B-1-HCT EHSMS Contractor Agreement Form

(to be enclosed with Technical Compliance submission envelop)

Contractor HCT Environmental, Health, and Safety Management System (EHSMS) Agreement Form

This agreement must be reviewed and signed by all contractors / subcontractors prior to conducting
work at Higher Colleges of Technology who do not have an adequate Environment, Health and Safety
Management System in placed at the moment.
We, (Contractor Company Name) have read and understood the EHSMS requirements stipulated
within HCT.
The undersigned represents and warrants that they shall full comply Environmental, Health, and Safety
Policies and Procedures.
Violation of these guidelines, rules, and compliance regulations may preclude our contract with HCT.
Initial each category for acknowledge of the contractor safety guide requirements.

 I have received and reviewed HCT EHSMS.

I understand my responsibilities as a contracted service provider and will adhere to the
 compliance requirements as identified in the HCT EHSMS.
 we will fully comply with HCT EHSMS listed below

 The contractor shall at all-time carry out the work in accordance with HCT EHSMS requirements
which includes EHS Legal Requirements, Risk Management, EHS Procedures, and Work Instructions
etc. and shall maintain the records for same.

 The following requirements shall be delivered in all tenders and specifications to ensure that EHS
risk of assigning contractor is minimized:

a. The contractor has all applicable and valid licenses.

b. Submit the required EHS documents to HCT at the bidding, performance and project close out
stage.
c. Submit the commitment stating that they will comply with HCT applicable EHSMS related
Procedures.

 Contractor throughout the project progress shall comply with HCT EHSMS requirements and their
duties under all approved codes and all relevant Environment, Health and Safety legislation.

 Where no specific legislative requirements exist, the contractor shall comply with the guidance
provided by HCT EHSMS standards as a minimum standard of Environment, Health and Safety.

 Contractor shall promptly provide notification to HCT Health and Safety Specialist of any
incidents/near-miss that occurs at work.

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B-1-HCT EHSMS Contractor Agreement Form
B-1-HCT EHSMS Contractor Agreement Form
(to be enclosed with Technical Compliance submission envelop)

 Contractor shall refer to HCT “Management of Contractor Procedure” for all Incidents Reporting
and Investigation.

 Contractor shall carry out regular inspections as per their Inspection Plan to cover their activities
carried out in HCT premises. The inspection report shall be submitted to HCT Health and Safety
Senior Specialist at the campus and/or central services.

 Contractor shall monitor and report their EHS Performance to HCT Health and Safety Specialist
monthly through Contractor Monthly Performance Reporting Form.

 Prior to mobilization, contractor must ensure that the workforce has received EHS trainings and
induction, which commensurate with the work will be carried out under the current contract.

 Contractor shall provide the details of EHS training requirements. All of contractor employees shall
be inducted in EHS requirements prior to commencement of work, in addition to the required EHS
trainings that is required to carry out their duties safely.

 Ensure the required Personal Protection Equipment (PPE) are used employees/ sub-contractors.

 Segregate and responsibly dispose all wastes generated by the contractor activities at HCT sites,
and provide the details of this waste to Health and Safety Specialist at campus and /or central
services.

 If the Contractor does not have such Environment, Health and Safety Management System, they
shall fully comply with HCT EHSMS. A formal undertaking letter shall be executed as a part of
contractual agreement.

 Contractors shall assign an EHS representative for undertaking all assigned duties of EHS and
coordinate with the EHS Specialist at the Campus.

Contractor Company Name and company stamp Company Representative Name and Signature

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B-1-HCT EHSMS Contractor Agreement Form