Simple Finance PDF

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SIMPLE FINANCE
MATERIAL
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SAP SIMPLE FINANCE MATERIAL
SAP Simple Finance Course Content
Overview of S/4 HANA
 Challenges in Traditional SAP Solutions
 SAP S/4 HANA Architecture
 SAP S/4 HANA On Premise Solution
 SAP S/4 HANA Cloud Solution
 SAP S/4 HANA Hybrid Solution
 SAP S/4 HANA Implementation Roadmap
Overview of SAP Simple Finance
 SAP Simple Finance Architecture
 What’s new in SAP Simple Finance Add-on 2.0
 Universal Journal Entry
 Deployment Options
 Adoption Scenarios
 Central Finance Solution
 Overview to SAP Fiori
 Overview to SAP Accounting powered by SAP HANA
 Overview to SAP Cash Management Powered by SAP HANA
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 Overview to SAP New Asset Accounting
 Overview to Integrated Business Planning
Configuration Deep Dive:
SAP Accounting powered by SAP HANA
 Outlining New Features of GL Accounting in SAP HANA
 Table level Changes
 Understanding the Prerequisites of Installing SAP Simple Finance Add-on
 Unifying the Fiscal Year Variants
 Universal Journal Configuration
 Currency Configuration
 Account based vs Ledger based Configuration
 Accounting Principles/ Ledger Group Configuration
 Controlling Mapping Variant
 Unified Master Data (Clubbing of GL master and Cost Element)
 Consistency Checks of Universal Journal
 Project Work
SAP Asset Accounting powered by SAP HANA
 Outlining New Features of New Asset Accounting
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 Table level Changes
 Prerequisites of Activating New Asset Accounting
 Depreciation Areas for Parallel Currencies
 Understanding Technical Clearing Account
 Changes in Posting of Acquisition, Depreciation
 Depreciation Areas for Parallel Ledgers
 Posting Controls for Parallel Currencies & Parallel Ledgers
 Transfer of APC and Depreciation terms
 Migrating Chart of Depreciation
 Changes in Posting of Acquisition, Depreciation
 Consistency Check before activating New Asset Accounting
 Activate New Asset Accounting
 Project Work
SAP Controlling powered by SAP HANA
 Master Data Changes
 Document Types and Versions changes for Controlling Transactions
 Splitting of Production Variance components in Accounting
 Advantages of Account based COPA over Cost based COPA
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 Account based COPA as the mandatory solution
 Activation of Account based COPA
 Splitting of Cost of Goods Sold in Accounts
 Project Work
SAP Cash Management Powered by SAP HANA
 Configuring House Bank Management
 Bank Account Workflow Management
 Bank Account Master and Transaction Approval Process
 Payments Signatory Control
 Configuring New Cash Management
 Configuration of Cash Position
 Liquidity Forecasting
Migration to SAP Simple Finance
 Migration process of Simple Finance Add on
 High Level System View of Migration Sequence
 Pre Migration system setup
 Analyzing the Migration process per system starting point
 Migration From Classic GL to SAP Simple Finance
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 Migration From New GL to SAP Simple Finance
 Simple finance Migration Project Duration and Support
 Preparing for Migrating to and Installing the add-on
 Preparing for Migrating Asset Accounting to Simple Finance
 Preparing for Migrating Special Purpose Ledger, Sub Ledger to Simple Finance
 Migration setup for General Ledger Accounting
 Sequence of the migration Simple Finance
 Migration and System Setup for CO – PA (Account Based)
 Migrating to the Universal Journal
 Finalizing the Migration
Introduction of SAP FIORI
 Introduction of SAP FIORI Launchpad
 Architecture SAP FIORI Launchpad
 SAP FIORI Launchpad Technical Component
 SAP FIORI Launchpad Role Design
 SAP FIORI Launchpad Tile Design
SAP Integrated Business Planning
 Difference between IBP and BPC
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 Category Maintenance
 Default Parameters
 Maintaining Exchange Rates
 Maintaining Plans
 Plan vs Actual reporting
Introduction to SAP HANA
SAP introduced SAP HANA in 2010 as a fast database, a significant change that revolutionized the
approach to database record storage changed. It can support both row-based and column-based
storage, which is its strength. What’s the difference?
Row-based storage stores table records in a sequence of rows while column-based data is stored in
columns. So what? The difference is faster data access, better compression, and improved parallel
processing which the means fast, on-the-fly aggregations; ad-hoc reporting; and it’s made possible when
transaction data is stored in a column-based table.
That is SAP HANA: what has that got to do with your ERP suite?
Everything. It is well-documented that SAP are betting the house on their new business suite, S/4HANA,
which is designed for the digital economy.
Haroon Arshad, a SAP Solution Lead Finance on an S/4HANA Finance implementation said “With the
ability to retrieve information and data quicker, now it was time to utilize it. This meant the application
layer would also need to change so the full benefits of speed could be harnessed. EHP 7 was the first
push from SAP. Code optimization, shifting processing logic to the database meant that time was saved
as calculations were performed at the database level. This improved especially large calculation such as
month end settlements, variance calculations and interest calculations.”
Then Came Simple Finance
The first module released was S/4HANA Finance (previously known as Simple Finance/ sFIN). SAP
redesigned data structures and the application layer. New concepts have been introduced, including:
 Universal journal
 Central Finance
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 New Asset Accounting

 Cash Management
 COPA
 IBP (Integrated Business Planning)
As a result, all financial information can be sourced from one table, known as ‘ACDOCA.’ “It allows
bringing data from General Ledger, Asset Accounting, Material Ledger, Controlling (Including coding
block & CO-PA) into one journal. By this one master stroke, SAP has overcome the need of reconciliation
(FI & CO), has overcome the need of settlement (All cost elements, including secondary cost elements
are G/L accounts) & has done away with index tables /aggregate tables.”
This has a direct impact on presentation of data as you have the ability to utilize BI, Fiori and SAP HANA
Live content far greater in S/4HANA Finance than in the previous ECC version.
What Isn’t SAP HANA?
Haroon said “there are myths about SAP HANA which are wrong. Two of them are:
1. It’s just a database/ SAP appliance. It is an entire ecosystem.

2. It’s very expensive. It is true if you look at the upfront costs but it if take into consideration the
long term return, it is far greater than was has been invested.”
Preparation for implementation: what you need to know

It is not going to be a conventional finance implementation. The business and implementers have to
really understand the technical architecture. It’s not just one big table carrying everything, you have to
evaluate every bit of data going into the system for the best presentation.
You might be used to building processes and then doing the reporting around that. In S/4 HANA, you
need to evaluate the information needs and then align the processes. The business users will learn that
some things they are used to will go away. Change management is essential as there will be significant
adaptations for business users. Haroon said, “SAP recommends an account-based COPA which is always
reconciled. It has more detailed information in terms of accounts and value fields and there are no
summarizations required. People who have previously worked with costing COPA will find this change is
a little painful but they will gain benefits such as no reconciliation requirements and the ability to report
quickly.”
SAP has provided new ways to bring information to account-based COPA, which highlight new concepts
to evaluate what information is required and build processes and reports. “Previously we used to bring
information from COPA. Now we have too much information available” which is good but can be
confusing for the users and business.
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Different approaches for different implementations:
1. If you are doing a Greenfield implementation or an upgrade without migration, the challenges
exist mainly in process definition. Heron added “We had challenges in process definitions as
information processing is challenging. Partly it’s because if a client is using SAP BW or embedded
BW, the sourcing of information as well as data footprint impacts have to be considered.” A
clear strategy will be required on what reports will be used, which reporting platform will be
used.
The next biggest challenge will be around data migration. If you are coming from a classic General
Ledger (GL), serious thinking is required on New GL and document splitting. If you are coming from
2. a New GL environment data migration will be a straighter forward process.

3. If you are doing a migration project, then a full migration approach needs to be considered. A
similar scenario example would be New GL migration projects when ECC was introduced.
Migration will be carried out in 3 steps:
 Prepare the system

 Execution of migration
 Post migration activities
As a result, configuration, transactional data and balances and migration of code and customer
enhancements is carried out.
An additional option, where a client may require running legacy SAP system in parallel to a new release
from SAP, Central Finance is available now to bring legacy data into the new SAP environment. Central
Finance can be used on top of a legacy environment for reporting purposes and can source data from
multiple systems whether they are SAP or non-SAP.
Cash Management is also revamped in S/4HANA Finance and provides new look liquidity forecasting,
cash position, bank management and treasury processes. Additional process design efforts would be
required in this space. “Data input, process transaction remains the same. What changes is the system
architecture under the hood. Ultimately reporting is the improved by miles.”
“From an implementation point of view it would be unwise to implement ECC now. If you upgrading or
doing a new implementation the future is SAP HANA.”
User experience must be considered when migrating. SAP have a number of tools to help give the user a
better experience. The frontend tools that are recommended with S/4HANA Finance are SAP NWBC
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(NetWeaver Business Client), Fiori, Lumira and SAP Screen Personas. “I expect classic GUI to be phased
out”. NWBC is used to run standard transactions, Fiori to put that information onto tablets and phones,
Lumira helps make even the ugliest of data sources more pleasing to the eye and easy to understand.
Similarly, when the business want to customize to their personal requirements they can use SAP Screen
Personas and it can be faster and easier than developing custom applications.
Conclusion
To make S/4HANA Finance simple, org structures must be simplified. For example, chart of accounts,
profit centers and cost centers need to be redefined. Reporting is now more powerful and we don’t
need complex over engineered organizational structure designs.
From a future perspective once S/4HANA Logistics and S/4HANA HR will be introduced into the full
S/4HANA suite, integration of S/4HANA Finance with other modules will be improved.
Pre Checks
 Go through the release notes

 Understand what is and what is not available (SAP products and solutions)
 Industry solutions, which are restricted
 Country specific solutions, which are restricted
 The future roadmap of SAP
Cloud or On Premise:
Companies have the options of running Cloud, On Premise, or a mixture of both. Depending on your
organization, industry or country, your options may be restricted. If you have the choice, Cloud is often
cheaper with fewer maintenance costs. With the growing awareness and appetite for Cloud the space is
getting bigger as companies like Amazon (AWS), Microsoft (Azure) are building regional Clouds offering
more options to the market.
The why?
If you are a CIO and have KPIs you want to monitor, you can have a Fiori dashboard based on SAP HANA
Live. This will give you real-time, not close to real-time but “really real-time” data!” SAP HANA has
smashed the difference between OLAP and OLTP. Everything is now on one database.
“S/4HANA Finance is becoming something very beautiful. It is a lot easier to provide the information to
the business”. ECC was a very mature product and S/4HANA Finance has added on top of a robust
presentation.”
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SAP already have a number of customers up and running with S/4HANA. For example “UNIORG has
better alignment between finance and controlling, faster and easier reporting, and a continuous closing
process.”
Per SAP Insider, “Convergent is using SAP S/4HANA and SAP S/4HANA Finance to manage rapid, 200%
growth. The company went live in just 3 months – and has already reduced days sales outstanding (DSO)
and set up real-time invoicing”.
Asian Paints — the largest paint company in India, “look forward to delivering new capabilities of real-
time transactions with analytics to the entire organization and reworking the way that we look at our
product line profitability, our geographic profitability, and most importantly, the global consolidation of
accounts on this reimagined platform.”
The Users
I have spoken to numerous specialists about S/4HANA Finance. While there are many benefits. One
problem that you will have is not everyone
likes change. From the information I have gathered on the new implementations, one thing stands
out: do not forget about the users.
The future
To borrow a phrase, “Tomorrow will be nothing like today.” Real-time data means more informed
decisions can be made. The business landscape is changing and this presents opportunities. How will
they be taken?
Prerequisites for migration
Migration prerequisites:
Any customer running today ECC6, with whichever Enhancement Package, can consider migrating to
Simple Finance.
It is a migration in 2 steps: ECC6 EhP7 on any DB => Suite on HANA EHp7 =>sFIN
As of today, there is not a direct migration path from ECC6 EhP7 to sFIN. You have to perform the
intermediary step to Suite on HANA. This should change in the future.
The actual migration to the GL in SAP Accounting is actually easy. For the most part, this is a technical
migration. Some functional aspects, which I will cover below, must be kept in mind, but it is above all a
technical migration, not a functional project.
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Functional aspects of the migration:

Another important point is that the new GL is not a pre-requisite for an implementation of the GL in SAP
Accounting. You can perform the migration straight from the classic GL to the GL in Simple Finance.
The GL in SAP Accounting is very similar to the New GL in SAP ECC: it provides the same capabilities as
new GL and leverages its data structures, but it is further optimized for HANA, for example no totals
tables, convergence with CO, better reporting, etc. Existing PCA (profit center) and SL (special ledger)
functions and features from classic GL can remain in place.
Modifications to the ERP data model:

Here is the list of FI/CO tables removed in sFIN v 3.2:
Index tables removed:

BSIS Index for G/L Accounts
BSAS Index for G/L Accounts (Cleared Items)
BSID Index for Customers
BSAD Index for Customers (Cleared Items)
BSIK Index for Vendors
BSAK Index for Vendors (Cleared Items)
BSIM Index, Documents for Material
FAGLBSIS Index for G/L Accounts – New G/L
FAGLBSAS Index for G/L Accounts – New G/L (Cleared Items)
Aggregate tables removed:

GLT0 General Ledger: Totals
GLT3 Summary Data Preparations for Consolidation
FAGLFLEXT New General Ledger: Totals
KNC1 Customer master (transaction figures)
LFC1 Vendor master (transaction figures)
KNC3 Customer master (special G/L transaction figures)
LFC3 Vendor master (special G/L transaction figures)
COSS Cost Totals for Internal Postings
COSP Cost Totals for External Postings
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The remaining physical tables are fully Line Items based. All dimensions are available for fast
analysis with SAP HANA. There are no more limitations by pre-defined totals or aggregates as before.
Data structures can be easily enhanced with custom dimensions (just update the line item table).
Before the migration:
If you are not already using New General Ledger Accounting, execute the following activities in the
Customizing system:
 Define the leading ledger and assign the relevant scenarios.

 If you also want to use the optional SAP fields, assign these to the leading ledger.
 Set up the CO-FI real-time integration
 Make the Customizing settings for foreign currency valuation
 Make the Customizing settings for the initial balance carry forward
 How to handle optional fields when migrating to New General Ledger Accounting (FAGLFLEXA).
 You can enhance the existing general ledger table with the optional fields provided by SAP. The
relevant contents of these fields are updated automatically as soon as as you assign them to the
relevant ledger. For more information, see Customizing for Financial Accounting
(New) Financial Accounting Global Settings (New) Ledgers Ledger Assign Scenarios and
Customer Fields to Ledgers .
 Customer fields in BSEG and in the index tables for creating views with the same names.
 If a customer field exists in both the BSEG and in the indexes, it is automatically generated into
the view with the same name. It is not transferred into a view with the same name if the
customer field only exists in the index. In this case the field must first be included in the BSEG
and filled using a customer program.
Deployment:
SAP’s Financial & Controlling module (one of the core modules from SAP, since its R/2 days) is a pretty
mature offering with awesome breadth and depth. But over the years, the world has changed a lot.
New financial regulations across the globe are necessitating change. There is also a need for lightning
fast financials reporting. The world of data is changing swiftly and financial operations must deal with
enormous amounts of data processed at higher speeds and make sense of it.
Considering this and to leverage its high-performance HANA platform, SAP has taken its Financial &
Controlling module to the next level by launching “Simple Finance” (short form- SFIN) with SAP Business
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suite 4 HANA (i.e. S/4 HANA) ). And while doing it, SAP not only overcame some of the short-comings (of
traditional FICO module) but also packed it with some powerful new features.
The single source of truth –
In Simple Finance, SAP has introduced a new table named ‘ACDOCA’ for the Universal Journal. It
allows bringing data from General Ledger, Asset Accounting, Material Ledger, Controlling
(Including coding block & CO-PA) into one journal. By this one master stroke, SAP has overcome
the need of reconciliation (FI & CO), has overcome the need of settlement(All cost elements,
including secondary cost elements are G/L accounts) & has done away with index tables
/aggregate tables.
 Index tables removed – BSIS, BSAS, BSID, BSAD, BSIK, BSAK, BSIM, FAGLBSIS, FAGLBSAS
 Aggregate tables removed – GLT0, GLT3, FAGLFEXT, KNC1, LFC1,KNC3, KFC3, COSS, COSIP
 Tables removed – FAGLFLEXA, COEP, ANEP, ANEA, ANLC, ANLP, MLIT
 Material Ledger - Contents of tables MLIT, MLPP, MLPPF, MLCR, MLCRF, MLCD, CKMI1, BSIM are
now stored in ACDOCA. MLHD data is stored in BKPF
Focus will be on Account-based CO-PA
 The Journal Entry consists of a header (stored in table BKPF) & items (stored in table ACDOCA).
(Table BSEG continues for items. But it stores items coming from classical FI postings like FB01,
FB50, FB60, FB70 etc.)
 ACDOCA provides 6 digit field for document line item numbering & 23 characters for currency
field. It provides multi-GAAP capability through “RLDNR” dimension (Ledger in GL accounting)
 Profit Center Accounting (PCA), Sp. Purpose Ledger (FI-SL), & Consolidation (EC-CS) remain
untouched & work as before. Components built with FI-SL technology like Joint Venture
accounting & Public sector are untouched & work as before. Cost-based CO-PA works as before.
 The ACDOCA design provides the highest level of granularity to users. It enables trial balance
with many drill-downs & also provides multi-dimensional income statement.
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Cloud Architecture: (2009 – 2015)
Hybrid Architecture: March 2015’
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Define Countries in my sap System
Save
Specifiy countries in my sap system:
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Save
Insert region:
Click on new entries
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Save
Currencies:
Check currency codes:
Save
Define Decimal places for Currencies

save
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save
Define company
Acompanyis an organizational unit in Accounting which represents a business organization according to

the requirements of commercial law in a particular country. You store basic data for each company in
company definition. You only specify particular functions when you customize in Financial Accounting.
Company G0000 is preset in all foreign key tables. In the SAP system, consolidation functions in financial
accounting are based on companies. A company can comprise one or more company codes. When you
create a company you should bear in mind the following points relating to group accounting.
If your organization uses several clients,the companies which only appear as group-internal business
partners, and are not operational in each system, must be maintained in each client. This is a
precondition for the account assignment of a group-internal trading partner.
 Companies must be cataloged in a list of company IDs which is consistent across the group. The
parent company usually provides this list of company IDs.
 It is also acceptable to designate legally dependent branches 'companies' and join them
together as a legal unit by consolidation.
Company Code:
Smallest organizational unit of external accounting for which a complete, self-contained set of accounts
can be created. This includes the entry of all transactions that must be posted and the creation of all
items for legal individual financial statements, such as the balance sheet and the profit and loss
statement.
The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective.
The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective.
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Select Define Company
Click on
Click on
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Click on
Click on Create Request Icon
Click on
Click on Continue
Define Credit Control Area
Define your credit control areas. The credit control areais an organizational unit that specifies and
checks a credit limit for customers.
A credit control area can include one or more company codes. It is not possible to assign a company
code to more than one control area. Within a credit control area, the credit limits must be specified in
the same currency.
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Organizational unit that represents an area responsible for granting and monitoring credit.
This organizational unit is either a single company code or, if credit control is performed across several
company codes, multiple company codes. Credit information can be made available per customer within
a credit control area.
The credit control area is used for credit management in the application components Accounts
Receivable (FI-AR) and Sales and Distribution (SD).
Click on
Click on
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Click on Continue
Enter Description and Click on
Define, Copy, Delete, Check Company Code
Create your company codes. The company code is an organizational unit used in accounting. It is used to
structure the business organization from a financial accounting perspective.
Define your company codes by specifying under a key the following information:
 Company code name
 Address data
 Country currency
You must also enter a country key and a language key for each company code.
Click on
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Click on
Enter the above parameter
Click on
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Click on Continue
Define Business Area
A business areais an organizational unit within accounting that represents a separate area of operations
or responsibilities in a business organization.When defining a business area, you enter a four-character
alphanumeric key and the name of the business area. In a client, you can set up several business areas
to which the system can assign the postings made in all company codes
Click on
Click on
Click on
Click on Continue
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Defining Functional Areas -(T-Code: FM_FUNCTION)
The functional area field appears in the documents of the applications FI, CO, Profit Center Accounting
(PCA), and Special Purpose Ledger (SL). Combined with the G/L account, the functional area determines
the position of the value in the profit and loss statement. Functional areas allow you to create financial
statements to meet US GAAP requirements.
In the R/3 System, the G/L account totals records do not contain cost center or other cost element
information. Totals records are kept per account (such as salaries). The salaries can appear in the cost of
goods sold as labor or for example as sales and marketing expenses. As additional identification at the
line item level, the functional area specifies the position to which the salary expenses are posted in the
profit and loss statement.
Click on
Click on
Click on
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Click on Continue
Maintain consolidation business area
A consolidation business areais an accounting organizational unit that represents a central business
segment within a business organization and that has a balance sheet which can be included in business
area consolidation. In the SAP system, you execute the functions for consolidating business areas based
on consolidation business areas.
Click on
Click on
Click on
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Click on Continue
Maintain financial management area
Create your financial management (FM) areas. The financial management area is an organizational unit
within accounting which structures the business organization from the perspective of Cash Budget
Management and Funds Management.
Define the functional characteristics of FM areas separately for both Cash Budget Management and
Funds Management in the implementation guide for each of these areas.
NOTE : In the event that you later want to change the FM area currency, bear in mind that you cannot
do this after you have posted any actual data for this FM area in the feeder systems (Financial
Accounting, Materials Management).
You maintain the other FM area parameters, such as the fiscal year variant, later.
Click on
Click on
Click on
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Click on Continue
Segment
Division of a company for which you can create financial statements for external reporting.
Structure
US GAAP and IAS set out different requirements regarding segment reporting:
US GAAP requires a virtually complete balance sheet at the segment level for segment reporting
(essentially everything apart from stockholders' equity). The segment is defined as a subarea of a
company with activities that generate expenses and revenues, with an operating result that is regularly
used by management for profit assessment and resource allocation purposes, and for which separate
financial data is available.
IAS requires for segment reporting primary and secondary segmentation, which have different reporting
depth. A distinction is made between the following types of segment:
 Business segment
A business segment is a distinguishable sub activity of a company that relates to the

manufacture of a product or the provision of a service and that has risks and revenues that
differ from those in other business segments.
 Geographical segment
A geographical segment is a distinguishable sub activity of a company that relates to the

manufacture of a product or the provision of a service within a specific field of business and that
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has risks and revenues that differ from those in other geographical segments active in other
fields of business.
Click on
Click on
Click on
Click on Continue
Assignment:
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Select Financial Accounting
Click on
Assign company code to company
Assign the company codes which you want to include in the group accounting to a
company.
NOTE: You must have first completed the steps Create company codeand Create company.
Click on
Click on
Click on Continue
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Click on
Click on Continue
Assign company code to credit control area
Assign company codesto a credit control area.You must first have performed the steps "Create company
codes"and "Create credit control area"
NOTE: Assign each of the company codes to a credit control area as you require.2. Ensure that the
appropriate credit limit is specified for the credit control areas and/or for the individual customers. You
determine the credit limits via the Accounts Receivable area menu.
Click on
Click on
Click on Continue
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Click on
Click on Continue
Assign business area to consolidation business area
Allocate the business areasto consolidation business areas,as required for consolidation.
You must first perform the steps Create business area and Create consolidation business area.
NOTE: Allocate the business areas to the consolidation business areas in a 1:1 or N:1 ratio
Click on
Click on
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Click on Continue
Click on
Click on Continue
Assign company code to financial management area
Assign each company code which is relevant to Cash Budget Management or Funds Management to a
FM area.
In the case of cross-company-code Cash Budget Management/Funds Management, you can combine
several company codes in a single FM area. You must assign all the company codes in question to the
same FM area.
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NOTE: You can only change the assignment if:
 Neither Funds Management nor Cash Budget Management is active
 No actual data has been posted yet
 No commitment items have yet been posted in any of the G/L accounts in the company code in
question
Click on
Click on
Click on
Click on Continue
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Assign Company/Consolidated Business Area to Consolidation Unit
"Consolidation companies" are created by combining (legal) companies with business areas.
Consolidation companies form the basis of business area consolidation.
Define the consolidation companies as being combinations of (legal) companies and business areas.
Before you do this, you need to define your consolidation companies in the Enterprise Structure IMG
(see the "Requirements" section below).
Click on
Click on Continue
Click on
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Click on
Click on Continue
Define Field Status Variants
In this section I will cover both Field Status Groups (FSG) and Field Status Variants (FSV), FSG control the
additional account assignments and other fields that can be posted at the line item level for a G/L
account, it is important to remember that field status of your account must mesh with the field status
group of the posting key and/or Material Management (MM) movement types. A common posting error
occurs when a field in the G/L field status group and the same field in the MM movement type field is
suppressed. It is a good idea to keep as many fields as possible optional and to make only the most
important fields as required or suppressed.
A field can be in one of three states
 suppressed - the field is hidden from view

 required entry - the field is a required (mandatory) field and you are required to put a entry in
 optional entry - it is up to you if you want to fill in this field, it can be left blank
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All fields on a form will normally have a field status, however you cannot attach a field status to some
fields such as those in the document header. The field status is influenced by posting keys, specifications
in the document and by the field status groups.
To make life easy SAP groups fields into field groups (FSG), that are defined in the company code area of
each G/L account, a visual representation of this is below
The FSG determines which fields are ready for input during document entry, you cannot enter an FSG in
the customer or vendor accounts, it is determined from their respective reconciliation accounts via the
G/L account number in their master records. In G/L you cannot differentiate field status by posting keys
since there is only two such keys (40 and 50) for postings to G/L accounts and the status operational
entry field assigned to these keys has no effect on the field status.
There are 42 defined FSG in the SAP system, all starting with "G", each FSG is made up of subgroups that
include the following
 General Data
 Additional Account Assignments
 Materials Management
 Payment Transactions
 Asset Accounting
 Taxes
 Foreign Payments
These will appear in blue or black, if in black all the fields will be suppressed as they are not relevant for that
particular FSG. A screenshot of the FSG is below which was obtained by using transaction code OBC4, for example
payment transactions is in black which means that all the fields are suppressed, where as general data is in blue
which means at least one field is either optional or required
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Click on
Select
Double click on
Select
Click on copy icon
Change to
Enter
Again Select
Click on copy icon
Change to
Enter
Click on Continue
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Assign Company Code to Field Status Variants
Assign the company codes in which you want to work with identical field status groups to the same field
status variant. You define your field status group per field status variant.
Click on
Click on
Click on Continue
Click on
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Click on Continue
Display Scenarios for General Ledger Accounting: (ONLY VIEW Document)
Click on
Click on
Chart of Accounts
 Revise Chart of Accounts
Before you prepare for G/L account creation in the R/3 System, you may have to revise your existing G/L
chart of accounts. This may be necessary because:
 You want to reduce the number of G/L accounts you are already using.
 Your current organization has several legally independent companies using different
G/L accounts, but you now want them all to use the same chart of accounts in the R/3 System.
 You want to extend the length of the account numbers.
 Your cost accounting operations are currently carried out in financial accounting, but in
the future you want to implement cost accounting as a separate component.
Activities: Prior to creating a chart of accounts and G/L accounts in the system, you should go through
the following activities to find out which accounts your organization requires.
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1. Determine the account classification (such as account system) you want to use to structure your chart
of accounts with.
2. Find out from your employees which G/L accounts are needed for which business transactions and
which accounts they currently post to.
3. Identify the accounts which are no longer required.
4. Determine which particular accounts are used for automatic postings or special G/L transactions in
the R/3 System. Decide which ones you want to include in your chart of accounts. To do this, analyze the
charts of accounts delivered with the standard system.
Additional Information: The Financial Accounting documentation describes those G/L accounts that are
specially needed in the R/3System from a business perspective.
Chart of Accounts
One for the first big hurdles is settling on a chart of accounts, before discussing the chart of accounts it is
essential that both you and the client personnel responsible for design decisions have a clear
understanding of the differences between FI and CO, the main reporting purposes of FI is external legal
reporting to outside authorities (Securities and exchange commission, Internal Revenue Service, etc),
the main reporting of CO is internal managerial reporting. It is common for chart of accounts to include
general ledger accounts, geographic regions, departments codes, etc.
is used to record the day-to-day transactions in the company code, it is also know as the
Operating Chart standard chart of accounts both FI and CO make use of these element. This can be different
of Accounts from the country chart of accounts. Each company code will work with exactly one operating
chart of accounts though the same chart can be assigned to more than one company code.
is used to meet the country-specific legal requirements, though it is optional to assign to a

company code you will need it when you work with a different operating chart of accounts,
Country Chart
you can establish the link by entering the country charts G/L account number in the alternate
of Accounts
account number field of the G/L master record (under company code section) of the operating
chart of accounts
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is used for consolidating all company codes (with different operating chart of accounts)
Group Chart of
belonging to a company, the assignment of group chart of accounts to a company code is not
Accounts
mandatory, this is also known as the corporate chart of accounts.
The collection of various charts of accounts that can bed used in a client is known as the chart
Chart of of accounts list, you will add all the charts of accounts that you may need in this list so as to
Accounts List meet the statutory or legal requirements, location requirements and corporate reporting
requirements of several company codes of your company.
 Chart of accts - a four-character identifier

 Description - self explaining
 Maint. language - We will select English for all chart of accounts
 Length of G/L account number - the length of the G/L account, a maximum length of 10 can be
used.
 Controlling integration - used to indicate how the system should be create the cost elements
when New G/L accounts are created
 Group Chart of Accts - This is used for company consolidation, the CONS chart of accounts is
used as the group chart for the operative chart of accounts CAUS. For consolidation define the
balance sheet and P&L by using group account number you do not need to create them
separately for each country.
 Blocked - this is used to block the creation of any New G/L accounts in the company code from
this charts of accounts
 Edit Chart of Accounts List: In the chart of accounts list you enter the charts of accountsthat you
want to use in your organization (at client level).
Standard settings: The list already contains sample charts of accounts for some countries. Charts of
accounts GKR and IKR, for example, have been entered for Germany.
Activities:
1. Check whether you can use one of the charts of accounts supplied with the standard system. To do
this, you can display the charts of accounts on the screen or print them out using the "Chart
of Accounts" program. You can find the program under
Accounting -> Financial accounting ->General ledger -> Information system -> General Ledger Reports ->
Master Data -> -> Chart of Accounts
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.2. If you want to create your own chart of accounts, enter it in the chart of accounts list.
Click on
Click on
Click on
Click on Continue
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 Define Account Group
When creating a G/L account, you must specify an account group.
The account group determines:
 The interval in which the account number must be
 Which fields are required and optional entries when creating and changing master records
 Which fields are sup Click owned when creating and changing master data. It enables you to
control the layout of screens.
Use account groups to combine accounts according to the above criteria (for example, a P&L account
group, asset account group and material account group).
Note: Account groups for G/L accounts are based on the chart of accounts.
Click on
Click on
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Click on
Click on
 Assign Company Code to Chart of Accounts - OB62
For each company code, you need to specify which chart of accounts is to be used. Several company
codes can use the same chart of accounts.
Requirements: The chart of accounts must be defined in the chart of accounts list. Choose Edit Chart of
Accounts List to enter a chart of accounts in the chart of accounts list.
Click on
Click on
Click on
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Click on
Click on
 Define Retained Earnings Account
Assign a retained earnings account to each P&L account by specifying a P&L statement account type in
the chart of accounts area of each P&L account.
At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained
earnings account. You can define one or more P&L statement account types per chart of accounts and
assign them to retained earnings accounts.
Note: Specification depends on the chart of accounts.
Click on
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Click on
Click on
Click on
Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)
Fiscal Year Variant
An accounting period is also known as the fiscal year which usually runs for 12 months (each month =
one period) with your company publishing a financial statement for each fiscal year as well as taking
stock inventory. Each period within a fiscal year is known as a posting period. When you post
transactions in the SAP system each transaction is assigned to a particular posting period (made up of
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month and year) and the transaction figures are updated for that period. SAP identifies documents using
document type, fiscal year and posting period. It uses Fiscal Year Variants (FYV) to manage fiscal years
and posting periods variants to open or close posting periods.
There is also a concept called special period to manage activities such as period-end closing (audit or tax
adjustments), a fiscal year can have fewer than 12 months known as a shortened fiscal year, there are
two definitions for a fiscal year
There are 12 posting periods that correspond to the 12 calendar months, with the first posting
Calendar Fiscal period starting on 1st January. Normally you use the calendar as the fiscal year which means the
Year start and end date of each posting period is the same as that of the corresponding calendar
month. Depending on posting date the system will assign the correct period to a transaction.
a fiscal year that does not corresponding to a calendar year is known as a non-calendar fiscal
Non-Calendar year, and thus such posting periods may or may not match to the calendar months. Its possible
Fiscal Year that a fiscal year has fewer then 12 posting periods (shortened fiscal year) which means you have
to define the number of posting periods.
Calendar Year Calendar Month Fiscal Year Posting Period Start Date End Date Year Shift
2013 1 2013 1 1-Jan 31-Jan 0
2013 2 2013 2 1-Feb 29-Feb 0
2013 3 2013 3 1-Mar 31-Mar 0
2013 4 2013 4 1-Apr 30-Apr 0
2013 5 2013 5 1-May 31-May 0
2013 6 2013 6 1-Jun 30-Jun 0
2013 7 2013 7 1-Jul 31-Jul 0
2013 8 2013 8 1-Aug 31-Aug 0
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2013 9 2013 9 1-Sep 30-Sep 0
2013 10 2013 10 1-Oct 31-Oct 0
2013 11 2013 11 1-Nov 30-Nov 0
2013 12 2013 12 1-Dec 31-Dec 0
The below diagram shows you what can be achieved with the fiscal year
Lets see some examples to fully understand, the first example is of a posting period that is the same as
the calendar month, first I will start with a fiscal year starting on 1st Jan, here you can see no year shift,
this is as simply as you can get, also note 29th February which can include a leap-year.
Calendar Year Calendar Month Fiscal Year Posting Period Start Date End Date Year Shift
2013 7 2013 1 1-Jul 31-Jul 0
2013 8 2013 2 1-Aug 31-Aug 0
2013 9 2013 3 1-Sep 30-Sep 0
2013 10 2013 4 1-Oct 31-Oct 0
2013 11 2013 5 1-Nov 30-Nov 0
2013 12 2013 6 1-Dec 31-Dec 0
2014 1 2013 7 1-Jan 31-Jan -1
2014 2 2013 8 1-Feb 29-Feb -1
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2014 3 2013 9 1-Mar 31-Mar -1
2014 4 2013 10 1-Apr 30-Apr -1
2014 5 2013 11 1-May 31-May -1
2014 6 2013 12 1-Jun 30-Jun -1
In the next example of a posting period that is the same as the calendar month, the fiscal year starts on
1st July which means that we have a year shift in January, which means that fiscal year matches for all
posting periods.
Calendar Year Calendar Month Fiscal Year Posting Period End Period Year Shift
2013 8 2013 1 15-Aug 0
2013 9 2013 2 15-Sep 0
2013 10 2013 3 15-Oct 0
2013 11 2013 4 15-Nov 0
2013 12 2013 5 15-Dec 0
2013 12 2013 6 31-Dec 0
2014 1 2013 6 15-Jan -1
2014 2 2013 7 15-Feb -1
2014 4 2013 8 15-Mar -1
2014 4 2013 9 15-Apr -1
2014 5 2013 10 15-May -1
2014 6 2013 11 15-Jun -1
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2014 7 2013 12 15-Jul -1

The last example is that of a posting period that is not the same as that of a calendar month, because
the start and end dates of the posting period differ from the calendar month, you need to maintain the
period end for each of the periods, you must maintain these otherwise the system will have problems in
identifying the correct posting period for transactions, as you can see the fiscal year configuration can
handle complex setups.
A fiscal year that is shorter than 12 months is known as a shortened fiscal year this may be the case
when you start a company or switch between calendar fiscal year to non-calendar fiscal year. A
shortened fiscal year is non-calendar and year-dependant and should always be followed by a complete
fiscal year. If you implement FI-AA or another component such as MM, CO you need to ensure that each
fiscal year begins with a period number 001, this allows asset depreciation calculations to be carried out
accurately. You can do this by specifying the number of periods for both the normal fiscal year and the
shortened fiscal year. If you define a fiscal year with periods for example it can contain a shortened year
with eight periods (001 - 008) and the remaining calendar year having the first four periods.
SAP also allows you to divide the last posting period into special periods to facilitate closing operations,
the special periods help you create more than one supplementary financial statement. In G/L accounting
you can have a maximum of 16 periods which includes the special periods, however in FI-SL you can use
a maximum of 366 posting periods.
SAP has a number of preconfigured FYV's, below are the calendar FYV's they all start with K and the
number represents the number of special periods
For the shortened FYV they start with a R
Lastly we have the non-calendar FYV which start with a V
Here is a complete list of all my FYV's in my system.
If you wanted to create a new FYV then we use transaction codeOB29, select the new entries button and
fill in the details below, once saved highlight the FYV and then you select the periods folder in the left
hand dialog structure box, FYV - is a two digit alphanumeric identifier
 Description - self explaining

 Year-Dependant - set this indicator if the fiscal year is year-dependant that is you need to
repeat the work of maintaining fiscal years every year, it will be set for a shortened fiscal year.
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 Calendar Year - select this if you are defining a calendar fiscal year as we mentioned above
 No. of posting periods - enter the number of posting periods, maximum of 12
 No. of special periods - enter the number of special periods, maximum of 4
You can now enter the periods for the FYV, this is the same as we discussed earlier, notice that although
we specified that we want 4 special periods we don't define them.
Now we can assign the FYV to our company codes, we did see this in the Enterprise section, this must be
done before you can post any transactions, for this we can use transaction code OB37, as you can see
they are already configured, to change just use the drop down list and save. If you need to create year-
dependant years then you need to create new FYV and assign them to the relevant company codes
every year. You don't need to close earlier fiscal year before making a posting into the new fiscal year
because the new fiscal year is opened automatically by the SAP system when the first posting is made in
that year.
There are two tables that you can look at, one that holds the fiscal year variant (T009) the other holds
the periods (T009B), in the screenshot for the period I am displaying the R1 FYV periods.
Click on
Select
Double click on
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Click on
Assign Company Code to a Fiscal Year Variant:
For every company code, you must specify which fiscal year variant is to be used.
Requirements: Defined the relevant fiscal year variant. The variant does not contain more than 16
periods. For more information.
Click on
Click on
Enter Company code
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Assign - V3
Click on
Click on Continue
Define Variants for Open Posting Periods
Define variants for open posting periods.
Standard settings: A separate variant for posting periods is defined for every company code. The name
of this variant is identical to the company code name. Every company code is allocated to this variant
with the same name. Thus nothing has changed in the system yet: Every company code has its own
variant. If you want to and can continue working on this basis (for example, if you manage with only
a few company codes), you do not have to make any changes in the configuration. If however, you
want to use identical variants in several company codes, you must change the default settings as
described in the "Activities" section.
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Activities
1. Change the name in one of the variants

2. Allocate all company codes, for which you want to use identical variants for open
posting periods, to this variant. Detailed information on this can be found in the
chapter "Allocate company code to variant"
3. Delete the variants no longer required
Click on
Click on
Click on
Click on Continue
Assign Variants to Company Code
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Make the specification that is necessary to be able to work in several company codes with the same
variant for open posting periods. For this reason, you assign the same variant key to the company codes
you want to group together.
Click on
Click on
Enter Company code
Enter VARIANT
Click on
Click on Continue
Open and Close Posting Periods:
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Specify which periods are open for posting for each variant. You have two time intervals (time period 1
and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does not fall
within them. You can also assign authorization groups for permitted posting periods. This means that in
month-end or year-end closing for example, you can open some posting periods for specific users only.
The authorization group only has an effect on time period 1. The authorization object is F_BKPF_BUP
(Accounting document: Authorizations for posting periods). For more information about assigning
authorizations
Note: Specify G/L account numbers for your specifications. You define the permitted posting periods for
the sub-ledger accounting accounts using the relevant reconciliation accounts. To do this, specify the
account type for the sub-ledger accounting, such as D or K, and the relevant reconciliation account.
Caution: There must be a minimum entry for each variant. This entry must have “+” in column K , and the
columns From Account and To Account must not contain entries. In the columns for the posting periods,
specify the periods you want to always be open in this variant. With further entries, you define
more specifically which periods are to be open for which accounts.
Activities
1. Specify the periods permitted for posting.
2. First enter the periods permitted for posting for all variants (minimum entry).
3. Then add entries for account types or account areas if the periods are to be further restricted
for specific accounts.
4. In addition, enter an authorization group for each time period 1 in order to limit user access
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Click on
Click on
Click on
Click on Continue
Open and Close Posting Periods According to G/L Account Assignment :
Specify which posting periods are open for the posting for each variant and account assignment object.
Two time intervals are available for this (period 1 and period 2). You specify a lower and upper limit for
the period and the fiscal year in each interval.
You close periods by choosing the period specifications in such a way that the periods to be closed are
no longer included.
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You can also assign authorization groups for permitted posting periods. As such, you can for example
open certain posting periods for specific users only for a particular month or year-end closing. The
authorization group can only be assigned as document header level and is only valid for period 1. The
authorization object is called F_BKPF_BUP (Accounting document: Authorizations for posting periods).
Activities
1. Enter the variant of the posted company code and account assignment object of general
ledger accounting for which you want to either open or close the posting periods.
2. Specify the interval of the affected account assignments and periods that are allowed for the
posting
3. Enter an authorization group for each period 1 for which you want to create an authorization
protection
Click on
Click on
Click on
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Click on Continue
LEDGERS:
Define Settings for Journal Entry Ledger:
EXECUTE
CLICK ON New Entries
Double click on company code settings for Ledger
Click on New Entries
Enter Company Code
Save
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Activate Cost of Sales Accounting:
Click on Position
Enter Company Code: 2501
Save
Define Ledger Group:
Select Company Ledger Line
Double click on Ledger Assignment
Save
SAP Simple Finance Add-On for SAP Business Suite powered by SAP HANA:
Check Customizing Settings Prior to Migration
Check whether the Customizing settings are consistent and meet the prerequisites for migration to the
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA.
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Execute
Back
Define Message Types for Posting Before and During Migration
Define that users are informed by a message when they want to post in the system although the
migration has not been set to finished.
You can do the following:
 Determine the message type (error, warning, note)
 Deactivate the message for completely
You can set the migration to finish in the Customizing activity Set Migration to completed.
Standard settings
The message is not shown to first-time customers of the SAP Simple Finance add-on for SAP Business
Suite powered by SAP HANA.
Activities
1. Enter the work area FINS_FI_MIG and select Continue.
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2. For message 150 select a user name if the message applies to a specific user. Leave the field
for the user name empty if the message applies to all users.
3. If there is no entry for message 150 yet, create it by selecting New Entries.
4. In the field Online define if the message is shown in a dialogue or in a batch.
5. In the field Standard define the type of the message.
Execute
Enter
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Save
Preparations and Migration of Customizing for the General Ledger:
Activate SAP Reference IMG for Financial Accounting (New)
In this Customizing activity you activate the SAP reference IMG structure for Financial Accounting (New)
and the menu.
Activities
1. To activate the SAP reference IMG structure do the following:
a) select transaction se38.
b) Enter the program RFAGL_SWAP_IMG_NEW.
c) Select Execute.
d) On the screen Activate/Deactivate New Implementation Guide select Activate New

IMG and choose Excecute.
In the SAP Reference IMG the structure for Financial Accounting (New) is visible and can be used.
2. To activate the menu do the following:
a) Select transaction se38.
b) Enter the program RFAGL_SWAP_MNEU_NEW.
c) On the screen Activate/Deactivate New Implementation Guide select Activate New

IMG and choose Excecute.
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Check and Adopt Fiscal Year Variants
The fiscal year variants between controlling areas and their assigned company codes. For more
information, access the full documentation by choosing the info button in the selection screen after
starting the activity.
Execute
Execute
Back
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Migrate General Ledger Customizing
Migrate all new G/L ledgers to the new configuration.
The following are migrated:
 Company code assignments
 Currency settings
 Fiscal year variant
 Open period variant
 Settings for real-time integration of CO-FI
Execute
Enter
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Back
Define Settings for Journal Entry Ledger
Define the ledgers that you use in Accounting.
Only one ledger can be designated leading ledger.
There are two types of ledger:
 Standard: A standard ledger contains a full set of journal entries for all business transactions.
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 Appendix: An appendix ledger is assigned to a standard ledger and inherits all journal entries of
the standard ledger for reporting. Postings made explicitly to an appendix ledger are visible in
that appendix ledger but not in the underlying standard ledger. This concept can be used to
avoid duplication of journal entries if many business transactions are valid for both ledgers and
only a few adjustments are required in the appendix ledger.
You also assign company code to ledger, and define currency settings and fiscal year variant.
Requirements
 Company codes are created and configured with currency, fiscal year variant, and open period
variant.
 Controlling areas are configured with currency type and fiscal year variant.
 Company codes are assigned to controlling area
Execute
Save
Double click on Company code settings for the ledger
Enter Company Code
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Save
Define Ledger for CO Version
Define a ledger that represents Controlling. That is, a ledger that contains all postings of actual data that
is relevant to Controlling.
This is done by assigning the version 000 to a ledger. You do this on a company code level, but you have
to use the same ledger for all company codes.
The current restriction is that the version 000 must be assigned to the leading ledger.
You have to assign the version 000 to the leading ledger for all company codes that are assigned to a
Controlling area.
Execute
Enter Company code
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Save
Define Document Types for Postings in Controlling
Create new document types for postings in Controlling, for example you can create a document type
that you can use for the manual reposting of primary costs.
Standard settings
For documents types used in Controlling, the indicator G/L account must be set.
Execute
Save
Note: Standard Document type “SA”
Define Document Type Mapping Variants for CO Business Transaction
Define a mapping variant that maps CO business transactions to document types. This mapping must be
done for all CO business transactions that do actual postings.
Upgrades: The migration of the ledger Customizing generates a default mapping variant in which all CO
business transactions are mapped to the document type that was entered in the variant for real-time
CO-FI integration.
Execute
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Save
Double click on Mapping of CO Business Transactions
Save
Document
Document Types and Number ranges
 Define Document Types for Entry View
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Define your document types. Document types are used to differentiate the business transactions and to
manage how document are stored. This documentation describes the special procedure for setting up
document types for New General Ledger Accounting.
Activities: If you only work with one ledger (the leading ledger), proceed as follows: In this activity,
define for all postings the document types for the documents in the entry view. Also assign a number
range to the document types. For example: Document Type SA, G/L Account Document, Number Range
01Document Type SB, G/L Account Posting, Number Range 12
• If you work with a leading ledger and with non-leading ledgers, proceed as follows: Since the majority
of postings have the same effect in all ledgers, define in this IMG activity the document types for the
entry view for postings that affect all ledgers. Also assign a number range to the document types.
Example: Document Type SA, G/L Account Document, Number Range 01Document Type SB, G/L Account
Posting, Number Range 12In the case of postings that do not have the same effect on all ledgers,
proceed as follows:
Postings only for the leading ledger: Define a separate document type for these postings. Assign a
unique number range to this document type. Example: Document Type SX, Closing Postings, Number
Range 90
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 Postings for non-leading ledgers: You make these settings under Define Document Types for
Entry View in a Ledger.
Note: By segregating the ledger-related postings (here, the leading ledger) in a separate number range,
you ensure the contiguous assignment of document numbers at the ledger level for each number range
 Define Document Types for Entry View in a Ledger
Here, you make the settings specifying the document type for postings to non-leading ledgers.
Under Define Document Types for Entry View, you make the document type settings for postings in the
entry view that affect all ledgers and for postings to the leading ledger.
Requirements: work with a leading ledger and with non-leading ledgers.
Activities: To define document types for postings to non-leading ledgers, proceed as follows:
Set up a separate document type for these postings. Assign a unique number range to this document
type for each ledger.
Example:
Document Type SX, Closing Postings, Ledger L2, Number Range 91
Document Type SX, Closing Postings, Ledger L3, Number Range 92
Note: By segregating the ledger-related postings (here, for the non-leading ledgers) in a separate
number range, you ensure the contiguous assignment of document numbers at the ledger level for each
number range.
Within a ledger group, the representative ledger determines the document types and number ranges
applied. For this reason, you cannot perform this IMG activity for a ledger group.
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Click on Continue
Click on
Click on Continue
 Define Document Types for General Ledger View
Define for non-leading ledgers the document typesfor the documents in the General Ledger view. At
the same time, you assign for each document type a number range to be applied in the assignment of
document numbers:
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 You do not need to make these settings for your leading ledger because, in the case of this
ledger, the document number in the entry view always corresponds to the document number in
the general ledger view.
 You only have to make these settings for any non-leading ledgers that have a fiscal year variant
that differs in at least one company code from the fiscal year variant of the leading ledger in this
company code. In this case, the document number in the entry view does not correspond to the
document number in the general ledger view and you have to define a separate document type
with document number assignment for the general ledger view.
For all non-leading ledgers that, in the company code to which the postings are made, have a
fiscal year variant corresponding to the fiscal year variant of the leading ledger in this company
code, the document number in the entry view always corresponds to the document number in
the general ledger view.
Note: need to define a document type for documents in the general ledger view depends only
on whether the fiscal year variant of the non-leading ledger in the company code (to which the
postings are made) differs from the fiscal year variant of the leading ledger in this company
code. On the other hand, document type definition is independent of which the type of ledger
group to which postings are made, that is, regardless of
o Whether postings are made without a ledger group
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Click on Continue
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Click on
Click on Continue
DocumentNumberRanges
A number range must be assigned to each document type in the SAP System. Via the document types,
you distinguish the postings according to the different business transactions, for example customer
payment, vendor credit memo, and so on. To store documents separately according to document types,
you must assign a separate number range to each document type, for example to invoices or to credit
memos.
Following activities:
•You define your document number ranges.
•You can determine which intervals of document number ranges are to be copied from one company
code into another.
•You can determine which intervals of document number ranges are to be copied from one fiscal year
into another.
 Define Document Number Ranges for Entry View –FBN1
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Create number ranges for documents. For each number range you specify (among other things):
•A number interval from which document numbers are selected
•The type of number assignment(internal or external) you assign one or more
Document typesto each number range. The number range becomes effective via the document type
specified in document entry and posting. You can use one number range for several document types.
This means you can differentiate documents by document type but combine them again for filing the
original documents, provided you store your original documents under the EDP document number.
Note: The type of number assignment is of special importance. For each document type you
should check whether a separate number range must be used and which type of number assignment is
most appropriate. One example of a case where external number assignment would be suitable is when
you transfer documents into your SAP system from a non-SAP system. The numbers must be unique.
The number range is not displayed with external numbers. You must therefore ensure that you do not
skip any numbers when entering numbers manually (for organizational reasons).You should use internal
number assignment if the original documents do not have a unique document number. This is the case,
for example, with vendor invoices. Number ranges for documents are company code-dependent. You
must therefore create your number ranges for each company code in which the document type is used,
namely with the same number range key. The number intervals must not overlap. If you use year-
dependent number ranges, you can specify the same interval with the same key several times for
different to- fiscal years (the limit up to which a number range is still valid). If you want to define
number ranges which are independent of the to-fiscal year, enter 9999in the to- fiscal year field.
Caution: For sample documents, use a number range with key X2, for recurring Entry documents with
key X1. These keys may not be used for other number ranges.
Recommendation: Store your original documents (paper documents) under the EDP number of the SAP
System. You should write the EDP document number on the original document. In this way, the original
document for a business transaction can be found at any time.
Activities
1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
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3. Make sure that the number ranges are assigned to the corresponding document types.
Notes on transporting: transport number range objects as follows: Choose Interval -> Transport in the
accounting document Number Range screen. All intervals for the selected number range object are
deleted in the target system first. After the import, only the intervals you export are present. The
number statuses are imported with their values at the time of export. Dependent tables are
not transported or converted
 Define Document Number Ranges for Entry View
Create number ranges for documents. For each number range you specify (among other things):
 A number interval from which document numbers are selected
 The type of number assignment (internal or external)
You assign one or more document types to each number range. The number range becomes effective
via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate documents
by document type but combine them again for filing the original documents, provided you store your
original documents under the EDP document number.
Note: The type of number assignment is of special importance. For each document type you should
check whether a separate number range must be used and which type of number assignment is most
appropriate.
One example of a case where external number assignment would be suitable is when you transfer
documents into your SAP system from a non-SAP system. The numbers must be unique. The number
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range is not displayed with external numbers. You must therefore ensure that you do not skip any
numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document
number. This is the case, for example, with vendor invoices.
Number ranges for documents are company code-dependent. You must therefore create your number
ranges for each company code in which the document type is used, namely with the same number range
key.
The number intervals must not overlap. If you use year-dependent number ranges, you can specify the
same interval with the same key several times for different to- fiscal years (the limit up to which a
number range is still valid). If you want to define number ranges which are independent of the to-fiscal
year, enter 9999 in the to- fiscal year field.
Caution: For sample documents, use a number range with key X2, for recurring entry documents with
key X1. These keys may not be used for other number ranges.
Recommendation: Store your original documents (paper documents) under the EDP number of the SAP
System. You should write the EDP document number on the original document. In this way, the original
document for a business transaction can be found at any time.
Activities:
1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
3. Make sure that the number ranges are assigned to the corresponding document types.
Notes on transporting: Transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range
Click on
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Click on copy icon
Click on copy icon
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Click on Continue
Click on Change
Click on insert
Click on
Click on
 Define Document Number Ranges for General Ledger View –FBN1
Define the document number ranges for the documents in the General Ledger view.
Caution: Number ranges for documents in the General Ledger view may only be issued internally by the
system. Do not set the External Number Assignment indicator for any of your ranges.
Click on
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Click on copy icon
Click on copy icon
Click on Continue
Click on
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Click on
Define Posting Keys
Define posting keys. Users specify a posting key before entering a line item. The posting key controls
how the line item is entered and processed.
For each posting key, you define among other things:
 which side of an account can be posted to,
 which type of account can be posted to, and
 which fields the system displays on the entry screens and whether an entry must be made (field
status).
Note: The system also uses the field status group you specify in a G/L account to determine the status
of fields in document entry. Field status groups are defined within a field status variant.
Recommendation: Use the posting keys delivered with the standard system.
Activities
1. Check the standard settings.
2. Modify them if necessary.
In particular, you may need to make changes to customer and vendor posting keys if a different
field status is required.
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Click on
POSTING KEYS:
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Tolerance Groups
Define Tolerance Groups for Employees
Predefine various amount limits for your employees with which you determine:
•The maximum document amount the employee is authorized to post
•The maximum amount the employee can enter as a line item in a customer or vendor account
•The maximum cash discount percentage the employee can grant in a line item
•The maximum acceptable tolerance for payment differences for the employee. Payment differences
are posted automatically within certain tolerance groups. This way the system can post the difference by
correcting the cash discount or by posting to a separate expense or revenue account. In this respect you
define:
•The amounts or percentage rates up to which the system is to automatically post to a separate
expense or revenue account if it is not possible to correct the cash discount or
•Up to which difference amounts the system is to correct the cash discount. In this case the cash
discount is automatically increased or decreased by the difference using tolerance groups. You can also
additionally differentiate these settings by company code. Since the same rules usually apply to a group
of employees, enter the values for employee groups. You can then enter amount limits and tolerances
per employee group and company code.
Note: Define tolerances without specifying a tolerance group. Leave the field Group empty in this case.
The stored tolerances are then valid for all employees who are not allocated to a group. There must be
at-least one entry for every company code.
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Click on
Click on
Enter
Click on
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Click on
Click on
Tolerance Group For Customer/ Vendor - OBA3
Click on
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Click on
Click on
Click on
Click on
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Tolerance for G/L Accounts - OBA0
Click on
Click on
Click on
Click on
Tolerance for Pricing – OMR6
Click on
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Click on
Click on
Assign User/Tolerance Groups
Assign Financial Accounting employees to whom you wish to give special tolerances to a group.
Tolerances are defined for a group for posting and clearing documents or line items.
Note: For employees that you do not assign to a group, you must define tolerance values for which you
leave the Group field blank and only specify the company code.
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Click on
Tax on Sales/Purchases
The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes.
In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash
discount amount reduces the tax base amount, depending on the company code. This reduction is, for
example, possible in Belgium but not in Germany.
The following sections describe the specifications you must make for calculating taxes on
sales/purchases.
Basic Settings
In the following activities, you make the global settings for the taxes on sales/purchases
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Define Procedure
Double click on
Select
Click on
Select
Click on
Change to
Click on
Select and CHOOSE
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Click on
Assign Country to Calculation Procedure
In this activity, you enter the key for the calculation procedure which determines the conditions which
are allowed per document and which defines the sequence of the conditions in the document for each
country.
Requirements :Each calculation procedure which you enter must contain the necessary specifications
for calculating and posting the taxes on sales/purchases. For more information on this, read the chapter
"Create calculation procedure".
Activities
1. Assign a procedure for tax calculation to every country with which your company has business
dealings.
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2. Make sure that the corresponding data for calculating taxes is stored for each calculation
procedure which you enter here.
Click on
Select
Click on
Click on
Assign Tax Codes for Non-Taxable Transactions
Define an incoming and outgoing tax code for each company code, to be used for posting non-taxable
transactions to tax-relevant accounts. Transactions posted like this are, for example; goods issue
delivery, goods movement, goods receipt purchase order, goods receipt production order, order
accounting.
Click on
Click on
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Click on
Enter
Enter
Click on
LSMW: LEGASY SYSTEM MIGRATION WORKBENCH
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Step 1- Maintain Object Attributes.

There are four Modes of Data Transfer :
1. Standard/ Batch Input : Standard upload Programs

2. Batch Input Recording : Here you can create a recording of your own and use it to upload /
change data
3. BAPIs : Standard BAPIs are used to upload Data
4. IDOCs : Any Inbound IDOC function modules can be used to process the data
Based on the requirement we try to find a suitable method to be processed. If it is a standard Master we
can find it in the first method, Otherwise we try to use BAPIs or I-docs. If the requirement is a very
custom one we use a recording to process the data.
Step 2 - Maintain Source Structures

The source structures can be used to design the hierarchy of the files to be uploaded.
Step 3- Maintain Source Fields

In this screen, the Fields which will be uploaded from the text file can be maintained here. The fields
with identical names are taken as the Key
Source Filed is used to identify whether a certain record should go to the specified structure. Eg :
Suppose a file contains header rows and item rows, we can specify the first field as the indicator say 'H'
for header and 'I' for Item. Thus when the file is being read, it checks the first field, if it is 'H' then it is
read into the Header source structure else it is written to the item source structure.
The Source fields can be easily maintained in the form of table maintenance.
Step 4 - Maintain Structure Relationships

The Structures which are needed for the processing of the data need to be assigned here. The Object
may contain many structures and many source structures. The Mapping between the source and the
target structures should be done after careful checking.
Step 5- Maintain Field Mapping and Conversion Rules
In this step, you assign source fields to target fields and define how the field contents will be converted.
All fields of all target structures, which you selected in the previous step, will be displayed. For each
target field the following information is displayed:
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 Field description
 Assigned source fields (if any)
 Rule type (fixed value, translation etc.)
 Coding.
Note: Some fields are preset by the system. These fields are called "technical fields" are marked with
"Default setting". The coding for these fields is not displayed when first entering the field mapping; it
can be displayed via the display variant. Changing the default setting may seriously affect the flow of the
data conversion. If you erroneously changed the default setting, you can restore it by choosing Extras ->
Restore default.
Step 6- Maintain Fixed Values,Translations and User-written Routines

Here the 3 reusable functions are maintained :
1. Fixed Values : Fixed values are values which are fixed across the project eg : Company Code. We
can assign a fixed value to BUKRS and this fixed value can be used in all the objects in this project. So
if the value changes we can only change at one place i.e. in the fixed values instead of changing in
each and every object.
2. Translations : Here you can maintain the fixed translation for any legacy field and the translation
can be assigned to the filed in Field Mapping and Conversion Rules. Translation can be 1:1 or many : 1
etc.
3. User Defined Routines : These are user defined subroutines that are used in the object for
processing the data.
All the Three functions mentioned above are reusable Rules which are valid for all objects in one Project.
Step7- Specify Files
Here we define the Files that we use to upload the data. The File can be on the Front end or in the
application server.
Step 8- Assign Files
Here we define which file we are going to use for current upload i.e. whether the file is on Presentation
server or application server.
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Step 9- Read Data
Reading the data from the file gives us an option to read only a few records and not the entire chunk in
order to enable testing of first few records. This also provides the user defined selection parameter
which can be used to restrict the read data based on the condition specified.
Step 10- Display Read Data

 In this step, you can display all or a part of the read data in table form. Clicking on a line displays
all information for this line in a clear way. The same happens when you click on Field contents.
 Change display allows to select either a one-line or multi-line view.
 Display color palette displays the colors for the individual hierarchy levels.
Step 11- Convert Data

Converting the data is the transfer of data from source to target structures based on the conversion
routines written in maintain Field Mapping and conversion routines.
Step 12- Import Data

The steps displayed by the program depend on the selected object type:
Standard batch input or recording:
1. Generate batch input session

2. Run batch input session
Standard direct input:
1. Start direct input session
BAPI or IDoc:
1. Start IDoc creation

2. Start IDoc processing
3. Create IDoc overview
4. Start IDoc post processing
This completes a detailed overview of steps to transfer your data using LSMW in SAP.
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FOR I-DOC:
1. SPECIFIY FILES
2. READ DATA
3. RUN BATCH- INPUT SESSION.
CREATE G/L ACCOUNTS:
 FS01 – GL Creation
 FS02 – GL Edit
 FS03 – GL View
 FS00 – GL View/Edit/ Create
 OBR2 – Delete GL Accounts
 FS00 – Block GL Account
 FS00 – Set For Deletion Flag
 FS15 – Copy GL Accounts
GL Creation: FS00 (Transaction Code)
Click on Create Icon
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Enter
Click on Control Data Tab
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Click on Create/ Bank/ Interest Tab
Click on
Click on
Controlling
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Controlling is for companies internal reporting purpose:
Maintain Controlling Area
 Create a controlling area
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 Change the settings for an existing controlling area
 Copy the controlling area "0001"
Basic Data :The deciding factor for basic data characteristics is the organization of cost accounting,
meaning the assignment of company code(s) to a controlling area.
If you have already created master data, you cannot then remove the company codes already assigned.
However, you can assign more company codes to the controlling area.
Note on number of controlling areas
The way you assign company codes and controlling areas affects your currency settings, in other words,
the currency type, the currency, and the currency-related updating, also the chart of accounts, and the
fiscal year variant of the controlling area.
Further basic data for a controlling area includes the cost center standard hierarchy and the settings for
the reconciliation ledger.
Click on
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Click on
Double click on
Click on
Click on
Click on
Click on
Click on
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Click on
Click on
Maintain Number Ranges for Controlling Documents
Create number ranges for business transactions in Controlling or change existing settings.
For every posting in CO the SAP System generates a numbered document. The document numbers are
unique to each controlling area, since each number is assigned only once.
In CO, there are no legal requirements for a continuous assignment of document numbers. To improve
performance, after each restart of an application server, a maximum of 100 document numbers for each
number range are not assigned.
Every transaction that you carry out on the controlling area level has to be assigned to a number range
group.
A number range group, in turn, includes two document number intervals:
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 An internal interval for all documents to which the user did not explicitly assign a document
number;
 An external interval for all documents where the document numbers were assigned by the user,
or which are brought into the SAP system from a non-SAP system (for example, through batch
input) and the original document numbers are to be retained.
Click on
Click on
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Click on
Click on
Maintain Versions
Versions enable you to have independent sets of planning and actual data.
In planning, you use versions to configure alternative scenarios based on different assumptions. For
example, the different versions can represent different employment markets, price and wage increases,
or sales programs.
You normally configure the most likely scenario in version 000. The plan data you enter there forms the
basis for calculating planned prices for activity types, and determines the rates with which activities
containing actual amounts can be settled. Version 000 also contains all actual data postings. The plan
and actual data for version 000 can be used in plan/actual comparisons and variance analysis.
You make settings for version maintenance on a hierarchical basis.
In this IMG activity you edit the general version definition on the client level.
 You make controlling area settings in the IMG for the Cost Center Accounting, Overhead Orders,
or Activity-Based Costing components.
 You make profitability segment settings in the IMG for the Profitability Analysis component.
 You make profit center settings in the IMG for the Profit Center Accounting component.
Notes:
 "Version" replaces the earlier term "plan/planning version".
 You can record plan and/or actual data in a version.
 In Activity-Based Costing, you can record actual data in different delta versions.
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 If you use parallel valuations and transfer prices, you define parallel actual versions alongside
operational version 000 in order to separate different valuations. Use the IMG activity Create
Versions for Valuation Methods.
Click on
Double click on
Click on Continue
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Click on
Click on
LSMW: LEGASY SYSTEM MIGRATION WORK BENCH.
Maintain object attributes
1)Choose if the data transfer is once or periodic
2)Choose method for input of data.
3)In the method to input data from a BAPI, one needs to select the Business Object and the
corresponding method.
4)If Batch input recording is selected one can enter further recordings by clicking at the arrow
Action log: Displays a detailed overview for all processing steps already carried out. You can reset the
action log via the menu path Extras -> Reset Action Log. This action is stored with a reference to the user
and the date.
Maintain Source structures
In the step ‘Maintain Source Structures’ you define the structures of the object with name, description
and the hierarchical relationships:
Click on Change button. You can now define, change, reassign or delete structures. All these
functions are available via pushbuttons.
When you define more than one structure, a popup is displayed querying the relations between
the structures: equal/subordinate?
Note: For migration objects created via transaction recording, you may only define one structure per
recording, since only one flat target structure per recording is available.
Maintain source fields
In the step ‘Maintain Source Fields’, fields are created and maintained for the source structure defined
in the preceding step
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Use source fieldnames with the same names as the target fieldnames as much as possible,
because it allows you to use the ‘auto-field mapping’ function in step 5 ‘Maintain field mapping and
conversion rules’.
Maintain structure relations
In the step ‘Maintain Structure Relations’, the structural relationships between source and
target structures are defined. The possible target structures are defined during the selection of the
object type and the import technique
To define structural relationships, position the cursor on the field target structures. Clicking
create Relationship button opens a window that displays the existing source structures for selection
If you want to change the relation, remove the existing relation first. In addition, you can use
Check to check the structural relationships for errors
Maintain Field mapping & conversion rules
In the step ‘Maintain Field Mapping and Conversion Rules’, you assign source fields to target
fields and define how the field contents will be converted
All fields of target structure, which you selected in the previous step, will be displayed.
For each target field the following information is displayed:
- Field description
- Assigned source fields (if any)
- Rule type (fixed value, translation etc.)
- Coding
Maintain Field mapping & conversion rules
Layout determination
The layout of the ‘Maintain field mapping’ screen can be determined. i.e. we can decide
whether the ‘Global data’, ‘Technical fields’ should be displayed
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To assign a source field, position the cursor on a target field in the tree structure and select
Assign source field.
This displays a list of all available source fields for selection. You can assign the fields by double-
clicking on them as well
After assigning the source fields, you define the conversion rules. The default rule is ‘Move’.
However, you can select various standard techniques via pushbutton:
By clicking this button, after clicking once on a target field (in blue), LSMW displays the list of
available source fields, by choosing one the standard rule ‘move’ is used to link the 2 fields
By clicking this button, after clicking once on a target field (in blue), the source field is deleted
from the target field
By clicking this button, the display of this step can be changed. There are possibilities to show or
hide several aspects of the field mapping
By clicking this button, a syntax check is performed for the conversion program, generated from
the field mapping
These 3 buttons, which are available for every target field, display the help function (‘I’), the
possible entries (?) and the last one displays the documentation in LSMW
Maintain Fixed values, translations…
In the step ‘Maintain Fixed Values, Translations, User-Defined Routines’, you can process the
reusable rules of a project, which are defined at project level, so they are the same for all objects
Fixed value: Here you can specify the length, type flag for lowercase/uppercase and value in
addition to the name of the field.
Translation: Here you can enter information on the source field and the target field. If you are
creating a new translation you have to save data first before you can change it
User Defined Routines: This routine can be re-used in other objects of the project. The system
adds in ‘ur_’ to the name that you suggest to use for this routine. It opens up an editor wherein you can
enter your ABAP code.
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If your legacy data is on the R/3 server: In change mode, position the cursor on the line ‘ Legacy
data On the R/3 server (application server)’. Select Add entry. A popup is displayed. Specify file path, file
name and description and other properties
File for Imported data: Here, the file name is entered with file extension ’.lsmw.read’.
File for Converted data: Here, the file name is entered with file extension ’.lsmw.conv’. This file
Assign File:
In the step ‘Assign Files’, you can assign the file name in step 7 declared as source file to the
target structure defined in step 2 .
If you click on the Assign File button, after clicking once on a target structure (in yellow), LSMW
displays the list of available source files.
If you click on the Delete Assignment button, after clicking once on a target structure (in yellow), the
source file is deleted from the target structure.
Read data
In the step ’Read Data’, the file specified in previous step is, as linked to the target structures in .
Even though you can select a range of transaction numbers, the whole file is being read, only the
amount of transactions written is influenced. So for tests it is easier to read all data and convert only a
certain range, because in that step the program stops after finishing the range.
Display read data
In the step ‘Display Read Data’, you can display the read data, choosing to show all read data
or an interval as shown above. The data are shown as the source structures, in case more source
structures are being used in one transaction, the hierarchy of the transaction is displayed by the use of a
different colour legend. By clicking on one of the lines, you proceed to the field level of the line, where
you can check the read data as shown below.
Convert data
In the step ‘Convert Data’, works like the step ‘read data’, but uses the conversion program
instead of the read program. You can define a range of transactions to be converted, at the end of this
range the conversion program stops running.
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Note: It is recommended that when you load big amount of data in production, load the first 10 records
so that you can check and change when necessary.
Display converted data
In the step ‘Display Converted Data’, you can display the converted data, choosing to show all
converted data or an interval as shown above. The data are shown as the target structures, in case more
target structures are being used in one transaction, the hierarchy of the transaction is displayed by the
use of a different color legend. By clicking on one of the lines, you proceed to the field level of the line,
where you can check the converted data as shown below.
Process Step
After the step ‘Display Converted Data’ the exact content of the next steps may differ, depending on the
import technique that you have chosen in step 1. The steps displayed by the program for the different
import techniques.
Automatic Creation of Primary and Secondary Cost Elements
Batch input session to automatically create primary and secondary cost elements.
The SAP system transfers G/L accounts from the Financial Accounting component (FI) as primary cost
elements to the Controlling component (CO). Secondary cost elements are used only in CO, and each
requires a separate entry.
Make Default Settings: Determine which cost elements are created automatically by the SAP system. To
do so, you must maintain the cost elements individually or as an interval with the corresponding cost
element category in the default setting. The cost elements are created by a batch input session using
this default setting.
These defaults are used for automatic generation of primary and secondary cost elements.
Requirements
 You carried out the IMG activity Maintain Controlling Area in the Implementation Guide under
General Controlling -> Organization.
 For primary cost elements, you created G/L accounts in FI.
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Activities
1. Enter a chart of accounts.

2. Enter all cost elements to be created.
a) Primary cost elements can be entered individually or as an interval.
Note: An exception here is the cost elements of category 90. You can enter these individually only.
b) Secondary cost elements are entered with the lowest value of the interval only.
3. Assign cost element categories to the cost elements.
4. Save your default values.
5. Information on Defaults
Click on
Click on Continue
Click on
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Click on
Create Batch Input Session
Generate a batch input session for each controlling area in order to create cost elements. The system
determines the chart of accounts to be processed (including the cost elements to be created) according
to the company code and chart of accounts to which the controlling area is assigned.
Click on
Click on
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Click on
Execute Batch Input Session
Execute a batch input session and thereby generate cost elements.
Note: choose between three processing modes for the session:
 "Run visibly" -You can correct faulty transactions online and work step-by-step through
transactions not yet executed.
 "Display errors only"- You can correct faulty transactions online. Transactions not yet executed,
but without errors, run in the background.
 Run in background- The session is processed immediately in the background. Your screen is
available again for data entry after the session is transferred to the background processing.
Click on
Click on
Click on
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Click on
COST ELEMENT GROUP: KAH1
CREATION OF SECONDARY COST ELEMENT: KA06
Path:
CLICK ON
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Click on
Various secondary cost elements KA06
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Reference Documents
1. Account Assignment Model- FKMT

2. Recurring Document - FBD1
Enter Run Schedule - OBC1
Enter Run Dates - OBC2
3. Sample Document - F-01
Testing: OPEN ITEM MANAGEMENT.
O/S EXPENSES: EXPENSES INCURRED BUT NOT PAID. EG: O/S SALARIES, RENT ETC…
ENTRY:
1. Posting O/S Expenses
Rent a/c Dr
To O/S Expenses a/c
2. Clearing O/S Expenses

O/S Expenses a/c Dr
To Check issue a/c
O/S EXPENSES - LIABILITY - 001 - G001
POSTING: FB50
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DOCUMENT – SIMULATE
Click on
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PAYMENT AGAINST O/S EXPENSES – F-03
NOTE : 120004 IS THE O/S GL ACCOUNT
CLICK ON
SELECT THE LINE
CLICK ON
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NOTE 200014 IS CHECK ISSUE G/L ACCOUNT
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GOTO DOCUMENT – SIMULATE
Click on
PREPAID EXPENSES: EXPENSES PAID IN ADVANCE.
EG: ADVANCE SALARIES, PREPAID RENT ETC…
ENTRIES:
1. Posting of Prepaid Expenses.

Prepaid Expenses Dr
To Check issue a/c
2. Booking of expenses against prepaid expenses:
Rent a/c Dr
To Prepaid Expenses a/c
PREPAID EXPENSES - ASSET - 001 - G001
POSTING: - FB50
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Click on
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CLEAR PREPAID EXPENSES - F-03
CLICK ON
SELECT THE LINE
CLICK ON
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note: 4000066 is RENT PAID G/L ACCOUNT
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Click on
CREATION OF COST CENTRE GROUP – KSH1
You can collect cost centers according to various criteria into groups. This enables you to use cost
centers to depict the structure of the organization in the SAP System. You can use the groups to build
cost center hierarchies, which summarize the decision-making, responsibility, and control areas
according to the particular requirements of the organization. The individual cost centers form the lowest
hierarchical level.
There must be at least one group that contains all cost centers and represents the entire business
organization. This cost center group is described as the standard hierarchy. You can assign more cost
center groups to the standard hierarchy.
You can also create any number of alternative groups. You can structure these, for example, according
to organizational and/or functional viewpoints. Cost center groups enable you to perform evaluations
for each decision-making, responsibility, or control area. They also support the processes during
planning and internal allocations.
Click on execute Icon
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Click on
Click on
Click on
Various Cost centre Groups:
CREATION OF COST CENTRE – KS01
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Click on Continue
Click on
Click on
Click on
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Various COST CENTRES
Edit cost Centre - KS02
Click on Continue
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DISPLAY COST CENTRE WISE DETAILS - KSB1
Click on
Click on
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STATISTICAL KEY FIGURE
CREATE STATISTICAL KEY FIGURE – KK01
Statistical key figures serve as a basis for internal allocations and as references in the key figure analysis
framework.
You can use statistical key figures for the following transactions:
 Internal allocations
o Distribution
o Assessment
 Creating key figures for cost centers and orders
CLICK ON
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Click on
STATISTICAL KEY FIGURE KK01
ACTIVITY TYPE: KA06
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Click on
CLICK ON
Click on
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CREATE ACTIVITY TYPE : KL01
CLICK ON
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Click on
ACTIVITY TYPES - KL01
REQUIRED PARAMETERS:
1.. SECONDARY COST ELEMENTS
2.. STATISTICAL KEY FIGURE
3.. ACTIVITY TYPES
Interest configuration
Interest is of 2 types:
A Balance interest
B Item interest
C. Penalty Interest
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 Define Interest Calculation Types
Create your interest indicators and specify that they are to be used for account balance interest
calculation.
Click on
Click on
Click on
 Prepare Account Balance Interest Calculation
General interest calculation specifications for each interest indicator. These specifications include the
period determination, the interest determination, the interest processing, the output controls, and the
payment terms
Click on
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Click on
 Prepare Item Interest Calculation
path: spro – img – financial accounting new – accounts receivable and payable – business transactions
– interest calculation – interest calculation global settings – prepare interest calculation.
General settings for the individual interest indicators for the item interest calculation (report
RFINTITAR). These include settings for selecting the items and for calculating the interest. You can also
enter specifications for interest post processing, output control, and for posting.
Click on
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Click on
REFERENCE FOR
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 Define Reference Interest Rates (OBAC)
Define your reference interest rates by entering a key and a mnemonic name. All other fields are purely
informative
Click on
CLICK ON NEXT ICON
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Click on
 Define Time-Dependent Terms
Specify how the interest rate is to be determined for each interest indicator. You can make this
specification dependent on currency and a validity date.
You specify a condition for each entry. This determines which interest type it is (debit or credit interest).
Specify which interest rates are to be used. You have the following choices for doing this:
 Specify a reference interest rate for which the interest rate is stored
 Specify the required interest rate directly in the Surcharge field without specifying a reference
interest rate
 Specify a reference interest rate and, in addition, an interest rate in the Surcharge field. The
interest surcharge is added to the reference interest rate when paying interest
 Specify interest rates in graduated form using the "From amount" field.
Path: financial accounting new – bank account interest calculation
Click on
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CLICK ON NEXT
Click on
 Define Time-Based Terms (OB81)
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Specify how the system determines an interest rate for each interest indicator. You can make these
settings based on the currency and a validity date.
Each entry is assigned a term that determines the type of interest that is calculated (debit or credit
interest).
You also specify the interest rates that you want to use. You can:
 Specify a reference interest rate for which the interest rate is defined.
 Specify the required interest rate directly in the Premium field without specifying a reference
interest rate.
 Specify a reference interest rate and an interest rate in the Premium field. The interest premium
is added to the reference interest rate during interest calculation.
 You can graduate interest rates by specifying an amount in the Amount from field.
Click on
Click on
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 Enter Interest Values
Specify the required interest rates dependent on the date for the reference interest rates.
The interest rates defined here are used when determining a variable interest rate that is linked with
one of these reference interest rates, for example.
You can make new entries and/or change or delete existing entries. You can use the functions "Copy as",
"Undo change", and "Position" to help you make your entries.
Click on
Click on
 CREATE G/L ACCOUNTS:
 Prepare G/L Account Balance Interest Calculation (OBV2)
Define the specifications for posting interest calculated on G/L account balances.
The system determines the accounts using the posting interface in application 0004 (account interest
scale). The following specifications are necessary:
 Account determination keys and posting specifications
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For the account determination key accounting transaction, you create at least one set of posting
details for the interest earned posting and the interest paid posting respectively.
If you are using interest splitting, you should enter at least one set of posting details for the
following postings:
o Minus debit interest past period with post-entered value dates, minus credit interest
past period with post-entered value dates
o Debit interest period with post-entered value dates, credit interest past period with
post-entered value dates
o Debit interest calculation period, credit interest calculation period
 G/L accounts
Assign accounts in full to the account symbols for the respective interest earned posting or
interest paid posting. For the balance sheet account posting, a generic entry is possible.
 Document type
You can define a document type for posting interest by choosing Goto. Document type SA is
defined in the standard system.
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Click on
 A/R: Calculation of Interest on Arrears (OBV1)
In this step, you define the specifications for posting the interest calculated as interest on arrears.
The account determination is carried out via the posting interface of application 0002 (interest on
arrears). The following specifications are necessary:
 Account determination keys and posting details
First you determine which account determination keys are used. For the business transaction
account determination key, 1000 (interest earned) and 2000(interest paid) should be entered.
The other account determination keys (company code, interest indicator, business area) are
optional. You use them if you want to define interest posting in more detail.
For every combination of the account determination keys, you specify a debit posting key, a
credit posting key and account symbols (posting details). You use the account symbol 1000 for
the customer posting. It is not necessary to specify an account since the posting is made to the
customer account. You do, however, have to specify the posting keys.
 G/L accounts
For each G/L account symbol, you specify the account allocation for interest earned and interest
paid in full. You can differentiate the account specifications according to currencies.
 Document type
In the Goto menu option you can define a document type for posting the interest. In the
standard system, the document type DA is defined for posting interest.
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Click on
Testing: INTEREST POSTING
LOAN TAKEN FROM BANK: FB50
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Click on
INTEREST CALCULATION – F.52
PATH: ACCOUNTING – FINANCIAL ACCOUNTING – GENERAL LEDGER- PERIODIC PROCESSING- INTEREST

CALCULATION- F.52
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CLICK ON EXECUTE ICON
DISPLAY ANY INTEREST AVAILABILE
House Bank:
Define House Banks
Each house bank of a company code is represented by a bank ID in the SAP system, every account at a
house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details. These specifications
are used, for example, for automatic payment transactions to determine the bank details for payment.
Note: For domestic banks, you should enter the bank number in the "bank key" field and for foreign
banks, you should enter the SWIFT code in this field.
Do not forget to create a G/L account for the specified bank account. The G/L account is to be managed
in the same currency as the account at the bank.
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Click on
Click on Continue
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Click on
Click on
Click on
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Click on
Click on
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Click on
Click on
Cash journal
Create g/l accounts:
AMOUNT LIMIT:
Note: Create Validation For Amount Limit.
DEFINE NUMBER RANGES FOR CASH JOURNAL:
Click on
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SETUP CASH JOURNAL: - FBCJC0
Click on
Click on
CREATE CHANGE DELETE BUSINESS TRANSACTIONS - FBCJC2
Click on
Click on
SETUP PRINT PARAMETERR FOR CASH JOURNAL - FBCJC3
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Click on
Cash journal opening balance: ?
Testing: CASH JOURNAL POSTING - FBCJ
CASH PAYMENTS POSTING:
CASH RECEIPTS POSTING:
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Click on
Click on
FOREIGN CURRENCY VALUATION
Maintain Parallel Currencies- OB09
Click on
Click on
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Click on
Click on
Click on
OTHER METHOD : Define Valuation Methods
Valuation methods for the open items. With the valuation method, you group specifications together
which you need for the balance and individual valuation.
Click on
Click on
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Click on
Define Valuation Areas
Valuation areas for your closing operations. With the valuation areas, you can report different valuation
approaches and post to different accounts. You can save the valuation result separately for each
document item and use it for other closing operations.
Click on
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Click on
Check Assignment of Accounting Principle to Ledger Group
Assign the desired ledger group to your accounting principles.
Click on
CLICK ON
Click on
Assign Valuation Areas and Accounting Principles
Assign the desired accounting principles to your valuation areas. You can use the valuation area for the
reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use
the valuation area to apply in these reports the different valuation requirements of the accounting
principles.
CLICK ON
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Click on
CREATE G/L ACCOUNTS FOR FOREIGN CURRENCY VALUATION:
Prepare Automatic Postings for Foreign Currency Valuation
Define the numbers of the accounts to which you want the system to automatically post exchange rate
differences when valuating open items and foreign currency balances.
Define the accounts for realized exchange rate differences during open item clearing. For more
information on this, see the Define Accounts for Exchange Rate Differences activity.
Use the currency type to control account determination during open item valuation and exchange rate
difference posting. You could, for example, post gains in local currency and gains in group currency to
separate accounts.
When valuating open items the system posts to a balance sheet adjustment account and to an account
for exchange rate differences that occur during the valuation. Exchange rate differences could be either
a gain or a loss. You store the account numbers accordingly.
The valuation of foreign currency balances requires a special key that is assigned the gain and loss
accounts for posting any exchange rate differences that occur during valuation. You can freely define
this key. You then enter it in the master records of the accounts that you want to valuate. To post the
differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter
the same key for all these G/L accounts.
Click on
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CLICK ON
Click on
MAINTAIN TRANSLATION RATES (S_BCE_68000174)
CLICK ON
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Click on
Testing: POSTING : F-02/ FB50.
FOREIGN CURRENCY VALUATION (FAGL_FC_VAL)
VALIDATIONS: - OB28
Click on
DOUBLE CLICK ON “ZGL”
CLICK ON “YES”
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CLICK ON
DOUBLE CLICK ON “PREREQUISITE”
DOUBLE CLICK ON “Accounting Document Segment”
AND SELECT COMPANY CODE ON “Accounting Document Segment”
CLICK ON “ ” ICON
CLICK ON
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CLICK ON CONTINUE ICON
DOUBLE CLICK ON
DOUBLE CLICK ON “ ACCOUNT DOCUMENT HEADER”
SELECT “DOCUMENT TYPE” AND DOUBLE CLICK ON “ DOCUMENT TYPE”
CLICK ON
CLICK ON
DOCUMENT TYPE “SA”
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CLICK ON CONTINUE BUTTON
IT SHOWS LIKE THE BELOW IMAGE
CLICK OK
ENTER MESSAGE ”VALIDATION FOR GL”
Click on
Click on 5 TIMES
COME TO INITIAL PAGE AND ENTER
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ACTIVATION LEVEL “ 1”
Click on
Example:
In the “prerequisites” sub node enter the below condition: (This validation rule should trigger only
for transaction FB01,FB60,FB65,FB02,MIRO,FV60,FV65,FVB0,FBM2,FBV0,FBV2,F-01,F-44,and only
for vendor line items(KOART= ‘K’)
(BKPF-TCODE = 'FB01' OR BKPF-TCODE = 'FB60' OR
BKPF-TCODE = 'FB65' OR BKPF-TCODE = ‘MIRO’ OR
BKPF-TCODE = 'FB02' OR BKPF-TCODE = 'FBM2' OR
BKPF-TCODE = 'FBV0' OR BKPF-TCODE = 'FBV2' OR
BKPF-TCODE = 'FV60' OR BKPF-TCODE = 'FV65' OR
BKPF-TCODE = 'F-01' OR BKPF-TCODE = 'F-44’) AND
(BSEG-KOART = ‘K’)
SUBSTITUTION: - OBBH
Click on
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COMPNY CODE = ABCD
CLL PNT = 2
SUBSTITUTION = ZGL
DOUBLE CLICK ON “ZGL”
CLICK ON
CLICK ON
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SELECT
DOUBLE CLICK ON
CLICK ON “ACCOUNT DOCUMENT HEADER”
SELECT “COMPANY CODE”
DOUBLE CLICK ON “COMPANY CODE”
CLICK ON
CLICK ON
ENTER COMPANY CODE: “ABCD”
CLICK ON
DOUBLE CLICK ON “Accounting Document Header”
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AND SELECT USER NAME
CLICK ON
CLICK ON
CLICK ON CONTINUE
SELECT
ENTER “SUBSTITUTION FOR GL”
Click on
Click on 5 TIMES
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ACTIVTN LEVEL “1”
Click on
Accounts Receivable and Accounts Payable
Make the settings for Accounts Receivable and Accounts Payable.
Additional Information: To fully understand this Implementation Guide, you should be familiar with
using the SAP system. For more information, read the document Getting Started with the R/3 System.
Before making any settings in the system, you should be familiar with the business-related functions and
concepts of the Financial Accounting (FI) application component
Define Account Groups with Screen Layout (Customers)
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Determine the account groups for customers. You can also define reference account groups for one-
time accounts. You can use these to control the fields of the one-time account screen so that, for
example, certain fields are displayed as required fields or are hidden. When creating a customer
account, you must specify an account group. You can specify a reference account group under "Control"
in the "General data" part of a one-time account's master data. If you do not specify a reference account
group, then, as previously, all fields of the one-time account screen are ready for input during document
entry. You use the account group to determine:
 The interval for the account numbers

 Whether the number is assigned internally by the system or externally by the user (type of
number assignment)
 Whether it is a one-time account
 Which fields are ready for input or must be filled when creating and changing master records
(field status) Example: You want to hide the address, communication and bank data fields for the
one-time accounts. You determine the field status in the general data area for these fields since
the fields are contained in this area. The reconciliation account field is defined as a required field
since a reconciliation account must also be specified for the one-time accounts. This field is
company code-dependent. You define the status of this field in the company code-dependent
data area. With the account groups, you group accounts together according to the criteria
mentioned above, for example, one-time accounts. You determine the account number interval
and the type of number assignment using the number ranges.
Note on changing the account group: You may only delete an account group from the system if there
are no master records referencing this account group. Otherwise you can no longer display or change
the master record.
•Changing the field status definition If you hide a field at a later stage in which you had already made an
entry, the field contents are still valid.
•Changing number ranges You can increase the upper limit of the number interval as long as there is
no other interval containing the required numbers. You can allocate a new number range to the account
group. The numbers of the new master records must then be contained in the new area.
Recommendation: Do not use the account groups to group the customer accounts according to content.
Therefore do not attempt to allocate the accounts to accounting clerks via the account groups or to
group customers together according to countries. You can do this via special master record fields.
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Activities: Check and change the standard account groups if necessary.2. Make sure that the number
ranges specified for the account groups have been created
Click on
Click on
Click on
Click on
Define Screen Layout per Company Code (Customers)
Depending on the company code, which company code-dependent master record fields
 Are ready for input
 Require an entry
 Are hidden.
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This specification is linked to the field status of the account group and a specification for the transaction.
By means of the link, you can see which status the fields have on the entry screen for master data. In
this case, the fields take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional field:
Click on
Click on
Click on
Click on
Create Number Ranges for Customer Accounts
Create the number ranges for the customer accounts. To do this, specify the following under a two-
character key:
• A number interval from which the account number for the customer accounts is to be selected
•The type of number assignment (internal or external number assignment) Allocate the number ranges
to the account groups for customers.
Note: The type of number assignment is especially important. The following are possible:
 Transferring the numbers of your customers/vendors from an existing system or a pre-

system(external assignment: you enter a number when creating a master record).
 Creating the master records under new numbers assigned by the SAP system (internal
assignment: the system assigns a number when creating the master records).External number
assignment, for example, is useful if you transfer master data from a pre-system. In all other
cases, you should use the internal number assignment. The SAP system offers a number of help
un-actions to determine an account number. Therefore the account numbers no longer have to
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be "mnemonic". The help functions include the match code or the Prev.acctno.field in
the customer/vendor master record.
Click on
Click on
Click on
Click on
Click on
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Click on
Assign Number Ranges to Customer Account Groups
Assign the number ranges you created in the preceding step to the account groups for customers. You
can use one number range for several account groups.
Click on
Click on
Click on Continue
Click on
Click on
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ASSIGN INTEREST CALCULATION INDCATOR IN CUSTOMER MASTER RECORD ( FD02)
Click on
Various Objects
Define Discount
Define whether the cash discount that is applied in the payment of a asset-relevant invoice should be
capitalized to the asset. When you select this setting, the cash discount amount is not posted to the cash
discount account in the payment document, but instead directly to the asset.
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Example: Invoice-
Suppose a vendor invoice contains the following items:
Posting Key Account Amount

31 Payable -100
70 Asset 20012 90
40 Expense 10
Payment -The payment for the above vendor invoice then contains the following items:
Posting Key Account Amount

50 Bank -95
25 Payable 100
75 Asset 20012 -4.50
50 Cash Discount Received -0.50
 DISCOUNT ALLOWED - OBXI
Click on
Click on Continue
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Click on
Click on
 DISCOUNT RECEIVE - OBXU
Click on
Click on Continue
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Click on
Click on
 Discount Base Bank Charges (OBXK)
Double Click On Bank Charges (SBP)
Click on
Click on
Maintain Terms and Installments
Define rules with which the system can determine the required terms of payment automatically. The
rules are stored under a four-character key. You assign the terms of payment specified to the customers
in the master record via the key. The key and the terms determined with it are proposed when entering
a document to the customer account.
Note: You can specify a key in the master data area for Financial Accounting and Sales + Distribution.
You should use the same key.
You can use the same key for the terms of payment for both customers and vendors who have the same
payment terms. SAP recommends, however, that you use different terms of payment keys for
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customers and vendors and limit the permitted account type correspondingly within the terms of
payment. This, for example, then has an advantage if the sales department of your company changes a
payment term for a customer. You can then adapt the accompanying customer terms of payment key
without vendors being affected by the same terms of payment.
Standard settings: The most usual terms of payment have already been set in the standard system.
These include specifications on the payment conditions, the day limit or the payment period baseline
date, for example.
Click on
1. Discount Base Method:
Click on
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Click on
Click on
2. Fixed day Base:
Click on
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Click on
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Click on
Click on
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Click on
Click on
3. Day Limit Method:
Click on
Click on
Click on
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Down Payment Received - OBXR
Double Click on D - A
Click on Continue
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Click on
Click on
Double Click on D - F
Click on
Click on
TESTING:
Downpayment Receive:
Request : F-37
NUMBER RANGE -14
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CLICK ON
GOTO DOCUMENT – Click on
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DOWNPAYMENT – F-29
CLICK ON DISPLAY OVER VIEW
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Click on
DOWNPAYMENT CLEARING - F-39
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DOCUMENT - Click on
RESERVES FOR BAD DEBTS – OB04
Click on
Click on
Click on
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Click on
DEFINE ACCOUNTS FOR RESERVE FOR BADDEBTS - OBXD
Click on
Click on Continue
Click on
Click on
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MAINTAIN ACCOUNTS - FBKP
Click on
Double click on SPECIAL G/L
Double click on D - E
Click on Continue
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Click on
Click on
Dunning
Specifications required for the dunning program. You can use the dunning program to dun both
customers and vendors
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Define Dunning Areas
Dunning areas are used if several organizational units are responsible for carrying out dunning within
one company code. These organizational units are referred to as dunning areas. The dunning area can
correspond, for example, to a profit center, a distribution channel, a sales organization or a business
area.
The individual dunning areas can use different procedures or the same dunning procedure.
 The dunning areas with the required dunning procedures are to be entered into the customer or
vendor master record if you use different dunning procedures.
 Otherwise, the system uses the standard dunning procedure. The dunning area is then entered
in the line item. The system enters the dunning area into the master record automatically with
the corresponding data.
Click on
Click on
Click on
Define Dunning Keys
Define your dunning keys in this step. With the dunning keys, you can limit the dunning level of an item.
Define either instead of or in addition to the dunning key whether the items with a dunning key are to
be displayed separately in the dunning letter.
Click on
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Click on
Click on
Define Dunning Block Reasons
Define the reasons for a dunning block under a key. The key can be entered in an item or in the account
of a business partner. Blocked items or accounts are not considered for the dunning run.
Click on
Click on
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Click on
Click on
Dunning Procedure
In this section, you make the settings for the dunning procedure.
Define Dunning Procedures
In this activity you enter the settings that control the dunning program by:
 Specifying the company codes to include in dunning.
You specify these company codes when configuring the dunning program.
 Setting up the dunning procedure you want to use.
Dunning procedures are company code independent. They determine the dunning interval, the
grace periods for the due date determination, and the number of dunning levels. You can also
set the dunning level at which you want to list all due items from an account in the dunning
notice.
 Setting the dunning charges.
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You can either specify a fixed charge or have the system calculate the charge on the basis of a
percentage rate you specify.
 Specifying the net payment due date at which a particular dunning level is reached.
 Specifying the dunning notice you want to send to your customers.
You have to define one or more forms for the notice.
Click on
Click on
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Click on
Click on
Click on Continue
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Click on
Click on Continue
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Click on
Click on Continue
Click on
Click on
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Vendors (ACCOUNTS PAYABLE)
Define Account Groups with Screen Layout (Vendors)
Determine the account groups for vendors. You can also define reference account groups for one-time
accounts. These enable you to control the fields in the one-time account screen. You can, for example,
make certain fields required fields and suppress others. When creating a vendor account, an account
group must be specified. You can enter a reference account group in the "General data" section of the
one-time account master record under "Control data". If you don’t specify a reference account group,
all fields in the one-time account screen for document entry are ready for input (as before).Via the
account group you determine
 The interval for the account numbers

 Whether the number is assigned internally by the system or externally by the user (type of
number assignment)
 Whether it is a one-time account
 Which fields are ready for input or must be filled when creating and changing master records
(field status)Example: In the one-time accounts you want to suppress the address,
communication and bank detail fields. These fields are part of the general data and so you set
the field status in the general data section. Define the reconciliation account as a required field
since this is a required entry for one-time accounts as well. The field is company code-
dependent so you define the status for this field in the company data section. With the account
groups, you group accounts together according to the criteria mentioned above, for example,
one-time accounts. You determine the account number interval and the type of
number assignment by using number ranges.
Click on
Click on
Click on
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Click on
Define Screen Layout per Company Code (Vendors)
In this step you determine, depending on the company code, which company code-dependent master
record fields
 Are ready for input
 Require an entry
 Are hidden.
This specification is linked to the field status of the account group and a specification for the transaction.
By means of the link, you can see which status the fields have on the entry screen for master data. In
this case, the fields take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional field:
Click on
Click on
Click on
Click on
Create Number Ranges for Vendor Accounts
 In this activity you create the number ranges for vendor accounts. To do this, specify the
following under a two-character key:
 A number interval from which the account number for the vendor accounts is to be selected
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 The type of number assignment (internal or external number assignment) Assign the number
ranges to the account groups for vendors.
Note: Type of number assignment is especially important. The following is possible:
 Transferring the numbers of your vendors from an existing system or a pre-system (external
assignment)
 Creating the master records under new numbers assigned by the SAP System (internal
assignment)External number assignment is useful, for example, if you transfer master data from
a pre-system. In al other cases, you should use the internal number assignment. The SAP System
offers a number of help functions to determine an account number. Therefore the account
numbers no longer have to be "mnemonic". This includes, among other things, the match code
or the field
 Previous account no. in the vendor master record.
Activities
1. Find out which number ranges are needed.
2. Create these number ranges.
Notes on transport: Transport number range objects as follows: Choose Interval -> Transport in the
accounting document Number Range screen. All intervals for the selected number range object are
deleted in the target system first. After the import, only the intervals you export are present. The
number statuses are imported with their values at the time of export. Dependent tables are
not transported or converted.
Click on
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Click on
Click on
Click on
Click on
Click on
Assign Number Ranges to Vendor Account Groups
Allocate the number ranges you created in the preceding step to the account groups for vendors. You
can use one number range for several account groups.
Click on
Click on
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Click on Continue
Click on
Click on
Installment Payments (OBB8)
Vendor Fixed Day Method:
Determine whether an invoice amount is to be divided into partial amounts with different due dates. For
these terms of holdback/retainage payment, you must determine the amount of the holdback/retainage
in percent and the terms of payment for each holdback/retainage payment. If you then post an invoice
with terms of holdback/retainage payment, the system generates the corresponding number of line
items due to your specifications for the holdback/retainage.
Requirements:
You make your specifications under a particular terms of payment key. You have already defined this
previously in the step "Maintain terms of payment" as well as set the "Holdback/retainage payment"
indicator under the payment conditions.
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Click on
Click on
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Click on
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Click on
Click on
Click on
Define Terms of Payment for Installment Payments (OBB9)
Financial Accounting ® Accounts Receivable and Accounts Payable ®Business Transactions ® Incoming
invoices/Credit Memos ® Define Terms of Payment for Installment payments
Click on
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Click on
Click on
Amount split (OBY6)
If you have fixed Installments, you can use the Installment payment terms. However,
if you need to change the amounts, this is not a good solution. Any change in
Installment payment terms or invoice plans requires additional customizing. There is a
way to use flexible amounts in the Installments. Enable Amount Split in the
company code customizing.
DOWNPAYMENT ALLOWED/ MADE - OBYR
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Double click on K - A
Click on Continue
Click on
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Click on
Double click on K - F
Click on
Click on
DOWNPAYMENT PAID/ MADE
REQUEST: - F-47
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CLICK ON
Click on
DOWNPAYMENT - F-48
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CLICK ON
GOTO DOCUMENT – SIMULATE AND Click on
CLEARING VENDOR DOWNPAYMENT - F-54
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CLICK ON
GOTO DOCUMENT – SIMULATE
Click on
AUTOMATIC PAYMENT PROGRAM - FBZP
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Click on
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
Click on
Click on
Click on Continue
Click on
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Click on
Click on
Click on
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Click on
Click on
Click on
Click on
Click on Continue
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Double click on RANKING ORDER
Click on
Click on
Double click on BANK ACCOUNTS
Click on
Click on
Double click on EXPENSES/CHARGES
Click on
Click on
Click on
Tax on Sales & Purchases
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Tax Type’s
Tax - configuration :
Edit customer - FD02
Click on
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Click on
Click on
Click on
Edit Vendor - FK02
Click on
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Enter
Click on
Various Postings
Customer posting - F-22
Click on
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Enter
Enter
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Click on Document and Simulate
Click on Document and Post.
Customer Document Display - FB03
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Click on
Click on
Click on
Vendor Posting - F-43
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Click on
Enter
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Enter
Click on Document and Simulate
Click on Document and Post.
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Vendor Document Display - FB03
Click on
Click on
Click on
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BANK RECONCILIATION STATEMENT
Define Posting Keys And Posting Rules For Manual Bank Statements:
Click on
Click on
DOUBLE CLICK ON
Click on
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DOUBLE CLICK ON
Click on
DOUBLE CLICK ON
Click on
*Main Bank a/c dr.
toCheque Deposit a/c
Click on
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*Cheque Issue a/c dr.
To Main Bank a/c
Click on
*Bank Charges a/c dr.
To Main Bank a/c
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Click on
Click on
Click on
Create and Assign Business Transactions
Click on
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Click on
Click on
Define Variants for Manual Bank Statement
Execute
Click on create icon
ENTER
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Click on
Asset Accounting
This part of the Implementation Guide contains all the implementation steps for the Asset Accounting
(FI-AA) component.
The first section, "FI-AA Implementation Guide - Lean Implementation," contains the minimum steps
required for a quicker, more streamlined implementation of Asset Accounting. (See the FI-AA
Implementation Guide - Lean Implementation).
Note
 You can get more information about the concepts of SAP Asset Accounting in "FI-AA Asset
Accounting" in the SAP library. In the individual steps of the Implementation Guide, you find
references to this documentation under the heading "Additional Hints."
Organizational Structures
In this section, you define the features of the FI-AA organizational objects (chart of depreciation, FI
company code, asset class). All assets in the system have to be assigned to these organizational objects
that you define. In this way,
 you can represent your organizational structures that are relevant to Asset Accounting in the
system
 you can classify your assets according to asset accounting criteria.
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At the same time, you can also assign assets to other organizational units in other components (such as
cost centers, plants, and so on). You define these organizational units in Customizing for the component
they belong to (such as cost center accounting).
Check Country-Specific Settings
Some of the system settings in the FI-AA system are subject to different laws and guidelines in different
countries. SAP provides these settings, for the most part, already preconfigured. However, SAP cannot
take responsibility for their completeness.
The system uses the country-specific data in each company code that agrees with the country in the
definition of the FI company code (FI Customizing).
Example
The maximum amount for low value assets is different in each country.
Requirements
You must have defined your company codes in Customizing for the FI system, and assigned countries to
them.
Click on
Click on
Click on Continue
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Click on
Click on
Copy Reference Chart of Depreciation/Depreciation Areas
In this step, you define your

charts of depreciation. The chart of depreciation is a list of depreciation areas arranged according to
business and legal requirements. The chart of depreciation enables you to manage all rules for the
valuation of assets in a particular country or economic region.
You must assign a chart of depreciation to each company code that is defined in Asset Accounting. SAP
provides country-specific charts of depreciation with predefined depreciation areas. These charts of
depreciation serve only as a reference for creating your own charts of depreciation, and are therefore
not directly accessible in the SAP system. When creating a chart of depreciation, you have to copy the
reference chart of depreciation.
Note
When you create a chart of depreciation, the system copies all of the depreciation areas in the
reference chart of depreciation. You have to delete any depreciation areas that you do not need in your
chart of depreciation.
Depreciation areas that are not used can still be activated at a later point in time (after the production
startup). A newly activated depreciation area can take over values from another depreciation area. (see
the SAP library FI-AA: Calculation of Asset Values (General) -> Subsequent Creation/Deletion of a
Depreciation Area)
Click on
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Select
Click on
Click on copy icon
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Click on Continue
Click on
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Click on Continue
Click on Continue
Click on
Click on Continue
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Select
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Click on Continue
Click on
Click on
Click on
Click on
Click on Continue
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Click on
Click on Continue
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Click on Continue
Click on
Assign Chart of Depreciation to Company Code
In Asset Accounting, you can only use company codes that have already been defined in Financial
Accounting as being generally valid. In addition to the general FI data for a company code, you have to
make additional specifications that apply for Asset Accounting. One of the most important of these
specifications is the assignment of a chart of depreciation to the company code.
In this step, you assign a chart of depreciation to each company code.
Requirements
 You have to have defined the generally valid data of the company code in Financial Accounting.
Click on
Click on
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Click on Continue
Assign
Click on
Click on
Specify Number Assignment Across Company Codes
In the FI-AA module, you can assign the main asset number across company codes. Therefore, for every
company code, you can determine from which (other) company code number assignment is to be
carried out. In this step, you define a cross-company code assignment of the main asset number. If you
do not want a cross-company code number assignment, you do not need to define any system settings
here.
Requirements
You must have edited the system-specific specifications of the company codes.
Click on
Click on
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Click on Continue
Assign
Click on
Click on
Asset Classes
In the following step, you define your asset classes and the control parameters for asset clases. The
most important control parameters are:
 the account determination
 the screen layout rule
 the number interval that the system should use for assigning asset main numbers in the asset
class
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Generate Asset Classes from G/L Accounts (1 to 1)
In this step you generate:
 Asset classes
 Account determinations
 Screen layout rules
 Number ranges for the assignment of the main asset number
These objects are generated in a 1 to 1 relationship to your asset balance sheet accounts. The system
enters account determinations, screen layout rules and number ranges in the asset class as control
parameters.
Note: Carrying out this step is not mandatory. Generating your asset classes from your G/L accounts is
an optional step you can use to simplify the creation of asset classes. If you want to define asset classes
without the help of your G/L accounts, use the step Define asset classes. You also use the "Define asset
classes" step to copy asset classes. Copying classes is useful for adding to your asset classes, if you
generated asset classes from your G/L accounts using the current step.
You define additional account determinations, screen layout controls and number ranges (if needed) in
the section Organizational Structures.
Specify Account Determination
In this step, you define the account determinations for Asset Accounting (key and description). The key
of an account determination must be stored in the asset class asset class. In this way, the account
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determination links an asset master record to the general ledger accounts to be posted for an
accounting transaction using the asset class.
You specify the general ledger accounts to be posted for the individual accounting transactions in later
implementation activities . You can specify various accounts for each depreciation area to be
simultaneously posted to.
Click on
Click on
Click on
Click on
Create Screen Layout Rules
In this step, you create your screen layout rules. The screen layout specifies the status of the fields in the
asset master record. You use the screen layout to determine if fields are required entry or optional entry
fields, or if they are suppressed completely, for example.
In this step, you create only the keys and descriptions of the screen layout controls. You define the the
field group rules for the screen layouts themselves in the step Master Data.
You can enter a screen layout rule in one of two places: either in the part of the asset class valid in the
entire client, or in the part of the asset class valid for the chart of depreciation. The screen layout rule is
then valid either for all assets in the asset class, or for all assets in the asset class/chart of depreciation.
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Note
You creat the screen layouts here for the general master data (only the key and description). There is a
separate screen layout control for the depreciation areas and the valuation section of the asset master
record. You define this second screen layout control in the step Define screen layout control for asset
depreciation areas.
Click on
Click on
Click on
Click on
Define Number Range Interval
In this step, you define the number ranges for this company code for assigning the main asset number.
You can roughly classify your asset portfolio using the number ranges.
In the asset class, you can specify the number range for the assignment of numbers for that asset class.
To keep administration needed for the number assignment to a minimum, you should use number
ranges with internal assignment. You can enter asset numbers of unique and special significance in the
master data field "inventory number." Using the relevant customer enhancement project you can use
these numbers as asset keys in standard reports (see the SAP library FI-AA: User Modifications).
Note
The number assignment of asset sub-numbers is also controlled by the asset class. You specify there
whether the assignment of sub-numbers is internal or external. Number ranges are not required for the
assignment of asset sub-numbers.
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Click on Continue
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Click on
Click on
Define Asset Classes
In this step. youdefine the asset classes. The asset class is the most important criteria for structuring
fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset
class. The asset class is used to assign the assets (and their business transactions) to the correct general
ledger accounts. Several asset classes can use the same account assignment. You can see that it is
possible to make finer distinctions at the level of the asset class than at the level of the general ledger
accounts. The most important tasks of the asset classes are:
 the assignment of default values when creating assets (particularly depreciation terms)
 the grouping of assets for reporting purposes
You define the asset classes in the system in a series of steps. The asset class is structured in three parts:
 control parameters
 default values for general master data
 default values for depreciation terms in the chart of depreciation
You can assign depreciation terms to an asset class for any number of charts of
depreciation. This makes it possible to manage an asset class catalog that is valid for an entire
corporate group, independent of the country-specific charts of depreciation.
In this step, you define the asset classes and their control parameters. In further steps, you add further
to the asset classes by supplying default values for certain logical field groups in the asset master record.
Note
Structuring assets for accounting is not dependent on the technically oriented structuring in the PM
(Plant Maintenance) component. PM has its own terms for classification (functional location,
equipment) that are based on the requirements of plant maintenance. You can set up a relationship
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between the PM and FI-AA components by entering the asset number in the master record of the
related piece of equipment. In this way, you can select all pieces of equipment that belong to an asset.
Click on
Click on
Click on
Click on
Specify Chart-of-Dep.-Dependent Screen Layout/Acct Assignment
Generally, the control specifications (the screen layout and the account determination) for the asset
class applies throughout the client, that is, for all charts of depreciation. It is therefore sufficient to make
control specifications once per asset class.
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You only need to carry out this step, if, contrary to the usual case, you want these control specifications
to be country-specific (that is, different depending on the chart of depreciation). The system then uses
the entries you make here depending on the chart of depreciation in the given company code. The
system then ignores the control specifications in the asset class that are independent of the chart of
depreciation.
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Select
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Assign G/L Account for Asset Accounting – AO90
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Select
Double click on
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Click on Continue
Select Double
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Double click on
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Depreciation
In the following section, you make system settings for fixed assetdepreciation.
Define Base Methods
In this step, you maintain base methods. Base methods are valid in all charts of depreciation. You assign
base methods to depreciation keys.
Recommendation
Normally the base methods supplied by SAP are sufficient.
Activities
1. Enter a technical name and a description for the base method.

2. Maintain the base method. It is particularly important to enter a depreciation type and the
depreciation calculation method.
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Click on
Click on
Define Multi-Level Methods
In this step, you define multi-level methods. You then assign them to depreciation keys. Each level
represents a validity period for a given percentage rate.
Activities
1. Maintain the multi-level methods and their descriptions.

2. Enter the characteristics of the multi-level methods.
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Double click on
Click on
Click on
Click on
Maintain Period Control Methods
In this step, you maintain period control methods. You then assign them to depreciation keys.
Example
Using period control methods, you can specify that the depreciation start date for all acquisitions in the
year is set to the first day of the period.
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Requirements
You must have already maintained the period controls.
Activities
1. Maintain the period control methods and their descriptions.

2. Assign period control keys to the period control methods for:
 Acquisition transactions
 Subsequent acquisitions
 Retirements and transfers
 And so on.
Click on
Click on
Click on
Click on
Maintain Depreciation Key
In this step, you maintain depreciation keys by assigning calculation methods to them. You can divide
the duration of depreciation into several phases. When you enter a changeover method for one of these
phases, the system changes over to the next phase as soon as the event specified in the changeover
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method has occurred. The system then uses the depreciation calculation that is specified in the
calculation method for this phase.
Activities
1. Maintain additional depreciation keys and their descriptions in accordance with your
requirements.
2. Assign calculation methods to the depreciation keys. Maintain any other necessary
parameters.
3. Set the status of the depreciation keys to "active".
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Click on
Assign Depreciation Key to Asset Class Layout - OAYZ
Click on Continue
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Double click on
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Click on
Rounding Specification - OAYO
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Select
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Double click on
Select
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Posting Rules - OAYR
Click on Continue
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Select
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Master Data
In the step "Master data", you can make the necessary system settings related to master data
maintenance in the FI-AA System. In addition, you can define evaluation groups and your own
matchcodes.
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Define Screen Layout for Asset Master Data
In this step, you define the screen layout control for asset master data. The screen layout control
contains the specifications for the field groups in the asset master record. You enter the screen layout
control in the asset class. This method allows you to structure the master record individually for each
asset class.
Note
This step must be carried out exactly to guarantee optimal master data maintenance.
Standard settings
SAP delivers some sample definitions which you can use as references when formulating a more
detailed structure for the asset master.
Activities
1. Create the screen layout control according to your requirements. (You may already have
carried out this step in the "Organizational Structures" section of the FI-AA Implementation
Guide.)
2. Define for the individual field groups
o the characteristics of the master record screen (whether fields are required, optional,
display fields or should be suppressed)
o the maintenance level
o whether it can be copied (when creating a new master record using a reference master
record)
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select
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Click on Continue
Select
Double click on
Select
Double click on
Click on
Click on
Define Screen Layout for Asset Depreciation Areas
In this step you define the screen layout control for the depreciation terms (depreciation key, useful life,
and so on) in the asset master record. This screen layout control is similar to the one for the general
master data section of the asset master record. You can use it in a similar way to control the features of
the depreciation areas in the aset master record. It is possible to make different specifications in each
depreciation area.
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Default settings
SAP delivers two standard versions:
 depreciation on main number level
 depreciation on sub-number level
You can take over these screen layout controls without changing them.
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Select
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Repost cost
Repost CO line item – KB61
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Click on Continue
DOUBLE CLICK ANY WHERE IN THE LINE ITEM
CLICK ON NEXT ICON
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DISPLAY COST CENTRE WISE DETAILS – KSB1
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DISPLAY CONTROLLING DOCUMENT – KSB5
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REPOST COST – KB11N
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DISPLAY COST CENTRE WISE DETAILS – KSB1
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PLANNING PRIMARY COST
PLANNING PRIMARY COST –KP06
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CLICK ON OVERVIEW SCREEN
CLICK ON MAIN MENT – GOTO – PERIOD SCREEN ( CHECK WHETHER SYSTEM IS DISTRIBUTING THE
AMOUNT EQUALLY)
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SELECT NEXT COMBINATION ICON
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CLICK ON MAIN MENU – GOTO – PERIOD SCREEN
Click on
NOTE: REPEATE THE ABOVE STEPS FOR PLANNING OTHER COST CENTERS.
VARIANCE REPORT ANALYSIS ( S_ALR_87013611)
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CREATION OF ASSESSMENT CYCLE ( S_ALR_87005742)
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ENTER
CLICK ON
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SELECT
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SELECT
Click on Click on Click on Click on
INTERNAL ORDERS
DEFINE ORDER TYPES – KOT2
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Click on
Select Assign/Change intervals button & Come to page end
Not Assigned:
Double click Order type for Rams & Go to top page
Select request: external number Assignment A- zzzzzzzzz check box
Menu bar – edit – assign element group
Click on
Creation of internal order – KO01
CLICK ON CONTROL DATA TAB:
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Click on
AGAIN SELECT
CLCIK ON CONTROL DATA TAB

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AGAIN SELECT
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CLICK ON CONTROL DATA TAB
Click on
CREATION OF G/L ACCOUNTS – FS00
1. FUEL CHARGES - EXPENSES - 001 - G002
FI- EXPENSE DOCUMENT POSTING - F-02
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GOTO DOCUMENT – SIMULATE – POST
DISPLAY INTERNAL ORDER WISE DETAILS – KOB1
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REPOST CONTROLLING LINE ITEMS – KB61
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DOUBLE CLICK ON THE LINE ITEM
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CLICK ON NEXT ITEM
CLICK ON NEXT ICON
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Click on
REPOST COST WITHOUT FI – KB11N
Click on
PLANNING INTERNAL ORDERS - KPF6
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CLICK ON OVERVIEW SCREEN ICON
MENU BAR – GOTO – PERIOD SCREEN
SELECT BACK ARROW & SELECT NEXT COMBINATION
ENTER PARAMETERS – Click on
VARIANCE REPORT ANALYSIS – S_ALR_87012993
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Click on
Click on
PROFIT CENTRE
SET CONTROLLING AREA- OKKS
Click on Continue
MAINTAIN CONTROLLING AREA SETTINGS - OKE5
PATH: SPRO – CONTROLLING- PROFIT CENTRE ACCOUNTING- BASIC SETTINGS- CONTROLLING AREA
SETTINGS- MAINTAIN CONTROLLLING AREA SETTINGS
Click on
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Click on
Click on
CREATION OF DUMMY PROFIT CENTRE – KE59
Click on
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Click on
Click on
SET CONTROLLING PARAMETERS FOR ACTUAL DATA - 1KEF
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MAINTAIN PLAN VERSION – OKEQ
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Click on
FI Integration with other modules
Integration with Overhead Cost Controlling
When a reconciliation ledger is implemented in the CO, you need to define

this account. Postings will happen from the controlling module to the FI in
order to balance FI.
Scenario:-
Controlling allocations happened between 2 company codes. Since allocation
has taken place in the controlling module, there will be no corresponding
posting in FI in both the company codes.
In order that posting happens in both the company codes in FI, you need to
configure this setting.
IMG:Financial Accounting -General Ledger Accounting - Business
Transactions - Integration - Overhead Cost Controlling - Define
Accounts for Overhead Cost Controlling
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Click on
Click on Continue
Enter GL code 450020 Reconciliation Ledger Adjustment Account

Click
Click on
Click on
Integration with Materials Management
MM consultant job
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1. Define Plants Path: SPRO-Enterprise structure- Definition –Logistic general-Define copy,

delete check plant. (ox10)
Double click on define plant
Select new entries button
Plant :5501 (from : 1000)
Name :5501 HYD Factory plant
Factory calendar :Select B2 or 01 (B2=5501 HYD Factory Calendar)
Save (01=Standard calendar)
Give the name :5501 Hyderabad factory plant
Country :IN
Enter
Select create request button
Short description :MM customization for 5501
Press enter
Enter once again to save in the request
Define division:
Path :Up to logistic –General the path is same-Define copy, Delete, check division.
Double click on define division
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Division :VO (It is a text filed)
Name :Steel Division
Save
Press enter to save in your request
Maintain storage location
Path :SPRO-Enterprise structure –Definition- materials management – Maintain storage

location (OX09)
Give the plant :5501
Enter
Give the storage location :HYD
Description :Hyderabad storage location
Save

Eg: raw – raw material
Sem- semi finished goods
Fin – finished goods
Maintain purchasing organization (ox08)

Same path
Purchase organization :5501
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Description :5501 Purchase organization
Save
Assign plant to company code: (ox18)
Path : SPRO-Enterprise structure –Assignment- logistics General –Assign plant to company code ( Tr
code is OX18)
Company code :5501
Plant :5501
Save
Assign business area to plant/valuation area and division
Path :Same path -Select plant /valuation area –Division button
Plant :5501
Division :VO
Business area :5501
Save
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Assign purchasing organization to company code (ox01)
Path :Up to assignment the path is same –Materials management –Assign purchasing
organization to company code
Select position button :Give the purchase org:5501
Enter
For 5501 for assign company code 5501
Save

Assign purchasing organization to plant (ox17)
Same path
Purchasing org :V01
Plant :5501
Save
Create purchasing groups
Path :SPRO-Materials management –Purchasing –Create purchasing groups.
Purchasing group :V01
Description :5501 RM purchasing group
Save
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Press entr to save in your request
Define material groups:( OMSF)
Path :SPRO-Logistic general –Material master-Settings for key fields –Define Material groups.
Material group :5501
Material groups description :BUSSES
**Define Attribute of material Type: (OMS2) (INTEGRATION)

PATH: logistic general – material master – basic setting – material type enter
Click on position
Material type: ROH (raw material)
Enter
Select ROH
Double click on quantity/ value updating
Go to position button
Valuation area:
Material type: ROH
Select quantity updating
Select value updating
Save and enter
Maintain company code for material management:
Path :SPRO-Logistic General –Material master-Basic settings-Maintain company code for
materials management
Select position button
Give the comp code :5501
Enter
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Year :2014
Period :11 (FEBRUARY)
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting) Note: September entries
allowed
Save
Ignore the warning message press enter Press enter to

save in your request
Define attributes of material types:
Path:up to the material master the path is same – Basic settings –Material type-Define attributes of
material types. (oms2)
Select material type :ROH (Raw materials)
Enter
Select ROH
Double click on quantity / Value updating folder
Valuation area :5501 ( Nothing but plant)
Enter
For 5501 select quantity updating, value update check box
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Save
Press enter to save in your request.
Select back arrow
Select material FERT for finished product

Double click quantity / value updating folder
Valuation area :5501
Enter
For 5501 select quantity updating check box value updating check box Save
Set tolerance limits for price variance for purchase order (OMEU)
Path: SPRO-Material management –Purchasing –Purchase order –set tolerance limits for price
variance
Select TIKY :PE& SE for company code 1000/0001
Select copy as button
Enter the company code to 5501
For tolerance key :PE
Enter
Change the company code to :5501
For tolerance key :SE
Enter and save
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Plant parameters: (only view document)
Path :SPRO-Materials management –Inventories management –Physical inventory –Plant parameters
Select plant :1000
Change the plant to 5501
Enter and save
Set tolerance limits for goods receipt (OMC0) (only view document)
Path :Up to inventory management and physical inventory the path is same - Goods receipt-Set
tolerance limits
Select tolerance key B1,B2,VP for company code 1000/0005
Change the company code to 5501 for B1
Enter
Change the company code 5501 for B2
Enter
Change the company code to 5501 for VP
Enter and save
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Maintain default values for tax codes (OMR2)
Path: SPRO- Materials management –Logistics invoice verification-Incoming invoice- maintain default
values for tax codes

Company code :5501
Save
Edit PO supplement text in invoice verification (OMR8)
EXECUTE
Click on order text: general
Company code:
Select PO TEXT
SAVE & ENTER
TWO TIMES GO BACK
Click on notifiable order text types
Company code id
5501 f03
5501 f07
Save & enter
Set tolerance limit: (OMR6)
Select:
Cocd Tlky
0005 AN
0005 AP
0005 BD
0005 BR
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0005 BW
0005 DQ
0005 KW
0005 LA
0005 LD
0005 PP
0005 PS
0005 ST
0005 VP
Click on copy as change to company code

Save back
Set tolerance units for invoice verification (OMR6)
Path:Up to logistics invoice verification the path is same – Invoice block-Set tolerance limits
select tolerance key BD, ST for company code 1000
select copy as button
change the company code to 5501 for BD
enter
change the company code to 5501 for ST
save
define valuation control: (OMWM)
execute
select valuation grouping active
save
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Define automatic status change :
Path :Up to the logistic invoice verification the path is same – Invoice verification in back ground
–Define automatic status change
Company code :5501

Select save button or Ctrl+S
Group together valuation areas: (OMWD)
Path :SPRO-Material management –Valuation and account assignment-Account determination-

Account determination without wizard-Group togather valuation areas.
Valuation :5501
Enter
Give the valuation grouping code :0001
Save
Define valuation classes: (OMSK)
Path :Same path – Select valuation class button
Click on valuation class

Valcl aref
3000 0001
3001 0001
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3002 0001
3003 0001
Save enter
One time go back
Click on material type/ Account category reference
Click on position button
Material type: ROH
Aref : 0001
Save enter
Alternative method:
==============
Select valuation class 3000 Raw materials local
Select valuation class 7920 Finished products
Change valuation class 3000 to RAM1
Change the description to Raw materials local

Change valuation class 7920 to RAM2 – Finished product
Enter and save
FI consultants job:
1. Creation of GL masters FS00

A) Inventory RM local Current assets loans & advances
B) Inventory finished goods -do-
C) GR/IR clearing RM local Current liabilities & Provisions
D) RM consumption local RM Consumption
E) INC/DEC in stocks FG Increase /Dec in stocks
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Company code 5501
GL account no. 200120 (Inventory RM)
Enter
Select control data tab
Tax category :select * (All tax allowed)
Select posting without tax allowed check box

Sort key : 001
Select create/Bank/Interest tab
Field status group change to G006 Material accounts

Select post automatically
Save
GL account no. :200122
Company code :5501
Select with template button
Enter
Select type/description tab
Change short text and GL a/c long text to inventory Finished Goods
Save
GL account :100500
Company code :5501

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Enter
Change short text and GL account and long text to GR/IR clearing RM local Select control data tab
Tax category :*
Select posting without tax allowed check
Sort key :001/014 Purchase order
Select create /bank /interest tab
Field status group change to G001/G045 goods/Invoice received clearing accounts Save
Give the GL account no.400100 RM CONSUMPTION a/c
Company code :5501
Enter
Select type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local Select create /bank
/interest tab
Field status group to change to G003 Material consumption accounts Save
Select edit cost element button
Valid from :01.04.2008
Enter
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Cost element category :Select 01
Save
GL account :300200
Company code :5501
Enter
Select type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG Select
create/Bank/Interest tab
Change field status group to G030 change in stock accounts Save

==========================================================
*Assignment of accounts for automatic postings
Path :SPRO-Material management –Valuation and account assignment-Account determination-

Account determination without wizard – Configure automatic postings (Tr code is OBYC) (MM to FI
Integration ) – (OMWB)
Select cancel button
Select account assignment button
Double click on transaction BSX inventory posting
Give your Chart of Accounts :5501
enter
Select valuation modifier check box
Select valuation class check box
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Save
Valuation modified Valuation class Account
0001 3000 RAW MATERIAL GL
Save
Select back arrow
Double click on transaction WRX GR/IR clearing account
Select valuation modifier check box
Select valuation class check box
Save
Valuation modifier :0001
Valuation class :3000
Account no. : GR/IR clearing local
Save
Select back arrow
Double click on GBB offsetting entry for Inventory posting
Select General modification check box
Valuation modifier check box
Valuation class check box
Save
Valuation General modification Valuation class Account

modifier
0001 VBR (consumption) 5502 RM local 400000 RM
consumption local
0001 ZOF (Production Receipt 5502 Finished 300200 Increase /
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without production order) Products Decrease stocks FG

0001 AUF with production 5502 300200
0001 VAY (Delivery where 5502 300200
sales account is created as
revenue element
Co implemented)
0001 VAX Delivery where is 5502 300200
sales account is not created
as revenue element
CO not implemented
Save
FINANCE CONSULTANT JOB:
Document types and no.ranges (OBA7)
WE :Goods receipt
WA :Goods issue
RE :Gross invoice receipt
Tr code is OBA7
Select WE :Goods receipt
Select details button
Number rage :50
Select number range information button
Company code :5501
Select change intervals button
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Select interval button

No.range :50
Year :2008
From no. :800001
To no. :900000
Enter and save
Ignore the warning message press enter Select back arrow 3 times
Select type WA Goods issue Select details button
Number range :49
Select no.range information button
Company code :5501
Select interval button

No.range :49
Year :2008
From no. :900001
To no. :1000000
Enter and save
Ignore the warning message press enter
Select back arrow three times
Select RE gross invoice receipt
Select details button
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No. range :51
Select no.range information button
Company code :5501

No.range :51
Year :2008
From no. :1000001
To no. :1100000
Enter and save
MM end user area
Creation of vendor master XK01
Give the company code :5501
Purchasing organization :5501R
Account group :55012 MM vendors for 5501
Enter
Give the name :Nagarjuna Steels Limited
Country :IN
Select next screen button 3 times
Reconciliation account :select 100501 Sundry credit RM
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Sort key :012 vendor
Select next screen button

Payment terms :0001
Select next screen button 2 times
Order currency :INR
Select GR based invoice verification check box
Save
Creation of RM material master
Path :Logistics –Materials management –Material master-material-Create(Genral) –Immediately

(Transaction code MM01)
Material :5501RM1
Industry sector :Mechanical engineering
Material type :Raw material
Press select views button
Select basic data1, purchasing, general plant data/storage1/accounting1 Select organization levels
button (bottom side)
Give the plant :5501
Storage location :HYD
Enter
Give the description :Raw material 1
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Basic unit of measurement :KG
Material group :5501C (Chemicals)
Division :RA (Steel)
Select purchasing tab
Purchasing group :5501
Select accounting one tab
Valuation class :select 55011 (RM local)
Price control :select V moving average price
Moving price :50
To open material periods for November:

Up to material master the path is same –Other-Close period (Transaction code is MMPV)
From company code :5501
Give the period :8 (November)
Fiscal year :2008
Select check and close period radio button
Execute
Purchase order creation
Path :Logistics – Material management –Purchasing –Purchase order-Create-Vendor/supplying plant
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known (The transaction code is ME 21N)
Give the purchasing organization :5501R
Company code :5501
Enter
Give the purchasing group :5501
Item :10
Material :5501RM1
PO quantity :100 Kg
net price :75
Plant :5501
Give the currency :INR
Vendor no. :2001
Save
Note the purchase order no.4500017092
Goods receipt:
Path :Logistics –Material management –Inventory management –Goods movement –Goods

receipt- for purchase order –PO number known (The transaction code is MIGO)
Select goods receipt
Give purchase order no.4500017092
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Enter
Storage location select :HYD
Select quantity tab
Quantity in delivery note :100
Select item ok check box
Select display button
Enter
Select document information tab
Select FI documents button
RAX
200121 Inventory RM local 7500 5501RM1 55011
WRX
100520 GR/IR CLRG RM local -7500 5501RM1 55011
Qty .Received(GR) *Rate as per PO
100*75
Note: change USTAX to GTAX
Invoice verification:
Path :Logistics –Materials management –Logistics-Invoice verification – Document entry-Enter invoice

(Transaction code is MIRO)
Give the invoice date :Today’s date
Reference :Party 5501l no.1234
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Text :Invoice verification
Purchase order :4500017092
Select payment tab
Payment terms :0001
Baseline date :today’s date
Select base data tab
Tax code :select V0
Enter
Business area :5501H
Select beside data tab

Amount :7500
Enter
Select save button or Ctrl+s
From the menu select invoice document –Display
Select follow on document button
2001 Nagarjuna Steels Limited 7500 –From party no is taken 100520 GR/IR CLRG RM local
7500 5501RM1 55011
Raw material consumption
Path :Logistics –Materials management –Inventory management –goods movement –goods issue
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(Transaction code is MB1A)
Movement type :201

Plant :5501
Enter
Give the cost center :Dept A
Material :5501RM1
Quantity :30
From the menu select goods –Issue display
Enter
Select accounting documents button
Select accounting document number
RAX
5501
200121 Inventory RM local 2250-5501RM1 1
GBB VBR
5501
400000 RM consumption LCL 2250-5501RM1 1
Qty consumed * moving average price
30*75
To view stock ledger
Path :Logistics –Materials management –Inventory management – Environment –Stock

for posting date (Transaction code is MB5B)
Material no. :5501RM1
Company code :5501
Plant :5501
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Selection date :01.04.2008 to 31.03.2009
Select valuated stock radio button
Execute
Integration with Sales & Distribution
SD consultant’s job
1. Define region:(State)
Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions
Country :IN
Region :AP
Description :Andhra Pradesh
Save
Select create request button(F8)
Short description SD customization for 5501
Save in your request
Define sales organization
Path :SPRO-Enterprise structure –Definition –Sales and contribution –

Define,copy,delete,check,-Sales organization
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Double click on define sales organization
sales organization :5501

Description :5501 HYD Sales organization
statistics currency :INR
save, Ignore the warning message press enter
Give the name :5501 HYD sales organization
country :IN
region :AP
press enter
To save in your request
Define distribution channel
Same path -Sales & distribution –Define,copy, delete,check distribution channel
Double click on define distribution channel
Distribution channel :VO
Name :Direct sales
Save
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Define shipping point
Path :SPRO-Enterprise structure –Definition-Logistic execution –Define, copy, delete, check shipping
point
Double click define shipping point
Shipping point :5501
Description :5501 HYD shipping point
Save
Name :5501 HYD shipping point
Country :IN
Enter
Press enter once again to save in the request
Assign sales organization to company code:
SPRO-Enterprise structure –Assignment-Sales & Distribution –Assign sales
organization to company code
Sales organization :5501
Enter
For sales organization :5501
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Assign company code :5501
Save
Assign distribution channel to sales organization
Same path
Save
Assign division to sales organization
Same path
Division :VO
Save
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Setup sales area:
Same path

Division :BS
Save

Assign sales organization –distribution channel- plant:
distribution channel :RA
Plant :5501P
Save
Define rules by sales area:
Path :Up to sales and distribution the path is same –Business area account assignment –Define rules
by sales area
:5501
:5501
:001 (Business area determination from plant / division )
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Save, press enter to save in your request
Assign shipping point to plant:
Path :SPRO-Enterprise structure –Assignment-logistic execution –Assign shipping point to plant
Select find button
Enter :5501P
Press enter
Select :5501P
Select assign button
110
Select 5501 check box
enter
Save
Define common distribution channels:
Path :SPRO-Sales & Distribution –Master data –Define common distribution channels
Give the sales organization :5501
Enter
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Distribution channels for condition :RA
Distribution channels for customer master :select RA
Save
Define common divisions:
Same path

Enter
Division for conditions :select BS
Division for customer master :select BS
Save
Maintain pricing procedures
Path :SPRO-Sales and distribution –Basic functions –pricing –Pricing control –Define and assign pricing
procedures
Double click on maintain pricing procedures
Select pricing RVAA01 standard
Double click on control data folder

Condition type SKTV cash discount
Condition type MWST output tax
Deselect required check box
Save
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Ignore the warning message press enter to save
Define pricing procedure determination:
Upto define and assign pricing procedures the path is same
Double click on define pricing procedure determination
Distribution channel :RA
Division :BS
Document pricing procedure :select A standard
Customer pricing procedure :select 1 standard
Pricing procedure :select RVAA01 standard
Condition type :select PR00 price
Save
Define tax determination rules:
Path :SPRO-Sales and distribution –Basic functions- Taxes –Define tax determination rules

Tax country :IN for India
Sequence :1
Tax category :MWST (OUT TAX)
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Save
Setup partner determination:
PATH: SD – basic function- partner determination- enter
Partner functions
Customer No.
SPNot
1 Soldmodifiable
to Party 1
SH Ship to party 1 2 Modifiable
BP 5501l to party 1 2. Modifiable
PY Payer 1 2 Modifiable
If we don’t specify separately (SP,SH,BP and PY)all we be only customer
Path :Up to basic functions the path is same-Partner determination –Set up partner determination
Double click setup partner determination for customer master

Double click on partner functions folder
Select position button Partner function :SP

Enter
Select partner function SP
Double click on account group function assignment folder
Partner function :SP
Account group :5501
Partner function :SH
Account group :5501
Partner function :BP
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Account group :5501
Partner function :PY
Account group :5501
Ignore the warning message press enter to save in your request Double click on partner
determination procedures folder Select new entries button
Partner determination :5501
Name :5501 partner determination procedure
Save
Select partner determination :5501

Double click partner functions in processor folder
Partner function :SP
Select not modifiable check box
Select mandatory check box
Select partner function :SH select mandatory function check box
Select partner function :BP select mandatory function check box
Select partner function :PY select mandatory function check box
Save
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Double click on partner determination procedure assignment folder Select position button
Account group :5501
Enter
For 55012 Assign partner procedure 5501
Save
Assign shipping points
SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping point and goods receiving point
determination –Assign shipping point
Shipping conditions :select 01 as soon as possible
Loading group :0003 manual
Plant :5501
Propose shipping point :5501
Save

FI consultant job:
Creation of GL master sales local own goods under sales group –FS00
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Give the GL a/c no. :300005
Company code :5501
Select with template button
Give the GL a/c no. :300000 sales account
Company code :5501
Enter
Change short text and GL a/c long text local own goods
Select control data tab
Tax category :*
Select posting without tax allowed check box
Select create /Bank /Interest tab
Field status group G029 revenue accounts
Save
Select edit cost element button

Enter
Cost element category :11 Revenues
Save
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* Assignment of account for automatic postings:
Path :SPRO-Sales and Distribution –Basic function-Account assignment/costing Revenue account

determination –Assign GL accounts (Transaction code is VKOA)
Note : This is Important Tr code
Double click on table one
Application area :Select V Sales & Distribution
Condition type :KOFI account data
Chart of accounts :5501 Sales organization :5501S
Account assignment group of customer :Select 01 domestic revenues
Account assignment group of material :03 Finished goods
Account key :Select ERL sales revenues
GL account :300005 sales local own group
Save
SD end user area
Creation of customer master :XD01
Company code :5501
Sales organization :5501S
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distribution channel :RA
Division :BS
Account group :SD customer for 5501
Enter
Name :DLF Industries Ltd
Country :IN
Region :AP
Select company code data button
Reconciliation account :200110 sundry debtors
Sort key :031 customer no.
Select payment transaction tab
Terms of payment :0001
Select sales area data button
Customer pricing procedure :select 1 standard

Select shipping tab
Delivery priority :select 02 normal
Shipping conditions :select 01 as soon as possible
Delivery plant :5501P
Select 5501ling documents tab
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Select price determination check box
In CO terms under delivery and payment terms :select EXW form plant
Terms of payment :0001

Account assignment group :select 01 domestic revenues
For Tax category UTXJ Tax classification :select 1 liable for tax Save
Creation of finished goods material master (MM01)
Give the material :5501FG
Industry sector :Mechanical engineer
Material type :Finished product
Press select views button
Select basic data 1
Select Sales :Sales organization data 1
Select Sales :salesorg.data 2
Select Sales :General /plant data
Select MRP1
Select general plant data /storage 1
Select accounting 1
Select organization levels button
Plant :5501P
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Sales organization :5501S
Enter
Description :Finished product

Base unit of measurement :KG
Division :BS
Gross weight :1 kg
Select sales :select 1
sales :Sales org.1 tab
Division :BS
Tax classification :select 1 (Taxable)
Select sales :sales, sales organization 2 tab

Account assignment group :select 03 finished goods
Select sales :General /plant tab

Available check :select KP no check
Transportation group :select 0003 container
Loading group :select 0003 manual
Select MRP1 tab
MRP type :select ND no planning
Select accounting 1 tab
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Valuation class :select 5501L2 finished product

Price control :select S standard price
Standard price :400
Save
Creation condition types:
Path : Logistics –Sales & Distribution –Master data-Conditions –Select using conditions type-
create (Transaction code is VK11)
Condition type :PR00 price
Select key combination button: Select material with release status radio button
Enter
Sales organization 5501S
Material :5501FG
Amount :600
Valid to :31.03.2009
Save
Select back arrow
Condition type :select UTXJ tax Jursdict code
Select key combination button
Select domestic taxes radio button
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Enter
Country
Tax classification for customer :1
Tax classification for material :1

Valid to :31.03.2009
Tax code :A0 (0% output tax)
Save
Ignore the message press enter
ANOTHER METHOD
Integration with Materials Management
IMG - Materials Management - Valuation and Account Assignment -

Account Determination - Account Determination Without Wizard -
Group Together Valuation Areas
Click on
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Click on Continue
Click on
Define Valuation Classes

Define Valuation Classes
:IN for India
Click on
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:IN for India primarktechnologiestraining@gmail.com
www.primarktechnologies.com
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Click on
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Click on
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Let us understand a few MM transactions and its accounting integration:-
1) Goods Receipt of Raw Material against a purchase order:-

Movement type for goods receipt against purchase order is 101.
The accounting entry posted is as follows:-
Inventory of Raw Material Debit
GR/IR (Goods Receipt/Invoice Receipt) Credit
The GR/IR is a provision account in SAP.
The configuration to be done for this entry is as follows:-

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Configure Automatic Postings OMWB or OBYC

Double click on
Click on Continue
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For the GR/IR account you need to update the WRX transaction key with the
GL code GR/IR account.
Click on
Click on
Double click on
Click on Continue
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Click on
Click on
Click on
2) When Raw material is issued to the production order.

Movement type used for posting the above transaction is 261 – Goods issue to order
The accounting entry generated in the system is:-
Raw material consumption Debit
Inventory of Raw Material Credit
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The transaction Key GBB needs to be updated. GBB key is used for various
offsetting posting entries. Within GBB transaction there are various account
grouping (general modification). In this case you need to update general
modificationVBR with the Raw Material consumption account.
Click on
Click on
3) When Initial stock is uploaded for Raw Material

Movement type used for posting – 561 (Initial stock upload)
The accounting entry generated is as follows:-
Inventory of Raw Material Debit
Stock data takeover account Credit
The transaction key GBB needs to be updated. General modification Key
BSA needs to be updated with the GL code Stock data takeover account
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Click on
Click on
4) When goods receipt is made for finished goods against a production

order
Movement type used for posting – 101(GR agst prod order)
The accounting entry generated is as follows:-
Finished goods Debit
Change in Finished goods Credit
In transaction key BSX for the valuation class finished goods we attach the
Finished goods GL code.
For change in Finished goods we update transaction key GBBand general
modification key AUF
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Click on
Click on
5) When goods issues are posted for sales:-

Movement type used for posting – 601
Accounting entry posted:-
Cost of goods sold Debit
Inventory of Finished goods Credit
For cost of goods sold transaction key GBBis updated with general
modification key VAX
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Click on
Click on
6) When goods are scrapped:-

Movement type used for posting – 551
Accounting entry posted:-
Raw material scrapped Debit
Inventory of Raw Material Credit
The Raw Material scrapped account is attached to transaction key GBBand
general modification key VNG
7) When goods issued to sampling for Quality

Movement type used is 331
Raw Material consumption Debit
Inventory raw material Credit
Raw Material consumption account is attached to GBBand general
modification key VQP is used. If you noticed lot of account modifiers in transaction key GBB are used in
various movement type. It is difficult to remember the standard account
modifiers. In that case we can also use the Simulation mode. This helps us
in identifying what are the general modification (account modifiers) used in
GBB:-
Use the following path:-
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Configure Automatic Postings or Transaction code: OMWB
CLICK ON OPTIONS- SIMULATE – APPLICATION AREA
CLICK ON
AGAIN CLICK ON OPTION – SIMULATE – INPUTE MODE
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CLICK ON
CLCIK ON
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Integration with Sales and Distribution
All Billing transactions happening in the Sales and distribution module will
trigger FI postings.
In this step, you allocate the G/L accounts for the revenue account
determination. You make the allocation for each of the access sequences .
In this case, you specify a G/L account depending on the following terms:
 Application (key for the Sales and Distribution application)
 Account determination type
 Chart of accounts (from the FI System
 Customer account assignment group
 Materials account assignment group
 Account key
The allocated accounts are used to post revenues, surcharges and discounts
automatically.
IMG - Financial Accounting - General Ledger Accounting - Business

Transactions - Integration - Sales and Distribution- Prepare Revenue
Account Determination or
IMG - Sales and Distribution - Basic Functions - Account

Assignment/Costing- Revenue Account Determination - Assign G/L
Accounts or
Transaction code VKOA
The account determination in SD happens through an access sequence which

can be seen in the table. The system goes about checking for account from
more specific criteria to less specific criteria.
Thus you can maintain different GL codes for each combination of the
table entry.
Thus it will go through first table entry Customer group/Material group/ account key. Any
configuration maintained here the system will go about checking details in the
transaction data for the combination of Customer group/Material group/ account key.
Customer group is maintained in the Sales view of the customer master.
Material group is maintained in the Sales view of the material master.
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Account key is maintained in the pricing procedure for that condition type. In case the first criterion is
not fulfilled, system goes to the next table entry
and checks for Customer group/ account key combination.
In case the second criteria is not fulfilled by the transaction data the system
goes and check the next table entry Material group and account key.
Finally it will check the last table entry account key.
CLICK ON
Click on
Click on
Transaction Data Upload
A) Pre – Go Live activities:

1. Master data Load into Production system
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Ensure all the master data is loaded into the production system.
We will broadly cover the master data which needs to be loaded and the module
responsible.
 Material Master – Basic responsibility MM: All the respective views of the
 material masters the other modules responsible . Ensure that all the required views are
uploaded
 GL codes – FI
 Customer Master – FI (accounting view) and SD (sales view)
 Vendor Master – FI (accounting view) and MM (purchasing view)
 Cost elements – CO
 Secondary cost elements – CO
 Profit centers – CO
 Cost center – CO
 Activity type – CO
 Bill of Material – PP
 Work Center/ Resource – PP
 Routing / Master Recipe – PP
 Purchasing Info Record – MM
 Service Master – MM
 Bank Master – FI
 Quality Info Record – QM
 Quality Inspection plan
2. Upload Cost center plan
Cost center plan must be updated through transaction code KP06 or using excel upload.
3. Execute the allocation cycles within cost center accounting
The plan allocation cycles (distribution, assessment) must be executed within the cost center accounting
module. This will allocate the costs from the service cost center to the receiver cost center.
4. Update planned activity
After executing of the plan allocation cycles, the production cost centers are now ready with the
planned costs. You can now calculate the activity prices through the system or manually update the
planned prices by calculating it outside. The planned activity must be updated through transaction
code KP26.
5. Calculate Activity prices
Calculate the activity prices using transaction code KSPI.
6. Execute product costing run
The product costing run will be executed for all semi-finished and finished materials in the system using
transaction code CK40N. This should be run after all the BOM and Master recipe are uploaded.
The product cost finalization takes a long time and should begin well in advance before the go live date.
Normally the product costing run has to be executed again and again (3 – 4 times) since data needs to
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be corrected and costs have to be compared with the existing legacy cost.
The possible errors in the product costing run are:-
 Moving average prices or planned prices are not correctly maintained in the material masters
 Incorrect quantities in the Bill of Materials, incorrect base unit quantity in the Bill of Material
 Incorrect quantities (hours, KWH etc) for activities in the Routing or Master recipe.
 Incorrect alternate unit of Measure
The product costing is calculated and made ready. The actual Mark and release will happen on after the
stocks are uploaded into the system.
B) Pre – Go Live activities:

 Ensure all the customizing request are in the production system
Check that all the customizing request are gone in the system and no major requests are pending.
Request relating to reports being developed can be transported as and when the reports are ready.
 Ensure all the number ranges for all the modules have been maintained in the production
system
 Ensure that Operating concern has been generated
 Ensure that all the Customer Master data is loaded
 Ensure all material masters (all material types) have been loaded
 Ensure that all the Vendor Master data is loaded
C. Upload transaction data into system:
1.Upload Open purchase orders
Open purchase orders can well be uploaded into the system in advance before the cut off date if no
invoices are expected.
2. Stock upload
Stock upload happens in 2 steps:-
⇒Finished goods: The standard prices are first uploaded through MR21 or through an ABAP program
which also uses MR21. The stock quantities are uploaded using movement type 561 through an ABAP
program which calls transactionMB1C.
⇒Raw Material, packing Material, stores and spare parts: The quantities and values are uploaded at the
same time using an ABAP program which calls transaction MB1C.
The stock upload will generate the following entry in the system:-
Finished goods stock a/c Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c Debit
Packing Material stock a/c Debit
Stores and spares a/c Debit
Data take over Credit
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3. Mark and Release the cost estimate

After the stock is uploaded into the system, the standard cost estimate will be marked and released into
the material master using transaction code CK40N.
4. Upload Accounts Receivable and Accounts Payable open items
The Accounts Receivable and Accounts Payable open items are uploaded through LSMW which calls
transaction code F-02 GL Account posting. The profit center is captured in the data take over account.
Baseline date must be captured, which will determine aging based on number of days mentioned in the
payment terms.
The accounting entry for Accounts Receivable open item upload is:-
Customer a/c (not GL) Debit
Data takeover a/c Credit
The accounting entry for Accounts Payable open item upload is:-
Data takeover a/c Debit
Vendor a/c (not GL) Credit
5. Asset Master and value upload
⇒The upload of asset master and values through AS91
This upload of asset masters along with the values will not update the FI General Ledger. The FI – GL
entry balance update will be passed through anothertransaction.
⇒Transfer Asset balance into profit center
Once the asset master along with the values is uploaded, the opening balance for the asset needs to be
transferred to profit center.The asset balances opening balances are transferred into profit center
accounting through transaction code 1KEI.
⇒Remove the GL codes for asset from 3KEH table
Remove the Asset reconciliation codes from the transaction code 3KEH. This is required because a
manual FI entry will be passed in the next step, which will duplicate posting into PCA for the assets.
⇒Update the FI entry for asset through transaction OASV.
We give an example of how a GL entry passed for Fixed asset upload:-
Let us take Plant and Machinery
Plant and Machinery a/c Dr 200,000
Accumulated depreciation a/c Cr 60,000
Data takeover a/c Cr 140,000
⇒Reinstate the GL codes for asset in 3KEH
After passing the entry for asset upload update the asset reconciliation accounts in transaction
code 3KEH.
6.Upload General Ledger account balances
Finally we upload the remaining General Ledger account balances other than Fixed Assets, Stock,
Accounts Receivable and Accounts Payable. This is again uploaded through an LSMW program which
calls transaction code F-02 GL Posting.
Let us take an example for the accounting entry passed:-
Data takeover a/c Debit 550,000 (Balancing figure)
Cash a/c Debit 10,000
Bank a/c Debit 50,000
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Advances Debit 90,000

Share capital a/c Credit 100,000
Short term Loan a/c Credit 200,000
Long term loan a/c Credit 400,000
The Data takeover will become zero on upload of this entry.
Filed under Transaction Data Upload | Leave a comment
MAR13
Transaction Data to SAP from Legacy
Posted on March 13, 2013 by sapficodocs
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This
can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from
Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line
items.
BAPI_ACC_DOCUMENT_POST – for GL/AP/AR
BAPI_ACC_INVOICE_RECEIPT_POST – for AP
BAPI_ACC_GL_POSTING_POST – for GL
GL Balance
F-02 or RFBIBL00 or BAPI
Dr GL Account
Cr Data migration Account or Clearing Account
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be
brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line
items.
Vendor Balances
Cr Vendor Account (individually)
Dr Data migration Account or Clearing Account
Customer balances
Dr Customers Account (individually)
Dr Data migration Account or Clearing Account
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset
(Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also
you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related
to Asset Accounts with totals for each asset class
T.Code : OASV
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For uploading the Assets

AS91 -> for uploading assets in AA
OSAV –> for uploading assets in GL entry
Dr Asset (individually)
Cr Data migration Account or Clearing Account
You can use LSMW for uploading all these things
After uploading all, your data migration account will become zero
When you migrate data, you migrate all the GL balances in the trial balance. The balance of trial balance
is always zero.
When you migrate everything to a clearing account (or a group of clearing account) then the end result
balance will become zero (because all debits and credits taken together will be null)
You need not bring the vendor /customer reconciliation accounts separately. They will be automatically
determined from vendor master data while posting vendor open line items
PO does not have any financial impact, so there will be no FI entry for open PO migration and hence no
balances.
Master data:
G/L Accounts
1. SKA1 G/L Accounts (Chart of Accounts)
2. SKAT G/L Accounts (Chart of Accounts: Description)
3. SKB1 G/L Accounts (Company Code)
Customer Master
1. KNA1 Customer master
2. KNB1 Customer / company
3. KNVV Customer sales data
4. KNBK Bank details
5. KNVH Customer hierarchy
6. KNVP Customer partners
7. KNVS Shipment data for customer
8. KNVK Contact persons
9. KNVI Customer master tax indicator
Vendor Master
1. LFA1 Vendor master
2. LFB1 Vendor per company code
3. LFB5 Vendor dunning data
4. LFM1 Purchasing organisation data
5. LFM2 Purchasing data
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6. LFBK Bank details

Customer – material info record
1. KNMT Customer material info record
Bank data
1. BNKA Master bank data
Accounting documents
1. BKPF Accounting documents
2. BSEG item level
3. BSID Accounting: Secondary index for customers
4. BSIK Accounting: Secondary index for vendors
5. BSIM Secondary Index, Documents for Material
6. BSIP Index for vendor validation of double documents
7. BSIS Accounting: Secondary index for G/L accounts
8. BSAD Accounting: Index for customers (cleared items)
9. BSAK Accounting: Index for vendors (cleared items)
10. BSAS Accounting: Index for G/L accounts (cleared items)
Payment run
1. REGUH Settlement data from payment program
2. REGUP Processed items from payment program
Customizing Tables
Company code
1. T004 Chart of accounts
2. T077S Account group (g/l accounts)
3. T009 Fiscal year variants
4. T880 Global company data
5. T014 Credit control area
Fi document
1. T010O Posting period variant
2. T010P Posting Period Variant Names
3. T001B Permitted Posting Periods
4. T003 Document types
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5. T012 House banks
CO Tables :
Overhead Cost Controlling
A132 Price per Cost Center
A136 Price per Controlling Area
A137 Price per Country / Region
COSC CO Objects: Assignment of Original Cost Sheets
CSSK Cost Center / Cost Element
CSSL Cost Center / Activity Type
KAPS CO Period Locks
Overhead Cost Controlling: General Services
CSKA Cost Elements
CSKB Cost Elements
CSKS Cost Center Master Data
CSLA Activity Master
Overhead Cost Controlling
COBK CO Object: Document Header
COEJ CO Object: Line Items
COEJL CO Object: Line Items for Activity
COEJR CO Object: Line Items for SKF
COEJT CO Object: Line Items for Prices
COEP CO Object: Line Items (by Period)
COEPL CO Object: Line Items for Activity
COEPR CO Object: Line Items for SKF
COEPT CO Object: Line Items for Prices
COKA CO Object: Control Data for Cost
COKL CO Object: Control Data for Activty
COKP CO Object: Control Data for Primary Planning
COKR CO Object: Control Data for Statistical key Figures
COKS CO Object: Control Data for Secondary Planning
Cost Element Accounting (Reconciliation Ledger)
COFI01 Object Table for Reconciliation
COFI02 Transaction Dependent Fields
COFIP Single Plan Items for Reconciliation
COFIS Actual Line Items for Reconciliation
Cost Center Accounting (Cost Accounting Planning RK-S)
A138 Price per Company Code
A139 Price per Profit Center
Overhead Orders: Application Development R/3 Cost Accounting Settlement
AUAA Settlement Document: Receiver Segment
AUAB Settlement Document: Distribution Rules
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AUAI Settlement Rules per Depreciation Area

AUAK Document Header for Settlement
AUAO Document Segment: CO Objects to be Settled
AUAV Document Segment: Transactions
COBRA Settlement Rule for Order Settlement
COBRB Distribution Rules Settlement Rule Order Settlement
Overhead Orders: Cost Accounting Orders
AUFK Order Master Data
AUFLAY0 Enttity Table: Order Layouts
Profit Center Accounting
CEPC Profit Center Master Data Table
CEPCT Texts for Profit Center Master Data
CEPC_BUKRS Assignment of Profit Center to a Company Code
GLPCA EC-PCA: Actual Line Items
GLPCC EC-PCA: Transaction Attributes
GLPCO EC-PCA: Object Table for Account
GLPCP EC-PCA: Plan Line Items
PCA Basic Settings: Customizing for Profit Center Accounting
A141 Dependent on Material and Receive profit center
A142 Dependent on Material
A143 Dependent on Material Group.
Preparing for data migration:
 Execute all scheduled jobs and do not schedule any new jobs.
 Lock all users in the system that do not have any tasks associated with the migration.
 Perform closing for periodic asset postings (with program RAPERB2000).
 Execute the periodic depreciation posting run (with program RAPOST2000).
 Check for update terminations in your system and correct any you find.
 Lock the periods in Financial Accounting and Controlling (Plan/Actual).
Consistency checks before migrating:
If you cannot execute the consistency checks with report RFINDEX_NACC for runtime reasons, perform
consistency checks using transactions FINS_RECON_DOC_IAI (check the result with transaction
FINS_MIG_MONITOR_RC0) and FINS_MIG_MONITOR_RC0 (check the result with transaction
FINS_MIG_MONITOR_RC1) instead. This are available in your test system after you have installed the
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA.
If you are using Classic General Ledger Accounting, execute the reconciliation for the general ledger and
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the AP/AR subledgers. Use report SAPF190 to do this.
If you are using New General Ledger Accounting, execute the reconciliation for the general ledger and
the subledgers. Use report TFC_COMPARE_VZ to do this or choose transaction FAGLF03.
If you have classic Profit Center Accounting EC-PCA active, reconcile line item table GLPCA and totals
table GLPCT. Use report RGUSLSEP to do this (compares totals records with the total of the line items).
Compare the ledgers if you are using new General Ledger Accounting. Use report RGUCOMP4 to do this
or choose transaction GCAC.
Reconcile Materials Management (MM) with GL. Choose report RM07MBST/ RM07MMFI to do this.
Business reconciliation before the migration:
Carry forward balances again for all currencies and all ledgers to make sure all balance carry forwards
are complete and consistent.
Create the closing documentation. SAP recommends the following objects for this:
 The financial statements (program RFBILA00)
 The asset history sheet (report RAGITT_ALV01)
 Depreciation run for planned depreciations (RAHAFA_ALV01)
 The totals report for cost centers (transaction S_ALR_87013611).
 Sales order selection (program RKKBSELL)
 The G/L account balance list (report RFSSLD00).
 The general ledger line items list (Report RFSOPO00)
 The compact document journal (report RFBELJ00)
 The vendor sales (report RFKUML00)
 The vendor open item list (report RFKOPO00)
 The customer sales (report RFKUML00)
 The customer open item list (report RFKOPO00)
 The customer recurring entry original documents (report RFDAUB00)
Customizing import into the production system:
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Import the activation of the depreciation calculation in the business function Financials Extension (EA-
FIN).
If you are not currently using new General Ledger Accounting, import Customizing for the following
areas from your Customizing system to your production system:
 Ledger definition and assignment of scenarios in new General Ledger Accounting
 Real-time integration of CO and FI
 Foreign currency valuation
 Initial balance carry forward
If you want to check the Customizing settings for new General Ledger Accounting in your system,
activate the Customizing structure for new General Ledger Accounting using report
RFAGL_SWAP_IMG_NEW.
New general ledger data migration:
Start the generation of routines in General Ledger Accounting. Use report RGZZGLUX. to do this.
Simulate the initial balance carryforward. Use report FGL_MIG_BCF to do this.
If you are not currently using new General Ledger Accounting, migrate from classic General Ledger
Accounting to new General Ledger Accounting using transaction FGL_MIG_NGL_POST. This transaction
fills the line item table in new General Ledger Accounting (FAGLFLEXA)
If you are currently using new General Ledger Accounting and are also using tables in the customer
namespace here, you must migrate the data from these tables to the standard tables in SAP Accounting
powered by SAP HANA. This aligns the relevant ledger configuration and your processes. Start migrating
the G/L tables in your customer namespace using transaction FGL_MIG_CGLT. Or in Customizing,
choose Migration to SAP Accounting powered by SAP HANA Migration of Customer G/L Tables , the
first Customizing activity.
SAP Accounting powered by SAP HANA data migration:
Regenerate the CDS views. Choose transaction FINS_MIG_REGENERATE to do this. Or in Customizing,

choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction Data and
Documents Regenerate CDS Views .
Execute the technical reconciliation of Financial Accounting documents. Choose transaction
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FINS_RECON_DOC to do this. Or in Customizing, choose Migration to SAP Accounting powered by SAP

HANA Migrating Transaction Data and Documents Analyze FI Documents .
Check the result of the reconciliation. Choose transaction FINS_MIG_MONITOR_RC1 to do this. Or in

Customizing, choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction Data
and Documents Display Status of Consistency Check for FI Documents. .
Execute the technical reconciliation of Controlling documents using transaction FINS_CO_RECONCILE

(test DLL views, replace the totals tables COSP and COSS) and check the result.
Regenerate the operating concerns of CO-PA. To do this, choose transaction KEA0 (Maintain operating
concern). Or in Customizing for Controlling, choose Profitability Analysis Structures Define
Operating Concern Maintain Operating Concern .
Migrate the data using the Migration Framework. Choose transaction FINS_MIGRATION to do this. Or in
and Documents Migrate Transaction Data and Documents .
Check the result or status. Choose transaction FINS_MIG_MONITOR to do this. Or in Customizing,

Documents Display Status of Data Migration .
The migration of data runs automatically in the following steps:

 Step 'FAGLFLEXT' processes the data for FAGLFLEXT View
 Step 'KNCX' processes the data of KNC1 and KNC3 Views
 Step 'LFCX' processes the data of LFC1 and LFC3 Views
 Step 'CO' fills the new fields in the accounting documents (BSEG, COEP, COBK)
 Step 'FAGLBSXS' transfers data from FAGLBSIS and FAGLBSAS to BSEG_ADD
 Step 'BCF' creates the initial balance carryforward
 Step 'GLT0' processes the data for the GLT0 View
Start entering the due dates in FI documents using transaction FINS_MIG_DUE or in Customizing,
choose Migrating to SAP Accounting powered by SAP HANA Migrating Transaction Data and
Documents Enter Due Dates in FI Documents .
Check the result or status using transaction FINS_MIG_MONITOR_DUE, or in Customizing,

choose Migrating to SAP Accounting powered by SAP HANA Migrating Transaction Data and
Documents Display Status of Entry for Due Dates in FI Documents .
Define the offsetting account determination type. In Customizing, choose Migration to SAP
Accounting powered by SAP HANA Migrating Transaction Data and Documents Define Offsetting
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Account Determination Type .
Fill the offsetting account in FI documents. Choose transaction FINS_MIG_GKONT to do this. Or in

and Documents Fill Offsetting Account in FI Documents .
Check the result or status using transaction FINS_MIG_MONITOR_GKO. Or in Customizing,

Documents Display Status for Entry of Offsetting Account in FI Documents. .
Consistency checks to compare against the status before the migration:
Execute the technical reconciliation of the migrated Controlling documents. Choose transaction
FINS_MIG_CHECK to do this. Or in Customizing, choose Migrating to SAP Accounting powered by SAP
HANA Migrating Transaction Data and Documents Start Check for Migrated Accounting
Documents and check the result using the results list.
Execute the technical reconciliation of the migrated transaction figures. Choose transaction
FINS_RECON_VIEWS to do this. Or in Customizing, choose Migration to SAP Accounting powered by
SAP HANA Migrating Transaction Data and Documents Reconcile Transaction Figures .
Check the result of the reconciliation. Choose transaction FINS_MIG_MONITOR_RC2 to do this. Or in

and Documents Display Reconciliation Status of Transaction Figures .
If you implement new General Ledger Accounting with the migration from Smart Financials, execute the
following actions for the migrated ledgers:
Choose transaction GCAC (Ledger comparison):
 Reconcile general ledger 0 with leading ledger 0L.
 If you took data for the initial balance carryforward from consolidation ledger 09, reconcile
ledger 09 with leading ledger (0L).
 If you have kept a currency ledger, reconcile this with the leading ledger 0L.
Activate new General Ledger Accounting by importing the Customizing settings from the Customizing
system.
Activate business functions FIN_GL_CI1, FIN_GL_CI2 and FIN_GL_CI3 by importing the Customizing
settings from the Customizing system.
Import Customizing for new Asset Accounting.
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After the Migration:
Business reconciliations to compare against the status before the migration:
Create the closing documentation to compare the data with the same reports and selection criteria as
the documentation before the migration. SAP recommends the following objects for this:
 The financial statements (program RFBILA00)

 The asset history sheet (report RAGITT_ALV01)
 The depreciation run for the planned depreciations (program RAHAFA_ALV01)
 The totals report for cost centers (transaction S_ALR_87013611).
 Sales order selection (program RKKBSELL)
 The G/L account balances (program RFSSLD00).
 General ledger line items (program RFSOPO00)
 The compact document journal (program RFBELJ00)
 Vendor sales (program RFKUML00)
 The vendor open item list (program RFKOPO00)
 Customer sales (program RFKUML00)
 The customer open item list (program RFKOPO00)
 Customer recurring entry original documents (program RFDAUB00)
Postprocessing:
Unblock all users in the system
Open the periods in Financial Accounting and in Controlling (Plan/Actual).
Link the Financial Accounting document with the corresponding Controlling document. Choose
transaction FINS_MIG_LINK to do this (Create link between Controlling documents and FI documents). Or
in Customizing, choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction
Data and Documents Create Links Between Controlling Documents and FI Documents . You can
execute this step parallel to the consistency checks after the migration.
Check the result or status. To do this, either use transaction FINS_MIG_MONITOR_LNK or in Customizing,
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Documents Display Status of Links Between Controlling Documents and FI Documents .
Execute the technical reconciliation of the migrated Controlling documents. To do this, use transaction
FINS_MIG_CHECK or in Customizing, choose Migration to SAP Accounting powered by SAP
HANA Migrating Transaction Data and Documents Start Check for Migrated Accounting Documents .
Perform an update for Controlling documents. To do this, use transaction FINS_PRC or in Customizing,
Documents Fill Profit Center Fields in CO Line Items . The fields Profit Center and Partner Profit Center
of the Controlling document are filled in this step.
Check the result or status using transaction FINS_MIG_MONITOR_PRC. Or in Customizing,

Documents Display Status of Filled Profit Center Fields in CO Line Items .
If you are not currently using new General Ledger Accounting, post the historical CO data in SAP
Accounting powered by SAP HANA subsequently. To do this, choose report
FAGL_COFI_TRANSFER_CODOCS (Transfer CO documents to external Accounting).
If you are currently using Data Aging, create cold partitions for the backup tables in the indexes
(BSAD_BCK, BSAK_BCK, BSAS_BCK, BSID_BCK, BSIK_BCK, BSIS_BCK, FAGLBSIS_BCK, FAGLBSAS_BCK).
If you are using Data Aging, start moving the indexes in the coldstore of the database using transaction
FINS_MIG_INIT_COLD (Transfer data to cold database area). Or in Customizing, choose Migration to
SAP Accounting powered by SAP HANA Transferring Data to Coldstore Transfer Application Indexes .
Check the result or status using transaction FINS_MIG_MONITOR_CLD (Display Status of Transfer of Data
to Cold Database Area). Or in Customizing, choose Migration to SAP Accounting powered by SAP
HANA Transferring Data to Coldstore Display Status .
Line item based analytics –

SFIN allows Processing and analysis of data based on line items rather than pre-configured totals, so that
you can achieve the highest level of granularity available. Moreover, you do not have to set up
aggregates before evaluating the data, which limits the type of analysis you can do and the speed of the
analysis. With SAP HANA, you can perform your analysis quickly. This covers all the dimensions that you
have in your line items.
Covering each and every topic of Simple Finance is not feasible, but in nutshell, it consists of following
sub-modules:
 General Ledger
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 Account Receivable
 Accounts Payable
 New Asset Accounting
 Management accounting (including Material Ledger & Profitability Analysis)
 Cash Management
 Integrated Business Planning for Finance (IBPF)
User Experience -
Fiori is SAP’s user experience paradigm. It allows role-based queries (with drill-down & slice-and-dice
capabilities with graphical representation) on all devices (work-station, tab, mobile phones). Launch pad
designer allows user personalization. SFIN comes with some ready-to-use queries which work without
any configuration. One can add more (customized) queries/tiles with minimal efforts.
Reporting capabilities -
Customers can use new dashboards based on Fiori layout options, SAP Smart Business Apps, SAP
Analysis for Office and SAP HANA Live and new S-FIN HANA Live content.
Depending on the requirements, reports can be built in HANA Studio, or also via the embedded BW. It
depends on customer requirements for how much standard content should be (re-)used versus custom
built.
Simple Finance users will experience much greater execution speeds, in some cases even as high as
1000x. It removes bottlenecks from closing process, eliminates time and efforts needed for
reconciliation. The new architecture also eliminates data redundancy & thereby reducing the data foot-
print drastically. The new user interface tools such as Fiori, Office Analysis Excel will revolutionize the
user experience. Instant improvement were observed in operational performances as well as closing
processes which were seen to be 5X faster than before.
Simple Finance allows SAP customers to run trial Balance sheets, P&L's and Cash flow analysis any time
of the day and any day of the quarter. The granular design enables trial balance with many drill-downs &
also provides multi-dimensional income statement.
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SAP Simple Finance Course Content

Overview of S/4 HANA

 Challenges in Traditional SAP Solutions

 SAP S/4 HANA Architecture

 SAP S/4 HANA On Premise Solution

 SAP S/4 HANA Cloud Solution

 SAP S/4 HANA Hybrid Solution

 SAP S/4 HANA Implementation Roadmap

Overview of SAP Simple Finance

 SAP Simple Finance Architecture

 What’s new in SAP Simple Finance Add-on 2.0

 Universal Journal Entry

 Central Finance Solution

 Overview to SAP Fiori

 Overview to SAP Accounting powered by SAP HANA

 Overview to SAP Cash Management Powered by SAP HANA

 Overview to SAP New Asset Accounting

 Overview to Integrated Business Planning

Configuration Deep Dive:

SAP Accounting powered by SAP HANA

 Outlining New Features of GL Accounting in SAP HANA

 Table level Changes

 Understanding the Prerequisites of Installing SAP Simple Finance Add-on

 Unifying the Fiscal Year Variants

 Universal Journal Configuration

 Account based vs Ledger based Configuration

 Accounting Principles/ Ledger Group Configuration

 Controlling Mapping Variant

 Unified Master Data (Clubbing of GL master and Cost Element)

 Consistency Checks of Universal Journal

SAP Asset Accounting powered by SAP HANA

 Outlining New Features of New Asset Accounting

 Table level Changes

 Prerequisites of Activating New Asset Accounting

 Depreciation Areas for Parallel Currencies

 Understanding Technical Clearing Account

 Changes in Posting of Acquisition, Depreciation

 Depreciation Areas for Parallel Ledgers

 Posting Controls for Parallel Currencies & Parallel Ledgers

 Transfer of APC and Depreciation terms

 Migrating Chart of Depreciation

 Changes in Posting of Acquisition, Depreciation

 Consistency Check before activating New Asset Accounting

 Activate New Asset Accounting

SAP Controlling powered by SAP HANA

 Master Data Changes

 Document Types and Versions changes for Controlling Transactions

 Splitting of Production Variance components in Accounting

 Advantages of Account based COPA over Cost based COPA

 Account based COPA as the mandatory solution

 Activation of Account based COPA

 Splitting of Cost of Goods Sold in Accounts

SAP Cash Management Powered by SAP HANA

 Configuring House Bank Management

 Bank Account Workflow Management

 Bank Account Master and Transaction Approval Process

 Payments Signatory Control

 Configuring New Cash Management

 Configuration of Cash Position

Migration to SAP Simple Finance

 Migration process of Simple Finance Add on

 High Level System View of Migration Sequence