Professional Documents
Culture Documents
The GMP regulations from regulatory (FDA, EU or BPOM) all include mandatory section on
documentation. Documentation provides both :
Consequently, the standard of documentation can directly impact the level of success in
manufacturing quality product. That are safe as well success during audit situations.
Objective
To establish, monitor, and record “quality” for all aspects of the production, quality control and
quality assurance.
a) GMP processes.
c) The validated state of GMP product manufacture, facilities, equipment, computer systems
and testing methods.
Documentation
Tiers of documentation
Broadly, all documents relating to quality fall into the following categories should be controlled:
Quality Manual
Quality Procedures
Quality Records
Document and records used throughout the manufacturing process, as well as supporting processes
(e.g. QC or QA), must meet the basic requirements of GDP. These include :
o Specifications.
o Protocols
o Test Methods.
o Checklist.
o Forms/Log sheets.
o Training Assessments.
o Validation documentation.
Permanent records
General requirements
No Requirement
2 Do not discard a GMP record just because you might have made a mistake, it is still required for traceability.
3 It is not acceptable to discard GMP records for any reason unless the retention period expiry is reached.
Loose unofficial papers, notes and uncontrolled documents that can easily be lost or changed without
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appropriate approval do not meet GDP requirements.
Do not use notebooks/legal pads with easily removed pages, scrap paper or post-it-notes to
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record GMP information.
Record Control
GDP procedure should describe the types of workbooks, that may be used typically these are hard-
covered with sown/sturdy binding. Avoid spiral bound workbooks or logbooks as pages may be
removed.
Copy document
Sometimes there is a need to use a copy of an original document or record. So that it is apparent
that the record is not the original :