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Microsoft Dynamics AX 2012 ®

Country-specific updates for


Thailand
White Paper

This white paper describes the country-specific updates released


for Thailand in a hotfix for Microsoft Dynamics AX 2012. See
Microsoft Knowledge Base article 2636555 for hotfix download
information.

Date: May 2012

Send suggestions and comments about this document to


adocs@microsoft.com. Please include the title with your
feedback.
Table of Contents
Introduction ................................................................................................ 4

Tax enhancements in Microsoft Dynamics AX for Thailand .......................... 4

Thailand revenue department certification for Microsoft Dynamics AX ....... 4

Tax branch dimensions ............................................................................... 5


Setting up tax branches ......................................................................................................... 6
Create a tax branch ........................................................................................................... 6
Set up a tax branch for a legal entity ................................................................................... 6
Set up a tax branch for a vendor or a customer ..................................................................... 7
Assign a tax branch to a site ............................................................................................... 7

Unrealized and realized VAT ....................................................................... 8


Setting up unrealized and realized VAT ...................................................................................10
Set up sales tax codes for unrealized, realized, and average VAT ............................................ 10
Set up sales tax groups, item sales tax groups, and ledger posting groups for unrealized, realized,
and average VAT .............................................................................................................. 12
Set up the sales tax document set ...................................................................................... 13
Set up number sequences for unrealized and realized sales VAT ............................................. 13
Set up number sequences for unrealized purchase VAT ......................................................... 14
Set up a tax agent ............................................................................................................ 15
Working with unrealized and realized purchase VAT .................................................................15
Create and post a purchase order with unrealized purchase VAT ............................................. 15
Create and post a purchase order with realized purchase VAT ................................................ 16
Generate the Purchase Unrealized VAT Remaining report ....................................................... 17
Create and post a service expense transaction with unrealized or realized VAT ......................... 17
Reverse the posted unrealized purchase VAT ........................................................................ 18
Generate the Input sales tax report .................................................................................... 19
Working with unrealized and realized sales VAT .......................................................................20
Create and post a sales order with unrealized sales VAT ........................................................ 20
Create and post a sales order with realized sales VAT ............................................................ 21
Change a customer name on a posted tax invoice ................................................................. 21
Settle a customer transaction to generate a tax invoice or receipt/tax invoice and reverse posted
unrealized sales VAT ......................................................................................................... 22
Create and post a free text invoice with unrealized or realized sales VAT ................................. 23
Create and post debit and credit notes from sales orders or free text invoices .......................... 23
Generate the Output sales tax report .................................................................................. 24

Average VAT for purchase transactions .................................................... 25


Setting up average VAT ........................................................................................................26
Working with average VAT ....................................................................................................26
Create and post a purchase order with average unrealized VAT .............................................. 27
Create and post a purchase order with average realized VAT .................................................. 28
Create and post a purchase order for a fixed asset with average VAT ...................................... 29
Post invoices in an invoice journal with average VAT ............................................................. 30
Post a vendor payment transaction when the VAT ratio is updated after posting the invoice ....... 31
Post an expense transaction in a general journal with average VAT ......................................... 31
Generate the Average VAT report ....................................................................................... 32
2

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Customer and vendor transactions for withholding tax ............................. 33
Setting up withholding tax ....................................................................................................33
Set up withholding tax revenue types .................................................................................. 34
Set up item withholding tax groups for an item or a service ................................................... 34
Set up number sequences for a vendor ................................................................................ 35
Calculating, canceling, and correcting withholding tax transactions ............................................35
Calculation methods for vendor payments that include withholding taxes ................................. 35
Calculate withholding tax for item or service purchases ......................................................... 36
Calculate withholding tax for item or service sales ................................................................ 37
Make a withholding tax payment on behalf of a vendor .......................................................... 38
Generating withholding tax reports ........................................................................................38
Exclude transactions from withholding tax reports ................................................................ 38
Generate withholding tax reports ........................................................................................ 39
Generate the Withholding tax special report ......................................................................... 39

Stock card reports..................................................................................... 40


Setting up stock card report generation ..................................................................................40
Post a product receipt for a purchase order .......................................................................... 41
Post a packing slip for a sales order .................................................................................... 41
Transfer items from one site to another ............................................................................... 42
Recalculate inventory and generate the financial stock card report .......................................... 42
Generate the stock card report ........................................................................................... 42

Forms ........................................................................................................ 43

Modified forms .......................................................................................... 47

Reports ..................................................................................................... 58

Modified reports ........................................................................................ 65

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Introduction
This white paper describes Microsoft Dynamics® AX features, released in a hotfix, that are specific to
users in Thailand.
For more information about other features that apply to Thailand, refer to the Help. Information that is
specific to Thailand includes (THA) in the title.

Tax enhancements in Microsoft Dynamics AX for Thailand


The Accounts receivable, Accounts payable, and General ledger in Microsoft Dynamics AX have been
updated to include the following:
 Tax branch dimensions
 Unrealized and realized value-added tax (VAT)
 Average VAT
 Withholding tax in customer and vendor transactions
Inventory and warehouse management has been updated to track inventory movement between sites.
By assigning tax branches to sites, you can track inventory movement by tax branch code, and
generate stock card reports that contain information about the inventory quantity, cost, and amount
for each item and warehouse.
To use the preceding enhancements, you must select the Thailand government certification check
box in the License configuration form.
Click System administration > Setup > Checklists > Initialization checklist to open the
Initialization checklist.
Click Prepare initialization > Configure application functionality to open the License
Configuration form.
Expand General ledger, and then expand Sales tax.
Select the Thailand government certification check box, and then click OK.
In the Initialization checklist, click Synchronize database, and then click Synchronize
database. This task takes a few minutes to complete.
Close the Initialization checklist.
You can also set up withholding tax revenue types in the Withholding tax revenue types form, by
clicking Initialize system > Configure reported income types in the Initialization checklist. For
more information, see Set up withholding tax revenue types.
Note: You can also set up withholding tax revenue types at a later time.

Thailand revenue department certification for Microsoft


Dynamics AX
Each Thai customer who implements Microsoft Dynamics AX is assigned a unique sequence number by
the Microsoft Thailand sales office. This number is provided to the partner, and must be entered in the
System parameters form when the partner sets up Microsoft Dynamics AX for the customer. The
customer can also receive the sequence number from the partner, and enter the number in the
System parameters form. A Software House Identification number is assigned to every company
that develops and sells software in Thailand. This number and the unique sequence number are
displayed in the About Microsoft Dynamics AX form. These numbers certify that the installed
instance of Microsoft Dynamics AX comes from a legitimate source. For more information, see “About
Microsoft Dynamics AX (form)” in the Help.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Click System administration > Setup > Checklists > Initialization checklist to open the
Initialization checklist.
Click Initialize system > Set up system parameters to open the System parameters form.
In the Sequence number field, enter the unique sequence number that is provided by the
partner.
Close the form.

Tax branch dimensions


A tax branch is used to record inventory movement, and track the VAT liability of a legal entity
branch. The branches of a Thai legal entity are referred to as tax branches, and each of the branches
is assigned the same tax registration number as its head office. All tax transactions that are
performed for the legal entity must contain a tax branch, and must be reported to the government.
The number of tax branches of a legal entity depends on the number of offices in different locations of
the company. For example, if the legal entity has only one office, there is only one tax branch,
referred to as the head office (HO). If the legal entity has three offices, there is one HO, and a unique
code is assigned to the other two offices.
You must specify a default tax branch for vendors and customers. When you post a purchase or sales
invoice, the default tax branch code on the purchase order lines or sales order lines is used as the tax
branch code for that transaction.
You can create a financial dimension to add the tax branch dimension. You can use the tax branch
dimension as account segments for shared charts of accounts. For more information, see Set up a tax
branch for a legal entity.
You can also do the following:
 Generate the Input sales tax report after you post a purchase order with a tax branch code.
 Generate the Output sales tax report after you post a sales order with a tax branch code.
 Generate the withholding tax reports that contain the withholding tax transactions grouped by tax
branch code.
 Add the Tax branch dimension option in the Sales summary update parameters form and
perform summary updates according to the tax branch. For more information, see “Sales
summary update parameters (form)” in the Help.
You can view the tax branch code in the following forms:
 Posted sales tax - The Tax branch code field is updated with the tax branch code specified in the
purchase order headers, sales order headers, invoice journals, general journals, payment journals,
and free text invoices.
 Posted withholding tax - The Tax branch code field is updated with the tax branch code specified
in the general journals and payment journals.
 Transactions (Inventory voucher transactions) - The tax branch dimension value is updated with
the tax branch code assigned to each site in the Sites form.
 Voucher transactions - The Tax branch code field is updated with the tax branch code specified
in the purchase order headers, sales order headers, invoice journals, general journals, payment
journals, and free text invoices.
You can add a tax branch as a dimension to track stock transfers between sites. When you transfer
items from one site to another, the tax branch codes are updated for the items that are transferred.
For more information, see Assign a tax branch to a site.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Setting up tax branches
Before you can set up tax branches, you must set up tax registration numbers for the legal entity in
the Legal entities form. For more information, see “Legal entities (form)” in the Help.
The Tax branch form is available only if you select the Use tax branch check box. In the General
ledger parameters form, click the Sales tax link, and then click the Tax options FastTab. Select
the Use tax branch check box.
Complete the following tasks to set up tax branches and post invoices with tax branch codes:
 Create a tax branch
 Set up a tax branch for a legal entity
 Set up a tax branch for a vendor or a customer
 Assign a tax branch to a site

Create a tax branch


Use the Tax branch form to create tax branches for a legal entity. VAT-registered legal entities must
provide the tax branch code used for VAT, and withholding tax transactions and inventory movement
between branches within the legal entity. You can select a branch as the HO, and update the tax
branch code in the transactions by using tax branch as one of the financial dimensions for all financial
postings. If a legal entity has many branches, the HO and all of the tax branches will use the same tax
registration number to report the transactions. For more information, see Tax branch (form).
Click General ledger > Setup > Sales tax > Tax branch to open the Tax branch form.
Create a tax branch, and in the Code and Name fields, enter a unique tax branch code and name
for the tax branch.
Select the Head office check box to indicate that the tax branch is the HO. You must specify a
minimum of one tax branch as the HO.
Click Select address, and then in the Address selection form, select a company or site address
for the tax branch. You must specify a unique address for each tax branch.
Click OK to attach the tax branch address to a legal entity or site.
Close the form.

Set up a tax branch for a legal entity


Use the Financial dimensions form to set up a tax branch for a legal entity. After you set up a tax
branch for a legal entity, you must add the tax branch to the active account structures to make the
tax branch dimension value available in all forms that have the Financial dimensions tab. You only
need to add the tax branch to an account structure once. For more information, see “Financial
dimensions (form)” in the Help.
After you have added the tax branch financial dimension to an account structure, the dimension is
available on the Financial dimensions FastTab in all of the journal headers in Accounts payable,
Accounts receivable, and General ledger. The tax branch dimension value is also available on the
Sales orders, Purchase orders, Free text invoices, and inventory journal lines forms.
Click General ledger > Setup > Financial dimensions > Financial dimensions to open the
Financial dimensions form.
Create a financial dimension to add the tax branch dimension that you can use as account
segments for shared charts of accounts. For more information, see “Create a financial dimension”
in the Help.
In the Use values from field, select Tax branches.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Click Financial dimension values, and verify that the dimension values of the tax branches are
updated in the Financial dimension values form.
Close the forms.
Click General ledger > Setup > Chart of accounts > Chart of accounts to open the Chart of
accounts form.
Click the Account structures FastTab, and then click Configure account structures to open
the Configure account structures form.
Select the active account structure for your legal entity, and on the Action Pane, click Edit.
Click Add segment, and then select the tax branch financial dimension to add it to the account
structure.
Note: The Allow blanks check box must be cleared in the Which values are allowed form for
a legal entity that is liable to pay VAT and withholding tax to the government. This ensures that all
transactions have a tax branch dimension before they are posted.
On the Action Pane, click Activate to use the account structure.
Close the forms.

Set up a tax branch for a vendor or a customer


You must create a record of the vendor and customer transactions that are performed at tax
branches. You must assign a tax branch for each vendor and customer. The tax branch that you
specify for a vendor or customer is used as the default tax branch for all vendor or customer
transactions. Use the Vendors and Customers forms to specify a tax branch for vendors and
customers. For more information, see “Vendors (form)” and “Customers (form)” in the Help.
Click Accounts payable > Common > Vendors > All vendors to open the Vendors list page.
–or–
Click Accounts receivable > Common > Customers > All customers to open the Customers
list page.
Double-click a vendor or customer account, or create a vendor or customer account. For more
information, see “Create a vendor account” and “Create a customer record” in the Help.
In the Vendors or Customers form, on the Action Pane, click Edit. Click the Financial
dimensions FastTab, and then select a tax branch dimension.
–or–
On the Vendors or Customers list page, click the Financial dimensions FastTab, and then
select a tax branch dimension.
Close the form.

Assign a tax branch to a site


Use the Sites form to create one or more sites, and assign a tax branch to a site to track the
inventory movement at a tax branch. For more information, see “Sites (form)” in the Help.
Click Inventory and warehouse management > Setup > Inventory breakdown > Sites to
open the Sites form.
Create a site, and then in the Site and Name fields, enter a unique identifier and name for the
site.
Assign a default tax branch for a site:
 To assign a unique tax branch to each site, click the Financial dimensions FastTab, and then
in the Tax branch field, select a tax branch.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Note: You must activate the tax branch reference by using the Dimension link form. Click
Inventory and warehouse management > Setup > Posting > Dimension link to open
the Dimension link form. In the Reference field, select TaxBranch, and then click Activate
link. Close the form.
 To assign a unique tax branch to multiple sites, click the Tax Branch FastTab, and then in the
TaxBranch field, select the default tax branch code.
Click the Address FastTab, click Add, and then in the New address form, update the address
details.
Close the form.

Unrealized and realized VAT


Unrealized purchase or sales VAT is calculated and posted when you create a purchase or sales order
for a service or item. You can reverse the unrealized purchase or deferred input VAT, and post the
realized purchase VAT or input VAT to the purchase VAT account after you receive a tax invoice from
the vendor. You can reverse the unrealized sales VAT or deferred output VAT and post the sales VAT
or output VAT to the sales VAT account after you generate and send a tax invoice or receipt/tax
invoice to a customer.
Before you calculate and post unrealized and realized VAT, consider the following.

Term Definition The VAT is calculated when


Unrealized Unrealized purchase VAT, or deferred input You create and post a purchase order with
purchase VAT VAT, is the calculated VAT amount that is not unrealized purchase VAT for items of type
due until the invoice is paid. This amount is Item or Service before you receive the tax
posted to an unrealized purchase VAT account, invoice from the vendor. The invoice
and can be claimed only after the tax invoice is number, invoice date, and invoice receipt
received. date for the purchase order are printed on
the Unrealized VAT Remaining report.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Realized Realized purchase VAT, or input VAT, is the tax You reverse the unrealized purchase VAT to
purchase VAT on a company’s purchases or input supplies. post realized purchase VAT or input VAT to
This is the tax that is applicable on the the purchase VAT account after you receive
purchase price, and is also referred to as the the tax invoice from the vendor. You can
purchase VAT. acknowledge that you have received the tax
invoice from the vendor, and realize the
VAT when:
 You post a purchase order or invoice
journal after you receive the tax invoice
from the vendor. You must enter the tax
invoice number, tax invoice date, and
tax invoice receipt date to record the
realized purchase VAT or input VAT
directly.
 You post the payment journal after you
receive the tax invoice from the vendor.
You must enter the tax invoice number,
tax invoice date, and tax invoice receipt
date that is applicable for the payment
to reverse unrealized VAT directly.
 You confirm the reversal journal to
reverse unrealized VAT indirectly. You
can use the Reversal journal form
when the tax invoice is not received at
the time of payment, or when the
payment is made for multiple tax
invoices. You must enter the tax invoice
number, tax invoice date, and tax
invoice receipt date that is applicable for
each invoice to reverse the unrealized
VAT and post realized purchase VAT.

Unrealized sales Unrealized sales VAT, or deferred output VAT, You create and post a sales order or free
VAT is the calculated VAT amount that is not due text invoice with unrealized sales VAT for
until the invoice is paid. This amount is posted items of type Item or Service by
to an unrealized sales VAT account and can be generating only an invoice.
claimed only after a tax invoice or receipt/tax
invoice is printed.

COUNTRY-SPECIFIC UPDATES FOR THAILAND


Realized sales Realized sales VAT, or output VAT, is the tax You reverse the unrealized sales VAT to
VAT on a company’s sales. This is the tax that is post realized sales VAT or output VAT to the
applicable on the sales price, and is also sales VAT account after you generate the
referred to as the sales VAT. tax invoice or receipt/tax invoice for the
customer. You can generate the tax invoice
or receipt/tax invoice, and realize the VAT
when:
 You post a sales order or free text
invoice, and generate the tax invoice or
receipt/tax invoice after you receive the
payment from the customer. You can
record the realized sales or output VAT
directly.
 You reverse the unrealized sales VAT,
and post the realized sales or output
VAT after you send the tax invoice or
receipt/tax invoice to the customer. You
can generate the tax invoice or
receipt/tax invoice when you settle the
transaction.
 You create and post debit and credit
notes from sales orders and free text
invoices. When you post the debit or
credit notes, only realized sales VAT or
output VAT is posted.

You can also perform the following tasks:


 Generate the Purchase Unrealized VAT Remaining report with the details of the purchase
transactions that are not realized.
 Generate the following reports:
 Realized purchase or input VAT report with the details of the posted realized purchase VAT or
input VAT transactions.
 Realized sales or output VAT report with the details of the posted realized sales VAT or output
VAT transactions.

Setting up unrealized and realized VAT


You must complete the following setup procedures before you can create and post transactions with
unrealized and realized VAT:
 Set up sales tax codes for unrealized, realized, and average VAT
 Set up sales tax groups, item sales tax groups, and ledger posting groups for unrealized, realized,
and average VAT
 Set up the sales tax document set
 Set up number sequences for unrealized and realized sales VAT
 Set up number sequences for unrealized purchase VAT
 Set up a tax agent

Set up sales tax codes for unrealized, realized, and average VAT
Use the Sales tax codes and Values forms to set up sales tax codes for unrealized VAT, realized
purchase VAT or input VAT, realized sales VAT or output VAT, average unrealized VAT, and average
realized VAT. For more information, see “Sales tax codes” and “Values of sales tax codes (form)” in
the Help.

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To create tax branches for the legal entity in the Tax branch form, you must first select the Use tax
branch check box. In the General ledger parameters form, click the Sales tax link, click the Tax
options FastTab, and then select the Use tax branch check box. You can then set up tax branches
for the legal entity, and assign a tax branch to each vendor and customer to record the transactions
that are performed at a tax branch. You can use the tax branch code to generate the Purchase
Unrealized VAT Remaining report, input VAT report, output VAT report, and Average VAT report for a
tax branch. For more information, see Create a tax branch, Set up a tax branch for a legal entity, and
Set up a tax branch for a vendor or a customer.
To allow the reversal of unrealized VAT to realized VAT at the time of payment, you must also select
the Manage realized and unrealized VAT check box on the General FastTab, on the Sales tax
link, in the General ledger parameters form.
You must specify the tax registration number of the VAT-registered legal entity in the Tax
registration number field on the Tax registration FastTab in the Legal entities form.
Click General ledger > Setup > Sales tax > Sales tax codes to open the Sales tax codes
form.
You must create a minimum of one sales tax code each for input, output, and unrealized VAT. If
your business tracks average VAT, you must also create sales tax codes for average unrealized
VAT and average realized VAT. For more information, see “Set up and use sales tax codes” in the
Help.
In the Tax type field, select one of the following types of VAT to apply to the selected sales tax
code:
 Normal – Normal VAT is applied, and the average VAT is not tracked.
 Average unrealized – The selected sales tax code is categorized as an unrealized sales tax
code. If you select this option, you must specify the payment sales tax code in the Payment
sales tax code field, and it cannot be the same as the selected sales tax code.
 Average realized – The selected sales tax code is categorized as a realized sales tax code. If
you select this option, the Payment sales tax code field is updated with the same sales tax
code as the selected sales tax code, and you cannot update it.
Note: You cannot change the tax type for an unrealized sales tax code to Average realized if
the unrealized sales tax code is used in an unrealized sales tax group. In addition, you cannot
change the tax type for a realized sales tax code to Average unrealized if the realized sales tax
code is used in a realized sales tax group.
In the Settlement period and Ledger posting group fields, select a settlement period and
ledger posting group for the sales tax code.
In the Payment sales tax code field, select the sales tax code to which realized or unrealized
sales taxes are posted when invoices are settled with payments.
Note: This field is available only if you select Normal or Average unrealized in the Tax type
field.
Click Values to open the Values form.
In the From date and To date fields, enter the starting and ending dates of the period to which
the sales tax code value applies.
In the Value field, enter the tax percentage or the amount per unit for the sales tax value code.
If your business tracks average VAT, in the Pct. exempt from sales tax field, enter the
percentage by which to reduce the base for calculating the sales tax. The VAT ratio is updated
based on the percentage of the tax amount that is exempt from taxes. The VAT ratio is the
difference between 100 percent and the percentage that is exempt from sales tax.
Note: When you set up the sales tax codes for a combination of unrealized and realized VAT,
such as average unrealized VAT and average realized VAT, or unrealized VAT and realized VAT, the

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values of the Pct. exempt from sales tax and VAT ratio fields specified for the combination of
unrealized VAT and realized VAT must be the same. For example, if the values of the Pct. exempt
from sales tax and VAT ratio fields for the sales tax code for average unrealized VAT are 45.00
and 55.00, the Pct. exempt from sales tax and VAT ratio for the sales tax code for average
realized VAT must also be 45.00 and 55.00.
Close the forms.

Set up sales tax groups, item sales tax groups, and ledger posting groups for
unrealized, realized, and average VAT
Use the Sales tax groups, Item sales tax groups, and Ledger posting groups forms to set up
sales tax groups, item sales tax groups, and ledger posting groups for unrealized VAT, realized
purchase VAT or input VAT, realized sales VAT or output VAT, average unrealized VAT, and average
realized VAT. For more information, see “Sales tax groups (form),” “Item sales tax groups (form),”
and “Ledger posting groups (form)” in the Help.
You must set up sales tax codes for unrealized VAT, realized VAT, and average VAT before you can
create sales tax groups, item sales tax groups, and ledger posting groups for unrealized VAT, realized
VAT, and average VAT. For more information, see Set up sales tax codes for unrealized, realized, and
average VAT.
Click General ledger > Setup > Sales tax > Sales tax groups to open the Sales tax groups
form.
–or–
Click General ledger > Setup > Sales tax > Item sales tax groups to open the Item sales
tax groups form.
You must create a minimum of one sales tax group and item sales tax group each for input,
output, and unrealized VAT. If your business tracks average VAT, you must also create sales tax
groups for average unrealized VAT and average realized VAT. For more information, see “Set up
and use a sales tax group” and “Create item sales tax groups” in the Help.
Click the Setup FastTab to add the sales tax codes that you created for input VAT, output VAT,
unrealized VAT, average unrealized VAT, and average realized VAT to related sales tax groups and
item sales tax groups.
Note: You must only add the sales tax codes to the sales tax group or item sales tax group that
has the same tax type to avoid calculating both unrealized VAT and realized VAT for the same
record. For example, you must only add the sales tax codes for unrealized VAT to the sales tax
group or item sales tax group for unrealized VAT.
Close the form.
You must create a minimum of one ledger posting group each for input, output, and unrealized
VAT in the Ledger posting groups form. If your business tracks average VAT, you must also
create ledger posting groups for average unrealized and average realized VAT. For more
information, see “Set up ledger posting groups for sales tax” in the Help.
After creating the item sales tax groups for input VAT, output VAT, unrealized VAT, average unrealized
VAT, and average realized VAT, you can assign the item sales tax groups to items and services in the
Released product details form. You must assign the item sales tax groups created for unrealized
VAT for the items of type Service and the item sales tax groups created for input VAT or output VAT
for the items of type Item. For more information, see “Set up default item sales tax groups for an
item” in the Help.
After setting up the input VAT, output VAT, unrealized VAT, average unrealized VAT, and average
realized VAT, you can set up the default tax profile for a customer or vendor in the Customers or
Vendors form. For more information, see “Set up a default tax profile for a customer or vendor” in
the Help.

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Set up the sales tax document set
Use the Sales tax document set form to specify the layout of documents that are generated and
printed, to be given to the customer as proof of the sales transaction.
Click General ledger > Setup > Sales tax > Sales tax document set to open the Sales tax
document set form.
Create a document set, and then in the Name and Description fields, enter a name and
description for the document set.
Click the Documents to print FastTab, and then click Add to create a document to print.
In the Print document header field, enter the heading that is to be printed on the document.
In the Description field, enter the description of the heading of the document.
Click the Miscellaneous details FastTab, and then in the Product type field, select the type of
product to which the document set is applicable. You can select from the following options:
 All – The document set is applied to items of type Item and Service.
 Item – The document set is applied to items of type Item.
 Service – The document set is applied to items of type Service.
In the Print location field, select None, Header, or Footer as the location where the
miscellaneous text is to be printed on the documents.
Close the form.
Note: The text “This is a copy – Not original” displayed in the Text field, is printed on copies of
invoices, debit notes, and credit notes. In the Invoice journal form, click Preview/Print > Copy
preview, and then select a document set in the Document set field to print the “This is a copy – Not
original” text on copies of invoices and notes.

Set up number sequences for unrealized and realized sales VAT


Use the Accounts receivable parameters form to assign number sequences for Accounts receivable
documents for unrealized VAT and realized VAT. For more information, see “Accounts receivable
parameters (form)” in the Help.
You must create number sequences for invoices, receipts, tax invoices, receipt/tax invoices, debit
notes, and credit notes in the Number sequences form before you can assign the number sequences
for the Accounts payable documents for unrealized VAT and realized VAT. For more information, see
“Number sequences (form)” and “Set up number sequences” in the Help.
Click Accounts receivable > Setup > Accounts receivable parameters to open the Accounts
receivable parameters form.
Click the Number sequences link.
In the Number sequence code field, select number sequences for the following references:
 Free text credit note – The number sequence reference for the credit note that is generated
from a free text invoice.
 Free text credit note voucher – The number sequence reference for the credit note
transaction when the credit note is generated from a free text invoice.
 Sales credit note – The number sequence reference for the credit note that is generated
from a sales order.
 Sales credit note voucher – The number sequence reference for the credit note transaction
when the credit note is generated from a sales order.
 Free text debit note – The number sequence reference for the debit note that is generated
from a free text invoice.

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 Free text debit note voucher – The number sequence reference for the debit note
transaction when the debit note is generated from a free text invoice.
 Sales debit note – The number sequence reference for the debit note that is generated from
a sales order.
 Sales debit note voucher – The number sequence reference for the debit note transaction
when the debit note is generated from a sales order.
 Customer invoice – The number sequence reference for the invoice that is generated from a
sales order invoice.
 Customer invoice voucher – The number sequence reference for the customer invoice
voucher.
 Customer tax invoice – The number sequence reference for the tax invoice that is generated
from a sales order invoice.
 Customer tax invoice voucher – The number sequence reference for the customer tax
invoice voucher.
 Free text tax invoice – The number sequence reference for the tax invoice that is generated
from a free text invoice.
 Free text tax invoice voucher – The number sequence reference for the free text tax
invoice voucher.
 Receipt – The number sequence reference for the receipt.
 Receipt / Tax invoice – The number sequence reference for the receipt or tax invoice.
Close the form.

Set up number sequences for unrealized purchase VAT


Use the Accounts payable parameters form to assign number sequences for Accounts payable
documents for unrealized VAT. For more information, see “Accounts payable parameters (form)” in the
Help.
You must create number sequences for the Vendor unrealized reversal ID in the Number
sequences form before you can assign number sequences for Accounts payable documents for
unrealized VAT reversal.
Click Accounts payable > Setup > Accounts payable parameters to open the Accounts
payable parameters form.
Click the Number sequences link.
In the Number sequence code field, select number sequences for the Vendor unrealized
reversal ID reference.
Click the Invoice link, and then in the Check the tax invoice number used field, select one of
the following options to show how duplicate invoice numbers and tax invoice numbers for a vendor
are handled when invoices are entered or received through a web service:
 Reject duplicate – You cannot create a tax invoice with the same tax invoice number as an
existing tax invoice.
 Reject duplicates within fiscal year – You cannot create a tax invoice with the same tax
invoice number as an existing tax invoice in the current fiscal year.
 Accept duplicates – You can create a tax invoice with the same tax invoice number as an
existing tax invoice.
 Warn in case of duplicates – A warning is displayed in the Vendor invoice form if an
existing tax invoice number is entered for a new tax invoice.

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Close the form.

Set up a tax agent


Use the Tax agent form to set up tax agents that are used to create and post debit and credit notes
from sales orders and free text invoices. For more information, see Tax agent (form).
Click General ledger > Setup > Tax agent to open the Tax agent form.
Create a tax agent, and then in the Name and Tax agent ID fields, enter a name and unique
identification code for the tax agent.
Click the Address FastTab, and then click New to add an address for the tax agent.
Click the Tax registration FastTab, and then in the Tax registration number field, enter the
tax registration number of the tax agent.
Close the form.

Working with unrealized and realized purchase VAT


Complete the following procedures to calculate and post purchase orders with unrealized and realized
purchase VAT, and generate the Purchase Unrealized VAT Remaining and input VAT reports:
 Create and post a purchase order with unrealized purchase VAT
 Create and post a purchase order with realized purchase VAT
 Generate the Purchase Unrealized VAT Remaining report
 Create and post a service expense transaction with unrealized or realized VAT
 Reverse the posted unrealized purchase VAT
 Generate the Input sales tax report

Create and post a purchase order with unrealized purchase VAT


Use the Create purchase order, Purchase order, and Vendor invoice forms to create and post a
purchase order for an item or service with unrealized purchase VAT. When you post the purchase
order without receiving the tax invoice from the vendor, the unrealized purchase VAT is posted to the
unrealized purchase VAT account. For more information, see “Create purchase order (form),”
“Purchase order (form),” and “Vendor invoice (form)” in the Help.
Click Accounts payable > Common > Purchase orders > All purchase orders to open the
All purchase orders list page.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders to
open the All purchase orders list page.
On the Action Pane, on the Purchase order tab, click Purchase order to create a purchase
order for an item of type Item or Service. For more information, see “Create a purchase order” in
the Help.
In the Purchase order form, on the Action Pane, click Line view.
Click the Line details tab, and then click the Setup tab. The Item sales tax group and Sales
tax group fields are updated with the item sales tax group of the item or service in the Released
products form, and the sales tax group of the vendor in the Vendors form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for realized VAT. If the item is of type Service, the item
sales tax group that is updated in the Item sales tax group field is the item sales tax group for
unrealized VAT.

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If you did not receive the tax invoice from the vendor for the purchase of an item, in the Item
sales tax group and Sales tax group fields, select the item sales tax group and item sales tax
group for unrealized VAT.
Click the Financial dimensions tab. If the tax branch is set up for the selected vendor in the
Vendors form, the tax branch dimension value is updated with the vendor tax branch dimension
value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Vendor invoice
form.
In the Date field, enter the date on which the vendor invoice is to be posted.
In the Invoice number, Invoice date, and Invoice receipt date fields, enter the number of
the invoice, the date on which the invoice was generated by the vendor, and the date on which
you received the invoice from the vendor.
On the Action Pane, on the Vendor invoice tab, click Post > Post to post the vendor invoice.
The unrealized purchase VAT is posted to the unrealized purchase VAT account.
You can generate the Purchase Unrealized VAT Remaining report, which includes unrealized tax
transactions and the remaining VAT amount. For more information, see Generate the Purchase
Unrealized VAT Remaining report.

Create and post a purchase order with realized purchase VAT


Use the Create purchase order, Purchase order, and Vendor invoice forms to create and post a
purchase order for an item or service with realized VAT. When you post the purchase order after
receiving the tax invoice from the vendor, you must enter the tax invoice details when posting the
vendor invoice. The realized purchase VAT is posted to the purchase VAT account.
Click Accounts payable > Common > Purchase orders > All purchase orders to open the
All purchase orders list page.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders to
open the All purchase orders list page.
On the Action Pane, on the Purchase order tab, click Purchase order to create a purchase
order for an item of type Item or Service.
In the Purchase order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Item sales tax group and Sales
tax group fields are updated with the item sales tax group of the item or service in the Released
products form, and the sales tax group of the vendor in the Vendors form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for realized VAT or output VAT. If the item is of type
Service, the item sales tax group that is updated in the Item sales tax group field is the item
sales tax group for unrealized VAT.
If you received the tax invoice from the vendor for the purchase of a service, in the Item sales
tax group and Sales tax group fields, select the item sales tax group and item sales tax group
for realized VAT.
Click the Financial dimensions tab. If the tax branch is set up for the selected vendor in the
Vendors form, the tax branch dimension value is updated with the vendor tax branch dimension
value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Vendor invoice
form.
In the Date field, enter the date on which the vendor invoice is to be posted.

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In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter the
number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
Optional: In the Actual vendor name field, enter the actual name of the vendor. For example, if
another transportation company is used by the shipping vendor for this transaction, the name of
the transportation company can be updated in the Actual vendor name field.
In the Invoice number, Invoice date, and Invoice receipt date fields, enter the number of
the invoice, the date on which the invoice was generated by the vendor, and the date on which
you received the invoice from the vendor.
Note: If you do not have the invoice number, enter the tax invoice number in the Invoice
number field.
On the Action Pane, on the Vendor invoice tab, click Post > Post to post the vendor invoice.
The realized purchase VAT is posted to the realized purchase VAT account.
You can generate the input VAT report, which includes the realized purchase VAT transactions with the
details of the VAT that is paid by the legal entity for the purchase of goods and services. For more
information, see Generate the Input sales tax report.

Generate the Purchase Unrealized VAT Remaining report


Use the Purchase Unrealized VAT Remaining report to generate the Purchase Unrealized VAT
Remaining report. This report includes the transactions for which the taxes have not been realized.
Click General ledger > Reports > External > Other tax > Purchase Unrealized VAT
Remaining to open the Purchase Unrealized VAT Remaining report.
In the Tax branch code field, select the tax branch of the legal entity for which the report is to
be generated.
Click Select to specify the invoice number, invoice date, or invoice receipt date in the report.
Click OK to generate the Purchase Unrealized VAT Remaining report.

Create and post a service expense transaction with unrealized or realized VAT
Use the Invoice journal and Journal voucher forms to create and post a service expense
transaction with unrealized VAT or realized VAT. When you post the service expense transaction
before receiving the tax invoice from the vendor, you must select the sales tax group and item sales
tax group for unrealized VAT. The unrealized purchase VAT is posted to the unrealized purchase VAT
account. When you post the service expense transaction after receiving the tax invoice from the
vendor, you must select the sales tax group and item sales tax group for the realized VAT, and enter
the tax invoice details when posting the service transaction. The realized purchase VAT is posted to
the purchase VAT account. For more information, see “Journal header (form)” and “Journal voucher -
Invoice journal (form)” in the Help.
Click Accounts payable > Journals > Invoices > Invoice journal to open the Invoice
journal form.
Create a vendor invoice journal, and then in the Name field, select the name of the journal.
Click Lines to open the Journal voucher form, and then modify the required journal line details.
In the Account field, select the vendor account.
In the Invoice number field, enter the invoice number received from the vendor.
Note: If you do not have the invoice number, enter the tax invoice number in the Invoice
number field.
In the Credit or Debit fields, enter the invoice amount. The Credit field is used for vendor
purchases, and the Debit field is used for credit notes.

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In the Offset account type and Offset account fields, select the offset account type and offset
account number for the transaction. The offset account must use the same currency that is
specified in the Currency field.
In the Invoice date and Invoice receipt date fields, enter the date on which the invoice was
generated by the vendor, and the date on which you received the invoice from the vendor.
In the Sales tax group and Item sales tax group fields, select the applicable sales tax group
and item sales tax group for unrealized VAT or realized VAT.
If you selected the sales tax group and item sales tax group for realized VAT, you must update the
following fields:
In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter the
number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
Optional: In the Actual vendor name field, enter the actual name of the vendor. For example, if
another transportation company is used by the shipping vendor for this transaction, the name of
the transportation company can be updated in the Actual vendor name field.
Click Financial dimensions, and then click Account or Offset account to view or modify the
tax branch dimension value for the account or offset account.
Click Post > Post to post the expense transaction.
Note: If you did not receive the tax invoice from the vendor, and selected the sales tax group
and item sales tax group for unrealized VAT, the unrealized purchase VAT is posted to the
unrealized purchase VAT account. If you received the tax invoice from the vendor, and selected
the sales tax group and item sales tax group for realized VAT, the realized purchase VAT is posted
to the purchase VAT account.
You can generate the Purchase Unrealized VAT Remaining report, which includes the unrealized tax
transactions and the remaining VAT amount. For more information, see Generate the Purchase
Unrealized VAT Remaining report.
You can also generate the input VAT report, which includes the transactions for which the purchase
VAT is realized, with the details of the VAT that is paid by the legal entity for the purchase of goods
and services. For more information, see Generate the Input sales tax report.

Reverse the posted unrealized purchase VAT


You can reverse the unrealized VAT when you receive the tax invoice from the vendor. Depending on
when you receive the tax invoice from the vendor, you can:
 Record the realized VAT directly when you post the purchase order or invoice journal by entering
the Tax invoice number, Tax invoice date, and Tax invoice receipt date in the Purchase
order or Journal voucher forms. For more information, see Create and post a purchase order
with unrealized purchase VAT and Create and post a purchase order with realized purchase VAT.
 Reverse unrealized VAT directly when you post the payment journal, by entering the Tax invoice
number, Tax invoice date, and Tax invoice receipt date that are applicable to the payment in
the Journal voucher form. For more information, see “Key tasks: Vendor payments and
settlements” in the Help and “Journal voucher - Vendor payment journal (form)” in Modified
forms.
 Reverse the unrealized purchase VAT, and post the input VAT or purchase VAT by using the
Reversal journal form when you receive the tax invoice from the vendor. You can reverse the
unrealized VAT only for the transactions for which you have made the payment and settled the
invoice without receiving the tax invoice from the vendor. When you receive the tax invoice from
the vendor for the settled transactions, you can reverse the unrealized purchase VAT for the
transactions, and post the input VAT. For more information, see “Reversal journal (form)” in
Forms.

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1. Click Accounts payable > Common > Reverse unrealized VAT to open the Reverse
unrealized VAT list page.
2. Double-click a reversal journal, or on the Action Pane, click Reversal journal to open the
New reversal journal form to create a reversal journal. Select the criteria to include the
payment journals that are not realized, and then click OK to open the Reversal journal form.
3. Select the Mark check box to select the transactions for which the tax invoice is received, and
for which the unrealized purchase VAT is to be reversed.
4. Click the Reversal journal header FastTab, and then in the Tax invoice number field,
enter the number of the tax invoice received from the vendor.
5. In the Tax invoice date and Tax invoice receipt date fields, enter the date on which the
tax invoice was generated by the vendor, and the date on which you received the tax invoice
from the vendor.
6. Optional: In the Actual vendor name field, enter the actual name of the vendor. For
example, if another transportation company is used by the shipping vendor for this
transaction, the name of the transportation company can be updated in the Actual vendor
name field.
7. Click Post to post the reversal of the selected unrealized VAT transactions. The realized
purchase VAT is posted to the purchase VAT account.
You can generate the input VAT report, which includes the realized purchase VAT transactions with the
details of the VAT that is to be paid by the legal entity for the purchase of goods and services.

Generate the Input sales tax report


Use the Input sales tax report to generate the input sales tax, input VAT, or purchase VAT report.
The report includes transactions for which the purchase VAT is realized, with the details of the VAT
that is paid by the legal entity for the purchase of goods and services. You can generate a monthly
report by using the Input sales tax report, and submit it to the government. Use the Input sales
tax (for internal use) report to generate a report to check the transactions for a specific period.
This report is not submitted to the government. For more information, see Input sales tax report
(TaxInputOutputVATReport_TH) and Input sales tax (for internal use) report (TaxInputOutputVAT).
Click General ledger > Reports > External > Other tax > Input sales tax to open the Input
sales tax report.
–or–
Click General ledger > Reports > External > Other tax > Input sales tax (for internal use)
to open the Input sales tax (for internal use) report.
In the Tax month field, select the month for which the report is to be generated.
–or–
In the Start date and End date fields, enter the starting and ending date of the period for which
the report is to be generated.
In the Tax branch field, select the tax branch of the legal entity for which the report is to be
generated.
In the Sales tax code field, select the sales tax code for which you want to include transactions in
the report.
In the Tax invoice date and Tax invoice number fields, enter the date on which the tax invoice
was generated by the vendor, and the number of the tax invoice received from the vendor.
Click Select to specify additional criteria to select the transactions for the report, and then click
OK.
In the Input sales tax report, click OK to generate the input sales tax report.

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Working with unrealized and realized sales VAT
Complete the following procedures to create and post sales orders with unrealized and realized sales
VAT. You can reverse the unrealized sales VAT, and post the realized sales VAT or output VAT after
you send the tax invoice or receipt/tax invoice to the customer. You can also create and post debit
and credit notes from sales orders and free text invoices. You can also generate the output sales tax
report.
 Create and post a sales order with unrealized sales VAT
 Create and post a sales order with realized sales VAT
 Change a customer name on a posted tax invoice
 Settle a customer transaction to generate a tax invoice or receipt/tax invoice and reverse posted
unrealized sales VAT
 Create and post a free text invoice with unrealized or realized sales VAT
 Create and post debit and credit notes from sales orders or free text invoices
 Generate the Output sales tax report

Create and post a sales order with unrealized sales VAT


Use the Create sales order, Sales order, and Posting invoice forms to create and post a sales
order for an item of type Item or Service, with unrealized VAT. When you post the sales order
without receiving the payment from the customer, the unrealized sales VAT is posted to the unrealized
sales VAT account. For more information, see “Create sales order (form),” “Sales orders (form),” and
“Sales posting (form)” in the Help.
Click Sales and marketing > Common > Sales orders > All sales orders to open the All
sales orders list page.
–or–
Click Accounts receivable > Common > Sales orders > All sales orders to open the All
sales orders list page.
On the Action Pane, on the Sales order tab, click Sales order to create a sales order for an
item of type Item or Service. For more information, see “Create sales orders” in the Help.
In the Sales order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Sales tax group and Item sales
tax group fields are updated with the sales tax group of the customer in the Customers form,
and the item sales tax group of the item or service in the Released products form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for realized VAT. If the item is of type Service, the item
sales tax group that is updated in the Item sales tax group field is the item sales tax group for
unrealized VAT.
If you did not receive the payment from the customer for the sale of an item, in the Sales tax
group and Item sales tax group fields, select the sales tax group and item sales tax group for
unrealized VAT.
Click the Financial dimensions tab. If the tax branch is set up for the selected customer in the
Customers form, the tax branch dimension value is updated with the customer tax branch
dimension value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Posting invoice
form.
Select the Posting and Print invoice check boxes to post and print the sales order.

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Click OK to post the sales order. The unrealized sales VAT is posted to the unrealized sales VAT
account, and a customer invoice is printed.

Create and post a sales order with realized sales VAT


Use the Create sales order, Sales order, and Posting invoice forms to create and post a sales
order for an item of type Item or Service with realized VAT. When you post the sales order after
receiving the payment from the customer, the realized sales VAT is posted to the realized sales VAT
account.
Click Sales and marketing > Common > Sales orders > All sales orders to open the All
sales orders list page.
–or–
Click Accounts receivable > Common > Sales orders > All sales orders to open the All
sales orders list page.
On the Action Pane, on the Sales order tab, click Sales order to create a sales order for an
item of type Item or Service.
In the Sales order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Sales tax group and Item sales
tax group fields are updated with the sales tax group of the customer in the Customers form,
and the item sales tax group of the item or service in the Released products form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for realized VAT. If the item is of type Service, the item
sales tax group that is updated in the Item sales tax group field is the item sales tax group for
unrealized VAT.
If you received the payment from the customer for the sale of a service, in the Sales tax group
and Item sales tax group fields, select the sales tax group and item sales tax group for realized
VAT.
Click the Financial dimensions tab. If the tax branch is set up for the selected customer in the
Customers form, the tax branch dimension value is updated with the customer tax branch
dimension value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Posting invoice
form.
Select the Posting and Print invoice check boxes to post and print the sales order.
Click OK to post the sales order. The realized sales VAT is posted to the realized sales VAT
account, and a customer tax invoice is printed.
You can generate the output VAT report, which includes the realized sales VAT transactions with the
details of the VAT that is received by the legal entity for the sales of goods and services. For more
information, see Generate the Output sales tax report.

Change a customer name on a posted tax invoice


Use the Adjust tax invoice form to change a customer name on a posted invoice. For more
information, see Adjust tax invoice (form).
Click Accounts receivable > Common > Sales orders > All sales orders to open the Sales
order list page.
Select an invoiced sales order, and then on the Action Pane, click the Invoice tab.
In the Journals group, click Invoice to open the Invoice journal form.
Click Adjustment to open the Adjust tax invoice form.

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Click New, and then click Change customer name to change or update the customer name on
the tax invoice.
Note: You can only update the customer name. Other details, such as the sales order number
and voucher number, remain the same as they were in the original invoice.
In the Name field, enter or modify the customer name, and then click OK.
In the Adjust tax invoice form, in the Reference field, enter the original invoice number to
which the adjustment applies. You must enter the original invoice number in the Reference field
to print the updated customer name in the output VAT report.
Close the forms.
In the Invoice journal form, click Preview/Print to view the updated tax invoice. You can also print
the tax invoice, and send it to the customer.

Settle a customer transaction to generate a tax invoice or receipt/tax invoice and


reverse posted unrealized sales VAT
Use the Journal voucher and Settle open transactions forms to settle customer transactions by
making payments. After you receive and make the payment, the unrealized sales VAT is reversed, and
the output VAT is posted. You can also use the Payments form to generate the tax invoice or
receipt/tax invoice for the transaction, and then you can send the tax invoice or receipt/tax invoice to
the customer. For more information, see “Journal voucher - Customer payment journal (form),”
“Settle open transactions – customer (form),” and “Payment proposal report
(CustVendPaymProposal)” in the Help.
You must print a tax invoice before you make the payment and settle the customer transaction. You
can generate the tax invoice by selecting the Print invoice check box on the Posting invoice form
for a sales order, and the Post free text invoice form for a free text invoice when posting, or after
posting, the invoice.
Click Accounts receivable > Journals > Payments > Payment journal to open the Payment
journal form.
Create a journal, and then click Lines to open the Journal voucher form for payment journal
lines. For more information, see “Create and validate journals and journal lines” in the Help.
In the Account field, select the customer account for which you have received a payment.
Click Functions > Settlement.
In the Settle open transactions form, select the Mark check box on the lines for the customer
invoices for which the payments are received.
Close the Settle open transactions form. The payment line or lines appear in the Journal
voucher form with the correct invoice information.
Click Financial dimensions, and then click Account or Offset account to view or modify the
tax branch dimension value for the account or offset account.
In the Journal voucher form, click Validate > Validate voucher only to validate the journal
lines.
Click Post > Post to post the customer payment journal. The unrealized sales VAT is reversed,
and the output VAT is posted to the output VAT account.
Note: To print the tax invoices or receipt/tax invoices, in the Journal voucher form, click Print
> Payments to open the Payments form. Select the criteria to print the tax invoice or
receipt/tax invoices, and then click OK. For invoices that have invoice lines with a realized tax
type, a receipt is printed. If the invoice has multiple lines with realized and unrealized tax types, a
receipt and receipt/tax invoice is printed. The receipt shows the invoice lines with the realized tax
type and the line total. The receipt/tax invoice shows the invoice lines with the unrealized tax type
and the line total.

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You can generate the output VAT report, which includes the realized sales VAT transactions with the
details of the VAT that is received by the legal entity for the sales of goods and services. For more
information, see Generate the Output sales tax report.

Create and post a free text invoice with unrealized or realized sales VAT
Use the Free text invoice and Post free text invoice forms to create and post a free text invoice
with unrealized or realized sales VAT. When you post the free text invoice without receiving the
payment from the customer, you must select the sales tax group and item sales tax group for
unrealized VAT. The unrealized sales VAT is posted to the unrealized sales VAT account. When you
post the free text invoice after receiving the payment from the customer, you must select the sales
tax group and item sales tax group for realized VAT. The realized sales VAT is posted to the realized
sales VAT account. For more information, see “Free text invoice (form)” and “Free text invoice report
(FreeTextInvoice)” in the Help.
Click Accounts receivable > Common > Free text invoices > All free text invoices to open
the All free text invoices list page.
On the Action Pane, click Free text invoice to create a free text invoice. For more information,
see “Key tasks: Free text invoices” in the Help.
On the Free text invoice header FastTab, in the Customer field, select the customer account.
The Name, Invoice account, One-time customer, Address, and Currency fields are updated
with the information from the Customers form.
In the Invoice lines area, in the Description field, enter a description of the line.
In the Main account field, select the revenue account that is to be used to post the sale to the
general ledger.
In the Sales tax group and Item sales tax group fields, select the applicable sales tax group
and item sales tax group for unrealized VAT or realized VAT.
In the Quantity and Unit price fields, enter the quantity and unit price for the invoice line. The
amount is updated in the Amount field based on the quantity and unit price that you enter. You
can also update the amount in the Amount field.
Click the Line details FastTab, and then click the Financial dimensions line tab. If the tax
branch is set up for the selected customer in the Customers form, the tax branch dimension
value is updated with the customer tax branch dimension value. You can modify the tax branch, if
required.
On the Action Pane, click Post to open the Post free text invoice form to post the invoice.
Select the Posting and Print invoice check boxes to post and print the invoice.
Click OK to post the free text invoice.
Note: If you did not receive the payment from the customer, and selected the sales tax group
and item sales tax group for unrealized VAT, the unrealized sales VAT is posted to the unrealized
sales VAT account. If you received the payment from the customer, and selected the sales tax
group and item sales tax group for realized VAT, the realized sales VAT is posted to the sales VAT
account.
You can generate the output VAT report, which includes the realized sales VAT transactions with the
details of the VAT that is received by the legal entity for the sales of goods and services. For more
information, see Generate the Output sales tax report.

Create and post debit and credit notes from sales orders or free text invoices
Use the Create sales order, Sales order, and Posting invoice forms to create and post debit notes
from sales orders. Use the Free text invoice and Post free text invoice forms to create and post
debit and credit notes from free text invoices. When you post debit or credit notes, output VAT is
posted.

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Click Sales and marketing > Common > Sales orders > All sales orders to open the All
sales orders list page.
–or–
Click Accounts receivable > Common > Sales orders > All sales orders to open the All
sales orders list page.
–or–
Click Accounts receivable > Common > Free text invoices > All free text invoices to open
the All free text invoices list page.
Select a sales order, and then on the Action Pane, click Edit to open the Sales order form.
–or–
Create a sales order. For more information, see “Create a sales order” in the Help.
–or–
Select a free text invoice, and then on the Action Pane, click Edit to open the Free text invoice
form.
–or–
Create a free text invoice. For more information, see “Key tasks: Free text invoices” in the Help.
In the Sales order or Free text invoice form, click Header view, and then in the Note format
field, select a note format from the following options:
 Debit note (value) – Create a debit note when the original cost or amount is incorrect.
 Debit note (quantity) – Create a debit note when the original quantity is incorrect.
 Credit note (value) – Create a credit note when the original cost or amount is incorrect.
 Credit note (quantity) – Create a credit note when the original quantity is incorrect.
In the Reference invoice and Reference invoice value fields, enter the reference invoice
against which the debit or credit note is created, and the value of the reference invoice.
In the Reason code field, select a reason code for the debit note.
In the Tax agent field, select the tax agent on whose behalf you are creating the debit or credit
note.
On the Action Pane, click Line view, and then create a sales order line.
Click the Setup tab, and then in the Sales tax group and Item sales tax group fields, select
the sales tax group and item sales tax group for output VAT.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Posting invoice
form.
Select the Posting and Print invoice check boxes to post and print the debit or credit note.
Click OK to post the debit or credit note. The output VAT is posted to the output VAT account.
You can generate the output VAT report, which includes the realized sales VAT transactions with the
details of the VAT that is received by the legal entity for the sales of goods and services. For more
information, see Generate the Output sales tax report.

Generate the Output sales tax report


Use the Output sales tax report to generate the output sales tax, output VAT, or sales VAT report.
The report includes the transactions for which the sales VAT is realized, with the details of the VAT
that is received by the legal entity for the sales of goods and services. You can generate a monthly
report, and submit it to the government. Use the Output sales tax (for internal use) report to

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generate a report to check the transactions for a specific period. This report is not submitted to the
government. For more information, see Output sales tax report (TaxInputOutputVATReport_TH) and
Output sales tax (for internal use) report (TaxInputOutputVAT).
Click General ledger > Reports > External > Other tax > Output sales tax to open the
Output sales tax report.
–or–
Click General ledger > Reports > External > Other tax > Input sales tax (for internal use)
to open the Output sales tax (for internal use) report.
In the Tax month field, select the month for which the report is generated.
–or–
In the Start date and End date fields, enter the starting and ending date of the period for which
the report is to be generated.
In the Tax branch field, select the tax branch of the legal entity for which the report is to be
generated.
In the Sales tax code field, select the sales tax code for which you want to include transactions in
the report.
In the Tax invoice date and Tax invoice number fields, enter the date on which the tax invoice
was generated, and the tax invoice number of the invoice sent to the customer.
Click Select to specify additional criteria to select the transactions for the report, and then click
OK.
In the Output sales tax report, click OK to generate the output sales tax report.

Average VAT for purchase transactions


When an individual or legal entity purchases goods or services that are used by both VAT and non-VAT
businesses, and there is no clear division of the proportion of the purchase VAT amount between the
different businesses, the purchase VAT must be divided based on the actual usage of the purchased
goods or services in each business. The average VAT is the percentage of VAT that is divided between
VAT and non-VAT businesses of a legal entity. Average VAT is applied only to purchase transactions.
For example, a company has a home repair service business that is a VAT business, and a home
construction business that is a non-VAT business. The company purchases 100 kg of cement for the
construction work. However, the company uses only 80 kg of cement in the home construction work,
and the remaining 20 kg is used in home repair work. The average VAT is applied to calculate VAT as
20 percent for the VAT business (home repair service) and 80 percent for the non-VAT business
(home construction).
You can use multiple tax rates to manage the proportion of VAT between the VAT and non-VAT
registered businesses of a legal entity. You can manage average VAT for a sales tax code by using the
Pct. exempt from sales tax field in the Values form.
The following enhancements have been added to calculate the average VAT for purchase transactions:
 You can create and post purchase orders for an asset, item, or service expense with average VAT.
 You can post expenses that are subject to average VAT in a general journal.
 The revenue proportion between VAT and non-VAT businesses may change between the time the
invoice is posted to the time the payment is made. If this occurs, an adjustment of the VAT
difference is automatically posted when the payment is made, and the transaction is settled.
For example, a 7 percent VAT sales tax code is applicable to a purchase transaction of THB
100.00. When the invoice is posted, the VAT ratio between the VAT and non-VAT business is 45

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percent and 55 percent. However, in the new year, the proportion of VAT between the VAT and
non-VAT business is updated to 50 percent and 50 percent. So, when the invoice is settled, the
proportion of VAT between the VAT and non-VAT business is 50 percent and 50 percent.
The VAT is calculated and posted to different accounts, as mentioned in the following table.

VAT calculated and posted when the VAT calculated and adjusted when the
invoice is posted invoice is settled with updated VAT ratio
The invoice amount is THB 100.00. THB 100.00 is the payment made to settle the
The total VAT applicable to the invoice is 7 percent, invoice.
and the calculated VAT amount is THB 7.00. The total VAT applicable to the invoice is 7 percent,
 The VAT calculated for the VAT business: 45 and the calculated VAT amount is THB 7.00.
percent of the 7 percent VAT = THB 3.15  The VAT calculated for the VAT business : 50
 The VAT calculated for the non-VAT business: 55 percent of the 7 percent VAT = THB 3.50
percent of the 7 percent VAT = THB 3.85  The VAT calculated for the non-VAT business: 50
The following table contains the amount posted to percent of the 7 percent VAT = THB 3.50
different accounts. The following table contains the amount adjusted to
different accounts.
Account Debit (THB) Credit (THB)
Account Debit (THB) Credit (THB)
Inventory 103.85
Inventory 0.35
Purchase VAT 3.15
Purchase VAT 3.15
Accounts 107.00
payable Purchase VAT 3.50

Accounts 107.00
payable
Bank 107.00

 The transactions for the non-VAT proportion are posted directly to the inventory, asset, or service
expense account for the item, asset, or service expense transactions.
 You can generate an Average VAT report, which is then submitted to the Revenue Department of
Thailand.

Setting up average VAT


You must set up the sales tax codes, sales tax groups, item sales tax groups, and ledger posting
groups for unrealized VAT, realized purchase VAT or input VAT, realized sales VAT or output VAT,
average unrealized VAT, and average realized VAT. You must also enter a value in the Pct. exempt
from sales tax field in the Values form, based on which the average VAT is managed between the
VAT and non-VAT businesses. For more information, see Set up sales tax codes for unrealized,
realized, and average VAT, and Set up sales tax groups, item sales tax groups, and ledger posting
groups for unrealized, realized, and average VAT.

Working with average VAT


Complete the following procedures to calculate and post average VAT:
 Create and post a purchase order with average unrealized VAT
 Create and post a purchase order with average realized VAT
 Create and post a purchase order for a fixed asset with average VAT
 Post invoices in an invoice journal with average VAT
 Post a vendor payment transaction when the VAT ratio is updated after posting the invoice
 Post an expense transaction in a general journal with average VAT

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 Generate the Average VAT report

Create and post a purchase order with average unrealized VAT


Use the Create purchase order, Purchase order, and Vendor invoice forms to create and post a
purchase order for an item of type Item or Service, with average unrealized VAT. The amount of VAT
for the VAT business and non-VAT business is calculated based on the VAT ratio that you specify for
the sales tax code in the Values form. When you post the purchase order, the VAT for the VAT
business is posted to the unrealized purchase VAT account. The VAT for the non-VAT business is
posted as part of the inventory amount to the inventory account for an item, or as part of an expense
to the expense account for a service. For more information, see “Create purchase order (form),”
“Purchase order (form),” and “Vendor invoice (form)” in the Help.
Click Accounts payable > Common > Purchase orders > All purchase orders to open the
All purchase orders list page.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders to
open the All purchase orders list page.
On the Action Pane, on the Purchase order tab, click Purchase order to create a purchase
order for an item of type Item or Service. For more information, see “Create a purchase order” in
the Help.
In the Purchase order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Item sales tax group and Sales
tax group fields are updated with the item sales tax group of the item or service in the Released
products form, and the sales tax group of the vendor in the Vendors form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for average realized VAT. If the item is of type Service,
the item sales tax group that is updated in the Item sales tax group field is the item sales tax
group for average unrealized VAT.
If you did not receive the tax invoice from the vendor, in the Item sales tax group and Sales
tax group fields, select the item sales tax group and item sales tax group for average unrealized
VAT.
Note: You can also click Financials > Distribute amounts to view the VAT amount for VAT and
non-VAT businesses before posting the purchase order.
Click the Financial dimensions tab. If the tax branch is set up for the selected vendor in the
Vendors form, the tax branch dimension value is updated with the vendor tax branch dimension
value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Vendor invoice
form.
In the Date field, enter the date on which the vendor invoice is to be posted.
In the Invoice number, Invoice date, and Invoice receipt date fields, enter the number of
the invoice, the date on which the invoice was generated by the vendor, and the date on which
you received the invoice from the vendor.
On the Action Pane, on the Vendor invoice tab, click Post > Post to post the vendor invoice.
The VAT for the VAT business is posted to the unrealized purchase VAT account.
You can view the inventory transaction created for the purchase transaction in the Transactions
form. For more information, see “Transactions (Inventory voucher transactions) (form)” in the Help.
You can generate the Purchase Unrealized VAT Remaining report, which includes the unrealized tax
transactions and the remaining VAT amount. For more information, see Generate the Purchase
Unrealized VAT Remaining report.

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Create and post a purchase order with average realized VAT
Use the Create purchase order, Purchase order, and Vendor invoice forms to create and post a
purchase order for an item of type Item or Service, with average realized VAT. The amount of VAT
for the VAT business and the non-VAT business is calculated based on the VAT ratio that you specify
for the sales tax code in the Values form. When you post the purchase order, the VAT for the VAT
business is posted to the realized purchase VAT account. The VAT for the non-VAT business is posted
as part of the inventory amount to the inventory account for an item, or as part of an expense to the
expense account for a service.
Click Accounts payable > Common > Purchase orders > All purchase orders to open the
All purchase orders list page.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders to
open the All purchase orders list page.
On the Action Pane, on the Purchase order tab, click Purchase order to create a purchase
order for an item of type Item or Service.
In the Purchase order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Item sales tax group and Sales
tax group fields are updated with the item sales tax group of the item or service in the Released
products form and the sales tax group of the vendor in the Vendors form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for average realized VAT. If the item is of type Service,
the item sales tax group that is updated in the Item sales tax group field is the item sales tax
group for average unrealized VAT.
If you received the tax invoice from the vendor, in the Item sales tax group and Sales tax
group fields, select the item sales tax group and item sales tax group for average realized VAT.
Note: You can also click Financials > Distribute amounts on the Purchase order lines
FastTab to view the VAT amount for VAT and non-VAT businesses before posting the purchase
order.
Click the Financial dimensions tab. If the tax branch is set up for the selected vendor in the
Vendors form, the tax branch dimension value is updated with the vendor tax branch dimension
value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Vendor invoice
form.
In the Date field, enter the date on which the vendor invoice is to be posted.
In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter the
number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
Optional: In the Actual vendor name field, enter the actual name of the vendor. For example, if
another transportation company is used by the shipping vendor for this transaction, the name of
the transportation company can be updated in the Actual vendor name field.
In the Invoice number, Invoice date, and Invoice receipt date fields, enter the number of
the invoice, the date on which the invoice was generated by the vendor, and the date on which
you received the invoice from the vendor.
Note: If you do not have the invoice number, enter the tax invoice number in the Invoice
number field.
On the Action Pane, on the Vendor invoice tab, click Post > Post to post the vendor invoice.
The VAT for the VAT business is posted to the realized purchase VAT account.

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You can view the inventory transaction created for the purchase transaction in the Transactions
form.
You can generate the input sales tax report, which includes the realized purchase VAT transactions
with the details of the VAT that is paid by the legal entity for the purchase of goods and services. For
more information, see Generate the Input sales tax report.

Create and post a purchase order for a fixed asset with average VAT
Use the Create purchase order, Purchase order, and Vendor invoice forms to create and post a
purchase order for a fixed asset with average VAT. The amount of VAT for the VAT business and non-
VAT business is calculated based on the VAT ratio that you specify for the sales tax code in the Values
form. When you post the purchase order, the VAT for the VAT business is posted to the unrealized or
realized purchase VAT account if you have received the tax invoice from the vendor. The VAT for the
non-VAT business is posted to the asset account.
You must set up the value models and assign a posting layer to each value model. For more
information, see “Set up value models” and “Posting layer” in the Help.
Click Accounts payable > Common > Purchase orders > All purchase orders to open the
All purchase orders list page.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders to
open the All purchase orders list page.
On the Action Pane, on the Purchase order tab, click Purchase order to create a purchase
order for a fixed asset.
In the Purchase order form, click Line view.
Click the Line details tab, and then click the Setup tab. The Item sales tax group and Sales
tax group fields are updated with the item sales tax group of the item in the Released products
form, and the sales tax group of the vendor in the Vendors form.
Note: If the item is of type Item, the item sales tax group that is updated in the Item sales tax
group field is the item sales tax group for average realized VAT. If the item is of type Service,
the item sales tax group that is updated in the Item sales tax group field is the item sales tax
group for average unrealized VAT.
If you did not receive the tax invoice from the vendor, in the Item sales tax group and Sales
tax group fields, select the item sales tax group and item sales tax group for average unrealized
VAT. If you received the tax invoice from the vendor, in the Item sales tax group and Sales tax
group fields, select the item sales tax group and item sales tax group for average realized VAT.
Note: You can also click Financials > Distribute amounts on the Purchase order lines
FastTab to view the VAT amount for VAT and non-VAT businesses before posting the purchase
order.
Click the Fixed assets tab. In the Asset number field, select a fixed asset number, or select the
New fixed asset check box to create a fixed asset.
Click the Financial dimensions tab. If the tax branch is set up for the selected vendor in the
Vendors form, the tax branch dimension value is updated with the vendor tax branch dimension
value. You can modify the tax branch, if required.
On the Action Pane, click the Invoice tab, and then click Invoice to open the Vendor invoice
form.
In the Date field, enter the date on which the vendor invoice is posted.
If you received the tax invoice from the vendor, you must update the following fields:

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 In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter
the number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
 Optional: In the Actual vendor name field, enter the actual name of the vendor. For
example, if another transportation company is used by the shipping vendor for this
transaction, the name of the transportation company can be updated in the Actual vendor
name field.
In the Invoice number, Invoice date, and Invoice receipt date fields, enter the number of
the invoice, the date on which the invoice was generated by the vendor, and the date on which
you received the invoice from the vendor.
Note: If you do not have the invoice number, enter the tax invoice number in the Invoice
number field.
On the Action Pane, on the Vendor invoice tab, click Post > Post to post the vendor invoice. If
you did not receive the tax invoice from the vendor, and selected the sales tax group and item
sales tax group for average unrealized VAT, the VAT for the VAT business is posted to the
unrealized purchase VAT account. If you received the tax invoice from the vendor, and selected
the sales tax group and item sales tax group for average realized VAT, the VAT for the VAT
business is posted to the realized purchase VAT account.
You can view the fixed asset transaction created for the purchase transaction in the Fixed asset
transactions form. For more information, see “Fixed asset transactions (form)” in the Help.

Post invoices in an invoice journal with average VAT


Use the Invoice journal and Journal voucher forms to create and post service expense transactions
with average VAT. The amount of VAT for the VAT business and the non-VAT business is calculated
based on the VAT ratio that you specify for the sales tax code in the Values form. When you post the
purchase order, the VAT for the VAT business is posted to the unrealized or realized purchase VAT
account based on the sales tax group that you select. The VAT for the non-VAT business is posted as
part of the inventory amount to the inventory account. For more information, see “Journal header
(form)” and “Journal voucher - Invoice journal (form)” in the Help.
Click Accounts payable > Journals > Invoices > Invoice journal to open the Invoice
journal form.
Press CTRL+N to create a vendor invoice journal.
In the Name field, select the name of the journal.
Click Lines to open the Journal voucher form, and then modify the required journal line details.
In the Account field, select the vendor account.
In the Invoice number field, select the vendor invoice number.
In the Credit field or Debit field, enter the invoice amount. The Credit field is used for vendor
purchases, and the Debit field is used for credit notes.
In the Offset account type and Offset account fields, select the type of account for the offset
account, and the offset account for the transaction. The offset account must use the same
currency that is specified in the Currency field.
In the Invoice date and Invoice receipt date fields, enter the date on which the invoice was
generated by the vendor, and the date on which you received the invoice from the vendor.
In the Sales tax group and Item sales tax group fields, select the sales tax group and the item
sales tax group for average realized or average unrealized VAT, as applicable for the transaction.
If you select the sales tax group and item sales tax group for average realized VAT, you must
update the following fields:

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 In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter
the number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
 Optional: In the Actual vendor name field, enter the actual name of the vendor. For
example, if another transportation company is used by the shipping vendor for this
transaction, the name of the transportation company must be updated in the Actual vendor
name field.
Click Financial dimensions, and then click Account or Offset account to view or modify the
tax branch dimension value for the account or offset account.
Click Post > Post to post the expense transaction.
Note: If you did not receive the tax invoice from the vendor, and selected the sales tax group
and item sales tax group for average unrealized VAT, the VAT for the VAT business is posted to
the unrealized purchase VAT account. If you received the tax invoice from the vendor, and
selected the sales tax group and item sales tax group for average realized VAT, the VAT for the
VAT business is posted to the purchase VAT account.

Post a vendor payment transaction when the VAT ratio is updated after posting
the invoice
You must manually calculate the VAT ratio each year, and when the VAT ratio is changed, you must
update the VAT ratio and date range. Use the Values form to update the VAT ratio and date range for
a sales tax code after posting the invoice to which the sales tax code applies. For more information,
see Set up sales tax codes for unrealized, realized, and average VAT.
If realized purchase VAT was posted when you posted the invoice, you can make a payment for the
vendor transaction with the updated VAT ratio in the Journal voucher form. The VAT adjustment is
automatically posted for the realized purchase VAT based on the updated VAT ratio. For more
information, see “Key tasks: Vendor payments and settlements” in the Help.
If unrealized VAT was posted at the time that the invoice was posted, you can reverse the unrealized
VAT, and post the realized VAT in the Reversal journal form when you receive the tax invoice from
the vendor. For more information, see Reverse the posted unrealized purchase VAT.
You can also manage the average VAT adjustment for an advanced payment transaction for which the
VAT ratio is updated after posting the invoice. When you receive the tax invoice from the vendor, you
must check whether the VAT ratio is updated, reverse the advanced payment, and then make a
payment in the current year. The realized or unrealized VAT will be adjusted automatically for the
original transaction.
Note: If you make a partial payment, only part of the VAT is realized.

Post an expense transaction in a general journal with average VAT


Use the General journal and Journal voucher forms to create and post an expense transaction with
average VAT. The amount of VAT for the VAT business and the non-VAT business is calculated based
on the VAT ratio that you specify for the sales tax code in the Values form. When you post the
expense transaction, the VAT for the VAT business is posted to the unrealized or realized purchase
VAT account based on the sales tax group that you select. The VAT for the non-VAT business is posted
as part of the inventory amount to the inventory account. For more information, see “Journal voucher
- General journal (form)” in the Help.
Click General ledger > Journals > General journal to open the General journal form.
Press CTRL+N to create a general journal, and then in the Name field, select the name of the
journal.
Click Lines to open the Journal voucher form, and then modify the required journal line details.
In the Account field, select the vendor account.

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In the Credit field or Debit field, enter the invoice amount. The Credit field is used for vendor
purchases, and the Debit field is used for credit notes.
In the Offset account type and Offset account fields, select the type of account for the offset
account and the offset account for the transaction. The offset account must use the same currency
that is specified in the Currency field.
In the Sales tax group and Item sales tax group fields, select the sales tax group and the item
sales tax group for average realized or average unrealized VAT, as applicable for the transaction.
Click the Invoice tab, and then in the Invoice number, Invoice date, and Invoice receipt
date fields, enter the number of the vendor invoice, the date on which the invoice was generated
by the vendor, and the date on which you received the invoice from the vendor.
If you selected the sales tax group and item sales tax group for average realized VAT, you must
update the following fields on the Invoice tab:
 In the Tax invoice number, Tax invoice date, and Tax invoice receipt date fields, enter
the number of the tax invoice received from the vendor, the date on which the tax invoice was
generated by the vendor, and the date on which you received the tax invoice from the vendor.
 Optional: In the Actual vendor name field, enter the actual name of the vendor. For
example, if another transportation company is used by the shipping vendor for this
transaction, the name of the transportation company can be updated in the Actual vendor
name field.
Click Financial dimensions, and then click Account or Offset account to view or modify the
tax branch dimension value for the account or offset account.
Click Post > Post to post the expense transaction.
Note: If you did not receive the tax invoice from the vendor, and selected the sales tax group
and item sales tax group for average unrealized VAT, the VAT for the VAT business is posted to
the unrealized purchase VAT account. If you received the tax invoice from the vendor, and
selected the sales tax group and item sales tax group for average realized VAT, the VAT for the
VAT business is posted to the purchase VAT account.

Generate the Average VAT report


Use the Average VAT report to generate the Average VAT report. The report includes the details of
transactions with average VAT. You must submit the Average VAT report to the Revenue Department
of Thailand each month.
Click General ledger > Reports > External > Other tax > Average VAT to open the Average
VAT report.
In the Tax month field, select the month for which the report is to be generated.
In the Tax invoice number field, enter the tax invoice number of the invoice received from the
vendor to include the transactions in the report.
In the Tax invoice date and Tax invoice receipt date fields, enter the date on which the tax
invoice was generated by the vendor, and the date on which you received the tax invoice from the
vendor to include the transactions in the report.
In the Sales tax code field, select the average VAT sales tax code the sales tax code for which
you want to include transactions in the report.
In the Tax branch field, select the tax branch of the legal entity for which the report is to be
generated.
In the Detail level field, select the level of detail to be included in the report. The following
options are available:
 Details – Generate a detailed Average VAT report.

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 Summary – Generate a summarized Average VAT report.
Click OK to generate the Average VAT report.

Customer and vendor transactions for withholding tax


The following enhancements have been made to customer and vendor transactions to calculate
withholding tax and generate withholding tax reports:
 You can post a customer payment journal for items or services with a tax branch code for a partial
payment or full payment that is received from the customer.
 You can create a withholding tax transaction for the customer in the Settle open transactions
form if you have not indicated that the customer is liable for withholding tax
 You can post a vendor payment journal for items or services with a tax branch code, and generate
the Withholding tax certificate, Withholding tax (Por Ngor Dor 53), Withholding tax accounts
payable journal, and the Withholding tax special reports. If the vendor is classified as an
individual, the Withholding tax (Por Ngor Dor 3) report is generated after the vendor payment
journal is posted.
 You can cancel an incorrect withholding tax transaction for a customer and generate a correct
transaction. When you cancel a transaction, the withholding tax amount is also reversed.
 You can view and print the incorrect transaction and the corrected transaction in the Withholding
tax accounts receivable journal, Withholding tax (Por Ngor Dor 53), Withholding tax (Por Ngor Dor
3), Withholding tax accounts payable journal, and Withholding tax special reports. You can also
exclude the incorrect transactions from the reports by selecting the Exclude from reports check
box in the Posted withholding tax editing form.
The Withholding tax certificate report is generated after you have settled transactions, and before you
post a payment or general journal. The Withholding tax accounts receivable journal, Withholding tax
accounts payable journal, Withholding tax (Por Ngor Dor 53), and Withholding tax (Por Ngor Dor 3)
reports are generated after you post a payment or general journal. The reports must contain the
following details:
 The Withholding tax accounts receivable journal report must contain the withholding tax certificate
number and the withholding tax certificate date that are received from the customer for whom the
payment journal is posted.
 The Withholding tax certificate, Withholding tax accounts payable journal report, Withholding tax
(Por Ngor Dor 53), and Withholding tax (Por Ngor Dor 3) reports must contain the withholding tax
calculation method that is used to calculate and pay the withholding tax for a vendor.
 The Withholding tax special report must contain the receipt number that is issued by the
department when you submit the Withholding tax (Por Ngor Dor 53) or Withholding tax (Por Ngor
Dor 3) report to the Revenue Department of Thailand.

Setting up withholding tax


You must complete the following tasks before you can calculate withholding tax for transactions:
 Set up tax registration numbers for the legal entity in the Legal entities form. For more
information, see “Legal entities (form)” in the Help.
 Set up withholding tax settlement periods in the Withholding tax settlement periods form. For
more information, see “(THA, SAU) Withholding tax settlement periods (form)” and “(THA, SAU,
GBR, IRL) Set up a withholding tax settlement period and attach a withholding tax code” in the
Help.
 Set up withholding tax authorities in the Withholding tax authorities form. For more
information, see “(THA, SAU, GBR, IRL) Set up a withholding tax authority” in the Help.

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 Set up withholding tax codes in the Withholding tax codes form. For more information, see
“Withholding tax codes (form)” and “Set up withholding tax in System administration and General
ledger” in the Help.
 Set up withholding tax groups for items or services in the Withholding tax groups form. For
more information, see “Withholding tax groups” in the Help.
You must also complete the following setup procedures:
 Set up withholding tax revenue types
 Set up item withholding tax groups for an item or a service
 Set up number sequences for a vendor
 Create and post a purchase order with unrealized purchase VAT
 Create and post a purchase order with realized purchase VAT
 Create and post a purchase order with average unrealized VAT
 Create and post a purchase order with average realized VAT

Set up withholding tax revenue types


Use the Withholding tax revenue types form to set up revenue types that are printed on the
withholding tax certificate. You must be logged on as a member of the Administrators group to set up
revenue types. You can also set up withholding tax revenue types when you do the initial setup of
Microsoft Dynamics AX.
Click System administration > Setup > Checklists > Partition initialization checklist to
open the Partition initialization checklist.
Click Partition initialization checklist > Initialize partition > Configure reported income
types to open the Withholding tax revenue types form.
Create a withholding tax revenue type, and then in the Withholding tax revenue type and
Description fields, enter a name and a short description for the revenue type.
In the Sort order field, enter a number to indicate the order in which the revenue types are
printed in the withholding tax reports.
Note: If you open the form by clicking General ledger > Setup > Withholding tax >
Withholding tax revenue types, you can only view the revenue types that have already been
created in the Withholding tax revenue types form.

Set up item withholding tax groups for an item or a service


Use the Item withholding tax groups form to set up withholding tax groups for items or services.
For more information, see Item withholding tax groups (form).
Click General ledger > Setup > Withholding tax > Item withholding tax groups to open the
Item withholding tax groups form.
In the Item withholding tax group field, enter a unique identifier for the item withholding tax
group.
In the Description field, enter a short description for the item withholding tax group.
In the Withholding tax revenue type field, select a withholding tax revenue type.
On the Setup FastTab, click Add to add a withholding tax code to the item withholding tax group.
In the Withholding tax code field, select a withholding tax code. The Withholding tax name
field is updated with the name specified in the Withholding tax name field in the Withholding
tax codes form. The Percentage/Amount field is updated with the value specified in the Value
field in the Withholding tax values form.

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Close the form.

Set up number sequences for a vendor


Use the Accounts payable parameters form to assign number sequences for accounts payable
documents for vendors. For more information, see “Accounts payable parameters (form)” in the Help.
Before you can assign number sequences for accounts payable documents for vendors, you must
create number sequences for these vendors to classify each one as an organization or as a person in
the Number sequences form.
Click Accounts payable > Setup > Accounts payable parameters to open the Accounts
payable parameters form.
Click the Number sequences link.
In the Number sequence code field, select number sequences for the following references:
 PND 53 – The number sequence reference for a vendor who is classified as an organization.
 PND 3 - The number sequence reference for a vendor who is classified as a person.
Close the form.

Calculating, canceling, and correcting withholding tax transactions


You can calculate withholding tax for a customer or vendor for whom the Calculate withholding tax
check box is selected in the Customers or Vendors form. After you have posted a customer or
vendor payment journal, you can generate withholding tax reports. You can gross up vendor
payments with withholding taxes, make withholding tax payments on behalf of the vendor, and record
the tax payments as expenses.
You can cancel a customer or vendor transaction. When you cancel a transaction, the withholding tax
associated with the transaction is reversed. Use the Closed transaction editing in several
currencies form to cancel a transaction. For more information, see “Closed vendor transaction editing
in several currencies (form),” “Closed customer transaction editing in several currencies (form),”
“Reverse settlements,” and “Reverse a posted check” in the Help.
Complete the following procedures to calculate and correct withholding tax transactions for customers
and vendors, and generate withholding tax reports:
 Calculate withholding tax for item or service purchases
 Calculate withholding tax for item or service sales
 Make a withholding tax payment on behalf of a vendor
 Generate withholding tax reports
 Generate the Withholding tax special report

Calculation methods for vendor payments that include withholding taxes


Thai legal entities calculate vendor payments that include withholding taxes when the vendor is liable
to pay income tax, and cannot claim the deducted withholding taxes, or when the company pays the
vendor an incentive amount that is not part of the original payment.
Any payment made to a vendor is taxable, and hence, the legal entity pays tax on the withholding tax.
The tax that the legal entity pays on the withholding tax is also taxable. This additional tax amount is
paid by the vendor. You can use either the single iteration or the perpetual gross up method to gross
up vendor payments. For example, for a purchase order amount of THB 4000 and a withholding tax
(WHT) rate of 15 percent, the tax amount, tax on the tax amount, and the total payment amount are
calculated as follows:

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 Single iteration method – In this method, part of the WHT is paid by the legal entity, and the
other part by the vendor.
Tax amount = Purchase order amount * WHT rate = 4000 * 0.15 = THB 600
Tax on tax amount = Tax amount * WHT rate = 600 * 0.15 = THB 90
Total payment amount = Purchase order amount + (purchase order amount * WHT rate) –
(purchase order amount * WHT rate) – (purchase order amount * WHT rate) * WHT rate = 4000
+ 600 – 600 –90 = THB 3910
 Perpetual gross up method – With an increase in the number of iterations to calculate the tax
on the tax amount, the amount that is grossed up (the purchase order amount) decreases in
value. In perpetual gross up method, a perpetual gross up rate percent is calculated by using the
WHT rate, and the perpetual gross up rate percent is rounded off to two decimal places to
calculate the grossed up amount.
Perpetual gross up rate % = 100 / (1 – WHT rate) = 100 / (1 – 15%) = 100 / 0.85 = 117.65%
Total payment amount = Purchase order amount * perpetual gross up rate % = 4000 * 117.65%
= THB 4706
The WHT at 15 percent is deducted from the total payment amount of THB 4706. That is, (4706 –
(4706 * 0.15)) = THB 4000. In this manner, the vendor receives the original payment amount
after deducting WHT.

Calculate withholding tax for item or service purchases


Use the Journal voucher form to enter and post payments that you make to a vendor for the
purchase of items or services. When you post a vendor payment journal, the withholding tax group
that is set up for the vendor is used to calculate the withholding tax on the transaction. You must post
a vendor payment journal for withholding tax transactions that include the tax branch code. For more
information, see the “Journal voucher – Vendor payment journal (form)” topic in the Help.
To specify that a vendor is liable to pay withholding tax, you must select the Calculate withholding
tax check box, and select a withholding tax group for the vendor. In the Vendors form, on the
Invoice and delivery FastTab, select the Calculate withholding tax check box, and then in the
Withholding tax group field, select a withholding tax group.
Click Accounts payable > Journals > Payments > Payment journal to open the Payment
journal form.
Create a payment journal, and then click Lines to open the Journal voucher form.
In the Account field, select a vendor account. The Withholding tax group field is updated with
the withholding tax group that is assigned to the vendor in the Vendors form.
Note: The tax branch dimension value of the customer is updated in the Enter account
financial dimensions form. To open the Enter account financial dimensions form, click
Financial dimensions > Account.
In the Account type field, select an account type.
In the Credit field or Debit field, enter the invoice amount. The Credit field is used for vendor
purchases, and the Debit field is used for credit notes.
In the Withholding tax group and Item withholding tax group fields, select a withholding tax
group and an item withholding tax group.
Click Functions > Settlement to open the Settle open transactions form.
Select the Mark check box for the transactions that you want to settle. The withholding tax
amount for those transactions is calculated and displayed on the Withholding tax tab.
Close the form.

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In the Journal voucher form, click Post > Post to post the journal.
Close the forms.

Calculate withholding tax for item or service sales


Use the Journal voucher form to enter and post payments that you receive from customers. You
must post a customer payment journal or general journal for withholding tax transactions that include
the tax branch code. For more information, see “Journal voucher – Customer payment journal (form)”
and “Journal voucher – General journal (form)” in the Help.
After you settle a customer payment, and before you post the journal, you must enter the withholding
tax certificate number and the withholding tax certificate date received from the customer for the
transaction. After you have posted the journal, you can generate the Withholding tax accounts
receivable journal report, which contains the tax branch code, withholding tax certificate number, and
withholding tax certificate date. For more information, see Generate withholding tax reports.
To indicate that a customer is liable to pay withholding tax, you must select the Calculate
withholding tax check box and select a withholding tax group for the customer. In the Customers
form, on the Invoice and delivery FastTab, select the Calculate withholding tax check box, and
then in the Withholding tax group field, select a withholding tax group.
Click Accounts receivable > Journals > Payments > Payment journal to open the Payment
journal form.
–or–
Click General ledger > Journals > General journal > to open the General journal form.
Create a journal, and then click Lines to open the Journal voucher form.
In the Account field, select a customer account. If you have indicated that the customer is liable
to pay withholding tax, the Withholding tax group field is updated with the withholding tax
group that is assigned to the customer in the Customers form.
Note: The tax branch dimension value of the customer is updated in the Enter account
financial dimensions form. To open the Enter account dimensions form, click Financial
dimensions > Account.
If you have not indicated that the customer is liable to pay withholding tax, select a withholding
tax group in the Withholding tax group field.
Click Functions > Settlement to open the Settle open transactions form.
Select the Mark check box for the transactions that you want to settle. The withholding tax
amount for these transactions is calculated and displayed on the Withholding tax tab.
If you have not indicated that the customer is liable to pay withholding tax, click File > New to
calculate withholding tax for the selected transaction. On the Withholding tax tab, in the Item
withholding tax group and Withholding tax code fields, select an item withholding tax group
and a withholding tax code. The withholding tax is calculated, and displayed on the Withholding
tax tab.
Close the form.
In the Journal voucher form, in the Withholding tax certificate number and Withholding
tax certificate date fields, enter the certificate number and date received from the customer. If
the withholding tax amount differs from the one on the withholding tax certificate, you must enter
the correct amount in the Withholding tax in invoice currency field, on the Withholding tax
tab in the Settle open transactions form.
Click Post > Post to post the journal.
Close the forms.

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Make a withholding tax payment on behalf of a vendor
Performance awards given to vendors are taxable, and can be withheld by a legal entity. You can
make withholding tax payments on behalf of the vendor, and the tax paid is treated as an expense for
the company. This is referred to as “payment gross up.” You can generate the withholding tax reports
after you post a payment journal for a vendor. For more information, see Reports. Use the Journal
voucher form to post payment journals and calculate the withholding tax liability for a vendor.
Click Accounts payable > Journals > Payments > Payment journal to open the Payment
journal form.
Create a payment journal, and then click Lines to open the Journal voucher form.
In the Account field, select a vendor account.
Click the Withholding tax tab, and then in the Payment gross up field, select a withholding tax
calculation method. For more information, see Journal voucher - Vendor payment journal (form).
In the Tax agent field, select an agent number.
Click Functions > Settlement to open the Settle open transactions form.
Select the Mark check box for each of the invoices that you want to settle.
Click the Withholding tax tab, and then create a withholding tax line.
In the Item withholding tax group, select the same withholding tax group that is selected for
the vendor. The Updated base for withholding tax in invoice currency, Withholding tax
expense in the invoice currency, and Withholding tax deductible in accounting currency
fields are updated with the correct withholding tax amounts.
Close the form.
In the Journal voucher form, click Print > Withholding tax slip to generate the Withholding
tax certificate report.
In the Journal voucher form, click Post > Post to post the journal.
Close the forms.

Generating withholding tax reports


You must generate the Withholding tax certificate report after you have settled payments, and before
you post a vendor payment journal. Click Accounts payable > Journals > Payments > Payment
journal > Lines > Print > Withholding tax slip to generate the Withholding tax certificate report.
You can also generate the Withholding tax (Por Ngor Dor 53), Withholding tax (Por Ngor Dor 3),
Withholding tax special, Withholding tax accounts receivable journal, and Withholding tax accounts
payable journal reports after you post a payment journal. Use the Withholding tax (Por Ngor Dor
53), Withholding tax (Por Ngor Dor 3), and Withholding tax special reports to generate the
Withholding tax (Por Ngor Dor 53), Withholding tax (Por Ngor Dor 3), and Withholding tax special
reports. The Withholding tax (Por Ngor Dor 3) report is generated for vendors who are classified
as Person in the Vendors form. Use the Withholding tax accounts payable journal and
Withholding tax accounts receivable journal reports to generate the Withholding tax accounts
payable journal and Withholding tax accounts receivable journal reports. For more information, see
Reports. You can exclude incorrect and reversed transactions from reports.

Exclude transactions from withholding tax reports


Use the Posted withholding tax editing form to mark transactions that you want to exclude from
withholding tax reports.
Click General ledger > Periodic > Withholding tax > Posted withholding tax editing to
open the Posted withholding tax editing form.

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Select the Exclude from reports check box for each transaction that you want to exclude from
the reports.
Close the form.

Generate withholding tax reports


You can mark transactions that you want to exclude from withholding tax reports. For more
information, see Exclude transactions from withholding tax reports.
Use the Withholding tax (Por Ngor Dor 53), Withholding tax (Por Ngor Dor 3), Withholding
tax accounts payable journal, and Withholding tax accounts receivable journal reports to
generate the Withholding tax (Por Ngor Dor 53), Withholding tax (Por Ngor Dor 3), Withholding tax
accounts payable journal, and Withholding tax accounts receivable journal reports. For more
information, see Reports.
Click General ledger > Reports > External > Withholding tax > Withholding tax (Por Ngor
Dor 53) to open the Withholding tax (Por Ngor Dor 53) form.
–or–
Click General ledger > Reports > External > Withholding tax > Withholding tax (Por Ngor
Dor 3) to open the Withholding tax (Por Ngor Dor 3) form.
–or–
Click General ledger > Reports > External > Withholding tax > Withholding tax accounts
payable journal report to open the Withholding tax accounts payable journal report.
–or–
Click General ledger > Reports > External > Withholding tax > Withholding tax accounts
receivable journal report to open the Withholding tax accounts receivable journal report.
In the From date and To date fields, enter the starting date and ending date of the period for
which you want to print the report.
In the Tax branch code and Withholding tax group fields, select a tax branch code and a
withholding tax code.
In the Voucher field, you can enter the payment voucher number for which the withholding tax
details are generated.
Click OK to generate the report.

Generate the Withholding tax special report


When you submit the Withholding tax (Por Ngor Dor 53) or Withholding tax (Por Ngor Dor 3) report,
and pay the withheld tax to the Revenue Department of Thailand, a receipt number is issued by the
department. You must enter this receipt number in the Receipt number field in the Posted
withholding tax form, and then at the end of the month, generate the Withholding tax special
report. The report is generated in the format specified by the Revenue Department of Thailand, and
you must submit this report to the Revenue Department of Thailand. Use the Withholding tax
special report to generate the Withholding tax special report. For more information, see Withholding
tax special report (TaxWithholdSpecial).
Click General ledger > Periodic > Withholding tax > Posted withholding tax editing to
open the Posted withholding tax editing form.
In the Receipt number field, enter the receipt number that is received from the Revenue
Department of Thailand.
Close the form.
Click General ledger > Reports > External > Withholding tax > Withholding tax special to
open the Withholding tax special report.

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In the From date and To date fields, enter the starting date and ending date of the period for
which the report is generated.
Click OK to generate the report.

Stock card reports


A legal entity must generate a stock card report when it is requested by the government. A stock card
report contains information about inventory movement, quantity, and cost for each item and
warehouse. The stock card report is generated before or after the inventory close process is run. You
can generate the following reports:
 Physical stock card report – You can generate this report after you post packing slips. This report
includes information related to all sites, or for one site, according to location and warehouse.
 Financial stock card report – You can generate this report after you post invoices. This report
includes information related to all sites, or for one site, according to location and warehouse.
 Stock card summary report – You can generate this report to view item or warehouse details by
item group, site, warehouse, and cost.

Setting up stock card report generation


Complete the following tasks before you generate a stock card report:
 Create customers in the Customers form. For more information, see “Create new customer
(form)” and “Create a customer record” in the Help.
 Create vendors in the Vendors form. For more information, see “Vendors (form)” and “Create a
vendor account” in the Help.
 Create item model groups in the Item group form. For more information, see “Item group
(form)” and “Set up Fixed assets and Accounts payable integration” in the Help.
 Create product, storage, and tracking dimension groups in the Product dimension groups,
Storage dimensions groups, and Tracking dimension groups forms. Configure product
dimension groups to add configuration, size, and color for items in the Product dimension
groups form. For more information, see “Product dimension groups,” “Storage dimensions
groups,” “Tracking dimensions groups,” and “About inventory dimensions” in the Help.
 Create sites in the Sites form. For more information, see “Sites (form)” in the Help and Assign a
tax branch to a site.
 Create warehouses in the Warehouses form. For more information, see “Warehouses (form)” and
“Create a warehouse” in the Help.
 Create inventory locations in the Inventory locations form. For more information, see
“Inventory locations (form)” and “Create locations” in the Help.
 Create items with a dimension group and an item model group in the New released product
form. For more information, see “New product (form)” and “Key tasks: Define products” in the
Help.
 Set up batch numbers for items in the Batches form. For more information, see “Batch number
creation (form)” and “Create an inventory batch” in the Help.
 Set up serial numbers for items in the Serial numbers form. For more information, see “Serial
numbers (form)” in the Help.
 Set up default configurations, sizes, and colors for items in the Product dimensions form. For
more information, see “Product dimensions (form)” in the Help.
 Set up item dimension combinations for items in the Released product variants form. For more
information, see “Released product variants (form)” in the Help.
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You must also complete the following tasks before you generate a stock card report:
 Create a tax branch
 Set up a tax branch for a legal entity
 Set up a tax branch for a vendor or a customer
 Assign a tax branch to a site
 Create and post a purchase order with unrealized purchase VAT
 Create and post a purchase order with realized purchase VAT
 Create and post a sales order with unrealized sales VAT
 Create and post a sales order with realized sales VAT
 Create and post a purchase order with average unrealized VAT
 Create and post a purchase order with average realized VAT
 Post a product receipt for a purchase order
 Post a packing slip for a sales order

Post a product receipt for a purchase order


Use the Create purchase order and Posting product receipt forms to create and post a purchase
invoice with tax branch details. For more information, see “Create purchase order (form)” and
“Purchase posting (form)” in the Help.
Click Accounts payable > Common > Purchase orders > All Purchase orders to open the
Purchase orders list page.
Select a purchase order that has status of Approved, and then on the Action Pane, click Edit to
open the Purchase order form.
–or–
Create a purchase order. For more information, see “Create a purchase order” in the Help.
In Purchase order lines area, in the Receive now field, enter a quantity to update the product
receipt. Update the Receive now field with the quantity for each order line.
Click the Line details FastTab, and then click the Financial dimensions tab. If there is a tax
branch set up for the vendor, the tax branch dimension value is updated with the vendor tax
branch dimension value. You can modify the tax branch, if required.
On the Action Pane, click Purchase > Confirm to confirm the purchase order.
Click the Receive tab, and then click Product receipt to open the Posting product receipt
form.
In the Quantity field, select the Receive now quantity.
In the lower pane, verify that the order lines are correctly transferred. A check mark next to each
of the order lines indicates that the order line is ready to be updated.
Click OK to post the product receipt.
Close the form.

Post a packing slip for a sales order


Use the Create sales order and Packing slip posting forms to create and post a sales invoice with
tax branch details. For more information, see the “Create sales order (form)” and “Sales posting
(form)” in the Help.

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Click Accounts receivable > Common > Sales orders > All sales orders to open the Sales
orders list page.
Select a sales order, and then on the Action Pane, click Edit to open the Sales order form.
–or–
Create a sales order. For more information, see “Create a sales order” in the Help.
In the Deliver now field, enter the quantity that is updated on the packing slip. Update the
Deliver now field with the quantity for each order line.
Click the Line details FastTab, and then click the Financial dimensions tab. If a tax branch is
set up for the customer, the tax branch dimension value is updated with the customer tax branch
dimension value. You can modify the tax branch, if required.
On the Action Pane, click Pick and pack > Packing slip to open the Packing slip posting
form.
In the Quantity field, select Deliver now.
Select the Posting and Print packing slip check boxes.
In the lower pane, make any necessary changes, and then click OK to post the packing slip.

Transfer items from one site to another


Use the Journal lines, inventory form to transfer items from one site to another. For more
information, see “Journal lines, Inventory transfer (form)” in the Help.
Click Inventory and warehouse management > Journals > Item transactions > Transfer
> Lines to open the Journal lines, inventory form.
In the Date and Item number fields, specify a date and an item number.
In the From site field, specify the site from which the item is transferred.
In the To site field, specify the site to which the item is transferred.
Click the Financial dimension tab to view the updated tax branch dimension values of the item.
Close the form.

Recalculate inventory and generate the financial stock card report


Use the Closing and adjustment form to recalculate inventory after the inventory close process is
run, and generate the financial stock card report. For more information, see “Closing and adjustment
(form)” in the Help.
Click Inventory and warehouse management > Periodic > Closing and adjustment to open
the Closing and adjustment form.
Click Recalculation, and then in the Period code field, select a period.
In the Recalculate inventory up to field, select an ending date of the period for which the
inventory is recalculated.
In the Specification field, select a specification level to determine the level of detail that is posted
to the general ledger. For more information, see “Recalculate inventory” in the Help.
Click OK to recalculate inventory.
Close the form.

Generate the stock card report


You can generate the Physical stock card report after you post packing slips. You can generate the
Financial stock card report after you post invoices. You can group items based on site, warehouse,

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location, item number, or item group, and then generate the stock card reports. Use the Stock card –
Physical report to generate the physical stock card report. Use the Stock card – Financial report to
generate the financial stock card report. You can generate a detailed or summarized stock card report.
Click Inventory and warehouse management > Reports > Stock card - Physical to open
the Stock card – Physical report.
–or–
Click Inventory and warehouse management > Reports > Stock card - Financial to open
the Stock card – Financial report.
In the Detail level field, select Detail to specify the criteria to generate a detailed stock card
report, or Summary to generate a summarized stock card report.
Note: You can specify other sorting criteria if you select Detail in this field.
In the Tax month field, select the month for which the report is to be generated.
In the Tax branch code field, select a tax branch.
Select the Site, Warehouse, and/or Location check box to specify how to group the inventory,
and display the results in the report.
Click OK to generate the report.

Forms
This section contains information about the forms used to calculate and post sales and withholding
taxes.

Form and locator Description


Tax branch (form) Use this form to create a tax branch. A tax branch is used to record
General ledger > Setup> Sales inventory movement and track the VAT liability of a legal entity branch.
tax > Tax branch Note: This form is available only if you select the Use tax branch
check box on the Sales tax link on the Tax options FastTab in the
General ledger parameters form.
Code field
Enter a tax branch code.
Name field
Enter a name for the tax branch.
Head office check box
Select this check box to indicate that the tax branch is a head office.
Note: You must specify a minimum of one tax branch as a head office.
Address field
The address of the tax branch.
Select address button
Open the Address selection form to specify an address for the tax
branch.

Reverse unrealized VAT (list page) Use this list page to reverse unrealized VAT by creating reversal journals.
Accounts payable > Common > Upper pane
Reverse unrealized VAT Vendor unrealized reversal ID field
The identifier of the reversal journal.
Reversal date field
The date on which the unrealized VAT was reversed for the reversal
journal.
Vendor account field

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The vendor account number.
Name field
The name of the vendor.
Currency field
The currency of the payment transaction.
Posted field
Select Yes or No to specify whether the reversal journal is posted.
Tax invoice number field
The tax invoice number of the tax invoice received from the vendor.
Tax invoice date field
The date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
The date on which you received the tax invoice from the vendor.
Actual vendor name field
The actual name of the vendor.
Lower pane
Payment voucher field
The voucher number from the payment transaction.
Date field
The date of the payment transaction.
Invoice field
The invoice number of the payment transaction.
Amount in transaction currency field
The amount of the payment transaction in the transaction currency.
Settled currency field
The currency in which the payment transaction was settled.
Tax branch code field
The tax branch code for the payment transaction.
Reversal journal button
Open the New reversal journal form, where you can select the criteria
to include the payment journals that are not realized in the reversal
journal.
Edit button
Open the Reversal journal form, where you can modify the selected
reversal journal.
Edit in grid button
Open the Reversal journal form, where you can view and modify
reversal journals in a spreadsheet format.
Post button
Post the selected reversal journal to reverse the unrealized purchase VAT
and post input VAT.

Reversal journal (form) Use this form to view and reverse the unrealized purchase VAT, and post
Accounts payable > Common > the input VAT or purchase VAT for settled transactions when you receive
Reverse unrealized VAT. Double- the tax invoice.
click a reversal journal, or, on the Reversal journal header FastTab
Action Pane, click Reversal journal Tax invoice number field
to open the New reversal journal
form. Select the criteria, and then Enter the tax invoice number of the tax invoice received from the vendor.
click OK. Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field

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Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Reversal journal lines FastTab
Mark field
Select this check box to select the transaction to reverse unrealized VAT.
Account number field
The vendor account number.
Voucher field
The voucher number from the payment transaction.
Date field
The date of the payment transaction.
Invoice field
The invoice number of the payment transaction.
Settled currency field
The currency in which the payment transaction was settled.
Tax branch code field
The identifier of the tax branch for the payment transaction.
Line details FastTab
Vendor account field
The vendor account number.
Voucher field
The voucher number from the payment transaction or invoice.
Date field
The date of the payment transaction or invoice.
Currency field
The currency of the payment transaction or invoice.
Amount in transaction currency field
The amount of the payment transaction or invoice in the transaction
currency.
Amount field
The amount of the payment transaction or invoice.
Exchange rate field
The exchange rate that is used for the payment transaction or invoice.
Secondary exchange rate field
The secondary exchange rate that is used for the payment transaction or
invoice.
Sales tax code field
The sales tax code of the payment transaction.
Value field
The percentage of the tax amount that is exempt from taxes.
Amount origin field
The original amount of the payment transaction on which the VAT is
calculated.
Sales tax amount field
The calculated VAT amount for the payment transaction.
Amount to reverse field
The amount of unrealized purchase VAT that is to be reversed.
Reversal journal button
Open the New reversal journal form, where you can select the criteria

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to include the payment journals that are not realized in the reversal
journal.

Update tax invoice details (form) Use this form to update the tax invoice details for posted sales tax
General ledger > Periodic > Sales transactions.
tax payments > Posted sales tax Tax invoice number field
editing. Click OK. In the Posted Enter the tax invoice number of the tax invoice received from the vendor.
sales tax editing form, click Update
tax invoice details. Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.

Tax agent (form) Use this form to set up tax agents.


General ledger > Setup > Tax Name field
agent Enter the name of the tax agent.
Tax agent ID field
Enter the identifier of the tax agent.
Address FastTab
Address field
View the formatted address of the tax agent.
Tax registration FastTab
Tax registration number field
Enter the tax registration number of the legal entity.

Sales tax document set (form) Use this form to set up the set of documents that are generated and
General ledger > Setup > Sales printed to be given to the customer as proof of the sales transaction.
tax > Sales tax document set Name code field
Enter the name for the document set.
Description field
Enter the description for the document set.
Documents to print FastTab
Print document header field
Enter the heading that is to be printed on the document.
Description field
Enter the description of the heading of the document.
Miscellaneous details FastTab
Product type field
Select the type of product to which the document set is applicable, from
the following options:
 All – The document set is applied to items of type Item and Service.
 Item – The document set is applied to items of type Item.
 Service – The document set is applied to items of type Service.
Text field
The miscellaneous text that is printed on all documents in the document
set.
Print location field
Select where the miscellaneous text is to be printed on the documents.

Item withholding tax groups Use this form to set up withholding tax groups for items or services.
(form) Item withholding tax group field
General ledger > Setup > Enter a unique identifier for the item withholding tax group.
Withholding tax > Item

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withholding tax groups Description field
Enter a short description for the item withholding tax group.
Withholding tax revenue type field
Select a withholding tax revenue type.
Setup FastTab
Enter withholding tax details for the item withholding tax group.
Withholding tax code field
Select a withholding tax code for the item withholding tax group.
Withholding tax name field
The name of the withholding tax code.
Percentage/Amount field
Enter the withholding tax percentage for the withholding tax code.

Withholding tax revenue types Use this form to set up withholding tax revenue types that are printed on
(form) the withholding tax certificate.
System administration > Setup > Note: If you open the form by clicking General ledger > Setup >
Checklists > Initialization Withholding tax > Withholding tax revenue types, you can only
checklist. Click Initialize system > view the revenue types that have already been created in the
Configure reported income types Withholding tax revenue types form.
–or– Overview tab
General ledger > Setup > Create a withholding tax revenue type or view the list of revenue types
Withholding tax > Withholding that are created.
tax revenue types General tab
View or modify the selected withholding tax revenue type.
Withholding tax revenue type field
Enter or view the name of the withholding tax revenue type.
Description field
Enter or view the description of the withholding tax revenue type.
Sort order field
Enter or view the sort order number to indicate the order in which the
withholding tax revenue types are printed in the withholding tax reports.

Adjust tax invoice (form) Use this form to modify or update the customer name of a posted tax
Click Accounts receivable > invoice.
Common > Sales order > All sales New tax invoice date field
orders. Select an invoiced sales The date and time when the adjustment was applied to the tax invoice
order, and then on the Action Pane, journal.
click the Invoice tab. In the
Journals group, click Invoice Tax invoice number field
journal. The original tax invoice number to which the adjustment applies.
Customer name field
The name of the customer to whom the adjustment applies.
Reference field
The tax invoice number to which the adjustment applies.
Created by
The name of the user who created the adjustment.
Change customer name button
Modify the name of the customer on the posted tax invoice.

Modified forms
This section contains information about the modified forms used to set up, create, and post sales and
withholding taxes.

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Form and locator Description
Accounts receivable parameters Number sequences link
(form) Reference field
Accounts receivable > Setup > The references for which number sequences can be selected:
Accounts receivable parameters
 Free text debit note – The number sequence reference for the debit
note that is generated from a free text invoice.
 Free text debit note voucher – The number sequence reference for
the debit note transaction when the debit note is generated from a
free text invoice.
 Sales debit note – The number sequence reference for the debit
note that is generated from a sales order.
 Sales debit note voucher – The number sequence reference for the
debit note transaction when the debit note is generated from a sales
order.
 Customer invoice – The number sequence reference for the invoice
that is generated from a sales order invoice.
 Customer invoice voucher – The number sequence reference for
the customer invoice voucher.
 Customer tax invoice – The number sequence reference for the tax
invoice that is generated from a sales order invoice.
 Customer tax invoice voucher – The number sequence reference
for the customer tax invoice voucher.
 Free text tax invoice – The number sequence reference for the tax
invoice that is generated from a free text invoice.
 Free text tax invoice voucher – The number sequence reference
for the free text tax invoice voucher.
 Receipt – The number sequence reference for the receipt.
 Tax invoice/receipt – The number sequence reference for the
receipt or tax invoice.

Accounts payable parameters Invoice link


(form) Check the tax invoice number used field
Accounts payable > Setup > Select how duplicate invoice numbers for each vendor are handled when
Accounts payable parameters invoices are entered or received through a web service.
The following options are available:
 Reject duplicate – You cannot create a tax invoice with the same
tax invoice number as an existing tax invoice.
 Reject duplicates within fiscal year – You cannot create a tax
invoice with the same tax invoice number as an existing tax invoice in
the current fiscal year.
 Accept duplicates – You can create a tax invoice with the same tax
invoice number as an existing tax invoice.
 Warn in case of duplicates – A warning is displayed in the Vendor
invoice form if an existing tax invoice number is entered for a new
tax invoice.
Number sequences link
Reference field
The reference for which number sequences can be selected.
 Vendor unrealized reversal ID – The number sequence reference
for the reversal journal.

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Vendor invoice (form) Vendor invoice header FastTab
Accounts payable > Common > Tax invoice number field
Vendor invoices > Open vendor Enter the invoice number of the tax invoice received from the vendor.
invoices > Invoice > Vendor
invoice Tax invoice date field

–or– Enter the date on which the tax invoice was generated by the vendor.

Accounts payable > Common > Tax invoice receipt date field
Vendor invoices > Pending Enter the date on which you received the tax invoice from the vendor.
vendor invoices. Double-click a Actual vendor name field
vendor invoice, or click Invoice to
Enter the actual name of the vendor.
create a vendor invoice.
Invoice number field
–or–
Enter the number of the vendor invoice.
Accounts payable > Common >
Vendor invoices > Vendor Invoice date field
invoices assigned to me > Invoice Enter the date on which the invoice was generated by the vendor.
–or– Invoice receipt date field
Accounts payable > Common > Enter the date on which you received the invoice from the vendor.
Vendor invoices > Vendor
invoices assigned to queues that
I belong to > Invoice
–or–
Accounts payable > Common >
Vendor invoices > Vendor
invoices due today > Invoice >
Vendor invoice
–or–
Accounts payable > Common >
Vendor invoices > Vendor
invoices past due > Invoice >
Vendor invoice

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Journal voucher – Invoice journal Overview tab
(form) Invoice number field
Accounts payable > Journals > Enter the number of the vendor invoice.
Invoices > Invoice journal >
Lines Invoice date field
Enter the date on which the invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Invoice tab
Invoice number field
Enter the number of the vendor invoice.
Invoice date field
Enter the date on which the invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.

Journal voucher - Invoice register Overview tab


(form) Invoice number field
Accounts payable > Journals > Enter the number of the vendor invoice.
Invoices > Invoice register >
Lines Invoice date field
Enter the date on which the invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.
General tab
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.

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Journal voucher - Vendor Overview tab
payment journal (form) Tax invoice number field
Accounts payable > Journals > Enter the invoice number of the tax invoice received from the vendor.
Payments > Payment journal >
Lines Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Payment tab
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Withholding tax tab
View withholding tax details of the transaction.
Payment gross up field
Select the withholding tax calculation method that is used to calculate
and pay the withholding tax on behalf of a vendor:
 Tax deductible (no payment gross up) – The transaction is a
regular tax deductible transaction.
 Single iteration – The withholding tax is calculated by using the
single gross up method, and the tax is treated as an expense for the
company.
 Perpetual – The withholding tax is calculated by using the perpetual
gross up method. The company pays the withholding tax on behalf of
the vendor.
 Other – Select this option to specify a withholding tax payment
calculation method in the Other field.
Other detail field
Specify the withholding tax calculation method.
Note: This field is available only if you select Other in the Payment
gross up field.
Tax agent field
Select the sales tax agent name.

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Journal voucher - General journal Invoice tab
(form) Invoice number field
General ledger > Journals > Enter the number of the vendor invoice.
General journal > Lines
Invoice date field
Enter the date on which the invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Withholding tax tab
View withholding tax details of the transaction.
Payment gross up field
Select the withholding tax calculation method that is used to calculate
and pay the withholding tax on behalf of a vendor:
 Tax deductible (no payment gross up) – The transaction is a
regular tax deductible transaction.
 Single iteration – The withholding tax is calculated by using the
single gross up method, and the tax is treated as an expense for the
company.
 Perpetual – The withholding tax is calculated by using the perpetual
gross up method. The legal entity pays the withholding tax on behalf
of the vendor.
 Other – Select this option to specify a withholding tax payment
calculation method in the Other field.
Other detail field
Specify the withholding tax calculation method.
Note: This field is available only if you select Other in the Payment
gross up field.
Tax agent field
Select the sales tax agent name.

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Vendor invoice pool excluding Invoice tab
posting details (form) Tax invoice number field
Accounts payable > Journals > Enter the invoice number of the tax invoice received from the vendor.
Invoices > Vendor invoice pool
excluding posting details Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Invoice number field
Enter the number of the vendor invoice.
Invoice date field
Enter the date on which the invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.

Vendor invoice journal (form) Overview tab


Accounts payable > Inquiries > Invoice number field
Journals > Invoice journal Enter the number of the vendor invoice.
Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Invoice receipt date field
Enter the date on which you received the invoice from the vendor.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor.
Actual vendor name field
Enter the actual name of the vendor.
Tax branch code field
The tax branch code.

Settle open transactions - vendor Withholding tax group field


(form) The withholding tax group of the vendor.
Accounts payable > Journals > Item withholding tax group field
Payments > Payment journal >
Lines. Enter a payment line, and The withholding tax group of the item.
then click Functions > Settlement. Updated base for withholding tax field
–or– The updated base amount in the invoice currency, used to calculate the
General ledger > Journals > withholding tax based on the withholding tax calculation method
General journal > Lines. Enter a specified in the Payment gross up field in the Journal voucher form.
payment line for a vendor, and then Withholding tax deductible field
click Functions > Settlement. The amount of withholding tax that is deductible.
Withholding tax expense field
The withholding tax expense value that is updated when withholding tax
is paid on behalf of a vendor.

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Settle open transactions – Withholding tax group field
customer (form) The withholding tax group of the vendor.
Accounts receivable > Journals > Item withholding tax group field
Payments > Payment journal >
Lines > Functions > Settlement The withholding tax group of the item.
Updated base for withholding tax field
The updated base amount in the invoice currency, used to calculate the
withholding tax based on the withholding tax calculation method
specified in the Payment gross up field in the Journal voucher form.
Withholding tax deductible field
The amount of withholding tax that is deductible.
Withholding tax expense field
The withholding tax expense value that is updated when withholding tax
is paid on behalf of a vendor.

Vendor transactions (form) General tab


Accounts payable > Common > Number field
Vendors > All vendors. Select a Enter the number of the vendor invoice.
vendor, and then on the Action
Pane, click Vendor > Transactions. Tax invoice number field
Enter the invoice number of the tax invoice received from the vendor.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.

Posted sales tax (form) Overview tab


General ledger > Inquiries > Tax Tax branch code field
> Posted sales tax. Click OK. The tax branch code for the posted sales tax transaction.
Tax invoice number field
The invoice number of the tax invoice received from the vendor.
Tax invoice date field
The date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
The date on which you received the tax invoice from the vendor.
Actual vendor name field
The actual name of the vendor.
General tab
Tax branch code field
The tax branch code for the posted sales tax transaction.
Tax invoice number field
The invoice number of the tax invoice received from the vendor.
Tax invoice date field
The date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
The date on which you received the tax invoice from the vendor.
Actual vendor name field
The actual name of the vendor.

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Sales orders (form) General FastTab
Sales and marketing > Common > Note format field
Sales orders > All sales orders. Select the note format from the following options:
Double-click a sales order, or, on the
Action Pane, on the Sales order  Debit note (value) – Create a debit note when the original cost or
tab, click Sales order. amount is incorrect.

–or–  Debit note (quantity) – Create a debit note when the original
quantity is incorrect.
Accounts receivable > Common >
Sales orders > All sales orders.  Credit note (value) – Create a credit note when the original cost or
Double-click a sales order, or, on the amount is incorrect.
Action Pane, on the Sales order  Credit note (quantity) – Create a credit note when the original
tab, click Sales order. quantity is incorrect.
Reference invoice field
Enter the reference invoice against which the debit or credit note is
created.
Reference invoice value field
Enter the value of the reference invoice.
Reason code field
Select a reason code for the reason to generate the debit or credit note.
Tax agent field
Select the tax agent on whose behalf you create the debit or credit note.

Free text invoice (form) General FastTab


Accounts receivable > Common > Note format field
Free text invoices > All free text Select the note format from the following options:
invoices. Double-click a free text
invoice, or, on the Action Pane, click  Debit note (value) – Create a debit note when the original cost or
Free text invoice. amount is incorrect.
 Debit note (quantity) – Create a debit note when the original
quantity is incorrect.
 Credit note (value) – Create a credit note when the original cost or
amount is incorrect.
 Credit note (quantity) – Create a credit note when the original
quantity is incorrect.
Reference invoice field
Enter the reference invoice against which the debit note or credit is
created.
Reference invoice value field
Enter the value of the reference invoice.
Reason code field
Select a reason code for the reason to generate the debit or credit note.
Tax agent field
Select the tax agent on whose behalf you create the debit or credit note.

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Posted sales tax editing (form) Overview tab
General ledger > Periodic > Sales Tax branch code field
tax payments > Posted sales tax The tax branch code for the posted sales tax transaction.
editing
Exclude from reports check box
Select this check box to exclude the posted sales tax transaction from
the reports.
Tax invoice number field
The invoice number of the tax invoice received from the vendor.
Tax invoice date field
The date on which the tax invoice was generated by the vendor.
Tax invoice receipt date field
The date on which you received the tax invoice from the vendor.
Actual vendor name field
The actual name of the vendor.
Update tax invoice details button
Open the Update tax invoice details form, where you can update the
tax invoice details for posted sales tax transactions.

Sales posting (form) Print document set field


Accounts receivable > Common > Select this check box to print a document set for the sales order.
Sales orders > All sales orders. Document set field.
Double-click a sales order, or, on the
Action Pane, on the Sales order Select the document set to be printed for the sales order.
tab, click Sales order. In the Sales
order form, on the Action Pane,
click Pick and pack > Packing slip.
–or–
Accounts receivable > Common >
Sales orders > All sales orders.
Double-click a sales order, or, on the
Action Pane, on the Sales order
tab, click Sales order. In the Sales
order form, on the Action Pane,
click Invoice > Invoice.

Values of sales tax codes (form) Overview tab


General ledger > Setup > Sales Pct. exempt from sales tax field
tax > Sales tax codes > Values Enter the percentage of the tax amount that is exempt from taxes.
Note: The Pct. exempt from sales tax field is available only for sales
tax codes for which the Tax type field in the Sales tax code form is not
set to Normal.
VAT ratio field
The VAT ratio for the average VAT. The VAT ratio is updated based on
the percentage of the tax amount that is exempt from taxes. The VAT
ratio is the difference between 100 percent, and the value in the Pct.
exempt from sales tax field.
Note: The VAT ratio field is available only if you select the Use tax
branch check box on the Sales tax link on the General ledger
parameters form.

General ledger parameters (form) Sales tax link


General ledger > Setup > General Manage realized and unrealized VAT check box
ledger parameters Select this check box to enable the reversal of unrealized VAT to realized
VAT at the time of payment.
Use tax branch check box
Select this check box to make the Tax branch form available.

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Sales tax codes (form) Tax type field
General ledger > Setup > Sales Select the type of VAT applied to the selected sales tax code, from the
tax > Sales tax codes following options:
 Normal – Normal VAT is applied, and the average VAT is not tracked.
 Average unrealized – The selected sales tax code is categorized as
an unrealized tax code. If you select this option, you must specify the
payment sales tax code in the Payment sales tax code field, and it
cannot be the same as the selected sales tax code.
 Average realized – The selected sales tax code is categorized as a
realized tax code. If you select this option, the Payment sales tax
code field is updated with the same sales tax code as the selected
sales tax code, and you cannot update it.
Payment sales tax code field
Select the sales tax code to which unrealized or realized sales taxes are
posted when invoices are settled with payments.
Note: This field is available only if you select the Normal option or the
Average unrealized option in the Tax type field.

Journal lines, inventory (form) From site field


Inventory and warehouse Select the site from which the item is transferred.
management > Journals > Item To site field
transactions > Transfer > Lines
Select the site to which the item is transferred.

Vendor payment proposal (form) Tax branch field


Accounts payable > Journals > Select a tax branch code.
Payments > Payment journal >
Lines > Create payment proposal

Customer payment proposal Tax branch field


(form) Select a tax branch code.
Accounts receivable > Journals >
Payments > Payment journal >
Lines > Create payment proposal

Voucher transactions (form) Tax branch code field


Accounts payable > Inquiries > The tax branch code for the transaction.
Journals > Invoice journal >
Voucher

Journal voucher – Customer Overview tab


payment journal (form) Withholding tax certificate number field
Accounts receivable > Journals > Enter the withholding tax certificate number that is received from the
Payments > Payment journal > customer.
Lines
Withholding tax certificate date field
Enter the date on which the withholding tax certificate was issued to the
customer.

Posted withholding tax editing Exclude from reports check box


(form) Select this check box to exclude the transaction from the reports.
General ledger > Periodic >
Withholding tax payments >
Posted withholding tax editing

Withholding tax ledger posting Expense account field


group (form) Select a withholding tax expense account.
General ledger > Setup >
Withholding tax > Ledger posting
groups

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Reports
This section contains information about the reports used to generate the sales tax reports, withholding
tax reports, and stock card reports.

Report and locator Description


Purchase Unrealized VAT Use this report to generate the Purchase Unrealized VAT Remaining
Remaining report. This report includes the transactions for which the taxes have not
(TaxUnrealizedVATRemaining_TH been realized, and also details the remaining VAT amount.
) General tab
General ledger > Reports > Tax branch code field
External > Other tax > Purchase Select the tax branch of the legal entity for which the report is to be
Unrealized VAT Remaining generated.

Input sales tax report Use this report to generate the input sales tax, input VAT, or purchase
(TaxInputOutputVATReport_TH) VAT report. The report includes the transactions for which the purchase
VAT is realized, with the details of the VAT that is paid by the legal entity
General ledger > Reports > for the purchase of goods and services.
External > Other tax > Input
sales tax General tab
Tax month field
Select the month for which the report is to be generated.
End date field
Enter the ending date of the period for which the report is to be
generated.
Tax branch field
Select the tax branch of the legal entity for which the report is to be
generated.
Sales tax code field
Select the sales tax code the sales tax code for which you want to include
transactions in the report.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice number field
Enter the tax invoice number of the invoice received from the vendor.

Input sales tax (for internal use) Use this report to generate the input sales tax, input VAT, or purchase
report (TaxInputOutputVAT) VAT report to check the transactions for a specific period. The report
General ledger > Reports > includes the transactions for which the purchase VAT is realized, with the
External > Other tax > Input details of the VAT that is paid by the legal entity for the purchase of
sales tax (for internal use) goods and services.
General tab
Start date field
Enter the starting date of the period for which the report is to be
generated.
End date field
Enter the ending date of the period for which the report is to be
generated.
Tax branch field
Select the tax branch of the legal entity for which the report is to be
generated.
Sales tax code field
Select the sales tax code the sales tax code for which you want to include
transactions in the report.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.

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Tax invoice number field
Enter the tax invoice number of the invoice received from the vendor.

Output sales tax report Use this report to generate the output sales tax, output VAT, or sales
(TaxInputOutputVATReport_TH) VAT report. The report includes the transactions for which the sales VAT
General ledger > Reports > is realized, with the details of the VAT that is received by the legal entity
External > Other tax > Output for the sales of goods and services.
sales tax General tab
Tax month field
Select the month for which the report is to be generated.
End date field
Enter the ending date of the period for which the report is to be
generated.
Tax branch field
Select the tax branch of the legal entity for which the report is to be
generated.
Sales tax code field
Select the sales tax code the sales tax code for which you want to include
transactions in the report.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice number field
Enter the tax invoice number of the invoice received from the vendor.

Output sales tax (for internal Use this report to generate the output sales tax, output VAT, or sales
use) report VAT report. The report includes the transactions for which the sales VAT
(TaxInputOutputVAT) is realized, with the details of the VAT that is received by the legal entity
for the sales of goods and services.
General ledger > Reports >
External > Other tax > Output General tab
sales tax (for internal use) Start date field
Enter the starting date of the period for which the report is to be
generated.
End date field
Enter the ending date of the period for which the report is to be
generated.
Tax branch field
Select the tax branch of the legal entity for which the report is to be
generated.
Sales tax code field
Select the sales tax code the sales tax code for which you want to include
transactions in the report.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor.
Tax invoice number field
Enter the tax invoice number of the invoice received from the vendor.

Average VAT Use this report to generate the Average VAT report. The report includes
(TaxAverageVAT_TH) the details of transactions with average VAT, and the report is submitted
to the Revenue Department of Thailand each month.
General ledger > Reports >
External > Other tax > Average Start date field
VAT Enter the starting date of the period for which the report is to be
generated.
End date field
Enter the ending date of the period for which the report is to be
generated.

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Tax invoice number field
Enter the tax invoice number of the invoice received from the vendor to
include transactions in the report.
Tax invoice date field
Enter the date on which the tax invoice was generated by the vendor to
include transactions in the report.
Tax invoice receipt date field
Enter the date on which you received the tax invoice from the vendor to
include transactions in the report.
Sales tax code field
Select the sales tax code the sales tax code for which you want to include
transactions in the report.
Tax branch field
Select the tax branch of the legal entity for which the report is to be
generated.
Detail level field
Select the level of detail to be included in the report, from the following
options:
 Details – Generate a detailed Average VAT report.
 Summary – Generate a summarized Average VAT report.

Withholding tax accounts Use this report to generate the Withholding tax accounts receivable
receivable journal report journal report. The report contains withholding tax details for customers.
(TaxWithholdSalesJournal) From date field
General ledger > Reports > Select the starting date of the period for which the report is generated.
External > Withholding tax >
Withholding tax accounts To date field
receivable journal report Select the ending date of the period for which the report is generated.
Tax branch code field
Select the tax branch code by which the transactions are grouped in the
report.
Withholding tax code field
Select the withholding tax code for which the withholding tax details are
printed in the report.
Voucher field
Enter the payment voucher number for which the withholding tax details
are generated.
Customer type field
Specify whether the customer is a person or an organization.
Detail level field
 Details – Generate a detailed report.
 Summary – Generate a summarized report.

Withholding tax accounts payable Use this report to generate the Withholding tax accounts payable journal
journal report report. The report contains withholding tax details for vendors.
(TaxWithholdPurchJournal) From date field
General ledger > Reports > Select the starting date of the period for which the report is generated.
External > Withholding tax >
Withholding tax accounts payable To date field
journal report Select the ending date of the period for which the report is generated.
Tax branch code field
Select the tax branch code by which the transactions are grouped in the
report.
Withholding tax code field
Select the withholding tax code for which the withholding tax details are

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printed in the report.
Voucher field
Enter the payment voucher number for which the withholding tax details
are generated.
Vendor type field
Specify whether the vendor is a person or an organization.
Detail level field
 Details – Generate a detailed report.
 Summary – Generate a summarized report.

Withholding tax (Por Ngor Dor 3) Use this report to generate the Withholding tax (Por Ngor Dor 3) report.
report The report is generated for vendors who are classified as Person in the
(TaxWithholdReportPND3_TH) Vendors form. The report contains vendor address and withholding tax
General ledger > Reports > details.
External > Withholding tax > From date field
Withholding tax (Por Ngor Dor 3) Select the starting date of the period for which the report is generated.
To date field
Select the ending date of the period for which the report is generated.
Tax branch code field
Select the tax branch code by which the transactions are grouped in the
report.
Withholding tax code field
Select the withholding tax code for which the withholding tax details are
generated.
Voucher field
Enter the payment voucher number for which the withholding tax details
are generated.

Withholding tax (Por Ngor Dor Use this report to generate the Withholding tax (Por Ngor Dor 53) report.
53) report The report is generated for vendors who are classified as Organization
(TaxWithholdReportPND53_TH) in the Vendors form. The report contains vendor address and
General ledger > Reports > withholding tax details.
External > Withholding tax > From date field
Withholding tax (Por Ngor Dor Select the starting date of the period for which the report is generated.
53)
To date field
Select the ending date of the period for which the report is generated.
Tax branch code field
Select the tax branch code by which the transactions are grouped in the
report.
Withholding tax code field
Select the withholding tax code for which the withholding tax details are
generated.
Voucher field
Enter the payment voucher number for which the withholding tax details
are generated.

Withholding tax special report Use this report to generate the Withholding tax special report that is
(TaxWithholdSpecial) submitted to the Revenue Department of Thailand. The report contains
General ledger > Reports > the inventory details of a tax branch for the specified period.
External > Withholding tax > From date field
Withholding tax special Select the starting date of the period for which the report is generated.
To date field
Select the ending date of the period for which the report is generated.

Stock card – Physical report Use this report to generate the Physical stock card report that is
submitted to the Revenue Department of Thailand, when requested. You

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(InventStockCard) can generate the Physical stock card report after you post packing slips.
Inventory and warehouse The report contains the inventory details of a tax branch for the specified
management > Reports > Stock period.
card - Physical General tab
Detail level field
 Detail – Generate a detailed physical stock card report.
 Summary – Generate a summarized physical stock card report.
Note: The following fields are available only when you select Detail in
the Detail level field:
 Physical date ascending
 Financial date ascending
 Specific batch, Specific serial
 Item group
 Lot ID
 Dimension No.
 Configuration
 Batch number
 Serial number
 Location
 Color
 Size
 Costing method
Tax month field
Select the month for which the report is generated.
Tax branch code field
Select a tax branch code.
Site check box
Select this check box to group items by site in the report.
Warehouse check box
Select this check box to group items by warehouse in the report.
Location check box
Select this check box to group items by location in the report.
Physical date ascending check box
Select this check box to sort the transactions by physical date, in
ascending order.
Financial date ascending check box
Select this check box to sort the transactions by financial date, in
ascending order.
Specific batch check box
Select this check box to sort the transactions by batch number.
Specific serial check box
Select this check box to sort the transactions by serial number.
Item number field
Select an item number.
Item group field
Select an item group.
Lot ID field
Select a lot identification number for the item.
Dimension No. field
Select a dimension number for the item.

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Configuration field
Select an item configuration.
Batch number field
Select an item batch number.
Serial number field
Select a serial number for the item.
Location field
Select an item location.
Color field
Select an item color.
Size field
Select an item size.
Costing method field
Select a costing method to group the items, from the following options:
 FIFO – Select this option to sort the details in the report according to
the first in, first out (FIFO) inventory model.
 LIFO – Select this option to sort the details in the report according to
the last in, first out (LIFO) inventory model.
 LIFO date – Select this option to sort the details in the report
according to the LIFO date inventory model.
 Weighted avg. – Select this option to sort the details in the report
according to the Weighted average inventory model.
 Weighted avg. date – Select this option to sort the details in the
report according to the Weighted average date inventory model.
 Standard cost – Select this option to sort the details in the report
according to the Average cost date inventory model.

Stock card – Financial report Use this report to generate the Financial stock card report that is
(InventStockCard) submitted to the Revenue Department of Thailand, when requested. You
Inventory and warehouse can generate the Financial stock card report after you post invoices. The
management > Reports > Stock report contains the inventory details of a tax branch for the specified
card - Financial period.
General tab
Detail level field
 Detail – Generate a detailed financial stock card report.
 Summary – Generate a summarized financial stock card report.
Note: The following fields are available only when you select Detail in
the Detail level field:
 Physical date ascending
 Financial date ascending
 Specific batch, Specific serial
 Item group
 Lot ID
 Dimension No.
 Configuration
 Batch number
 Serial number
 Location
 Color
 Size
 Costing method
Tax month field

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Select the month for which the report is generated.
Tax branch code field
Select a tax branch code.
Site check box
Select this check box to group items by site in the report.
Warehouse check box
Select this check box to group items by warehouse in the report.
Location check box
Select this check box to group items by location in the report.
Physical date ascending check box
Select this check box to sort the transactions by physical date, in
ascending order.
Financial date ascending check box
Select this check box to sort the transactions by financial date, in
ascending order.
Specific batch check box
Select this check box to sort the transactions by batch number.
Specific serial check box
Select this check box to sort the transactions by serial number.
Item number field
Select an item number.
Item group field
Select an item group.
Lot ID field
Select a lot identification number for the item.
Dimension No. field
Select a dimension number for the item.
Configuration field
Select an item configuration.
Batch number field
Select an item batch number.
Serial number field
Select a serial number for the item.
Location field
Select an item location.
Color field
Select an item color.
Size field
Select an item size.
Costing method field
Select a costing method used to sort the items from the following
options:
 FIFO – Select this option to sort the details in the report according to
the FIFO inventory model.
 LIFO – Select this option to sort the details in the report according to
the LIFO inventory model.
 LIFO date – Select this option to sort the details in the report
according to the LIFO date inventory model.
 Weighted avg. – Select this option to sort the details in the report
according to the Weighted average inventory model.
 Weighted avg. date – Select this option to sort the details in the

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report according to the Weighted average date inventory model
 Standard cost – Select this option to sort the details in the report
according to the Average cost date inventory model.

Modified reports
This section contains information about the modified reports used for calculating and posting
unrealized VAT or realized VAT for free text invoices, and for generating receipts or receipt/tax
invoices for the customer.

Report and locator Description


Free text invoice report Print document set field
(FreeTextInvoice) Select this check box to print a document set for the sales order.
Accounts receivable > Common > Document set field.
Free text invoices > All free text
invoices. Double-click a free text Select the document set to be printed for the sales order.
invoice, or, on the Actions Pane,
click Free text invoice. In the Free
text invoice form, on the Action
Pane, click Post.

Payment proposal report Print document set field


(CustVendPaymProposal) Select this check box to print a document set for the purchase order.
Accounts receivable > Journals > Document set field
Payments > Payment journal >
Lines. In the Journal voucher form, Select the document set to be printed for the purchase order.
click Print > Payments.

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Microsoft software, automating and streamlining financial, customer relationship and supply chain processes in a
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