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MESSAGE TO MVGFC STUDENTS

It is my pleasure to welcome you to the Manuel V. Gallego Foundation Colleges, Inc.

This General Student Manual is designed to inform you about the Policies,
Procedures, Rules and regulations, and Guidelines of the school as they relate to our
students.

I wish you a memorable stay with us and we look forward being a partner to your
transformation into professionals with the knowledge, skills and attitudes to lead happy and
fulfilled lives.

Dr. JOSEPH L. GALLEGO

President
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Contents
SECTION I...............................................................................................................................................5
PURPOSE AND COVERAGE.............................................................................................................5
SECTION II..............................................................................................................................................6
BRIEF HISTORY OF MANUEL V. GALLEGO FOUNDATION COLLEGES, INC........................6
SECTION III............................................................................................................................................7
MVGFCI’S VISION, MISSION, CORE VALUES AND EDUCATIONAL PHILOSOPHIES..........7
Vision:...................................................................................................................................................7
Mission:................................................................................................................................................7
Core Values:..........................................................................................................................................7
Collaborative.....................................................................................................................................7
Reflective..........................................................................................................................................7
Open-minded....................................................................................................................................8
Prompt...............................................................................................................................................8
Principled..........................................................................................................................................8
Educational Philosophies:.....................................................................................................................8
Learning............................................................................................................................................8
Teaching............................................................................................................................................8
Empowerment...................................................................................................................................9
Facilities............................................................................................................................................9
Technology........................................................................................................................................9
Curriculum........................................................................................................................................9
Congruence of all Programs and Activities to Vision/Mission.......................................................10
Trust................................................................................................................................................10
Operational Efficiency....................................................................................................................10
Institutional Effectiveness...............................................................................................................10
Equitable Access.............................................................................................................................10
Capability Building.........................................................................................................................10
Library as an Important Learning Resource...................................................................................11
Recognition.....................................................................................................................................11
Research..........................................................................................................................................11
Extension........................................................................................................................................12
Strong visible presence – management by “walking around”........................................................12
Change............................................................................................................................................12
Communication...............................................................................................................................12
Lifelong Learning...........................................................................................................................12
Leadership.......................................................................................................................................12
Co – and Extra-Curricular Programs..............................................................................................12
SECTION IV..........................................................................................................................................13
STUDENTS’ RIGHTS AND OBLIGATIONS...................................................................................13
A. Students’ Rights under the Education Act of 1982....................................................................13
B. Student Obligations under the Education Act of 1982...............................................................14
C. Expectations on Student Performance and Attitude...................................................................14
SECTION V............................................................................................................................................15
SCHOOL POLICIES AND PROCEDURES RELATED TO STUDENT AFFAIRS........................15
A. ACADEMIC POLICIES AND PROCEDURES...........................................................................15
A.1 Admission................................................................................................................................15
A.1.1 Admission Requirements......................................................................................................15
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A.1.1.1 Freshmen............................................................................................................................15
A.1.1.2 Transferees / Second Coursers / Graduate students...........................................................16
A.1.2 Terms and Conditions for Admission...................................................................................17
A.2 Registration..............................................................................................................................18
A.2.1 Procedure..............................................................................................................................18
A.2.1.1 New Students - Freshmen..................................................................................................18
A.2.1.2 Second Courser and Graduate Students.............................................................................18
A.2.1.3 Old Students and Returnees...............................................................................................18
A.2.1.4 Transferees.........................................................................................................................19
A.2.1.4.3 Honorable Dismissal.......................................................................................................20
A.2.1.5 Policies on Cross-Enrollment............................................................................................20
A.3 Adding/Changing/Official Dropping Courses.........................................................................21
A.4 Student Load and Overload.....................................................................................................22
A.5 Pre-Requisites/Co-requisites....................................................................................................22
A.6 Tutorial Class/Course Request.................................................................................................23
A.7 Retention/Non-Readmission Policies......................................................................................24
A.8 Policies on Attendance, Wearing of ID and Uniform..............................................................24
A.9 Examination Procedures/Policies............................................................................................25
A.9.3 Comprehensive Examinations..............................................................................................27
A.10 Grading Policies / System......................................................................................................27
A.10.3.1 Rectification of Grades....................................................................................................31
A.10.3.2 Student’s Complaint on Grades.......................................................................................31
A.11 Deliberation of Graduating Students......................................................................................31
A.12 Graduation Requirements......................................................................................................32
A.13 Policies on Change of Personal Information / Documents....................................................36
A.14 Guidelines on the Request and Release of School Documents.............................................37
B. FINANCIAL POLICIES AND PROCEDURES...........................................................................38
B.1 Tuition & Miscellaneous Fees and Modes of Payment............................................................38
B.2 Policies Pertaining to the New Payment Scheme....................................................................38
B.3 Tuition Fee Refund/ Policies Regarding Dropped-Out Students.............................................40
C. INSTRUCTIONAL SUPPORT SERVICES..................................................................................40
C.1 Library Services.......................................................................................................................40
C.2 Multimedia Management Information System (MMIS)..........................................................41
C.3 Student Affairs Office (SAO)...................................................................................................41
D. CONDUCT AND DISCIPLINE....................................................................................................54
D.1 Code of Student Conduct and Discipline.................................................................................54
D.2 Student Offenses......................................................................................................................57
D.3 Student Disciplinary Procedure...............................................................................................60
D.4 Sanctions for Misconduct........................................................................................................61
D.5 Procedures on Complaints between the Students and Faculty/Administrators.......................63
Section VI...............................................................................................................................................65
AMENDMENT/ REPEAL.................................................................................................................65
Section VII..............................................................................................................................................65
EFECTIVITY.....................................................................................................................................65
APPENDIX A.........................................................................................................................................66
Summary of Sanctions for Misconduct..............................................................................................66
APPENDIX B.........................................................................................................................................68
Summary of Sanctions for Neglect of Duty as Officer of an Organization........................................68
THE MVGFC HYMN............................................................................................................................71
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SECTION I
PURPOSE AND COVERAGE

This Student Manual is designed to provide basic information relating to important

policies, procedures, rules and regulations and guidelines that affect students of the MVGFCI
in the tertiary and graduate levels. It serves to guide and assist students toward successful
completion of their course of study.

It is the responsibility of each student to know these important policies and information
and to review them periodically so you can optimize the benefits of your sojourn here in
MVGFC.
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SECTION II
BRIEF HISTORY OF MANUEL V. GALLEGO FOUNDATION COLLEGES, INC.

Dr. Manuel Viola Gallego, an educator, legislator, and diplomat founded the Central
Luzon School of Nursing (CLSN) in 1960, the first School of Nursing in Region 3. His
philosophy in founding the Institution was for the less fortunate in life to be afforded full
opportunities to achieve total development a better life and better society.

Initially, the Central Luzon School of Nursing was an operating unit of Philippine
Statesman College in 1960, hence was named Central Luzon Philippine Statesman College
School of Nursing upon negotiation with Mr. Felipe Estrella, President of the Philippine
Statesman College. In November 1964, it became the Central Luzon Educational Center
(CLEC), School of Nursing when the College of Liberal Arts was established which was then
incorporated into law by the Securities and Exchange Commission.

In 1974, Dr. Gallego changed the name of CLEC into the Manuel V. Gallego
Foundation Colleges, Inc. (MVGFCI), a non-sectarian, non-profit educational foundation. He
envisioned the school to be the “Nursery of Fundamental Human Freedoms”, thus his
philosophy of founding the school remains not only throughout his life but also to his
successors who have endeavored to remain true to his vision.

The school now offers programs in Nursing, Education, Criminology, Computer

Science, Accountancy, and Business in the College and Graduate levels. It also has a Basic
Education program which now offers a Senior High School.

MVGFC offers well-designed and highly relevant programs and modules that are
strongly complemented by extension projects and researches. It provides a conducive
learning environment that fosters quality and holistic development of the students and
produces graduates who will contribute significantly in the improvement of the quality of life in
their respective communities. To deliver quality education, it hires qualified, competent, and
dedicated educators and support personnel who continuously show innovation and
responsiveness in their work.

There is a strong faculty development program being implemented by the institution.

The Administration supports In-House and off-campus training programs and workshops to
improve content mastery and learning delivery techniques of faculty members. Educational
subsidies are also provided to faculty, who are encouraged to obtain graduate and post-
graduate degrees. The faculty and staff can also avail of different kinds of loan programs at
low interest rates for various purposes. Also, there are several scholarships program that
offers varying degrees of financial assistance to deserving students

The slogan “MVGFC is the key to a brighter future” has enabled the realization of a
better future and life for many of our graduates.
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SECTION III
MVGFCI’S VISION, MISSION, CORE VALUES AND EDUCATIONAL PHILOSOPHIES

Vision: MVGFCI shall be among the leading educational institutions in Nueva Ecija
that is known for its accredited academic programs, high ratings in nationally
recognized examinations and high employment rate of its graduates.

Mission: In the pursuit of its Vision, MVGFCI shall assure quality and relevance in its
curriculum, instruction, research, extension, and student services through continuous
quality improvement.

Core Values: The MVGFCI community is guided in the conduct of its day to day
activities by its core values. A true Gallegan internalizes genuinely and manifests
consistently these core values:

C – Collaborative
R – Reflective
O – Open-minded
P – Prompt
P – Principled

Collaborative

MVGFCI believes in the importance and benefit of happier workforce as it builds and inspires
cooperation, teamwork and a sense of community within MVGFCI as an educational
organization. This is one avowed goal of MVGFCI- to nurture the spirit of collaboration in the
workplace where every member of the academic community feels they are an important part
of a family working for the greater good of the educational organization they consider their
family. Another reason for supporting this goal is that as one leading private College in Nueva
Ecija, every member of the academic community of MVGFCI will be given opportunity to
learn from each other while helping them grow in the organization.

Reflective

MVGFCI commits to support and consistently practice the habit of reflective thinking in its
management process as this habit facilitates the learning expertise which ultimately
promotes growth of individual member who is part of the bigger academic family of MVGFCI.
Thus, all of MVGFCI’s programs and activities prior to its implementation will undergo deep
thinking, intellectual deliberation and discourse, transparent, and objective evaluation.
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Open-minded

To promote a transparent and objective family oriented organization while raising the level of
self-esteem and performance of key players of MVGFCI, the College administration supports
and will cultivate an “open mind” organization. In order to keep up with this goal, MVGFCI
sees to it they stay current and relevant using the power of technologies. This also means
that MVGFCI will be flexible and adaptive to new experiences and ideas through life- long
learning, continue dialogue and interaction.

Prompt

Timeliness and punctuality promote efficiency and effectiveness as well as facilitate in the
cultivation of thrust and in building the image of MVGFCI. Inspired by this belief, MVGFCI
sees to it that their service is delivered without delay. Thus, the value of promptness is
observed in all its operation. It is also one criteria and factor used in the evaluation of student
and faculty performance.

Principled

MVGFCI shall be managed towards the achievement of its vision, mission educational
aims/goals, purpose and function as one of the leading private college in Nueva Ecija. The
administration will see to it that their actions are done with integrity, honesty and fairness
according to its purpose or aim and as agreed by MVGFCI and its community. These Core
Values shall be the guiding principle of every member of the academic community of
MVGFCI.

Educational Philosophies:

Learning

 We believe that students learn best when they apply their learning in real-world
situations; when content is relevant to their lives; when they ask critical, probing
questions of the subject matter; and when they are actively engaged in their
own learning.

Teaching

 We believe that the role of teachers is primarily that of a facilitator of learning, a

coach, a mentor, and a learning resource.

 We believe in using a variety of innovative teaching strategies to enhance

mastery level learning by the students. We believe that students have different
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learning styles and that the teacher must use different strategies to adapt to
these different learning styles.

 We believe that a truly outstanding teacher is someone who can bring the best
out of his or her students in terms of academic performance and personal
development and someone who can make the worst performing class - the best
performing class.

Empowerment

 We believe in empowering the deans, chairs, faculty, and staff to exercise

leadership to achieve the Vision and Mission of the school in tune with the
Institutional Philosophy and Values for this is the key to transform the Institution
into a learning, self-organizing, and living entity.

Facilities

 We believe in committing ourselves to having an environment that is clean,

comfortable, pleasant, quiet, safe, organized, and orderly is essential to enable
students to learn, our faculty to teach, and our staff to work. Our students,
faculty, chairs, dean, support personnel, and management have the attitude
that the school is their home, they have pride in it, and thus, they treat it with
respect and with caring.

 We believe in providing appropriate facilities so that our employees and staff

can work productively, our faculty to teach effectively, and our students to learn
and develop holistically.

Technology

 We believe that Technology is an important tool to enhance and promote

learning teaching, instruction, and research. We shall endeavor to expose our
stakeholders to technology and how it is changing the way we do things and
how we live.

Curriculum

 We believe in having a highly relevant, seamlessly sequenced, balanced, and

multi-disciplined Curriculum to enable our students to be competitive in their
profession or business and happy in their lives.

 We believe in actively seeking the feedback of our faculty, administrators,

experts, employers, students, and other stakeholders in improving our
curriculum.
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 We believe that the delivery of the curriculum must be flexible and responsive
to learner needs.

Congruence of all Programs and Activities to Vision/Mission

 We believe that all programs and activities must be aligned and congruent to
the Objectives, Goals, and Ultimately, the Vision/Mission of the Institution. It
must be clear how each Program, Activity, and Task contributes to the
achievement of the Vision/Mission.

Trust

 We believe in living up to the trust repose in us by our stakeholders, especially

our students, their parents or guardians, and the community and strive to
exceed their expectations in every endeavor. We shall consistently show them
through our actions and performance that we are deserving of their trust.

Operational Efficiency

 We believe in continuously improving our Operational Efficiency by delivering

relevant and quality education at a reasonable price and by having appropriate
systems, databases, policies, processes, rules and regulations, and manuals.

Institutional Effectiveness

 We believe in continuously improving our Effectiveness as an Educational

Institution as manifested by the achievement of our Goals and Objectives.

Equitable Access

 We believe in providing assistance and opportunities to poor but deserving

students to enable them to graduate from the field of their chosen endeavors
and contribute to the betterment of their respective communities.

Capability Building

 We believe in committing ourselves to the proper selection and continuous

development of our faculty members. We expect them to care deeply for the
learning of their students and to strongly manifest that caring through their
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teaching effectiveness, coaching and mentoring of students, taking active

steps in extracurricular activities, and contribution to Institutional building.

 We believe in committing ourselves to the continuous development of our

Deans and Chairs. We expect them to be primarily responsible for the financial
viability of their respective programs, for the proper supervision, development,
and evaluation of their faculty members, and for the achievement of
performance targets.

 We believe in committing ourselves to the continuous development of our

employees and staff. We expect them to care for the Institution as if it was their
home and to care for our students and learners as if they were their close
relatives. We expect them to be models of the values of the Foundation. We
also expect them to be efficient, effective, productive, courteous, work with
teams, communicate clearly, and act with integrity at all times. We expect them
to have a high degree of productive collaboration with each other and the
academic units.

Library as an Important Learning Resource

 We believe in the important role of the Librarian and her staff to work actively
with the Dean, Chairs, and faculty in improving instruction, relevance of
content, teaching materials, evaluation, research, and extension, and co- and
extra curricular programs.

Recognition

 We take great pride and will take every opportunity to recognize outstanding
performance, admirable effort, great improvement, and meaningful
contributions and assistance from our faculty, staff, employees, students,
parents, and other stakeholders.

Research

 We believe that research work must be relevant to the improvement and

understanding of instruction, teaching, and learning. Management is committed
and the faculty and chairs are likewise committed to develop the research
capability of the faculty; increase their research output and the utilization of the
research results.
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Extension

 We believe in voluntarily sharing our individual and collective expertise and

resources with the community for the purpose of improving the quality of life.

Strong visible presence – management by “walking around”

 We believe in a ‘hands-on’ management style by being where the action is –

observing, evaluating, analyzing, interacting, asking, probing, learning, and
understanding the situation, problem, and needs.

Change

 We believe that change is constant. The increasingly rapid, intense, dynamic,

and profound changing realities in the global and local community require us to
continuously monitor our external and internal environment, to make adaptive
decisions, and to constantly reinvent ourselves and our institution.

Communication

 We believe in the “Network” organization where communication is not only

horizontal, but vertical, lateral, and diagonal. A learning organization has open
communication channels that enable sharing of information and giving of
feedback in a timely manner to improve decisions.

Lifelong Learning

 We believe that the learning is lifelong and that a person will have continuing
learning needs throughout his or her lifetime to enable him or her to live a
productive, fulfilled, and happy life.

Leadership

 We believe that ALL of our faculty, employees, administrators, and students

can and should be leaders.

Co – and Extra-Curricular Programs

 We believe in the vital role of co- and extra-curricular programs in the holistic
development of our learners.
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SECTION IV
STUDENTS’ RIGHTS AND OBLIGATIONS

A. Students’ Rights under the Education Act of 1982

1. The right to receive, primarily through competent instruction, relevant and

quality education in line with national goals of the government and conducive to
their full development as persons with human dignity.

2. The right to freely choose their field of study and continue their course up to
graduation except in case of academic deficiency or violation of disciplinary
regulations.

3. The right to school guidance and counseling services for making decisions and
selecting the alternatives of work suited to his potentialities.

4. The right of access to his own school records, the confidentiality of which the
school shall maintain and preserve.

5. The right to the issuance of transcript of records, certificate of grades, transfer

credentials, and other similar documents within thirty days from request.

6. The right to publish a student newspaper and similar publications, as well as

the right to invite resource persons during assemblies, symposia and other
activities of similar nature.

7. The right to free expression of opinions and suggestions, and to effect channels
of communication with appropriate academic and administrative bodies of the
school.

8. The right to form, establish, join and participate in organizations and societies
recognized by the school to foster their intellectual, cultural, spiritual and
physical growth and development, or to form and establish, join and maintain
organizations and societies for purposes not contrary to law.

9. The right to participate in the formulation and development of policies affecting

the school in relation to the locality/ region, and nation through representation in
appropriate body of the school to be determined by the governing Board.

10. The right to be free from involuntary contributions, except those approved by
their own organizations and societies.
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B. Student Obligations under the Education Act of 1982

1. To render personal, military or civil service under conditions provided by law.

2. To exert his utmost to develop his potentialities for service particularly by

undergoing an education suited to his abilities, in order that he may become an
asset to his family and to his society.

3. To uphold the academic integrity of the school, endeavor to achieve excellence

and abide by the rules and regulations governing his academic responsibility
and moral integrity.

4. To promote and maintain the peace and tranquility of the school by observing
the rules of discipline, and by exerting efforts to maintain harmonious
relationships with fellow students, the teaching and academic staff and other
personnel.

5. To participate actively in civil affairs and in the promotion of the general welfare,
particularly in the social, economic, and cultural development of his community
and in the attainment of a just, compassionate and orderly society.

6. To exercise his rights and responsibilities in the knowledge that he is

answerable for any infringement or violation of the public welfare and the rights
of the others.

7. To strive to lead an upright, virtuous and useful life.

8. To help in the observance and exercise of individual and societal rights and
freedom in the pursuit of progress, prosperity and world peace.

C. Expectations on Student Performance and Attitude

1. Students are required to attend all their classes and refrain from cutting
classes. They shall be present in ALL of their classes and be ON TIME
consistently. They shall not leave the classroom until the class is dismissed
unless there are valid and compelling reasons.

2. Students shall further be prepared for their classes including doing their
assignments or extended class work. They are expected to be responsible for
their own learning, be active in exploring actively for the content they need to
learn and think of ways how to use or apply that information in real life.

3. Students shall exert effort to learn. In short, they must study – really study. They
are expected to master the competencies needed for each lesson and for each
course. They shall also actively participate in class and share their learnings
and thoughts.
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4. They are expected to collaborate with their classmates and others, they shall
do their own work and NOT plagiarize or copy other’s works without
acknowledging them. When they use someone else’s work, they shall quote
and give the source.

5. Students shall be courteous and polite to their faculty and administrators.

SECTION V
SCHOOL POLICIES AND PROCEDURES RELATED TO STUDENT AFFAIRS

A. ACADEMIC POLICIES AND PROCEDURES

A.1 Admission

The School’s Admission Program shall provide the proper guidance, selection and
direction of the prospective students in order to meet the goals of the Institution. For this
purpose, the following Admission Policies are formulated for strict implementation.

A.1.1 Admission Requirements

A.1.1.1 Freshmen

An applicant for any degree program shall have passed the secondary diploma
program or the K-12 program whichever is applicable. The applicant must comply the
following requirements as well as the needed documents:
 A Filipino citizen
 For non-Filipinos, an approved study permit and a valid visa issued by the
authorities concerned
 Birth Certificate authenticated by NSO
• Progress Report Card (F-138)
• 1x1 (1 pc) and 2x2 (1pc) colored pictures, white background
and with name
tag
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• Certificate of Good Moral Character issued by the Principal of the school where
the student came from.
• 1 long brown envelope
 Must have passed the standardized admission test
 Must have taken tests on IQ, personality, skills and attitudes including the
department’s tests and interview
 For Nursing applicants, a height of not smaller than four (4) feet and eight (8)
inches

A.1.1.2 Transferees / Second Coursers / Graduate students

 Transcript of Records
 A Filipino citizen
 Marriage Certificate (if applicable)
 1x1 (1 pc) and 2x2 (1pc) colored pictures, white background and with name Tag
 Honorable Dismissal (for transferees only)

A.1.1.2.1 A baccalaureate degree holder seeking admission to the Graduate

Program in Nursing (MAN) must be a Registered Nurse.
A.1.1.2.1 Graduates of baccalaureate degrees, other than Teacher-Education
shall first earn at least twelve (12) units of education subjects,
preferably, but not limited to these courses to enroll in the Master of
Arts in Education (MAED) program:
a) The Teaching Profession
b) Child and Adolescent Development or Facilitating Learning
c) Principles and Methods of Teaching/Teaching Strategies
d) Assessment of Learning
e) Curriculum development
f) Preparation and evaluation of instructional materials
g) Educational Technology Courses

A.1.2 Terms and Conditions for Admission

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Admission to the MVGFCI is subject to the following:

A.1.2.1 A student seeking admission shall register personally during the prescribed
registration period as indicated in the School Calendar. The Foundation
reserves the right to refuse enrollment of a student who has not met the
prescribed admission requirements.

A1.2.2 A fine of Php 100.00/day, up to a maximum of Php 500, will be charged to a

student who enrolls after the official start of classes. (The start of classes is in
accordance with the School Calendar approved by CHED). All payments are to
be made at the Finance Office.

A.1.2.3 Pre-requisite courses as well as other requirements shall be fulfilled before

enrolling in the next higher course.

A.1.2.4 A full-time undergraduate student shall take the regular curricular load for a
semester as indicated in the program of study

A.1.2.5 A student assistant (SA) is only allowed to carry a maximum load of eighteen
(18) units per semester, and six (6) units during summer term.

A.1.2.6 A full-time masteral student is only allowed a maximum load of nine (9) units for
regular and summer terms.

A.1.2.7 If a student is a returnee, the credentials will be evaluated on the basis of

current curriculum.

A.2 Registration

A.2.1 Procedure

A.2.1.1 New Students - Freshmen

A.2.1.1.1 Upon initial evaluation by the Registrar’s Office, proceed to the
Student Affairs Office and take required tests.
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A.2.1.1.2 After passing the admission test, return to the Registrar’s office to
submit the admission credentials and obtain the official student
number.

A.2.1.1.3 Proceed to the Computer Laboratory or any designated place and

enroll online.

A.2.1.1.4 Proceed to the Finance Office for assessment. A printed Certificate of

Registration (COR) will be issued by the Finance Office after
payment is made.

A.2.1.2 Second Courser and Graduate Students

A.2.1.2.1 Upon initial evaluation by the Dean, proceed to the Registrar’s office
to submit the admission credentials and obtain the official student
number.

A.2.1.2.2 Proceed to the Computer Laboratory or any designated place and

enroll online.

A.2.1.2.3 Proceed to the Finance Office for assessment. A printed Certificate of

Registration (COR) will be issued by the Finance Office after
payment is made.

A.2.1.3 Old Students and Returnees

A.2.1.3.1 Obtain Certificate of Grades (COG) and Trial Registration Form (TRF)
from the Registrar’s office. Fill-up the TRF with the subjects to be
enrolled and proceed to the Dean for evaluation and approval.

A.2.1.3.2 Proceed to the Computer Laboratory or any designated place and

enroll online.

A.2.1.3.3 Proceed to Students Affairs Office (SAO) to update personal data.

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A.2.1.3.4 Proceed to the Finance Office for assessment. A printed Certificate of

Registration (COR) will be issued by the Finance Office after
payment is made.

A.2.1.4 Transferees
A.2.1.4.1 Procedure
a) Proceed to the department’s office for an Interview with the Dean for
initial evaluation. The Dean shall endorse transferee to the SAO for
tests and personal student profile or reject.
*A transferee shall be admitted only if he/she is still in the third year level and no failing grades
in 50% of the major/professional courses enrolled in the previous semesters and shall be covered by
retention policy of the department where he/she is enrolled. As a residency requirement, a transferee
must have taken the last curricular year level in MVGFCI.

b) Obtain Trial Registration Form (TRF) from the Registrar’s office. Fill-
up the TRF with the subjects to be enrolled and proceed to the Dean
for evaluation and approval.

c) Proceed to the Computer Laboratory or any designated place and

enroll online.

d) Proceed to the Finance Office for assessment of fees. A printed

Certificate of Registration (COR) will be issued by the Finance Office
after payment is made.

*Note: The transferee’s original transcript of records will then be requested by MVGFC from the student’s previous
school, after the submission of credential request form usually attached to the honorable dismissal certificate
presented by the transferee upon enrolment. In general, this is a school to school process. Final student
evaluation will be made upon receipt of the original transcript of records.

A.2.1.4.2 Transfer Credit / Validation Policy

For transferees and college graduates seeking admission to another
baccalaureate program, the Registrar shall consider transfer credit of courses
taken from former colleges and universities recognized by CHED.
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a) In general, transfer credit is considered only for courses that fulfill the
program’s curricular requirements.
b) If courses requested to be credited/validated have course titles
different from the Institution’s course titles, the student is required to
present course descriptions from the institution of origin duly certified
by the Registrar or Dean which may justify similarity of courses as to
their contents.

A.2.1.4.3 Honorable Dismissal

a) A student of good standing who voluntarily withdraws from the college with the
consent of the Dean of the department concerned shall be issued an honorable
dismissal by the Registrar, only upon presentation of:
* Written request of withdrawal signed by the parent or guardian; and
* Duly accomplished clearance form (signed by the person/officer in the offices of
the SPS, Finance, Library, Property, Dean and Registrar).

b) The student must also undergo an exit interview, to be conducted by the College
Guidance Counselor, to objectively assess his/her stay in the school and to make
recommendations/suggestions regarding school services which they think require
improvement.

A.2.1.5 Policies on Cross-Enrollment

For valid reasons as determined by and with prior written authority of the MVGFC, a
student may be permitted to cross enroll based on the following conditions:

A.2.1.5.1 A student who wishes to cross-enroll must accomplish a Cross-Enrollment

Form Outbound, which include the reasons for cross-enrollment and course to
be cross-enrolled. This form must be duly noted by the Dean prior to the
approval of the Registrar. The student will then be issued a cross-enroll
permit.

A.2.1.5.2 The cross-enrolled subject must have the same number of units and have
the same course description as offered in the Institution.
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A.2.1.5.3 At the end of the term, the student must obtain a certification of grade of the
course/s which was cross-enrolled from the school and submit this to the
MVGFC Registrar’s office for official recording.

A.2.1.5.4 Students from other schools may cross-enroll in MVGFCI upon presenting
a cross enrollment permit from their mother school and the authorized
subjects to be cross-enrolled. After the semester, the cross-enrollees shall
present a duly accomplished clearance form to the Registrar’s Office before
they can be issued a certification of grades.

A.3 Adding/Changing/Official Dropping Courses

Only officially registered students are permitted to attend classes. A student is officially
registered when he/she is issued COR. However, there are instances where students
may need to add/drop or change courses. The following policies are applied for such
actions:

A.3.1 For valid reasons, students are allowed to add, drop or change courses within one
(1) week from the official start of classes, after which, no other changes can be
made. Dropping of courses within this period will not appear in the student’s
academic records; otherwise, it will result in Unofficially Dropped (UD) remark on
the student’s grade sheet and shall require re-enrolment of the said course/s.

A.3.2 Students must fully accomplish an Adding, Changing, and Dropping Form,
whichever is applicable. Once the form is completed, with the appropriate
signatures, this must be submitted to the Registrar’s office for processing. Subjects
added, dropped or changed without approval of the Registrar will not be
recognized.

A.3.3 Finance Office shall issue updated COR to the student concerned upon payment of
the reassessed fees.
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A.4 Student Load and Overload

A.4.1 A full-time student is one who is carrying the regular load for a given semester
under the curriculum of the program in which he/she is enrolled. A regular load is
defined as the maximum number of units determined by the curriculum and is
shown in the program of study.

A.4.2 Students must be guided by the sequence of subjects as contained in their

respective program of study. Students, especially irregular students must consult
their Deans/Academic Advisers prior to registration regarding courses to enroll.

A.4.3 Only graduating students are allowed to take an overload of not exceeding six (6)
units during the regular semester, and three (3) units during summer term.
However, if only one course is remaining on top of the six (6) units allowed to
complete the program requirement, a student will be allowed to enroll the
remaining course provided a letter of recommendation by the Adviser and
approved by the Dean will be accomplished and submitted to the Registrar.

A.4.4. A student enrolled in a ladderized four-year program who wants to graduate in the
associate program of that course, is not allowed to take the six units of overload
because he is not considered graduating in the program in which he is initially
enrolled.

A.4.5. Graduating student assistants are not allowed to have an overload, as this will
exceed the eighteen (18)-unit requirement for student assistants.

A.5 Pre-Requisites/Co-requisites
A.5.1. A student shall not enroll an advance or higher level course unless its pre-
requisite course has been satisfied.

A.5.2. A student shall enroll a subject and its co-requisite in the same semester.
 P a g e | 24

A.5.3. If a student incurred an incomplete (INC) grade in a pre-requisite subject and co-
requisite course, he/she must first COMPLETE that course prior to his enrolment
of the advance course.

A.6 Tutorial Class/Course Request

A.6.1 Course request for tutorial is only applicable to the following conditions:
A.6.1.1 A graduating student needs to enroll a course (not currently offered) for
him/her to complete academic requirements for graduation;

A.6.1.2 The course is currently offered, however it conflicts with other courses
the student has enrolled;

A.6.2 The school agrees to open a class which is less than ten (10), provided a
student is charged an additional administrative fee in addition to the regular tuition fee.

A.6.3 Procedures for requesting to open course/class:

A.6.3.1 Secure “course request form” from the Registrar’s Office. Accomplish the
form (triplicate copy).

A.6.3.2 The Dean will determine the instructor who will handle the requested
course. A schedule shall also be determined and agreed upon.

A.6.3.3 The form must be noted by the assigned instructor then endorsed by the
Registrar to the EVP for approval.

A.6.3.4 Proceed to the Finance Office for the assessment of fees.

A.6.3.5 Submit the accomplished form, complete with schedules, instructor’s

signature and notation from Finance. Only then the request will be considered
official and final.
 P a g e | 25

A.7 Retention/Non-Readmission Policies

A.7.1 The students must meet the General Point Average (GPA) set by the program and
comply with all academic policies before being promoted to the next academic
level.

A.7.2 A student shall be dropped if he/she fails in all major/professional subjects in board
program. He/She can shift to another board program and is under probation for one
semester. A student placed under two probationary periods in the same program shall
be dropped.

A.7.3 A student is placed under probation when he/she fails in at least 9 units in the
program. A written notice shall be sent to the student and his/her parent/guardian. The
student will be allowed to enroll 15 units only the following semester. The probationary
status will be removed once the student passed all the courses enrolled in the
preceding semester. A student placed under two probationary periods in the same
program shall be dropped.

A.7.4 A student who incurred 20% unexcused absences in his/her courses shall be
dropped from the roll. If he/she is graduating, the student may request for the offering
of the courses the following semester which shall be treated as tutorials or the student
may opt to cross-enroll his/her failed subject/s. He/She shall follow procedures for
cross-enrollment.

A.8 Policies on Attendance, Wearing of ID and Uniform

A.8.1 Attendance
A.8.1.1 A student shall be dropped from the roll if he/she accumulated twenty
percent (20%) of the prescribed number of hours per school term.
However, there are conditions which are allowable to a certain extent.

A.8.1.1.1 A student who is on official leave because of competition, special training, and
the like that brings prestige not only to the student but to the whole institution
shall be held responsible for all assignments and for entire content of
the course missed, regardless of the reasons for his/her absence.
 P a g e | 26

A.8.1.1.2 Absences due to sickness/maternity duly certified by a doctor may be

excused. However, the faculty member concerned shall give the
student assignments, research work/term papers and special
examination when he/she comes back to the school to offset what
he/she had missed.

A.8.1.2 Prompt and regular attendance in all classes is required of all students. They
shall refrain from cutting classes.

A.8.1.3 Student shall take full responsibility for their learning by coming to class on time
and being prepared for the lesson.

A.8.1.4 A student is considered absent from class if he/she is not present after 20 minutes
of a one-hour class or 30 minutes of a 1 hour and 30 minutes class, or 40 minutes
of a 2- 3 hour class.

A.8.2 Wearing of ID and Uniform

A.8.2.1 The student must wear his ID and the prescribed departmental uniform before
entering the school premises. Security Personnel/Teachers shall deny student
to enter the premises/classrooms if not in proper uniform and/or without proper
identification.

A.8.2.2 New students whose ID’s are not yet available shall secure a temporary pass from
the Registrar’s Office, or shall present their COR.

A.8.2.3 Students who violate this rule shall be subjected to disciplinary measures.

A.9 Examination Procedures/Policies

A.9.1 Regular/Periodic Examinations

A.9.1.1 There are three major examinations in a semester: Preliminary,

Mid-Term and Final, and two during summer term: Mid-term and Final
Examinations.
 P a g e | 27

A.9.1.2 An examination permit will be issued by the Finance office upon payment
of the required fees. A duly accomplished clearance form is required for
the issuance of final examination permit by the Finance Office.

A.9.1.3 Periodical examinations shall be taken as scheduled in the assigned

classrooms. The faculty who will administer the exam shall close the door
after fifteen (15) minutes.

A.9.1.4 Corrected periodical test papers must be returned to the students within 14
calendar days from the last day of the examination schedules except for
the final test papers which are kept in their department’s office for
research and educational purposes. Any complaints regarding the
examination must be addressed to the faculty concerned during the time
the test papers are returned/shown to students and be referred
immediately to the dean/appropriate school authority if there is any
unsettled disagreement between the faculty and the student.

A.9.2 Special Examinations

A.9.2.1 Special examinations are given in consideration to students with written
request and endorsed by the concerned Dean for approval by the Vice
President for Academic Affairs. Students’ request with any of the following
justifiable reasons shall be entertained:

 accidents and sickness which would require complete bed rest or prolonged
stay in a medical clinic or hospital and with medical certificate verified by the
school physician;
 death of an immediate family member with death certificate;
 participation in trainings, seminars, or competitions authorized by the school
and approved by the EVP.

A.9.2.2 A different set of examination with the same coverage approved by the
concerned Dean will be given within two (2) weeks after the original
schedule of examination. For this purpose, special examination fee of (one
hundred pesos Php 100.00) per course will be charged from the student
 P a g e | 28

which he/she has to pay in full direct to the Cashier’s Office at least one
(1) week before the scheduled special examination.

A.9.2.3 Those who fail to take the scheduled special examination shall automatically
get “FAILED” grade on the term exam. This may cause the student to
obtain a “FAILED” term grade since the periodical exam is the most
comprehensive, the most objective and the most important basis for
determining student’s periodical grades.

A.9.3 Comprehensive Examinations – this is usually in the form of written

examinations administered by the graduate school office and testing office for the
undergraduate level.

A.9.3.1 Graduate Level. Comprehensive exam in the graduate level is given to

students who passed all the academic requirements of their program
leading to Master’s degree. The examination is scheduled and
administered at the end of each semester, usually Friday and Saturday
during semestral break and with clearance signed by concerned
authorities. Qualified students with intention to take the comprehensive
examination is charged 200 pesos per test/set to cover the cost of
examination. Comprehensive examination fee must be fully paid at least
two (2) weeks before the scheduled examination.

A.9.3.2 Tertiary Level Departmental Comprehensive Examination – refers to

written examination given to undergraduate students enrolled in board
programs given at the end of each year level starting at the end of second
year. Examination shall cover all courses taken in that year level which are
included in the board examination.
For this purpose, departmental examination fee of seventy five pesos (Php
75.00) per course will be charged from students to be paid in full to the
Cashier’s Office at least one (1) week before the scheduled departmental
examination. The fee shall be the same as the one above if the student is
required to take another departmental examination after the remedial
classes.

* Please refer to approved departmental retention and comprehensive policies for other details.

A.10 Grading Policies / System

A.10.1 Grading Policies
A.10.1.1 For the tertiary and graduate levels, the passing score is 75%.
 P a g e | 29

A.10.1.2 The Bases for determining the Prelim, Midterm and Final Grade in the tertiary
and graduate levels shall be any combination of the following components:
A.10.1.2.1 Prelim, Midterm, Final Exam (these exams are not necessarily ALL
paper and pencil tests – for instance, in Physical Education, the
faculty may determine that the “Final Exam” shall constitute 20%
written test and 80% skills based assessment with rubrics).

A.10.1.2.2. Quiz, Long Test, Assignment

A.10.1.2.3 Papers (term paper, essays, research work, journal entries)

A.10.1.2.4 Projects and Performance (skills) based assessment and others

A.10.1.3 Subject to the requirements of the Commission on Higher Education for the
tertiary level, the faculty shall have discretion to allocate the weights in each
of the above four components.

A.10.1.4 For the tertiary level, the percentage allocation among the Prelim, Midterm
and Final Grades to determine the SEMESTRAL Grade of the student shall
be as follows:
Semestral Grade = Prelim Grade (30 %)
+ Midterm Grade (30 %)
+ Final Grade (40 %)
Total (100%)

A.10.1.5 Since there are only two grading periods during the Summer Term, the Term
Grade computation is as follows:
Summer Term Grade = Mid-Term Grade (40%)
+ Final Grade (60%)
Total (100%)

A.10.2 Grading System

A.10.2.1 Scale used in measuring academic achievement
Rating Class Percentage Verbal
Scale Interval Equivalent Interpretation

1.00 1.00-1.8 98%-100% Outstanding

1.25 1.13-1.37 95%-97% Excellent
 P a g e | 30

1.50 1.38-1.62 92%-94% Superior

1.75 1.63-1.87 89%-91% Above Average
2.00 1.88-2.8 86%-88% Average
2.25 2.13-2.37 83%-85% Below Average
2.50 2.38-2.62 80%-82% Low Average
2.75 2.63-2.87 77%-79% Fair
3.00 2.88-3.8 75%-76% Passed
4.00 3.88-4.00 74% and below Failed

A.10.2.2 Other Grade Notations:

A.10.2.2.1 UNOFFICIALLY DROPPED (UD)- given at the end of the semester
to a student who is officially enrolled in the subject but does not attend
classes and does not file an official Dropping Form in the Registrar’s office
within the prescribed period.

A.10.2.2.2 INCOMPLETE (INC)

Policies:
a) A student gets an incomplete grade due to non-compliance with
clearance and/or some academic requirements such as term
paper, laboratory exercises, return demonstration etc. as written
in the course syllabus.

b) The student shall comply with said requirements and pay the
corresponding fee of P200 per subject to the Cashier’s Office.

c) Completion period for non-prerequisite course is one (1) year

from the date the student incurred the INC grade, however if the
incomplete grade is for prerequisite course, completion shall be
within the semestral break immediately following.

d) If a student fails to show his/her FINAL EXAMINATION PERMIT

within the allowable period of 10 calendar days from the last day
of the final examination, his/her grade is INCOMPLETE even if
 P a g e | 31

the computed semestral grade is PASSED. A remark “NO FINAL

EXAMINATION PERMIT (NFP)” shall be indicated in his/her
Grading Sheet; this is the only completion requirement he/she will
show to complete his/her grade within the prescribed period. This
also requires a completion form to be submitted to the Registrar’s
Office.

e) For control purposes, completion requirements shall only be

limited to any of those prescribed in the approved course syllabus
which the student fails to comply.

Procedures on completing an incomplete grade:

a) A student shall secure the completion form at the Finance Office
upon payment of the completion form fee in the same Office.

b) The completion form shall then be given by the student to the

faculty where he/she incurred an incomplete grade. If the faculty
is no longer connected with the school, the Dean shall be the
person responsible in issuing the completion grade.

c) Upon receipt of the said form, the faculty shall accomplish it and
submit it to the Registrar’s office together with the completion
requirement which may be a term paper, a corrected test paper, a
research proposal and the like.

d) Completion form without the attached completion requirements

will not be accepted at the Registrar’s office.

A.10.3 Change of Grades

A.10.3.1 Rectification of Grades. If a faculty found and verified that an error in
the computation of a student grade was committed unintentionally, he/she shall
make a letter of request with pertinent documents to the VPAA noted by the
concerned Dean for rectification. If approved, the faculty member shall submit a
new report of grades duly signed by the concerned authorities which shall be the
 P a g e | 32

basis of the Registrar to change the grade. If the faculty member commits the
same mistakes three or more times, he/she will be subjected to disciplinary
actions. The Dean shall report the faculty members who had to change the grades
to the VPAA and EVP for purposes of monitoring and future reference.

A.10.3.2 Student’s Complaint on Grades. If a student found he/she is graded

unfairly, request for a change in grades shall be filed to the Dean’s Office. To
initiate the process of review, a written complaint shall be filed by the concerned
student to the office of the concerned Dean.

A.10.3.2.1 The concerned Dean shall then review the computation of the
grades as the basis for the issuance of the final grade with the teacher
concerned.

A.10.3.2.2 If the results of this verification favor the change of grades of the
student, the concerned Dean shall request in writing the Registrar, properly
endorsed by the VPAA to effect the change of the grade of the student.

A.10.3.2.3 If the faculty member commits the same mistakes three or more
times, he/she will be subjected to disciplinary actions. The Dean shall report the
faculty members who had to change the grades to the VPAA and EVP for
purposes of monitoring and future reference.

A.11 Deliberation of Graduating Students

Before the public pronouncement of the President/College Registrar that the students
have satisfactorily completed the requirements prescribed by CHED and by the College, the
faculty members and the Academic Council shall conduct a two-step deliberation process.

A.11.1 The first deliberation shall be done by the Dean and the faculty members from their
respective department to determine whether the curricular requirements have been met by
the respective applicants for graduation.

A.11.2 The second deliberation shall be held by the Academic Council (EVP together with
the VPAA, Deans, Registrar, Finance Officer, and SAO Director) to validate the compliance
of the requirements of their respective degree programs as prescribed by MVGFC and
CHED. If the applicants for graduation were found compliant, their candidacy for
graduation shall be endorsed to the Board of Trustees for final approval.

A.11.3 Results of the two (2) deliberations shall be reflected in the respective minutes to
serve as the basis for the final list of the candidates for graduation.
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A.12 Graduation Requirements

A.12.1 Candidate for graduation shall file an Application for Graduation at the Registrar’s office
before the midterm examination of their last semester in school.
A.12.2 Based on the application, the Registrar shall generate a departmental list of candidates
for graduation including their deficiencies copy furnished the Deans concerned as basis for
informing students of their deficiencies.

A.12.3 All candidates for graduation shall have their deficiency cleared (incomplete grade,
make-up duties, thesis manuscripts) and their records completed on or before the date of
FIRST (DEPARTMENTAL) DELIBERATION, which is held one (1) week after their Final
Examination. No student shall be considered candidate for graduation unless he/she complies
with all academic requirements. Included in the departmental deliberation are the following
awards.
A.12.3.1 Academic Awards During Graduation
A.12.3.1.1 College Level
Criteria for Academic Awards
a) GPA and Residency Requirement
Summa Cum Laude
- Grade Point Average : 1.00 – 1.12
- All units are earned in MVGFC
Magna Cum Laude
- Grade Point Average : 1.13- 1.32
- At least 75% of the units earned in MVGFC
Cum Laude
- Grade Point Average : 1.33-1.62
- At least 75% of the units earned in MVGFC
Special Distinction (for Student Assistants)
- Awarded to a candidate who meets the grade requirements for
academic honors.
- has a minimum of 18 units per semester
- at least 75% of the required total number of units have been earned
at MVGFC.
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b) Candidate for academic awards must have finished the program in the
prescribed period
c) Must have not dropped any subject
d) A student who incurred an “INC” grade may still be considered as
candidate for academic awards provided that the reason/cause of failure to take
examination is valid ( e.g. death of an immediate family member, sickness and
others considered valid by the academic council)

e) NSTP, as a non-academic subject, will not be included in the

computation of the GPA, however, a Candidate must satisfy the grade
requirement for the subject, as identified by the academic council.

f) A student is of good moral character, has no violations of the school

rules and regulations or without any case filed at the Discipline Committee.

A. 12.3.1.2 Master’s Level

A Masteral student who excels in his/her academic performance without having
repeated any course is recognized by being awarded a medal(s) for academic
excellence upon graduation.

a) Gold Medal for graduate student “With High Distinction”

Criteria:
 General weighted average grade of 1.0 or its equivalent;
 A grade not lower than 1.25 in any subject;
 Completed the course within the prescribed period;
 All units for the degree have been earned at MVGFC; and
 Good moral character.

b) Silver Medal for graduate student “With Distinction”

Criteria:

 General weighted average grade of 1.25 (94%-96%);

 A grade not lower than 1.50 or its equivalent in any subject;
 P a g e | 35

 Completed the course within the prescribed period;

 At least 50% of the units for the degree including Thesis Writing must have
been earned at MVGFC; and
 Good moral character.
A.12.3.2 Recognition Program for Non-Academic Awards
The recognition program for non-academic awards shall be the
responsibility of the SPS in coordination with the different academic units of the
Foundation.
a) Leadership Award
Criteria:
 Bonafide officer/member of at least two student organizations
 Rendered community service for at least three (3) years while
at MVGFC
 Participated actively and demonstrated leadership in social,
cultural, academic and religious activities
 No grade of incomplete, dropped, unofficially dropped or failed
in any semester
 No record of violation of school policies
b) Cultural Award
Criteria:
 Participated actively with high competence in all cultural
activities/contests in and outside the school
 Completed four-year course at MVGFC
 No record of violation of school policies
 No unofficially dropped or failed grade in any semester.
c) Sports Award
Criteria:
 Had actively participated and demonstrated leadership and
accomplishment in sports and represented the school in sports
competition
 No record of violation of the school policies
 P a g e | 36

 Had at least two (2) years residence at MVGFCI and had

completed at least 50% of the units required for graduation.
 No grade of incomplete, dropped, unofficially dropped or failed
in any semester.

d) Literary Award
Criteria:
 No record of violation of the school policies
 Had demonstrated leadership and outstanding performance in
literary-related activities and programs
 Member of the Editorial Staff of the school organ, and had
contributed excellent articles
 At least two (2) years residence at MVGFC
 No unofficially dropped or failed grade in any semester.

e) Loyalty Award
Criteria:
 Completed entire secondary and tertiary education in MVGFC;
and
 Of good moral character

A.12.4 Candidates for graduation and list of awardees shall be recommended by the
respective Deans to the Academic Council within three (3) days after the first
deliberation if they have satisfied all the academic requirements prescribed for
graduation.

A.12.5 A clearance for graduation has to be accomplished by the candidate at least 2 weeks
before graduation.

A.12.6 Until his/her graduation, a student is normally governed by the school policies and
guidelines which are in force at the time he/she first came to the institution.
 P a g e | 37

A.13 Policies on Change of Personal Information / Documents

A.13.1 Change of student personal information (name, local or permanent address, civil status,
religion) is permitted to update the records of the student.

A.13.2 Proof of legal documentation is required to support the requested change.

A.13.2.1 Original or certified true copy of NSO authenticated birth certificate
A.13.2.2 Original or certified true copy of NSO authenticated marriage contract
A.13.2.3 Court Order/Resolution (for adoption, nullification of marriage)
A.13.2.4 Duly notarized affidavit
A.13.2.5 Proof of billing (for change of address)

A.13.3 Personal information change must be requested in person. Requests submitted in

person require presentation of photo identification and submission of a signed Change
of Personal Information Form

A.13.4 Procedures for changing personal information

A.13.4.1 Accomplish Change of Personal Information Form, and photocopy the
accomplished form in triplicate copies.
A.13.4.2 Submit the form to the Registrar’s office together with the required
documentary support. Additional documents may be requested subsequently.
A.13.5 After the process is completed, all school documents which will be released to the
student will now bear the altered personal information.

A.13.6 In the event that request for a change of name was made right after the student
graduated from the Institution, correction is to be made at CHED Regional Office.
A.13.6.1 Required documents to be submitted to CHED are as follows:
A.13.6.1.1 Original NSO authenticated birth certificate
A.13.6.1.2 Personal affidavit of student who requests change
A.13.6.1.3 Joint affidavit of parents or affidavit of two disinterested Persons
A.13.6.1.4 Personal request to change name, addressed to the CHED Director
A.13.6.1.5 Endorsement from MVGFC Registrar
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A.14 Guidelines on the Request and Release of School Documents

A.14.1 Request of School Documents
A.14.1.1 Only the student/graduate has the right to request issuance of his/her
school documents. School documents refer to, but are limited to the following:
* Certificate of Registration (COR)
* Certificate of Grades (COG)
* Certificate of Units Earned
* Transcript of Record (TOR)
* Diploma
A.14.1.2 If request is through a student’s/graduate’s representative, an
authorization letter signed by the student/graduate concerned is required.

A.14.1.3 Original copy of the credential with clear photocopies must be presented
before a “Certified True Copy” is stamped and signed by the Registrar.

A.14.1.4 Student/Graduate must be guided by the following procedures in

requesting school document/s:
A.14.1.4.1 Accomplish the Request Form from the Registrar’s Office.
A.14.1.4.2 Present the Form to the Cashier and pay the corresponding fee.
A.14.1.4.3 Return the Form to the Registrar’s Office after payment. Requested
document/s will not be processed unless the Form is returned.

A.14.2 Guidelines on Release of Documents

A.14.2.1 Release of requested documents is within ten (10) working days after
submission of a duly accomplished Request Form depending on the requested
documents.
A.14.2.2 Honorable Dismissal Certificate, Certification of Grades, etc. shall be
issued to student concerned who wish to transfer to another school, except for the
TOR which is sent directly to the school where the transferee is seeking admission.

A.14.2.3 Transcript of records cannot be released unless original Form 137/TOR

from other school is submitted.
 P a g e | 39

A.14.2.4 Present the claim stub and/or the official receipt when claiming the
requested documents. If for any reason the student/graduate is not available to
receive the documents, an authorization letter and ID of the requesting party and
the representative are required.

B. FINANCIAL POLICIES AND PROCEDURES

B.1 Tuition & Miscellaneous Fees and Modes of Payment

B.1.1 All fees should be payable to M.V. Gallego Foundation Colleges, Inc. in cash,
postal money order, manager’s check or cashier’s check.

B.1.2 Payment may be in cash or in installment basis.

B.2 Policies Pertaining to the New Payment Scheme

B.2.1 For every semester, there are two payment due dates scheduled for every
month, starting from the second month of the current semester up to the last month of
the current semester, meaning, there will be eight (8) due dates within a semester.

B.2.2 Payment due dates are usually scheduled a few days after the 15 th and 30th day
of every month.

B.2.3 Students shall pay their balances on or before every due date.

B.2.3.1 COMPUTATION OF AMOUNT TO BE PAID EVERY PAYMENT DUE DATE

Total Fees for Current Semester P x,xxx.xx
Less: Discounts x,xxx.xx
Net Fees for Current Semester x,xxx.xx
Less: Downpayment x,xxx.xx
Outstanding Balance after Enrolment x,xxx.xx
Divided by: (4 months X 2) 8
AMOUNT TO BE PAID ON EVERY DUE DATE P -x,xxx.xx

B.2.3.2 COMPUTATION OF AMOUNT TO BE PAID EVERY PAYMENT DUE DATE

(for students with unpaid balance from previous semester/s)
Total Fees for Current Semester P x,xxx.xx
Less: Discounts x,xxx.xx
Net Fees for Current Semester x,xxx.xx
Less: Downpayment x,xxx.xx
Outstanding Balance after Enrolment x,xxx.xx
Divided by: (4 months X 2) 8
AMOUNT TO BE PAID ON EVERY DUE DATE P
x,xxx.xx
Add: Unpaid balance – Prev. Sem x,xxx.xx
AMOUNT TO BE PAID ON 1ST DUE DATE P x,xxx.xx
 P a g e | 40

Student or guardian may opt to pay the school fee balance on a monthly basis,
provided, however, that the payment shall be equivalent to or greater than two semi-
monthly installments.

B.2.3.3 COMPUTATION OF AMOUNT TO BE PAID EVERY MONTH

Total Fees for Current Semester P x,xxx.xx
Less: Discounts x,xxx.xx
Net Fees for Current Semester x,xxx.xx
Less: Downpayment x,xxx.xx
Outstanding Balance after Enrolment x,xxx.xx
Divided by: (4 months) 4
AMOUNT TO BE PAID EVERY MONTH P = x,xxx.xx

B.2.3.4 COMPUTATION OF AMOUNT TO BE PAID EVERY MONTH

(for students with unpaid balance from previous semester/s)
Total Fees for Current Semester P x,xxx.xx
Less: Discounts x,xxx.xx
Net Fees for Current Semester x,xxx.xx
Less: Downpayment x,xxx.xx
Outstanding Balance after Enrolment x,xxx.xx
Divided by: (4 months) 4
AMOUNT TO BE PAID ON EVERY MONTH P x,xxx.xx
Add: Unpaid balance – Prev. Sem x,xxx.xx
ST
AMOUNT TO BE PAID ON 1 MONTH P x,xxx.xx

B.2.4 In the event a student fails to comply with the payment schedule, three percent
(3%) interest per month will be imposed by the school on the unpaid balance at the
end of every month and will be added to his account.

B.2.4.1 COMPUTATION OF AMOUNT TO BE PAID FOR CURRENT MONTH

IN THE EVENT A STUDENT FAILS TO PAY THE TOTAL AMOUNT DUE FOR
THE PREVIOUS MONTH
Unpaid Amount for Previous Month P x,xxx.xx
Add: 3% Interest on the Unpaid
Amount for Previous Month x,xxx.xx
Add: Amount due for Current Month x,xxx.xx
TOTAL AMOUNT DUE FOR CURRENT MONTH P x,xxx.xx

B.2.5 Payments will be applied as follows: first to interest due, then to oldest
account/balance and lastly, to current account.
 P a g e | 41

B.3 TUITION FEE REFUND/ POLICIES REGARDING DROPPED-OUT STUDENTS

If a student withdraws in writing from the college and has already paid in full, he/she
can claim for a refund, subject to the following conditions regardless of whether he/she
actually attended classes or not:
B.3.1 Registration fee only shall be charged if student withdraws before the official start of
classes.

B.3.2 10% of the total amount due plus registration fee shall be charged if student
withdraws one (1) week after the start of classes.

B.3.3 20% of the total amount due plus registration fee shall be charged if student
withdraws in the second week after the start of classes.

B.3.4 A student shall pay the total amount due, if he/she withdraws after the second
week.

B.3.5 A student who is not able to finish an entire semester but fails to file Dropping
Form at the Registrar’s Office (UNOFFICIALLY DROPPED) shall pay the total amount
due.

B.3.6 However, if the withdrawal is due to justifiable reasons, as determined by the

Registrar and concerned Dean, the student shall be charged the corresponding tuition
fee that accrues up to the date he/she was able to successfully file an “Application for
Dropping” only.

C. INSTRUCTIONAL SUPPORT SERVICES

C.1 Library Services

C.1.1 Library Hours:
C.1.1.1 Regular Semestral Schedule
Main Library
7:30 AM-6:00 PM Monday to Friday
8:00 AM-12:00 NN Saturday
1:00 PM- 5:00 PM Saturday
Graduate School Library Monday to Saturday
8:00 AM-12:00 NN
1:00 PM- 5:00 PM
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C.2 Multimedia Management Information System (MMIS)

C.2.1 The MMIS is open from Monday to Friday, 8AM-12NN and 1-6PM for computer-
related activities/computer laboratory courses.
C.2.2 For assignment that requires access to Internet, the student can stay in the
Internet Section of the Main Library and other areas in the MVGFCI campus with WI-FI
connection.

C.3 Student Affairs Office (SAO)

The services offered are as follows:
C.3.1. Guidance and Counseling Services
C.3.1.1 Testing - to obtain information from each student which will assist in
developing a profile of the student and in understanding his/her background.
The results of these tests are shared with the students/parents and with the
school authorities concerned for appropriate actions. The test results can be
shared with the faculty member concerned for academic counseling.
C.3.1.2 Counseling and Follow-Ups – aid the students in understanding and
discovering themselves and help them and their families to address
problems (i.e. psychological, emotional, academic, social).
C.3.1.3 Career Guidance – to monitor the academic performance of the students,
their background, their capabilities and interests and guides them to
choose the career that may be best for them.
C.3.1.4 Placement – prepare graduating students for employment by conducting
job fairs, assisting them in joining job fairs and conducting seminar-
workshop on resume’ preparation and interview techniques.
C.3.1.4 Exit Interview - to assist out-going students (transferring or graduating) to
objectively assess the different academic and support services provided
by the school for purposes of improvement.
C.3.2 Health Services
The Clinic provides the necessary medical and dental assistance to all students
through check-ups, immediate attention or first aid in emergency cases, health and
wellness seminars; coordinates with parents when students are brought to the M.V.
 P a g e | 43

Gallego Cabanatuan City General Hospital in cases where medical treatment and
procedures are necessary.
C.3.3 Security
For student security, NO UNIFORM, NO I.D., NO ENTRY policy shall be
implemented.
C.3.4 Food Service
The students are encouraged to patronize the school canteen products for their
safety. They must observe discipline while waiting for their turn especially during peak
hours.
C.3.5 MVGFCI-Recognized Student Organizations and Clubs
Co-curricular and extra-curricular activities complement and supplement the
curricular activities. They shall be given an appropriate role in the over-all academic
program of the school to promote the holistic development of the students.
The Student Organizations and Clubs are as follows (to be transferred on the
Appendix section):
A. Student Organizations
 Criminal Justice Students’ Organization (CJSO)
 Future Mentors’ Society (FMS)
 Junior Philippine Information Technology Society (JPITS)
 Junior Philippine Institute of Accountants (JPIA)
 Nursing Students’ Organization (NSO)
 Students In Free Enterprise (SIFE)
B. Student Clubs
 Christian Brotherhood International (CBI)
 English Club
 Filipino Club
 Gallego Innovative Dancers (GID dance troupe)
 Gallego Theatrical Society (GTS)
 MVGFCI Chorale
 MVGFCI Band

C.3.5.1 Implementing Guidelines

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C.3.5.1.1 Co-curricular and extra-curricular activities are not substitutes for

curricular activities. Instead, they complement and supplement them.
C.3.5.1.2 The schedules of the co-curricular and extra-curricular activities shall
not be in conflict with the academic schedules. If overlapping is
inevitable at certain time that necessitates suspension of academic
activities, make-up classes shall be conducted as soon as possible
(within the same week or the week immediately following). If only a
few students are affected, said students shall be given sufficient time
to cope and make–up for what they miss.
C.3.5.1.3 Whenever possible, no co-curricular or extra-curricular activities or
rehearsals shall be held during examination week.
C.3.5.1.4 Students shall be encouraged to become officers/members of certain
school organizations/clubs. Capable students may be allowed to
become officers/members of more than one organizations/clubs so
long as they can manage both their academic and their co-and extra-
curricular activities well.
C.3.5.1.5 Failing grades in more than three (3) courses shall automatically
disqualify a student from running for any major elective position
(President down to the Treasurer) in any school-recognized student
organization/club; however, he/she be allowed to become a member
in not more than two (2) organizations/clubs.
C.3.5.1.6 Officers, members, organizations, or clubs that make significant
contributions to the school deserve commendations/recognitions.
These contributions may be in terms of image building, significant
community services, income/funds generated, improvement in school
facilities, and the like.
C.3.5.1.7 Organizations or clubs not officially recognized by the school shall not
be allowed to operate inside the school campus.
C.3.5.1.8 These co-curricular and extra-curricular activities shall be evaluated
periodically to determine their effectiveness and their usefulness or
impact on the students’ lives in particular and on the school and
outside community in general.
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C.3.5.1.9 To be recognized, Student Organization officers must comply with the

following requirements:
a) Formal letter of application addressed to the SAO Director;
b) Constitution and by-laws containing the goals and objectives
of the organization, terms of office of the officers, functions
and duties, funding, system of accountability of officers and
members and requirements for membership;
c) Number of members, including officers shall not be less than
ten (10);
d) List of officers with their respective positions, course
curriculum year, address, date of birth and other pertinent
personal profile; and
e) Proposed activities for the entire school year including the
tentative dates of implementation and a brief description of
each activity.

NOTE: Application is renewable annually. The applicant

organization shall submit three (3) copies of the documents stated
above to the SAO.

C.3.5.1.10 Approval of a Student Organization

Approval of the application for recognition is done by the
College President upon the recommendation of the SAO Director.
The corresponding Certificate of Recognition shall be issued by the
SAO duly signed by the College President.
C.3.5.1.11 Reports
a) Advisers and officers of recognized organizations shall submit the
following reports to the SAO within fifteen (15) calendar days
before the end of the school year:
* Annual report which covers all activities and projects
undertaken during the current school year; and
* Financial statement and supporting documents.
C.3.5.1.12 Use of School Facilities
 P a g e | 46

Only recognized student organizations are allowed to use the

name of the Foundation and its facilities. The officer’s responsibilities
are as follows:
a) The officers of any recognized campus organization shall be held
responsible for the behavior and activities of their members.
b) The organization is responsible for the care and after-care of
school facilities used in its activities.
C.3.5.1.13 Liquidation of Expenses/Disbursement of funds
a) It is the responsibility Presidents, Treasurers and Advisers of
the different organizations in coordination with the SAO Student
Organization Coordinator to monitor the organizations’ activities and see
to it that funds are deposited in the Finance Office and are spent
appropriately. For proper auditing of the expenses incurred for the
students’ co-curricular activities, liquidation reports of the said expenses,
properly signed by the concerned officers, advisers and SAO
coordinator. This report shall be submitted to the Finance Office five (5)
working days after the conduct of the activity/ies using an appropriate
liquidation form with the following attachments:
 Photocopy/ies of the approved request letter/s for the activity/ies
 Official Receipt/s

b) In cases where there are no official receipts issued like sari-sari stores
or taxi/jeepney/tricycle fare, an explanation letter/certification signed
by the organization’s President and Treasurer noted by the Adviser
shall be required.

c) The faculty/staff/student leader/officer who will not present the

required liquidation report with the corresponding official receipts
shall reimburse the requested amount seven (7) working days after
the conduct of the activity/ies.
C.3.5.1.13 Disestablishment of an Organization
a) Members less than ten (10)
b) Non-compliance of the requirements set by the SAO
c) Violation of the school’s rules and regulations
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C.3.6 Athletics
Includes inter-departmental sports activities such as basketball, volleyball, table
tennis, chess, tug-of-war and others that are played throughout the School’s
Intramurals
C.3.7 Cultural Activities
Celebration of Buwan ng Wika, Cultural Shows held during Founder’s Day
Celebration and interschool competitions that tap the students’ talents and skills.
C.3.8 Transportation Service
The school provides safe transportation services for the students when needed.
Students are encouraged to patronize MVGFCI-recognized TODA for their
safety.

C.3.9 Field Trips/Educational Tours

C.3.9.1 Policies on Field Trips/Educational Tours
Exposures in the real world through educational field trips facilitate the
students’ appreciation of what had transpired within the four walls of the
classroom. Students gain additional knowledge and enrich their experiences
through actual exposure/engagement, face to face communication or
immersion with the real situations and environment.

In this regard, faculty members are encouraged to plan ahead field trips
for “hands-on”, ocular and on the spot learning experience of students. It is
expected that these field trips must jive or be carefully correlated with the
subject matter of the course.

Before finalizing any official field trips, the faculty adviser/in-charge

should submit in writing its details to secure the endorsement of the concerned
Dean for approval of the VPAA at least one (1) month before the plan activity.
The requirements must be indicated in the course program including the
detailed budget/costing, the program plan and the proposed itinerary/ies of the
trip.

Before the final approval by the VPAA of the proposal for educational
tour/field trip for educational exposure, the following must be satisfied
/complied:

 result of canvass by the Purchasing Officer of the different costs of the

field trips and ancillary services (i.e. transportation, hotel, food services,
tour guide);
 P a g e | 48

 result of the evaluation of costs and options on the field trip and
recommendation of budget ;
 submission of the signed waivers from the parents/Guardians and
countersigned by the Dean and the Director of Student Personnel
Services (SPS);
 report of the advance ocular inspection made on the places to be visited;
and
 other requirements as follows:

 A recommendation from faculty adviser duty noted by the

Dean.
 Copies of waivers duly signed by the students and
parents/guardians.
 A written statement of total projected collection and
actual/projected expenditures by the faculty adviser noted by
the Dean concerned shall be submitted to the Finance Officer
for auditing.
 A written permit from the proper authorities/agencies to be visited.
 Copy of the insurance papers of the vehicle to be used during
the tour showing coverage for liability.
 List of organizers, custodians of funds and itinerary.

Once the request for field trip is approved by the Vice President for
Administration (VPA), the Purchasing Officer will be advised to proceed with the
negotiation.

Field trips must not be made mandatory and must be in compliance to CHED
Memo Order No. 13 s. 208. No field trip must be scheduled two (2) weeks before any
periodic examinations.

If a School transport facility is desired, the faculty member should accomplish

and submit an application form for this purpose address to the VPA for approval and
confirmation.

No permission shall be granted within seven (7) calendar days immediately preceding a
major examination.
a) Field trips, educational tours and other similar activities shall not be
allowed without written approval and authorization from the
 P a g e | 49

President/Vice President for Administration upon recommendation by

the Director of the SPS and the concerned Dean.
b) A written report (including the activities and financial reports) shall be
submitted by the faculty adviser to the Director of student Personnel
Services copy furnished the Dean concerned and office of the Vice
President for Administration not later than five (5) working days after
the tour/activity.

C.3.10 School Publication

C.3.10.1 The Lamp is the official Student Publication of the School.
a) Selection of Student Publication Staff- The Lamp
 The Editorial Staff of the student publication shall be
chosen through competitive examination.
 The Publication Staff must have no grade lower than
2.5 or its equivalent in any subject taken during the
semester immediately preceding his appointment in the
Publication. He/She must have a grade of at least 2.0
or its equivalent in English and Filipino.
b) The Publication Staff must coordinate closely with the faculty
adviser who is appointed by the President through the
recommendation of the Academic Council.
c) The Publication staff shall be composed of Editor-in-Chief,
Managing Editor, Associate Editor, News Editor, Features
Editor, Filipino Editor, Literary Editor, Sports Editor and
Curricular Editor.
d) The publication staff shall publish the student paper once a
semester.
e) The faculty-adviser, editor and members of the Publication
Staff shall be responsible for all items, articles, comments or
editorial published in the student paper.
f) As a general rule, the publication staff shall uphold the
academic integrity of the Foundation and endeavor to help
achieve its goals and objectives.
 P a g e | 50

g) Recognition (e.g., Literary Award) shall be given by the

Foundation upon recommendation of the faculty-adviser for
outstanding articles and/or editorials during the recognition
day.
h) All articles to be published in the school paper are to be
reviewed and edited by the Editorial Staff, and the faculty-
adviser.

C.3.11 Student Assistance Program

The Student Affairs Office implements the philosophy of the Foundation
to help “poor but deserving students” in support to the CHED’s thrust: Access
and Equity in Education. The Foundation offers several kinds of Scholarships
which are as follows:
C.3.11.1 Scholarships
C.3.11.1.1 Application Requirements
 Form 138/H.S. Card (must have at least 83% H.S. GPA for
Academic Scholars and 80% for Christopher Gallego Scholarship
or Student Assistantship)
 Certificate of Good Moral Character from the last school attended
or a Barangay Clearance
 2 pieces 2”x2” picture
 Certificate of Indigency (for Barangay Scholars)
 Solo Parent Certificate and Identification Card from DSWD (for
Solo Parent Scholars)
 Service Record, Employment Certificate, Valid I.D., Marriage
Certificate (for PNP, BJMP and BFP Scholars)
 Service Record, Employment Certificate, Valid I.D., Marriage
Certificate (for Staff Nurses in Base and Affiliating Hospitals)
 Service Record, Employment Certificate, Valid I.D., Marriage
Certificate (for Cooperating Teachers in Cooperating Schools)
 Recommendation Letter from AFPEBS (for AFP Scholars)
C.3.11.1.2 Kinds of Scholarship
 P a g e | 51

* Ambassador Manuel V. Gallego Scholarship

a) Benefits:
• Free Tuition and Miscellaneous Fee
• Book and transportation allowance (1,500.00)
• Board Review Subsidy (for Board Programs)
b) Grade Requirement:
Shall maintain a weighted average not lower than 1.50 or
its equivalent, with no grade lower than 1.75.
c) Has good moral character.

* Chancellor Julius Caesar Gallego Scholarship

a) Benefits:
• Free Tuition and Miscellaneous Fees
b) Grade Requirement:
Shall maintain a weighted average not lower than 1.75 or
its equivalent, with no grade lower than 2.0
c) Of good moral character

* Core Scholarship
a) Benefits:
 Free Tuition Fee, Miscellaneous Fee and Free Lodging
b) Grade Requirement:
 Shall maintain a weighted average not lower than 1.75
or its equivalent, with no grade lower than 2.0
 With good moral character

* President Joseph Gallego Scholarship

a) Benefits:
 Free Tuition Fee
b) Grade Requirement:
 Shall maintain a weighted average not lower than 2.0 or
its equivalent, with no grade lower than 2.25
 P a g e | 52

c) With good moral character

* The above-mentioned are academic scholarships. Applicants
may be categorized as either Ambassador, Chancellor, Core or
President’s scholar, depending on their performance in the
scholarship examination, H.S. GPA and other screening
criteria.

* Christopher Gallego and Pierre Ongsiako Scholarship

(Student Assistantship)- This is given to a student who
wants to work in MVGFC and study at the same time.
a) Benefits:
• Free Tuition Fee
• Monthly allowance of Php 1,000.00
b) Grade Requirement: Shall maintain a weighted average
not lower than 2.25
c) With good moral character.

* AFP Educational Benefit System Scholarship Program

This is given to the sons and daughters of the AFP
members who became disabled or who died at the time of
duty.
a) Benefits:
 Free Tuition and Miscellaneous Fees for the first five
(5) qualified applicants yearly
b) Grade Requirement:
 No incomplete and failing grades
c) With good moral character

* Community Outreach Program (COP) Scholarship

This scholarship is given to one (1) resident of the
Adopted Barangay of MVGFC, who is poor but willing to
study.
a) Benefits:
 Free Tuition and Miscellaneous Fees
 P a g e | 53

b) Grade Requirement:
 Shall maintain a weighted average not lower than
2.25
c) With good moral character.

* Manuel V. Gallego Nursing Alumni Association

(MVGNAA)
Scholarship sponsored by the Manuel V. Gallego
Nursing Alumni Association (MVGNAA) to poor but
deserving student who wants to pursue B.S. Nursing.
Screening and selection is made by the MVGNAA and
SAO Office.
a) Benefits:
• Free Tuition, RLE and Miscellaneous Fees with
Book Allowance
b) Grade Requirement:
 Shall maintain a weighted average not lower
than 2.0
c) Of good moral character

* Barangay Scholarship
a) Benefit:
 50% Tuition Fee Discount
b) Grade Requirement:
Shall maintain an average grade of 2.0 with no
grade lower than 2.25
c) Of good moral character
* PNP- Nueva Ecija Educational Benefit Program
The program shall apply to qualified dependents of
Active and Retired Officers, Enlisted Personnel and Regular
Employees of PNP within Nueva Ecija.
a) Benefit:
• 50% Tuition Free Discount
 P a g e | 54

b) With good moral character

* Solo Parent Scholarship

a) Benefit:
 50% Tuition Fee Discount
c) With good moral character

C.3.11.2 Athletic and Cultural Grants

C.3.11.2.1 Athletic Grants. These are grants that develop, promote, and
recognize the special talents and skills among students and
encourage appreciation of the importance of the physical
development of a total person. The athletic grants are available to
varsity players, renewable every semester if qualified and
recommended by the Sports and Cultural Coordinator noted by the
SAO Director and approved by the President.

a) Benefits:

 100% discount on tuition fee if the Varsitarian

has two or more events like 2 individual events
plus 1 group game (basketball and track and
field-short and long distance run; 3 different
individual swimming events; etc.)

 50% discount on tuition fee for varsity players

with two individual events or 1 group game.

b) Requirements:

 The grantee must be enrolled in at least 18 units

per semester.

 Passed all subjects and no grade lower than 80

or 2.50.

 Must have at least one (1) semester residence.

 A Varsity player who will be absent without a

valid reason like serious illness or injury,
accident or sudden death of an immediate
relative during any competition shall be
 P a g e | 55

considered as a ground for the revocation of the

scholarship grant.

 A grantee shall be a role model to all students,

projects good image and shall refrain from any
behavior or acts that may embarrass or bring a
bad reputation/dishonor to the school.

 Must follow the guidelines and conditions

stipulated in their contracts.

C.3.11.2.2 Dance Troupe/Chorale Grants. These are grants that develop,

promote, and recognize the special talents among students and
encourage the appreciation of the value of the culture and the arts.
The grants are available to qualified members of the dance troupe
and chorale group members recommended by the Dance
Troupe/Chorale Group Coordinator noted by the SAO Director and
approved by the President.

a) Benefit:

 The privilege will be 100% discount on tuition fee for the

cultural group members in 2 or 3 categories.

b) Requirements
 The grantee must be enrolled in at least 18 units for the
current semester.
 Passed all subjects
 No grades lower than 80 or 2.50
 Must have at least one (1) semester residence.
 A Cultural Scholar who will be absent without a valid reason
like serious illness or injury, accident or sudden death of an
immediate relative during any competition shall be considered
as a ground for the revocation of the scholarship grant.
 A grantee shall be a role model to all students, projects good
image and shall refrain from any behavior or acts that may
embarrass or bring a bad reputation/dishonor to the school.
 Must follow the guidelines and conditions stipulated in their
contracts.

D. CONDUCT AND DISCIPLINE

D.1 Code of Student Conduct and Discipline

Students shall observe the following code of conduct and discipline:
 P a g e | 56

D.1.1 To exert their utmost effort in the development of their potential for service,
particularly by undergoing an education suited to their abilities, so that they may
become assets to their families and to society.
D.1.2 To uphold the academic integrity of MVGFC, they shall endeavor to achieve
academic excellence, and abide by the school rules and regulations governing
their academic responsibilities.
D.1.3 To promote and maintain the peace and tranquility of the Foundation, by
observing the Code of Student Conduct and Discipline, and by exerting efforts
towards the attainment of harmonious relationships with fellow students, faculty
and other school personnel.
D.1.4 To participate actively in affairs for the promotion of the general welfare,
particularly of the social, economic and cultural development of the community
towards the attainment of just, compassionate and orderly society.
D.1.5 To exercise their rights and responsibilities with the knowledge that they are
answerable for any infringement or violation of the general welfare or the rights of
others.
D.1.6 The maintenance of the code of conduct and discipline is anchored on the willing
acceptance by the students of all policies, rules and regulations prescribed by the
Foundation as signified by their enrollment.
D.1.7 Students are morally obliged to prepare as per MVGFC standard, their lessons,
home works, term papers, and to know and settle their academic deficiencies.
D.1.8 Students are required to give due respect and courtesy to school authorities, their
teachers, instructors and professors, and be considerate of the rights and
privileges of other students.
D.1.9 Students shall at all times be clean and decent in their manner of dressing and
behavior. They are required to wear the prescribed school uniform and pin their
ID’s.
D.1.10 Students are prohibited to use the name of the Foundation/College for societies,
organizations or activities not approved by the President.
D.1.11 Students should refrain from gossiping/rumor mongering or spreading news or
information that tend to cause conflict inside the school and its premises.
 P a g e | 57

D.1.8 Students shall refrain from smoking in identified smoke-free areas, i.e., offices,
classrooms, laboratory rooms, audio-visual room, library, conference room,
canteen, and the like.
D.1.13 Students are allowed to stay in the classrooms during their vacant periods,
especially during rainy weather only for the purpose of studying. Students who
disturb any class may be required by a faculty member to leave the classroom.
D.1.14 Students are required to conduct themselves with discipline at all times. They are
not allowed to loiter around the corridors especially when classes are going on.
D.1.15 Students are expected to live up to the expectations of the school and shall
refrain from committing acts that may embarrass the Foundation or reflect shame
and dishonor upon it.
D.1.16 Students shall cooperate and contribute to the beautification and cleanliness of
the campus and help maintain the functionality of all school properties.
D.1.17 All official transactions with the Registrar’s Office or with any administrative
personnel must be in writing and signed. Oral arrangements are not considered
valid.
D.1.18 Boisterous conduct, whistling, running or any students reaction by which tends to
distract or disrupt other students or personnel from ongoing activities in class or
offices must be avoided.
D.1.19 The blackboard and chalk are to be used for instructional and official use only.
Feet should be kept off from furniture and walls, and equipment should be
handled with reasonable care, and properly stored after use.
D.1.20 It is expected that respect be shown to all visitors in the campus. The usual norm
of etiquette as well as all posted directions, should be carefully observed in
classrooms, in the library, in the canteen and other areas in dealing with
administrative and office personnel, with members of the faculty and staff,
and with the security guards.
D.1.21 The Foundation encourages student’s use of campus facilities for business
meeting and for social, cultural and recreational activities. At the same time, it
has also the corresponding right to deny the use of facilities to those who are
unable or unwilling to abide by the Foundation’s regulations.
D.1.22 Students who invite guests from outside the campus (e.g. guest lecturers,
speakers, seminar participants) are required to submit a visitors’ list to the
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administration office, indicating the names of campus visitors, the purpose of

their visit, and the expected time of arrival. This will be forwarded to the security
-on – detail for proper information.
D.1.23 Students may not participate in any outside activity, contest, play, band, choir,
dance, conference, association, society or group as a representative of the
Foundation or any of its recognized student organizations, without written
authorization by the SPS Director and approved by the President.
D.1.24 Any student who is authorized to organize and engage in any group activity shall
be held responsible for all activities of the group.
D.1.25 Only books, notebooks and required educational equipment should be brought to
school. Portfolios, attaché cases, bags, packages and similar containers,
including vehicles are subject to inspection upon the discretion of authorities.
D.1.26 The campus shall be cleared of all unauthorized persons as determined by
Management after school and office hours. However, a permit may be granted by
the Dean concerned, copy furnished the Office of the President, upon request of
the students, to stay within the campus for valid reasons even after the
designated time.

D.2 Grounds for Disciplinary Action

The following are acts that are prejudicial to the best interest of the School and shall
be grounds for disciplinary action.
D.2.1 Acts that constitute Grave Misconduct
 Damage to School property
 Causing injury to the member(s) of the Academic Community
(Refer to NEUST Student Handbook)

D.2.2 Acts that constitute Less Grave Misconduct

(include guidance counseling…)
D.2.3 Acts that constitute Misconduct
(include guidance counseling…)
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Negligence that causes fire - No student shall set, or cause to be set, any fire to
damage school property; possess, sell, furnish or use any incendiary equipment;
and make or cause to make a false fire alarm. Any person who willfully and
maliciously sets fire to burn or cause to be burned, or who is a party to
destruction by explosion from combustible material, who aids, counsels, or
procures the burning or destruction of any school property, whether in use or
vacant, shall be subjected to disciplinary action
D.2.2 Boisterous behavior - and unnecessary noise shall be avoided in the
Foundation premises. Any behavior or activity that unduly disrupts the normal
operation of the Foundation shall be subjected to the following disciplinary
action.
D.2.3 Boycotting - “Group of students of the Foundation who impede, obstruct,
prevent or defeat the right an d obligation of a teacher or professor to teach his
subject or shall deliberately disrupted academic functions of the school shall be
subject to disciplinary action without prejudice to criminal liability of the
offender”.
D.2.4 Carrying/Use of Deadly Weapons/Explosives - The possession of any deadly
weapon and the bringing or use of explosives of any kind inside the campus is
unlawful and it is absolutely prohibited. Any student caught in possession
thereof shall be immediately suspended from the Foundation and such weapon
shall be confiscated and turned over to the proper authorities. Authority shall be
assumed by the Foundation to dismiss the student in conformity with existing
rules and regulations and law.
D.2.5 Cheating in Examination and Quizzes , Presenting Plagiarized Term
Papers, Written Projects and Thesis - Faculty members concerned should
report in writing to the Office of the Dean concerned incidents of cheating
together with the evidence and the parties concerned. Penalty is a grade of “4”
in the subject. (Failed)
D.2.6 Discourtesy or Abusive Behavior - Abusive behavior or discourtesy shall be
dealt with appropriately. Discourtesy is defined as “impoliteness, incivility,
rudeness”. Abusive behavior is defined as “behavior that is characterized by
harshly or coarsely insulting language; or the act of treating badly, injuriously; or
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its use in a wrongful or corrupt manner, directed against school official faculty,
staff, visitors, and any person in authority or their agents, and another student.
D.2.7 Disgraceful or, immoral conduct such as the following: possession,
distribution of any pornographic films, magazines and other similar literatures in
the school premises; acts of lewdness, or commission of any act of immorality;
Illicit relation indecent or indiscreet acts of intimacy done in public places,
impersonating or giving fictitious name with malicious intent.
D.2.8 Drinking Liquor/Taking of Prohibited Drugs - Any student entering the
Foundation premises under the influence of liquor or any other intoxicating
substances/prohibited drugs, or in unexplained possession thereof while in the
Foundation shall be dealt with accordingly without prejudice to his prosecution
under existing laws.
D.2.9 Forgery/Alteration/Falsification of Foundation Documents - Any student
found guilty of forgery, alteration or misuse of Foundation documents, records or
credentials and who knowingly furnishes false information to the Foundation in
connection with official documents filed by him and making, publishing or
circulating false information about the Foundation, its officials, faculty and staff
members and/or students.
D.2.10 Fraud - Making a false statement of any material fact or practicing or attempting
to practice deception or fraud for purposes as admission or registration in or
graduation from the college.
D.2.11 Littering - Littering is defined as throwing objects into other than their proper
repositories. For example: Snacks and drinks should be taken only within the
canteen or vicinity or authorized food and drinks dispensers. Empty bottles and
wrappers should be disposed of only in proper trash cans/boxes, not thrown or
left anywhere else (lawns, corridors or classrooms). Indiscriminate throwing of
ANY MATERIAL including cigarette butts, waste papers and the like NOT IN
THEIR PROPER REPOSITORY is punishable.
D.2.12 Misuse of ID Cards – student are required to have School ID, and to present it
when so required by School guard while in campus. Any student who does not
wear his ID or who uses the ID of another and/or lends his ID to somebody shall
be subject to disciplinary action.
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D.2.13 Threats, Coercion, Inflicting Pain or Injury - Any student who threatens,
coerces or intimidates another student to do other unlawful acts, or who inflicts
upon him bodily pain or injury shall be subject to disciplinary actions, provided
that the party who acted in self-defense shall be exempted from the penalty or
may be subject to another penalty in accordance with existing laws.
D.2.14 Vandalism - Vandalism is defined as “the deliberate, mischievous or malicious
destruction or damage of property”. Vandalism includes, but is not limited to
destruction of school property like books, equipment, magazine, periodical, or
official poster, notices or announcements, graffiti or writing on the walls, doors,
floors, windows, and on pieces of furniture; breakage of glass windows, doors,
cabinets, mechanical, electrical or electronic devices and laboratory equipment
and facilities and other similar offenses.
D.2.15 Physical Representation - Long hair and earrings are strictly prohibited for
male students; female students are strictly prohibited from wearing provocative
clothes A student who had been meted out a punishment of suspension shall be
ineligible to receive Honors, i.e. Academic Honors or other Student Awards. In
case of a student assistant, if punished more than once, he/she shall be
immediately terminated as such. The President of the Foundation may by motu
propio cause the immediate investigation of all violators of school rules and
regulations and shall furnish copies of the final decisions of each case to the
student and his parent/guardian. Violation of the Revised Penal Code and other
applicable laws shall be immediately referred to the appropriate law
enforcement agencies.

Notwithstanding the above specific penalties, the Discipline Committee/Judicial council may
impose other disciplinary actions based upon its sound discretion and the circumstances of
the case at hand.
which when committed and when compounded by other circumstances or
consequences will result in disciplinary action ranging from warning and admonition, written
apology, reprimand, suspension or dismissal.
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D.3 Student Disciplinary Procedure

D.3.1 The administrator and/or faculty shall apply the appropriate disciplinary action to
students who violate existing School’s rules and regulations. Such sanctions shall
range from reprimands, restitution, community service, suspension, dismissal or
any appropriate and judicious remedy/sanction depending on the gravity and/or
frequency and the totality of the circumstances.
D.3.2. Such offenses shall include plagiarism, copying others assignments, cheating
during tests, vandalism and malicious mischief, disruptive behavior, physical
assaults, grave threats, among others.
D.3.3 The Discipline Committee shall investigate any allegation of student violation of
school rules and regulations in compliance with due process requirements. In the
basic education, the Principal shall be part of the discipline committee. In the
tertiary level, the academic department head shall be part of the discipline
committee. In both the basic education and tertiary levels, the Vice President for
Academic Affairs shall be informed of all student violations and monitor its
investigation and decision of the committee.
D.3.3 Depending on the findings, the Discipline Committee shall decide the appropriate
action or sanction for the offense/s committed.
D.3.4 Disciplinary procedure aims to arrive at decisions regarding student misbehavior.
Such procedures will be done with fairness and justice, and the requirements of
due process.
D.3.4.1 Violations may be reported in writing by any member of the college
community to the Discipline Committee. The committee notifies the
student, in writing, of the violations filed against him/her and has to
appear before the Guidance Counselor with his/her Adviser/ Dean for
initial counseling.
D.3.4.2 The discipline committee will conduct a hearing after the counseling, with
the student offender and the concerned individuals to gather factual
information.
D.3.4.3 Any other fact-finding procedures may be utilized by the committee, as
deemed necessary.
D.3.4.4 The discipline committee will impose sanction/s to the offense
committed if warranted, with reference to the approved student manual.
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D.3.4.5 In cases which possibly require sanctions greater than suspension, the
committee shall endorse the case to the academic council. The
discipline committee shall submit a case report (which will include the
letter of complaint, letter to the student informing him of his offense,
minutes of the hearing/s, to the academic council within 10 working
days.
D.3.4.6 The council shall deliberate on the case as soon as the discipline
committee submits the case report.
D.3.4.7 A report will be written within 3 working days after the decision is
reached (either by the discipline committee or by the council) A copy will
be given to the student and his parents/guardian, and a copy will be filed
in the folders of the Discipline Committee.
D.3.4.8. Any decision made by the discipline committee or the academic council
is final and executory.

D.4 Sanctions for Misconduct

The violation of campus regulations may result in one or more, of the following
sanctions:
D.4.1 Oral or written reprimand.
D.4.2 Fines or restitution - reimbursement for damage to or misappropriation of property.
May also take the form of college service or other compensation and may be
combined with other sanctions.
D.4.3 Community service - assignment to work on or off-campus.
D.4.4 Disciplinary warning - written notice that continuation of misconduct in general or
repetition of specified conduct has been found unacceptable within the specified
period of time stated in the warning. Failure to comply may be cause for further
disciplinary action. A copy of this warning is placed in the student’s file and may be
removed upon student request after a specified period has passed.
D.4.5 Disciplinary Suspension- separation from the college for a specified period of time,
usually the remainder of the term. Readmission must be applied for and may be
contingent upon compliance with specific conditions. Appeal for suspension is to
the Chairman of the Judicial Board.
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D.4.6 Dismissal- termination of enrollment for an indefinite period. The conditions of

readmission, if any, shall be stated in the notice of dismissal. Appeal is to the
President of the College. In the event of dismissal, the student shall be referred to
proper authority/ies.
D.4.7. Preventive Suspension- The Chairperson of the discipline committee may suspend
a student for a period of not more than 5 days pending disciplinary proceedings,
such suspension to become effective immediately once notice is served, (with
parents well informed) whenever there is evidence that the continued presence of
the student on the college campus poses a substantial threat to others or to the
stability and continuance of normal college functions
D.4.7.1 Formal disciplinary proceedings will be convened immediately after the
issuance of the preventive suspension.
D.4.7.2 Appropriate campus officials (Security, Deans etc.) will be notified of the
suspension immediately after the notice is served.
D.4.7.3 A student under preventive suspension shall be given an opportunity to
appear personally if his presence is requested by the disciplinary committee or
the judicial council during the proceedings of the case.
D.4.7.4. The cancellation of the interim suspension shall be made on the basis of
the judgment of the committee.
D.4.8 Summary Suspension by President - Whenever the President or his alter ego
determines that the students have been guilty of such flagrant misconduct that
their continued presence on the campus would seriously endanger safety, health,
or welfare of persons within the campus community or impair the proper
functioning of the college, the President may summarily suspend the student/s
upon recommendation of the Discipline Committee or Academic Council.

D.5 Procedures on Complaints between the Students and Faculty/Administrators

D.5.1 For serious or repeated violations of policy and related offenses and other
grievances, the following procedures shall govern the proceedings:
D.5.1.1 A written complaint shall be filed for any violation of policy or for any grievance
committed by a stakeholder of the School to the following offices:

Complainant Respondent Office to File Complaint

a) Student Student Department Head
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b) Student Faculty HR Officer

c) Faculty Student SAO Director
d) Student Department Head VPAA
e) Student Other Administrator VPA/VPAA
f) Administrator Student/Faculty/ Other VPAA,VPA, EVP or President

D.5.1.2 A written complaint shall be given and received by the respondent. The
Complaint shall state clearly the name of the complaint, the date of the complaint, the
specific offense/s or grievance, and the allegations supporting the specific offense or
grievance. This includes complaints that are anonymous but the complaint shall be
admissible only if it contains verifiable facts.
D.5.1.3 The officer where the complaint is filed shall be automatically member of the
Grievance Committee. This body is authorized to receive the complaint and to conduct an
impartial investigation of the allegations. Such a body shall include either the Vice President
for Administration or the Vice President for Academic Affairs. If the serious violation relates to
the basic education, the Principal shall be part of the fact-finding body and one of the Vice
Presidents.
D.5.1.4 Upon the receipt of complaint, the Grievance Committee shall conduct an
investigation on the allegation and if there is a probable cause shall write a letter to the
respondent informing him/her of the complaint and requiring him/her to respond in writing
within seventy-two (72) hours.

D.5.1.5 Upon conclusion of the investigation, the Committee shall conduct hearing/s in
compliance with procedural due process requirements. Such requirements include giving
adequate notice of the hearings; giving the accused the right to counsel; giving the accused
the opportunity to confront the witnesses and present evidence on his or her behalf; and
giving the accused the right to appeal the decision.
D.5.1.6 The Decision of this body is appealable to the Office of the President through
the EVP.

D.5.2 For minor violations of Policy, the following procedures shall apply:
D.5.2.1 The complainant shall report the incident to his or her Department Head. If the
complaint relates to the Department Head or between or among department
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heads, the complainant shall report the incident either to the Vice President for
Administration, Vice President for Academic Affairs or the President.
D.5.2.2. An impartial and appropriate fact-finding body shall be created by the office
authorized to receive the complaint to investigate the allegation. All such
alleged violations or grievances shall be reported to the Vice President for
Academic Affairs or the Vice President for Administration depending if the
violation, offense or grievance relates to an academic or administrative matter.
The VPA or VPAA shall monitor the progress of the proceedings.
D.5.2.3. The fact-finding body shall render a decision. Such decision shall be reported
to the Human Resources Officer (HR Officer), the Academic Department Head,
and either to the VPA or the VPAA depending whether the matter is academic
or administrative related.
D.5.2.4 While some offenses and grievances may appropriately be the subject of an
amicable settlement, certain offenses and grievances must be sanctioned if the
accused is found to be guilty. Such offenses include, but are not limited to,
physical abuse; sexual harassment or assault; theft; fraud; or misappropriation
of funds.
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Section VI
AMENDMENT/ REPEAL

In case any section or provision of this Student Handbook shall be found in

contravention of the existing laws, said sections or provisions shall be rendered invalid and
may be subject to immediate deletion or revision as the case maybe; provided however that
any section or provision that is not found as such shall continue to be valid and enforceable.

This student Manual replaces, amends or repeals the existing “Student Handbook
Series of 2013”

Section VII
EFECTIVITY

This Student Manual is effective fifteen days (15) upon its approval.
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APPENDIX A
Summary of Sanctions for Misconduct

*NOTE: The proposed Sanctions below are not final and actual sanctions may vary
depending on the types of offense, frequencies and other factors determined by the
Discipline Committee.

Student Offenses *1st Offense *2nd *3rd Offense *4th Offense

Offense
Arson and Fire Safety (Major Dismissal
Offense)
Boisterous Behavior (Major suspension suspension Dismissal
Offense) from college

Boycotting (Major Offense) Community Suspensio Dismissal

Service n
Carrying/ Use of deadly Dismissal
Weapons/ Explosives (Major
Offense)
Automatic
Automatic Automatic failing grade
Failing grade filing grade and Dismissal
of 4 and
Cheating (Major Offense) suspension
Discourtesy or Abusive Written Community Suspension Dismissal
Behavior Warning Service
(Minor Offense)
Disgraceful or Immoral Written Community Suspension Dismissal
conduct Warning Service
(Minor Offense)
Dismissal
suspension
Drinking Liquor/ Taking of
prohibited Drugs (Major
Offense)
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Suspension Dismissal
Forgery/ Alteration/ or dismissal
Falsification of Foundation
Documents (Major Offense)
Fraud (Major Offense) Suspension Dismissal
or dismissal
Littering (Minor Offense) Written Community Suspension Dismissal
warning Service
Dismissal
Misuse of ID Cards (Minor Written Community Suspension
Offense) warning Service
Threats, Coercion, Inflicting Suspension
Pain or Injury (Major Offense) or Dismissal
Suspensio Dismissal
Community n
Vandalism Service
Dismissal
Physical representation Written Community Suspension
(Minor Offense) warning Service

APPENDIX B
Summary of Sanctions for Neglect of Duty as Officer of an Organization
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*NOTE: The proposed Sanctions below are not final and actual sanctions may vary
depending on the types of offense, frequencies and other factors determined by the
Discipline Committee.

Offenses 1st Offense 2nd Offense 3rd Offense 4th

Offense
Frequent absences in suspension from Removal from
authorized meetings the the position
(3 consecutive organization’s
absences) activities

(30 days rolling period)

Negligence in instilling suspension from Removal from
discipline and imposing the the position
the governing laws in the organization’s
student organization activities
where he or she leads
(30 days rolling period
applies)
Failure to fulfill his or her suspension from Removal from
functions as a student the the position
leader provided by the organization’s
by-laws activities
(30 days rolling period
applies)
Unauthorized solicitation Suspension Suspension or Dismissal
of funds or promoting dismissal
sale of tickets in behalf
of a third party intended
for charity or public
welfare
(30 days rolling period
applies)
Gambling inside the Written warning suspension Suspension or
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school premises with written dismissal

(30 days rolling period apology
applies)
Willful refusal to pay Written warning Suspension Dismissal
debts with written and payment of
(30 days rolling period apology debt.
applies)
Smoking in smoke free Written warning suspension suspension
areas inside the school with written
premises promise

(60 days rolling period

applies)
suspension
Any act that brings the Dismissal
name of institution into
disrepute which causes
dishonor, discredit or
contempt to the name
Unauthorized posting of Written warning suspension Suspension or
announcements or with written dismissal
notices apology

Conducting any illegal suspension Suspension or Dismissal with

assemblies dismissal summary of
suspension by
the President
Frequent unexcused Written warning Dropped plus Dismissal
absences or tardiness in with written failing grade of
the class apology 4.0

Illicit kind of relationships Suspension or dismissal

dismissal
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THE MVGFC HYMN

The MVGFC hymn shall be sung with great honor and pride.

MVGFC HYMN
Stanza 1
The Manuel V. Gallego Foundation Colleges beloved
Her vision and mission is for the progress of our nation
The dream to have peace, justice, freedom
Trustworthy leaders and effective education
Imbued with the values of integrity
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And relevance to the community

Stanza 2
The torch that lights the learning bright
On the pillars that stand firm, tall and proud
With laurels of wisdom on each side
Open our hearts to help mankind
The MVGFC leads the road for the future live with hope
Students that pass our Alma Mater portals
Prepared to face the world outside

Repeat Stanza 1

Coda: Mabuhay- MVGFC!!!