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PROJECT NO : TBA
REV # DATE REASON FOR PREPARED DISCIPLINE CHECK TECHNICAL PROJECT CLIENT APPROVAL
ISSUE BY INTEGRITY APPROVAL
CLIENT REF:
THIS DOCUMENT INCLUDING DRAWINGS, PROCEDURES, SPECIFICATIONS, AND ITS CONTENTS IS THE EXCLUSIVE PROPERITY OF EJ
JOINT VENTURE INTERNATIONAL LIMITED AND IS FURNISHED ON A CONFIDENTIAL BASIS, AND WITH THE EXPRESS AGREEMENT THAT IT
WILL NEITHER BE USED, SOLD, TRANSFERRED, COPIED, TRACED, PHOTOGRAPHED, NOR REPRODUCED IN ANY MANNER WHATSOEVER IN
WHOLE OR IN PART, NOR ANY ITEM HEREIN BE SOLD, MANUFACTURED OR ASSEMBLED WITHOUT THE WRITTEN AGREEMENT OF EJ JOINT
VENTURE INTERNATIONAL LIMITED THE RECIPIENT OF THIS DOCUMENT AGREES NOT TO DISCLOSE TO ANY OTHER PARTY INFORMATION
CONTAINED HEREIN, OR NOT TO USE SUCH INFORMATION, EXCEPT FOR THE SPECIFIC PURPOSE INTENDED AT THE TIME OF RELEASE OF
THIS DOCUMENT.
TABLE OF CONTENTS
1. General..............................................................................................................................3
2. Objectives..........................................................................................................................3
3. Scopes................................................................................................................................3
4. Safety Philosophy..............................................................................................................4
5. Elements Of The HSEP.....................................................................................................4
6. HSE Safety Management System (HSE MS)....................................................................5
7. Project HSE Goals & Objectives.......................................................................................5
8. HSE Activities Plan...........................................................................................................5
9. Development Project HSE Program / Task / Action Highlights........................................5
9.1 OH&S MS Implementation............................................................................................5
9.2 HSE Policies...................................................................................................................6
9.3 HSE Programme.............................................................................................................6
9.4 HSE Award......................................................................................................................6
9.5 Performance Monitoring.................................................................................................7
9.6 Emergency Drills/ Exercises...........................................................................................7
9.7 Work Permit....................................................................................................................7
9.8 HSE & Skills Training.....................................................................................................8
9.9 Occupational Health Programme....................................................................................8
9.10 Sub-Contractors HSE Performance................................................................................9
9.11 Regulatory Compliance System......................................................................................9
9.12 HSE Inspection, Reviews And Audit System.................................................................9
9.13 HSE Awareness And Communication.............................................................................9
9.14 Corporate HSE Activities..............................................................................................10
9.15 Emergency Preparedness..............................................................................................10
10.0 Accident/Incident Report.................................................................................................10
Attachments
Attachment 1 - HSE Policy.........................................................................................................12
Attachment 2 – HSE Organization..............................................................................................13
Attachment 3 - Clear Line Roles & Responsibilities For Hse.....................................................15
Attachment 4 - Hse Committees..................................................................................................19
Attachment 5 - Hse Objectives & Goals.....................................................................................21
Attachment 6 - Hse Objectives And Action Plan........................................................................22
Attachment 7 - Pre-Mob Safety Orientation Program.................................................................25
Attachment 8 - Safety Topic For Daily Tool-Box Meeting.........................................................26
1. General
The HSE Plan (HSEP) is an integral part of the Health, Safety & Environmental
Management System (HSE MS) of which EJJV shall implement upon the award of this
contract.
It is designed to identify the key actions to be taken by EJJV and provide a sound basis
for HSE communication and participation of all personnel (employees and sub-
contractors) in the preservation of the health and safety of personnel, protection of the
environment and the protection of assets whilst they are working at KPOC Project.
2. Objectives
The purpose of this HSEP is to document the project execution plan used by EJJV to
manage HSE during various phases of the project including the work-pack preparation
and Maintenance services of KPOC
Project, logistic support activities at Supply Base until project completion with hand-
over certificate and any other maintenance operations thereafter as when required by the
client. The objectives of the HSEP are as follows:
3. Scopes
4. Safety Philosophy
The safety and health of personnel is accorded the highest priority during all phases of
the project. No actions shall be taken until personnel are assured of a safe working
environment. Where appropriate, onsite personnel must be briefed on inherent hazards
and potential risks that warrant the use of appropriate personnel protective equipment
and safe work practices prior to starting work.
When in doubt about the unsafe situation, personnel must check with their direct
supervisor, who could assist to rectify the situation. No disciplinary action will be taken
against anyone who refuses to perform an instruction where, in his reasonable opinion, to
do so would constitute an unsafe act or condition, provided proper procedure is followed.
EJJV will strive for continual improvement and strengthen its HSE performance
covering the following HSE elements:
HSE Policy - adhering to both Client & EJJV HSE Policies (Attachment 1)
HSE MS Manual - adhering to Client HSE Manual
Visible Management commitment and leadership on HSE
Competent Safety personnel
High HSE Standards, rules and procedures
Regulatory Compliance
HSE Organization - PMT & project site team (Attachment 2)
Clear Line responsibility for HSE (Attachment 3)
HSE Committees (Attachments 4)
HSE objectives & Goals (Attachment 5 )
HSE Objectives and Action Plans (Attachment 6)
Pre-Mob Safety Orientation Program (Attachment 7)
Safety topic Daily Tool –Box Meeting (Attachment 8)
Incident/Accident Reporting Requirements (Attachment 9)
Measurement of Performance
Regular audits and reviews of Standards, Systems, Practices, and follow-up of
recommended remedial actions
Appropriate and effective training
Effective Two-way Communication throughout the organization
Active Employees involvement
Disciplined and motivated workforce
Effective Sub-contractor Management
The Company shall adhere to Client HSE Manual and related HSE Procedures.
In addition the Company will make reference to the guidelines and principles of OHSAS
18001:2007 (Occupational Health and Safety Management System) and also ISO
9001:2008 (Quality Management System) as a way of fully implementing the elements
of HSE Management in a structured and disciplined manner. These methodologies are
based upon the principle that all hazards and risks must be understood, appreciated and
either managed, controlled or eliminated.
The HSE objectives and performance goals/targets set for this project is shown in
Attachment 5.
Described below are some of the HSE activities coincided and been planned for this
project.
The current Company’s HSE policy had been replaced by new OH&S Policy to
ensure its continual relevance to the EJJV operations, statutory change and in
compliance with the OHSAS 18001 requirements.
The Company’s Drug & Alcohol and Smoke-Free Policies were approved and
visibly displayed at all EJJV worksites.
The disciplinary action taken will depend on the seriousness of the violation and
the personnel’s prior violations record.
The project HSE activities/programs covering the fabrications and installation are
established in detail in collaboration with Client Project Management Team
(PMT) or Client’s Company Site Representative (CSR).
Similarly, sub-contractors are required to provide a detailed HSEP for the work
specific under the contract. The plan will, as a minimum, address the same areas
as this HSEP. It is a living document as EJJV comments may be incorporated
from time to time and modifications may be requested depending on the
performance of the sub-contractor.
The Company, at its own discretion will give safety award for recognitions to its
employees or contractors that achieved specific safety milestones. The award
may take in the form of an official award certificate/plaque or safety rewards,
memento or incentives for each staff, as a sign of appreciation of the good HSE
performance.
The EJJV HSE performance targets proposed for this project include:
Maintain zero Fatality, Lost-Time Incident and major Fire/Explosion
Maintain zero Total Recordable Case Frequency
Zero Occupational Illness
Zero Food Poisoning Cases
Zero Oil/Condensate/Chemical Spills
Zero vehicle incidents
Zero Regulatory Fines
Encourage reporting of any unsafe Act/Conditions, incidence of near-
misses, dangerous occurrence & first aid injury.
EJJV had updated the Emergency Response plan to suit its operations and
CLIENT‘s site ERP requirements.
As and when required by the Clients all work at KPOC facilities or other
facilities must be covered under CLIENT’s Permit to Work (PTW) to be
approved by the Person-In-Charge of the plant. Critical activities requiring work
permits include:
Hot Work (welding, grinding, etc)
Heavy lifting or lifting equipment over live plant;
Working at heights
Confined space entry
Work on pressure vessels/lines requiring purging and isolation (Cold Work)
EJ JOINT VENTURE SDN BHD Page 7 of 27
PROVISION OF MINOR CONSTRUCTION,
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FOR BERANTAI OFFSHORE OPERATIONS
Properly selected, well trained and competent workers could execute their job
task safely and efficiently. Effective training will help people acquire skills,
knowledge and attitudes to make them competent in the HSE aspects of their
work and also creates confidence and security on the job.
The objective of the HSE Program are firstly to protect employees, sub-
contractor personnel and others from health hazards associated at the work place,
and secondly to promote the employee’s awareness on good health & hygiene .
Potential health hazards at the work place include Noise, Heat stress/stroke, Toxic
Chemicals; Radiation, Hydrogen Sulphide, Man-Made Mineral Fibers, etc.
Another area that requires close attention is the health and medical fitness of
personnel assigned working offshore. EJJV needs to ensure that they are being
implemented effectively to avoid any unnecessary medical evacuation from non-
work related illnesses. The procedure should include:
Pre-employment and regular screening (medical certificate of fitness)
Personal illness monitoring/reporting
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PROVISION OF MINOR CONSTRUCTION,
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FOR BERANTAI OFFSHORE OPERATIONS
Third party/Sub-contractors doing work for EJJV will give some impact on the
company’s operations and reputation. It is vital that the performance of Sub-
contractors selected to do work for EJJV is consistent and compatible with the
Client and EJJV OH&S policies, standards and objectives.
This is documented in the selection & control of contractors, of which defined the
following elements:
Minimum HSE standards to be met at each stage of a contract
Strategy for proactive management of sub-contractor HSE
Role and responsibilities of key personnel in sub-contractor HSE
management
The Company will run its business in compliance with all applicable laws. Since
the regulations are constantly undergoing changes, a systematic and continual
process will be developed in coming year HSE Plan to ensure compliance.
EJJV Management and HSE personnel will conduct routine and random
inspections, reviews and audits of facilities, equipment, systems, practices and
procedures. They are necessary to measure HSE performance for continuous
improvement and rectify any deficiency. They include:
Ongoing corporate HSE activities that will rollover from 2014 to 2015 that
include the followings:
Typically, the supervisor are responsible for the worksite where an incident happened
or it involved a casualty must report the event to the Person-In-Charge who will in
turn notify the Client’s Site Representative who will then notify the Client’s Duty
Manager or chain-of-command and also to EJJV management.
Phase 1 is the timely notification of incidents from the worksites to Client site
management and Government Regulatory Bodies.
Line management requires that all incidents, however small or minor, must be
reported to the supervisor/manager as soon as practicable. Timely notification
through the respective departmental “chain-of-command” will enhance management
ability to assist and provide guidance during an emergency. If the incident involves
injury/fatality, significant loss of assets, possible negligence or other significant legal
or financial exposure, Administration & Finance Department should also be notified
of the incident.
Others 24 hours
Phase 2 is the submission of preliminary report within 2 days (48 hours) to update
Client Office of the incident status. This report can be dealt with through completion
of the Company’s Accident Report Form.
Major accidents/incidents, serious accidents and high potential near misses will
generally require a detailed investigation and analysis to be conducted and submitted
under Phase 3, which calls for a final report.
All incidents and near-misses at any of our worksite involving employees or contract
personnel, equipment or facilities shall be reported and investigated. Each location
shall maintain a complete record of all incidents and near misses.
-END-
HSE ORGANIZATION
CHAIRMAN
CEO
Executive
Secretary
Project Manager /
EJ JOINT VENTURE SDN
Project TeamBHD Page 13 of 27
Leader
PROVISION OF MINOR CONSTRUCTION,
MAINTENANCE AND FACILITY IMPROVEMENT
FOR BERANTAI OFFSHORE OPERATIONS
HSE Officer
Yard Base
Superintendent
QA/QC Inspector
Mechanic/
Store Keeper General Millwright Rigging
Clerk Foreman
Logistic
Coordinator Blasters &
Security Painters
Guards
Rigging Crew
Forklift
Operator
Drivers
The Company's Management Team consists of the following members and their roles &
responsibilities are summarized below:
A. Corporate Management Team:
The HOD reports directly to the CEO and has ultimate responsibility to ensure smooth
co-ordination of support services for the project teams including procurement,
maintenance of tools and equipment, and logistics.
4. Head, HSE & Quality Department (Head SQ)
The HSQ reports directly to the CEO and is responsible for Health, Safety,
Environmental and Quality planning aspect of the project team and provide OHS &
Quality support services to the project teams. These responsibilities include the
development and implementation of the project HSE and quality plan, coordination of
HSE, quality inspection/audits, and management review.
5. Project Safety Management Team/ PSMT
The Company believes in the principle that HSE is a line responsibility. Top
management, Engineering/Operations/etc managers down to the supervisors, etc is
responsible for ensuring that the various elements in this HSE Plan are implemented and
actively enforced to ensure the health and safety of personnel, equipment and property,
and the protection of the environment.
They are responsible for the engineering planning, operation and development project
work-pack and are therefore required to provide a project planning /work execution that
meets client standards & safety requirements. They are also responsible for assembling a
team of qualified, competent and discipline engineers who are fully aware of their
responsibility for ensuring an inherently safe facilities.
Therefore PSMT will ensure the following:
Ensure their decisions and actions are in line with the Corporate HSE policies, rules,
regulations and standard operating procedures will be implemented
EJ JOINT VENTURE SDN BHD Page 15 of 27
PROVISION OF MINOR CONSTRUCTION,
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FOR BERANTAI OFFSHORE OPERATIONS
6. QC/QA Inspector
He reports direct to the QA/QC Engineer and when at the project site, he reports to the
Construction & Commissioning Superintendent. He is responsible to perform quality
inspections including OHS in accordance with the inspection and test plan. He monitors
the implementation of project quality procedures and to keep project quality records.
3. Site Supervisor
Fabrication Supervisor is required to demonstrate leadership in terms of site safety in the
Prefabrication Yard. They shall attend safety meetings and carry out regular site HSE
inspections to ensure that the high standards expected by EJJV & Client are communicated
to the site workers.
4. Discipline Foreman
concerns are appropriately addressed. The HSE staff is also responsible for the preparation
and implementation of the HSE Plan, including monitoring HSE performance.
7. Employees
Each employee has a duty to carry out his/her duties in accordance with their job
description, approved plans and procedures. Every employee has a responsibility to take
reasonable care for the health and safety of themselves and others who may be affected by
their actions.
All employees are required to work in accordance with the HSE policy, rules and
regulations enforced at any EJJV or Client’s work site. Failure to do so would result in
disciplinary action.
They are further responsible to identify and correct any unsafe condition or action to their
supervisors and to actively participate in the achievement and improvement of a safe
working environment.
EJJV will have the HSE Committee for its project site in accordance to the OSHA
requirements and is consistent to EJJV HSE Policy and objectives.
EJJV has three main HSE Committees that will spearhead the Company’s focus in
achieving its HSE objectives. Their compositions and specific roles of the committees are
as follows:
1.1 Management HSE Committee
The Committee will be headed by the Project Manager and comprise of all the Head of
department as members. They will conduct their meeting half yearly and their main roles
are summarized below:
To coordinate, guide and monitor all operational activities related to HSE and also the
environment;
To review and approve HSE polices ;
To review major accidents/incidents reports submitted by sub-committees including
fatalities and other significant accidents, incidents of health, safety or environmental
concern and in addition monitor follow up actions against target.
To review monthly summaries of HSE activities of other sub-committees.
To approve EJJV Corporate and regional annual HSE programs.
To approve annual EJJV audits plans and other program related to health, safety and
environmental and the Company Business Plan sections that include these.
The Committee will be headed by the Operations Manager with members comprising of a
representative from each section nominated by Project Manager. They will conduct their
meetings quarterly and their main roles are summarized below:
Responsible for all issues related to HSE Office working environment to ensure the
protection and safety of all employees, and including their visitors.
Responsible for the safety and security of the Office general operations including the
housekeeping to ensure safe working environment with the aim to prevent all
accidents.
To review reports on all unsafe act and conditions, potentially dangerous incidents,
including sexual harassment if any to ensure adequate recommendations made to
prevent recurrence and the follow-up
To review and monitor the progress of office safety inspection reports and emergency
fire/ evacuation drills.
Responsible for all issues related to HSE to ensure the protection of employees,
sub-contractor personnel and others from health hazards that may be associated
with EJJV working environment at the Workshop & at site
Responsible for HSE policy matters pertaining to prefab & operational safety to
ensure a safe working environment with the aim to prevent all accidents
To ensure full investigation of all near misses and accidents.
To review all Lost Time Accidents (LTI) and potentially dangerous incidents to
ensure adequate recommendations made to prevent recurrence and the follow-up
To review Occupational Safety & Health aspects of all incidents and to advise
appropriate actions to prevent ill health.
To initiate HSE and & Hygiene audit.
Promote Accident Prevention program (U-See-U-Act) amongst workers
EJJV Sub-Cont
Fatality 0 0
Lost Time Injury (LTI) 0 0
Restricted Work Injury (RWI) 0 0
Medical Treatment Injury (MTI) 0 0
First Aid Injury ( FAI) 0 0
Occupational Illness 0 0
Serious Non-work Illness 0 0
Food Poisoning 0 0
Man-hours LTI Free ( Offshore project site) TBA TBA
Man-hours LTI Free ( Onshore supports) TBA 0
No. Days LTI Free TBA TBA
LTI Frequency 0 0
Total Recordable Incident Frequency (TRIF) 0 0
Fire/Explosion Incident ( >US$100k) 0 0
Property/Equipment Damage ( >US$100k) 0 0
Oil Spill > 5 bbls 0 0
Oil Spill near at Yards 0 0
Regulatory Fines 0 0
Motor Vehicle (>US1k) 0 0
P/N: There will be no targets set for the near misses and unsafe act/condition and all
workers are encouraged to report them.
2. Organization Ensure staff understands Brief new staffs on role and Project Manager/
HSE role and responsibility in their job HSE Officers
responsibility. description.
Conduct performance
Ensure training of all staff appraisal to track staff
is in accordance with the performance.
relevant safety/skill Review training needs
training matrix and identification / training
HSEMS guidelines. needs assessed implication
progress quarterly
Implement Conduct (monthly) site
communication safety meeting Site Construction
processes to enhance Conduct daily project Superintendent /
HSE awareness among meeting to review work Safety Officer
staff permits work plan, major
equipment failures and any
follow up action plan.
Conduct daily toolbox
meeting and pre job
meetings as and when
required.
Site Superintendent /
Routine Planned Conduct Planned General
Safety Officer
Inspection to gauge HSE Inspection bi-monthly.
performance and prevent
incident. Conduct routine Medic/
Occupational Health survey HSE Officer
Implement of
Occupational Health Inventories health hazards,
Control surveys chemicals and radioactive
sources and identification of
hazardous areas.
Conduct presentations to
employees on health related
topics such as alcohol,
smoking, diet, nutrition,
drugs and exercise.
Implement programs to
encourage employees to
adopt healthier lifestyles.
Topics such as exercise, Site Superintendent /
EJ JOINT VENTURE SDN BHD Page 23 of 27
PROVISION OF MINOR CONSTRUCTION,
MAINTENANCE AND FACILITY IMPROVEMENT
FOR BERANTAI OFFSHORE OPERATIONS
6. Auditing and Participate in annual HSE Conduct PTW system audit HSE Officers
Management audit every quarter
Review
Day 1 : TBA
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PROVISION OF MINOR CONSTRUCTION,
MAINTENANCE AND FACILITY IMPROVEMENT
FOR BERANTAI OFFSHORE OPERATIONS
Avenue : TBA
-End of Day 1-
Classifications
Incident Type Major Serious Minor
Injury Fatality and multiple Single disabling injury (Lost Time Medical Treatment
disabling injuries and Restricted Duty) and First Aid
Explosion/ Total loss exceeds Total loss between US$10-100k Total loss below
Fires US$100k US$10k
Oil/Condensate/ Total loss exceeding Total loss bet. US$10-100k Total loss below
Chemical Spills US$100k Spill above 5bbl offshore US$10k
All spills onshore and within 12 Spill below 5bbl
miles from shore offshore
Gas/Vapor Toxic gas in Toxic gas in unpopulated area Non Toxic gas in
release populated area Non Toxic in populated area unpopulated area
Loss of Co. Total loss exceeds Total loss between US$10-100k Total loss below
Assets US$100k All motor vehicles US$10k
Unscheduled Over 24 hours. Below 24 hours Near-misses
downtime, Ship incident “High potential” Near-misses
Near-misses
Security Kidnap, Hostage, Labor Strife
Mutiny, Extortion,
NOTIFICATION TIMING
INTERNAL Tel. call followed by Tel. call followed by page 1 of Tel. call followed by page
EJJV page 1 of incident incident report within 12 hrs 1 of incident report within
report within 6 hours 24 hrs