Position and Competency Profile: Job Summary

PCP No.
______ Revision Code: 00

POSITION AND COMPETENCY PROFILE
Department of Education
Position Title Administrative Aide IV Salary Grade 4

Parenthetical Title Cash Clerk I
Office Unit Cash Division, Educational Development Project Implementing Task Force Effectivity Date
Reports to Cashier III, Cashier IV, Cashier V Page/s
Position Supervised None
JOB SUMMARY
Provides clerical support in the safekeeping, receipt and disbursement of money in the Central/ Field Offices and in releasing checks
QUALIFICATION STANDARDS
A. CSC Prescribed Qualifications
Education Completion of 2 years studies in college
Experience None required
Eligibility Career Service (Sub-Professional) First Level Eligibility
Trainings None required
B. Preferred Qualifications
Education Completion of at least 2 years of college
Eligibility Career Service (Subprofessional) First Level Eligibility
Trainings 4 hours relevant training
PCP No. ______ Revision Code: 00
Position Title Administrative Aide VI Salary Grade 6

Parenthetical Title Cash Clerk II
Reports to Cashier Page/s
Position Supervised none
JOB SUMMARY
B. Preferred Qualification
Education Completion of at least 2 years relevant studies in college
Position Title Administrative Assistant II Salary Grade 8

Parenthetical Title Cash Clerk III
JOB SUMMARY
Education Completion of at least 2 years relevant studies in college
Experience 2 years relevant experience
Eligibility Career Service (Subprofessional)First Level Eligibility
Position Title Administrative Officer I Salary Grade 10

Parenthetical Title Cashier I
Office Unit Cash Division, Educational Development Project Implementing Task Force, Effectivity Date
National Science Teaching Instrumentation Center
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in DepEd
Education Bachelor’s Degree relevant to the job
Eligibility Career Service (Professional) Second Level Eligibility
Position Title Adminstrative Officer III Salary Grade 14
Parenthetical Title Cashier II
Office Unit Cash Division, Division Office Effectivity Date
Reports to Cashier III, Administrative Officer V (Division Office) Page/s
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in the Division
Experience 1 year relevant experience

Position Title Administrative Officer V Salary Grade 18

Parenthetical Title Cashier III
Office Unit Cash Division, Educational Development Project Implementing Task Force, Effectivity Date
Regional Office
Reports to Cashier IV (for Central Office), Division Chief (for Educational Development Page/s
Project Implementing Task Force & Regional Office)
Position Supervised Cash Clerk
JOB SUMMARY
Manages, controls and conducts cash collections, disbursements and other cashiering functions in the regional level

Position Title Supervising Adminstrative Officer Salary Grade 22

Parenthetical Title Cashier IV
Office Unit Cash Division Effectivity Date
Reports to Cashier V Page/s
Position Supervised Cashier, Cash Clerk, Administrative Officer
JOB SUMMARY
Supervises the safekeeping, receipt and disbursement of money in the Central Office.
Education Bachelor’s Degree relevant to the job with at least 30 units in Master’s program

POSITION COMPETENCY PROFILE
Position Title Chief Administrative Officer Salary Grade 24

Parenthetical Title Cashier V
Office Unit Cash Division Effectivity Date
Reports to Assistant Seceretary, Undersecretary Page/s
Position Supervised Cashier I, II ,III, IV, Cash Clerk, Disbursing Officer II
JOB SUMMARY
Provides overall direction for compliance to laws, rules and regulations on cash management training and development of cash personnel
B. Preferred Qualification
Education Master’s Degree
Experience 8 years relevant experience, 3 years of which involved management and supervision

Position Title Administrative Aide VI Salary Grade 6

Parenthetical Title Disbursing Officer I
Office Unit Regional Office, Division Office, Cash Division, Secondary School Effectivity Date
Reports to Cashier III, Cashier V for Central Office Disbursing Officers Page/s
JOB SUMMARY
Assists in the collection, disbursement, accounting , recording, reporting and remittances of funds for receipt , custody, payment, disbursement and releasing of checks
Education Completion of 2 years of studies in college
Education Completion of at least 2 years studies in college, with 6 units in accounting

Position Title Administrative Assistant II Salary Grade 8

Parenthetical Title Disbursing Officer II
Office Unit Cash Division, Teachers Camp, Secondary School Effectivity Date
Reports to Cashier III, School Principal Page/s
JOB SUMMARY
Collects, disburses, accounts for, records, reports and remits funds for receipt, custody, payment and duisbursement
Experience 1 year relevant experience
Education Completion of at least 2 years in college, with 9 units in accounting
DUTIES AND RESPONSIBILITIES
Cash Clerk I (CO)

1. Assists the cashiers in counting, verifying and segregating money and checks
2. Prepares a list of various denominations of currency notes
3. Assists the cashiers in putting money in pay envelopes
4. Assists the collectiong and disbursing officer reconciling records of disbursements, collections and deposits with cash books
5. Assists cashiers in withdrawing cash advance for salaries and wages
6. Assists in the preparation of reports of disbursements, collections and deposits
Cash Clerk I
1. Counts, verifies and segregates money and checks and turns over collections to supervisor.
2. Collects fees and helps the collecting and disbursing officer reconcile records of disbursements with cash books
3. Assists the cashier in withdrawing cash for salaries and wages.
4. Prepares daily collection reports/records
Cash Clerk II
1. Receives and counts cash and checks, issues receipts for money received and classifies receipts by accounts
2. Maintains cash books and balances and reconciles cash counts
3. Collects school fees during registration and assists the collecting and disbursing officer reconcile records of disbursements with cash books
4. Assists the Cashier in withdrawing cash for salaries and wages.
5. Prepares daily collection reports and cash receipt vouchers and other documents to ledger and account books
Cash Clerk III
1. Receives and remits to the cashier daily cash collections and verifies, reviews and consolidates collection reports
2. Records and reports discrepancies and adjustments in collections
3. Collects school fees during registration and assists the collecting and disbursing officer reconcile records of disbursements with cash books
4. Assists the cashier in withdrawing cash for salaries and wages
5. Prepares daily collection reports and cash receipt vouchers and other documents to ledger and account books
Cashier I CO)
1. Takes custody of all cash funds and implements control procedures to safeguard said funds
2. Negotiates bank transactions such as encashment of payroll, bank deposits and bank withdrawals
3. Ensures the proper maintenance of records of cash receipts and disbursements pursuant to government rules and regulations
4. Ensures the proper use, maintenance and control of accountable forms such as official receipts, petty cash vouchers and the like
5. Records and maintains cash registry book for all types of collections
Cashier I (DO)
3. Undertakes payroll distribution and other disbursements
4. Distributes to collecting and disbursing officers cash advances for salaries and wages and reviews statements of accounts and current and replenishment
vouchers
7. Controls and releases approved checks to DepEd creditors
9. Prepares replenishment reports, collection and deposit reports and other cash reports
10. Prepares disbursement reports
Cashier II (CO)
7. Processes checks and advice of checks issued and cancelled
8. Draws cash adavnce for salaries and wages, seminar, workshop as special disbursing officer
9. Prepares report of collection and deposits, disbursement and checks issued and cancelled
Cashier II (DO/RO)
5. Prepares accountable forms and ensures the proper use, maintenance and control of accountable forms such as official receipts, petty cash vouchers and the
like
8. Prepares replenishment reports, collection and deposit reports and report of checks issued and cancelled
Cashier III (CO)

1. Supervises and participates in the custody of all cash funds and implements control procedures to safeguard said funds
3. Receives collection from lower level cashiers, deposits collection daily, and notes trends in daily cash position
6. Records and maintains cash registry book for from all types of collections
7. Prepares report of collection and deposits, disbursement and checks issued and cancelled
8. Controls payroll and prepares vouchers for salaries and wages
9. Draws cash adavnces for salaries and wages, seminars, workshops as special disbursing officer
10. Prepares monthly report on accountability for accountable forms
11. Verifies and pays salaries and wages, overtime pay and other disbursements
12. Secures and encashes checks for cash advances
13. Verifies the posting of cash advances, disbursements, collection and deposits
14. Submits required reports
Cashier III (RO)
1. Supervises and participates in the custody of all cash funds and implements control procedures to safeguard said funds
4. Receives collection from lower level cashiers, deposits collection daily, and notes trends in daily cash position
9. Draws cash advances for salaries and wages, seminars/workshops as special disbursing officer
10. Records and maintains cash registry book for from all types of collections
11. Reviews and signs official correspondence and attends to employee claims and queries.
12. Prepares replenishment reports, collection and deposit reports and report of checks issued and cancelled.
13. Prepares monthly report of accountability for the accountable forms.
14. Prepares payment of cash for payrolls and vouchers
15. Verifies and pays salaries, overtime pay and traveling expenses vouchers
16. Computes and deducts insurance premium, government taxes and other payroll deductions
17. Supervises the preparation of payrolls, vouchers and pay envelopes
18. Receives payments for fees and other obligations
19. Classifies and counts cash and balances total collections
20. Maintains official cash books
21. Renders report on accountable forms
22. Pays salaries and wages and other disbursements
23. Prepares report of collections and deposits
24. Prepares report of disbursements
25. Accounts for cash advances received
26. Deposits daily collection or whenever the amount reachers P500,000.00
27. Prepares remittance advice
28. Prepares statement of cash accountability
29. Supervises accounts for receipts and custody of disbursements of funds
30. Secures and encashes checks for cash advances
31. Verifies posting of cash advances, disbursements, collections and deposits
32. Prepares correspondence and other papers for signature of head
33. Supervises a group employees engaged in cashiering and disbursing
34. Issues and signs checks in payment of obligations
35. Keeps summary balance of monthly cash disbursements ceiling
36. Submits required reports
Cashier IV (CO)
1. Supervises, accounts for, and is directly responsible for the receipt, custody and disbursement of funds
2. Reviews and signs official correspondence and periodic reports of collections and disbursements
3. Supervises the posting of receipts and disbursements and attends to employee claims and complaints
4. Recommends guidelines on internal control structure, system and procedures on proper custody of funds
6. Records and maintains cash registry book or all types of collections, deposits and disbursements
7. Reviews collection, deposit and disbursement report
8. Signs checks and advice of checks issued and cancelled
9. Draws cash advances for salaries and wages, seminar workshops as special disbursing officer
10. Prepares monthly report of accountability for the accountable forms
Cashier V
1. Provides overall direction to assure compliance with existing laws, rules and regulations in the disposition of funds
2. Implements policies, rules and regulations on proper custody of funds
3. Oversees the implementation of e-NGAS
4. Oversees the implementation of LBP e-MDS
5. Reviews guidelines on internal control structure, system and procedures on proper custody of funds
6. Reviews cash management procedures and methods and recommends changes as needed
7. Provides inputs to technical team in designing and implementing changes in the system related to cash management
8. Controls NCA balances
9. Issues checks
10. Sign checks and advice of checks issued and cancelled
11. Signs reports of collections and deposits, reports of checks issued, reports of accountability for the accountable forms
12. Serves as facilitator, resource speaker and consultant for training and development
Disbursing Officer I (CO)
1. Prepares cash payment for payables/ vouchers
2. Assists in verification and payment of salaries, overtime and traveling expense vouchers
3. Draws cash advance for trainings as designated disbursing officer
5. Prepares report of checks issued and cancelled
7. Computes and deducts government taxes and other payroll deductions
8. Assists in preparation of remittances to other government agencies
9. Accounts for receipts custody and disbursement of funds
10. Posts payrolls and vouchers paid for cash advances received
11. Delivers advice of daily checks issued to banks
Disbursing Officer I
1. Prepares payment of cash for payables/ vouchers
2. Assists in verification and payments of salaries, overtime and traveling expenses vouchers
3. Computes and deducts premiums, government taxes and other payroll deductions and verifies signatures on payrolls
4. Prepares payrolls, vouchers and pay envelopes
5. Assists in preparation of remittances to other government agencies
6. Assists in preparation of required reports
7. Accounts for receipts, custody and disbursement of funds
8. Posts payrolls and vouchers paid and accounts for cash advances received
Disbursing Officer II (CO)
1. Assists in collection of funds and deposits
2. Prepares remittance and deposit slips
3. Prepares report of collections and deposits
4. Draws cash advances for trainings as designated disbursing officer
5. Pays out cash for payrolls and vouchers
7. Verifies and pays salaries and wages and other disbursements
8. Posts and reviews the posting of disbursement to the cash book and accounts for cash advance received
9. Accounts for receipt custody and disbursement of funds
10. Prepares report of disbursements
12. Prepares report of checks issued and cancelled
13. Controls and releases approved checks to Deped creditos
Major Final Outputs Objectives Key Result Areas Key Performance Indicators
(MFOs) (KRAs) (KPI)
 Effective Cash Management  Prepared collections and deposits

report on a daily basis
 Ensured, maintained and
controlled accountable forms, OR,
PCV, etc. on monthly basis
 Ensured that accurate reports are
submitted on time.
 Accurate Cash/Cheques  Received and submitted cash
Count collections daily
 Computed remittances accurately
on monthly basis
 Controlled and released cheques
issued daily
 Supervision of Cash  Provided overall directions for
Management compliance with existing laws and
regulations as needed
 Implemented policies on proper
custody of funds
 Reviewed cash management
procedures and methods and
Major Final Outputs Objectives Key Result Areas Key Performance Indicators
(MFOs) (KRAs) (KPI)
recommended changes as
needed
 Accurate Reports  Prepared replenishment reports
and deposits daily
 Prepared monthly report of
accountable forms
 Prepared report of collections and
deposits daily
 Prepared monthly report
(RCI/SLCI)
Performance Indicators
Key Result Areas Outstanding Very Satifactory Satisfactory Unsatisfactory Poor

(KRAs)
(5) (4) (3) (2) (1)
 Prepared collection  130% of the daily  115-129% of the  100-114% of the  At least 51-99% of  50% and below of
and deposit on daily collections and daily collections daily collections the daily the daily
basis deposits prepared and deposits and deposits collections and collections and

(KRAs)
(5) (4) (3) (2) (1)
and submitted the prepared and prepared deposits prepared deposits prepared
following day submitted within 3
days
 Ensured, maintained  130% of the  115-129% of the  100-114% of the  At least 51-99% of  50% and below of
and controlled accountable forms accountable forms accountable forms the accountable the accountable
accountable forms, ensured, ensured, ensured, forms ensured, forms ensured,
OR, PCV, etc. on maintained maintained maintained and maintained and maintained and
monthly basis controlled and controlled and controlled controlled controlled
recorded within 1 recorded within 2
week weeks
 Ensured that reports  130% of reports  115-129% of  100-114% of  At least 51-99%  50% and below of
are submitted on time. submitted one reports submitted reports submitted of reports reports submitted
week before the two weeks before on time submitted on time on time
deadline the deadline
 Received and  130% of the daily  115-129% of the  100-114% of the  At least 51-99%  50% and below of
submitted cash cash collections daily cash daily cash of the daily cash the daily cash
collections daily received, submitted collections collections collections collections
and recorded received, received and received and received and
within 3 days submitted and submitted submitted submitted
recorded within 1
week
 Computed  130% of the  115-129% of the  100-114% of the  At least 51-99%  50% and below of
remittances remittances remittances remittances of the remittances the remittances
accurately on a accurately accurately accurately accurately accurately
monthly basis computed and computed and computed computed computed

(KRAs)
(5) (4) (3) (2) (1)
recorded within 1 recorded within 2
week weeks
 Controlled and  130% of the issued  115-129% of the  100-114% of the  At least 51-79%  50% and below of
released cheques cheques controlled issued cheques issued cheques of the issued the issued
issued daily and released and controlled and controlled and cheques cheques controlled
recorded within 3 released and released controlled and and released
days recorded within 1 released
week
 Provided overall  130% of the  115-129% of the  100-114%of the  At least 51-79%  50% and below of
directions for existing laws and existing laws and existing laws and of the existing the existing laws
compliance with regulations on regulations on regulations on laws and and regulations on
existing laws and cashiering and cashiering and cashiering and regulations on cashiering and
regulations as needed disbursing provided disbursing provided disbursing cashiering and disbursing
and explained to all and explained provided disbursing provided
concerned provided
employees
 Implemented policies  130% of the  115-129% of the  100-114%of the  At least 51-99%  50% and below of
on proper custody of policies policies policies of the policies the policies
funds implemented and implemented and implemented implemented implemented
monitored monthly monitored every
quarter
 Reviewed cash  130% of the  115-129% of the  100-114% of the  At least 51-99%  50% and below of
management procedures and procedures and procedures and of the procedures the procedures
procedures and methods on cash methods on cash methods on cash and methods on and methods on
methods and management management management cash management cash management
recommended reviewed quarterly reviewed every six reviewed reviewed reviewed
changes as needed months

(KRAs)
(5) (4) (3) (2) (1)
 Prepared  130% of the  115-129% of the  100-114% of the  At least 51-99%  50% and below of
replenishment reports replenishment replenishment replenishment of the the replenishment
and deposits daily reports and reports and reports and replenishment reports and
deposits prepared deposits prepared deposits prepared reports and deposits prepared
and reconciled and reconciled daily deposits prepared
within 3 days within 1 week
 Prepared monthly  130% monthly  115-129% monthly  100-114%monthly  At least 51-99%  50% and below
report of accountable report of report of report of monthly report of monthly report of
forms accountable forms accountable forms accountable forms accountable forms accountable forms
prepared and prepared and prepared prepared prepared
submitted a week submitted two
after weeks after
 Prepared report of  130% of the report  115-129% of the  100-114% of the  At least 51-99%  50% and below of
collection and of collections and report of collections report of collections of the report of the report of
deposits daily deposits prepared and deposits and deposits collections and collections and
and recorded prepared and prepared daily deposits prepared deposits prepared
within 3 days recorded within 1
week
 Prepared monthly  130% RCI/SLCI  115-129%  100-114%  At least 51-99%  50% and below
reports (RCI/SLCI reports prepared RCI/SLCI reports RCI/SLCI reports RCI/SLCI reports RCI/SLCI reports
and submitted a prepared and prepared monthly prepared prepared
week after submitted two
weeks after

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PCP No.

______ Revision Code: 00

Position Title Administrative Aide IV Salary Grade 4

Position Title Administrative Aide VI Salary Grade 6

Position Title Administrative Assistant II Salary Grade 8

Position Title Administrative Officer I Salary Grade 10

PCP No. ______ Revision Code: 00

Position Title Administrative Officer V Salary Grade 18

PCP No. ______ Revision Code: 00

Position Title Supervising Adminstrative Officer Salary Grade 22

PCP No. ______ Revision Code: 00

Position Title Chief Administrative Officer Salary Grade 24

PCP No. ______ Revision Code: 00

Position Title Administrative Aide VI Salary Grade 6

PCP No. ______ Revision Code: 00

Position Title Administrative Assistant II Salary Grade 8

Cash Clerk I (CO)

Cashier III (CO)

 Effective Cash Management  Prepared collections and deposits

Key Result Areas Outstanding Very Satifactory Satisfactory Unsatisfactory Poor

Key Result Areas Outstanding Very Satifactory Satisfactory Unsatisfactory Poor

Key Result Areas Outstanding Very Satifactory Satisfactory Unsatisfactory Poor

Key Result Areas Outstanding Very Satifactory Satisfactory Unsatisfactory Poor

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