tech
Format #3 - Used for daily atten

ィン 先生
0日- 12月
コース NO. 苗字

1 VILLARAZA
2 FLORES
3 ALIPALA
4 BAYLON
N 5
6
MANGLICMOT
ROJAS
7 GIVA
4
or daily attendance checking

ME
CLA
ファストネーム ミドル ネーム 返照

Kristine DE LA CRUZ
Camille Kimberly MUSA
Jocelyn DELMONTE
Winalyn VILLAMOR
Jennica MINA
Vena LABASTIDA
Jeffrey
MELVIN
CLASS DURATIO
PNTC入学 学歴 月 火 水 木

2018年6月 Eng'g
2018年6月 Tech
2018年6月 NT
2018年6月 NT
2018年6月 NT
2018年6月 NT
2018年6月 Tech
IN メルヴィ
ATION: 2018年09月
金 土 月 火 水 木 金
P
ヴィン 先生
年09月10日- 12月07日
土 月 火 水 木 金 土
Please follow below legend
先生
月07日
月 火 水 木 金 土 月
火 水 木 金 土
8 JOROMO Fer Jordan Miles
9 TUMACAG Francis
10 URPIANA Rey Mark
11 APOLONIO John Rey
12 PAULO Eugine
13 BIAS John Ronniel
14 BUTALON Jason
15 CASTILLO Robert
16 CIANO John Linster
17 DE LUNA Mark John
18 ESCOBAR Harold Jake
19 FABRERO Genefrey
20 LAGMAN Ivan
21 MAGBALITA Glen
22 MALOTO Ariel
23 NACOD-AM Melfred
24 NADAL Jester Rey
25 OLIMPIADA Aurjohn
26 SAN JOSE Alexander
27 TABIGUE Mark
28 VIAR Justin Kevin

Instructor :
EVANGELIO 2018年6月
GEALON 2018年6月
PRADO 2018年6月
ABRIOL 2018年6月
CANARIA 2018年6月
TAYO 2018年6月
MANAGAT 2018年6月
MALIGAYA 2018年6月
TOYOKEN 2018年6月
ALIGNAY 2018年6月
BEBELONE 2018年6月
FETALCO 2018年6月
TAPIA 2018年6月
CAPATI 2018年6月
GATDULA 2018年6月
MARIANO 2018年6月
NIETO 2018年6月
CARISTEA 2018年6月
PORTUGAL Jr. 2018年6月
BENSURTO 2018年6月
PALMA 2018年6月

Bejara, Melvin
Tech
Tech
Tech
NT
Voc.
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
HS
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28

Instructor :
JOROMO Fer Jordan Miles
TUMACAG Francis
URPIANA Rey Mark
APOLONIO John Rey
PAULO Eugine
BIAS John Ronniel
BUTALON Jason
CASTILLO Robert
CIANO John Linster
DE LUNA Mark John
ESCOBAR Harold Jake
FABRERO Genefrey
LAGMAN Ivan
MAGBALITA Glen
MALOTO Ariel
NACOD-AM Melfred
NADAL Jester Rey
OLIMPIADA Aurjohn
SAN JOSE Alexander
TABIGUE Mark
VIAR Justin Kevin

Instructor :
Bejara, Melvin
EVANGELIO 2018年6月 Tech
GEALON 2018年6月 Tech
PRADO 2018年6月 Tech
ABRIOL 2018年6月 NT
CANARIA 2018年6月 Voc.
TAYO 2018年6月 HS
MANAGAT 2018年6月 HS
MALIGAYA 2018年6月 HS
TOYOKEN 2018年6月 HS
ALIGNAY 2018年6月 HS
BEBELONE 2018年6月 HS
FETALCO 2018年6月 HS
TAPIA 2018年6月 HS
CAPATI 2018年6月 HS
GATDULA 2018年6月 HS
MARIANO 2018年6月 HS
NIETO 2018年6月 HS
CARISTEA 2018年6月 HS
PORTUGAL Jr. 2018年6月 HS
BENSURTO 2018年6月 HS
PALMA 2018年6月 HS
N
4 8
9
JOROMO
TUMACAG


10 URPIANA
11 APOLONIO
12 PAULO

本 13
14
15
BIAS
BUTALON
CASTILLO

語 16
17
CIANO
DE LUNA


18 ESCOBAR
19 FABRERO
20 LAGMAN

ラ 21
22
23
MAGBALITA
MALOTO
NACOD-AM

ス 24
25
26
NADAL
OLIMPIADA
SAN JOSE
27 TABIGUE
28 VIAR

Instructor :
Bejara, Melvin
Fer Jordan Miles EVANGELIO
Francis GEALON
Rey Mark PRADO
John Rey ABRIOL
Eugine CANARIA
John Ronniel TAYO
Jason MANAGAT
Robert MALIGAYA
John Linster TOYOKEN
Mark John ALIGNAY
Harold Jake BEBELONE
Genefrey FETALCO
Ivan TAPIA
Glen CAPATI
Ariel GATDULA
Melfred MARIANO
Jester Rey NIETO
Aurjohn CARISTEA
Alexander PORTUGAL Jr.
Mark BENSURTO
Justin Kevin PALMA
2018年6月 Tech
2018年6月 Tech
2018年6月 Tech
2018年6月 NT
2018年6月 Voc.
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS
2018年6月 HS

A Absent
Absent L Late ✔ Present
M Medical E Excuse
Excuse 休み Holiday T Transferred
Transferred