AIMS

(AUGUSTINIAN INNOVATIVE MARKETERS’ SOCIETY)

CONSTITUTION AND BY-LAWS

Article 1 - Name

The name of this organization is Augustininan Innovative Marketers’

Society (AIMS).

Article 2 – Logo

Section 1. The logo of the organization shall be as illustrated below:

Section 2. The meaning of the logo

The logo is composed of a scope with cross-hairs and a golden eagle in

the middle. These symbolize the aim of the organization of pursuing innovation
and excellence in the study of marketing. The golden eagle also represents the
Augustinian character of the organization. The four Ps placed in the four
quadrants of the circle depict the basic marketing mix or 4Ps of marketing:
Product, Price, Place, and Promotions. The letters A, I, M, and S spell the
abbreviated name of the organization. The colors red and gold reflect the official
colors of Colegio San Agustin – Biñan. In addition, the color gold indicates the
color of the field of Business Administration while the color blue stands for
Marketing and Innovation.

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 Article 3 – Mission and Vision

Section 1. Mission
The Augustinian Innovative Marketers’ Society (AIMS) seeks to inculcate
among its members the Augustinian spirit of excellence in the field of business
and marketing studies. Specifically, AIMS pursues to enhance its members’
marketing knowledge, upgrade their management skills, motivate their sense of
innovation, and enrich their business experience with due consideration of ethical
standards and Augustinian morals.

Section 2. Vision

The Augustinian Innovative Marketers’ Society (AIMS) members are

envisioned to become true, innovative, successful, ethical, and globally
competitive marketers before and / or after graduating from their course of study,
thereby contributing to economic development and nation-building.

Article 4 – Membership

Section 1. The membership of this organization shall consist of all B.S. Business
Administration Major in Marketing Management students of Colegio San Agustin
- Biñan.

Section 2. Membership shall take effect upon enrolment in the B.S. Business
Administration Major in Marketing Management program and upon payment of
the membership fee of ________________ per semester.

Section 3. Members shall be considered in good standing when they are officially
enrolled in B.S. Business Administration Major in Marketing Management
program and they have no outstanding financial obligations to the organization.

Section 4. Members who have dropped out or have been dismissed from the
B.S. Business Administration Major in Marketing Management program of
Colegio San Agustin - Biñan are automatically removed from the roster of
resident members.

Section 5. Members who have graduated from the B.S. Business Administration
Major in Marketing Management program of Colegio San Agustin - Biñan shall
automatically be considered as alumni members of the organization and eligible
for all applicable rights and privileges.

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 Article 5 – Meetings

Section 1. The organization’s officers shall meet not less than twice a month, at a
place and time convenient to them. The specific date, place, and time of
meetings shall be decided upon the start of each semester.

Section 2. Emergency meetings shall be conducted whenever the need arises.

Section 3. General assembly of all members of the organization shall be held at

least once a semester.

Section 4. Meetings of the organization may be re-scheduled if they fall during

holidays and class suspensions.

Section 5. The official quorum of all meetings shall be fifty percent (50%) plus
one (1) of all concerned members / officers.

Section 6. Minutes of the meeting shall be provided by the corporate secretary

within one week after each meeting is held.

Article 6 – Officers of the Organization

Section 1. The Primary Officers of this organization consist of the Chief Executive
Officer, Chief Operating Officer, Corporate Secretary, Chief Finance Officer,
Chief of Audit, and Chief of Public Relations. The Representative Officers of this
organization are Board Director I, Board Director II, Board Director III, and Board
Director IV.

Section 2. Election of Primary Officers shall consist of electing the Chief

Executive Officer and five (5) board members at large whom the elected Chief
Executive Officer shall appoint for the different officer positions.

Section 3. Election of Primary Officers shall be held annually prior to the first
week of March to give them enough time to be trained and plan for their term of
office. The said officers shall take office on the opening of the classes the
following school year.

Section 4. Candidates for election of Primary Officers must file their candidacy
two weeks before the election of the organization. Candidacies should be
submitted to the election committee of the organization appointed by the Chief
Business Consultant (faculty adviser) of the organization. If no member files for
candidacy, if there is no Chief Executive Officer candidate, or if there is an
inadequate number of candidates for the board members at large, then the
election committee shall solicit open nominations.

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Section 5. Candidates in the election of Primary Officers shall be voted upon at
the scheduled date following the meeting at which nominations are made. Voting
shall be by secret ballot. The candidate for Chief Executive Officer position who
receives the highest number of votes of the members in good standing shall be
considered elected. In case there is no opponent for the Chief Executive Officer
position, the candidate for the said position has to attain 50% plus 1 vote of all
members in good standing in order to be considered elected. The top five (5)
candidates for Board Member position with the highest number of votes shall be
considered elected as well.

Section 6. Election of Representative Officers shall be held in June during the

general assembly of the organization through open nominations and secret
balloting.

Article 7 – Duties of Officers

Section 1. Chief Executive Officer. The Chief Executive Officer shall preside all
regular and emergency meetings of the organization. He/she is also responsible
in assigning the board members to the various positions based on their
competence and job fit for the said positions.

Section 2. Chief Operating Officer. The Chief Operating Officer shall succeed to
the office or perform the duties and responsibilities of the president in the event
of removal of the latter for whatever reason and in the absence of the president,
shall preside all the projects and meetings of the organization.

Section 3. Corporate Secretary. The Corporate Secretary is responsible for

taking down and preparing the minutes of meetings, monitoring the attendance of
the officers, preparing schedules and agenda of meetings, preparing and issuing
internal memoranda and resolutions, and safe-keeping of all organizational
documents and files.

Section 4. Chief Finance Officer. The Chief Finance Officer is responsible for
preparing financial reports, collection of fees, dues, monetary penalties, and
contributions.

Section 5. Chief of Audit. The Chief of Audit is responsible for auditing and
checking the accuracy of all financial reports, collections, and disbursements.

Section 6. Chief of Public Relations. The Chief of Public Relations shall be

responsible for the preparation of the organization’s bulletin board,
announcements, and other publicity-related work to be placed in other media.

Section 8. Board Directors. The Board Directors (I, II, III, and IV) are part of the
policy-making functions of the entire Board. They also serve as representatives

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for each year level, maintaining constant communication with the members
belonging to their respective year levels.

Article 8 – Acceptance of Constitution and By-Laws

Every member of the organization, by acceptance of membership, thereby

accepts the principles of the organization as expressed in its mission and vision
and agrees to comply with the constitution and by-laws of this organization, and
on these conditions alone, is entitled the privileges of the organization. No
member shall be absolved from the observance of the constitution and by-laws
on the plea that a copy of them has not been received.

Article 9 – Duration

The Augustinian Innovative Marketers’ Society (AIMS) shall exist as long as the
B.S. Business Administration Major in Marketing Management program
continues to exist, provided that the school administration also continues to
recognize the organization.

Article 9 – Amendments

The constitution and by-laws may be amended by two-thirds (2/3) vote of the
primary officers of the organization at any regular or special meeting at which a
quorum is present provided notice of intention to call such a vote is given at least
two (2) weeks earlier at a previous meeting of the officers at which a quorum is
present, provided such amendment is subsequently ratified by fifty percent (50%)
plus one (1) vote of all the members.

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