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  • General checklist for processing contractor works bill

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    Satyagopi B
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    This document provides a checklist of accounts for processing a works bill for a contractor. It includes details of the work such as the LOA number, contractor name, work name and period of measurement. It then lists various items that need to be checked such as the approved LOA, agreement with contractor, G/L code, contractor's bill, certifications by the engineer in charge, deductions if any, and clearance from HR. The checklist has separate sections for first/subsequent bills, second RA bill, final bill, and SD release, with specifics needed for each type of bill.

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    This document provides a checklist of accounts for processing a works bill for a contractor. It includes details of the work such as the LOA number, contractor name, work name and period of measurement. It then lists various items that need to be checked such as the approved LOA, agreement with contractor, G/L code, contractor's bill, certifications by the engineer in charge, deductions if any, and clearance from HR. The checklist has separate sections for first/subsequent bills, second RA bill, final bill, and SD release, with specifics needed for each type of bill.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    53 views1 page

    General checklist for processing contractor works bill

    Uploaded by

    Satyagopi B
    This document provides a checklist of accounts for processing a works bill for a contractor. It includes details of the work such as the LOA number, contractor name, work name and period of measurement. It then lists various items that need to be checked such as the approved LOA, agreement with contractor, G/L code, contractor's bill, certifications by the engineer in charge, deductions if any, and clearance from HR. The checklist has separate sections for first/subsequent bills, second RA bill, final bill, and SD release, with specifics needed for each type of bill.

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    © All Rights Reserved
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    of 1

    GENERAL CHECKLIST OF ACCOUNTS FOR PROCESSING THE WORKS BILL

    LOA Number 4500002229 RA Bill No 2


    Name of Contractor M/s RAJ Engineering works
    Name of Work Replacement of 132KV Swyd equipment
    Period of Measurement 07.03.2018 - 31.10.2018

    YES /NO /
    SL NO. PARTICULARS DETAIL

    PART A For First & Subsequent Bills (incl. 2nd & Final Bill)

    1 Approved LOA Issued (At the time of first bill only) YES
    YES
    2 Agreement with contactor as per LOA (At the time of first bill only)

    3 G/L code where it is not available in the PO YES


    YES
    4 Document parked & MIR7 No. is mentioned

    5 Contractors Bill or Tax Invoice in proper manner YES

    6 Date of Start & Bid opening date YES


    YES
    7 Whether EIC has certfied the contractor's bill

    8 Period of Bill to be mentioned YES


    MB & SES is duly signed by Engineer In Charge and authorised by Copmetent Authority &
    9 Release of SES YES
    YES
    10 MB & SES is duly signed by Contractor

    11 Declaration & Certification done by EIC as required YES


    Not Applicable
    12 Time extension and Amendment,if any

    13 Deductions if any (duly approved by the competent authority Not Applicable

    14 Whether EIC has certfied and attached the Annexure - B YES

    PART B For 2nd RA Bill


    YES
    1 IR clearence from HR

    PART C For Final Bill

    1 Whether Ifianl ammendment has been issued Not Applicable

    2 Annexure C signed by EIC -Not Applicable


    3 IR clearence from HR Not Applicable

    4 CCP-10 Not Applicable

    5 CCP-11 Not Applicable


    Certification by EIC that work has been completed & no recovery pending from
    7 Contractor Not Applicable

    10 All the BOQ item should be nil Not Applicable

    11 The balance limit should be nil Not Applicable

    12 Date of Completion Not Applicable

    PART D For SD Rlease Not Applicable

    1 In case of SD/EMD/Retention release claim letter of contractor is required Not Applicable

    2 Details of SD qunatum to be released has been certified by the EIC in the MB Not Applicable

    3 Defect Liability Period is over Not Applicable

    4 Certification by EIC that work has been completed & no recovery pending from Contractor Not Applicable
    In case of initial 50% SD release, all requirements as per GCC & LOA complied with?
    5 If yes, EIC should clerly cerify that the final bill will be submiited within 3 months of
    completion of the contract. Not Applicable

    Signature of EIC

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