eCircular

Department: BRANCH REDESIGN & NETWORK

MANAGEMENT
Sl.No.: 1428/2018 - 19
Circular No.: NBG/BRNWM-BRANCHES/5/2018 - 19
Date: Tue 22 Jan 2019

The Chief General Manager,

State Bank of India,
All Circles/ CAG/CCG/SARG

Madam / Dear Sir,

Rationalization of Registers being maintained at Branches / CPCs

The list of registers to be maintained at Branches/CPCs, as applicable, was last

circulated vide e-Circular no. NBG/S&P-SP/1/2015-16 dated 30.01.2016.

2. With advancement in the IT capabilities of the Bank, a need was felt to rationalize this
number with a view to free the valuable human resources at branches to concentrate on
business development and better customer engagement. Accordingly, fresh opinion
was sought from various Business Units/Owner Departments on
retention/discontinuation of registers at Branches/CPCs.

3. Out of total of 194 Registers being maintained as on date, a decision has been taken
to discontinue 87 registers as per Annexure-I. Branches/CPCs will no longer be
required to maintain these registers with effect from 01.02.2019. The discontinued
registers should be preserved as per Bank’s extant Record Retention Policy.

4. Post Rationalisation, Branches/CPCs will have to maintain 107 Registers as per

Annexure - II depending upon the activities undertaken by them.

5. Please bring the contents of this circular to the knowledge of all Branches/CPCs
under your control for meticulous compliance.

Yours faithfully,

(I. Siva Nainar)

Chief General Manager (CM & CS)
 Annexure I
List of Discontinued Registers
Sr i-STAMS Name of Registers
No. Item Code
1* 200999083 Visit Book
2 200999020 Customer Call Register
3* 200999016 Complaint Register
4 202501001 Internet Banking Kit Issue Register
5* 200199001 Nomination Register
6 200502007 ATM PIN Mailer Issued Register
7 200502001 ATM Cards Returned Register- Issue & Destroy Register
8 200201017 Securities Ledger
9 200201018 Securities Register
10 200999077 Safe Custody Ledger
11 200999078 Safe Custody Register
12 200999027 IOI Cancelled and Destroyed Register
13 200499010 High Value Cash Transaction Register
14 205999101 Safe Deposit Article Ledger
15 200499009 Cash Receipt & Delivery Register
16# 206200001 Inspection Register (SME)
17 200200008 D.C.B. Register (Demand Collection Balance Register)
18 200999051 Local Purchase/ Printing of Stationery Register
19 202204001 G R Form Register
20 200104001 Encashment Of Rupee Drawing (NRE) Register
21 200104004 Foreign Currency Payment Order Register
22# 200200001 Inspection Register (Agrl.)
23@ 200201013 RACPC Log Book/Visit Book
24@ 200201014 RACPC PDC Record Register
25 200201015 RACPC Register Of High Networth Individuals
26 200202010 SMECC AMO Register
27 200202011 SMECC Branch Manager’s Discretionary Power Register
28 200202012 SMECC Commission Received From Insurance Company Register
29 200202013 SMECC Documents Execution Against Cheques Under Collection Register
30@ 200202014 SMECC Equitable Mortgage Register
31@ 200202015 SMECC Monthly List Of PDCs To Be Lodged Register
32 200202017 SMECC Processing Fee / Upfront Fee Recovered Register
33 200202018 SMECC Review Register
34 200202019 SMECC ROC/Search Report Fee Collection Account Register
35 200202020 SMECC Stamp Duty Charges Collection Account Register
36 200202021 SMECC Stamp Franking Account Register
37 200202022 SMECC Subsidy Receivable For PMRY/SJSRY/SCP Register
38 200202024 SMECC Tracking Sheet Register
39 200202025 SMECC Valuers Fee Collection Account Register
40 200204006 Duty Drawback Register
41 200204013 Register for Retirement Of Documents (at Applicants Link Office)
42 200299010 Lead Bank Returns Backup Register
43 200299022 Non-Performing Asset Register
List of Discontinued Registers
 Sr i-STAMS Name of Registers
No. Item Code
44 200502003 ATM Cash Back Up Register
45 200502004 ATM Debits-Claim Register
46 200502005 ATM Maintenance Register
47 200502006 ATM Movement Register
48 200900008 Government Account Cheque Register
49 200900015 Register For Recording Corrections-SGL
50 200901004 CCPC Outward Cheques Received Register
51 200901005 CCPC Outward Clearing Returns Register
52 200901006 Clearing House Register
53 200999011 Charges Account Register Backup/Details
54 200999021 Customer Contact Register For BC/BF For Advances
55 200999036 L.S.C. Register
56 200999037 L.S.C. Cheques Register
57 200999039 LCPC Applications Received From Branches Register
58 200999040 LCPC Daily Output Reporting Register
59 200999043 LCPC Extraction Reports Delivery Register
60 200999044 LCPC Inward Outward Maintenance Register
61 200999046 LCPC Returned Articles Register
62 200999048 LCPC Welcome Kit Creation and Despatch Register
63 200999049 LCPC Base Stationery Inventory Control Register
64 200999050 Local Collection Register
65* 200999054 Lockers Nomination Register
66 200999056 Memo Book 100 Pages.
67 200999057 Memo Book 200 Pages
68 200999070 RBI Remittance Encashed Register
69 200999076 Safe Custody Articles Nomination Register
70 200999079 Safe Deposit Articles Nomination Register
71 200999080 Safe Deposit Article Register
72 202999032 Control Register
73 203101008 Green Remit Card Register
74# 203299003 Inspection Register (Per)
75 203499002 In-Branch Cash Handling Register
76 205299034 Record Of Advances Proposals Received fr Branches at Controlling Office
77 205299035 Term Loan Register
78 207201002 RACPC Sanction/Control Register
79 207201003 RACPC Personal Segment Document Verification Register
80 207201004 RACPC Appointment List Book
81 207900005 State Government Transaction / Currency Transaction Register
82 208499004 Deposit/Withdrawal From Currency Chest Register
83 209399002 Control Register For Disciplinary Cases
84 211200001 AGL Advance Control Return-1
85 211200002 AGL Advance Control Return-2
86 211299012 SHG Linkage Back Up Register
87* 212299003 Risk Register
# Record of Inspection to be inputted in CBS/Maintained in Inspection Report format
@ Similar Registers in use at Branches may be used by CPCs also.
* Functionality available in CBS/Other portals to be made use of.

List of Discontinued Registers

 Annexure - II
List of Continued Registers
Sr i-STAMS Name Of Register
No. Item Code
1 204999074 Branch Dossier
2 211999019 Police Beat Register
3 211999021 Fraud Register
4 200199003 Pass Book Issued Register
5 207999018 Welcome Kit Issued Register
6 200999013 Cheque Referred & Returned Register
7 205999106 T.D.S. Register
8 200999034 Inward Mail / Undelivered Mail Register
9 200999067 Outward Postage/ Courier Register
10 200399006 Late Attendance Register
11 200399009 Officiating Allowance Register
12 202301002 Overtime Register
13 203999016 Office Order Issue Register
14 200399003 Bonus Register
15 200399011 Subordinate Clothing /Staff Uniform Register
16 200999018 Concession Register For Misc. Concessions to Customers
17 204999076 Locker Applications Received Register
18 200999052 Locker Access Register
19 200999053 Locker Key Register
20 200999007 Branch Key Register
21 200999006 Branch Document Register
22 200999055 Annual Maintenance Contract (AMC) Register
23 200999084 Stamp Register
24 202999036 Unclaimed IOI/BC Register
25 200999059 Missing Voucher Register
26 206999001 Cheque Book Returned Undelivered Register & Emergency Cheque Book
Issue Register
27 200499019 Vault Register
28 200499006 Branch Cash Balance Register
29 202499001 Intra Day Cash Verification Register
30 202499005 Cash Found Excess/Short Register
31 202999007 Currency Remittance Received /Sent Register
32 200999066 Petty Charges Account Register (Petty Cash Register)
33 200499015 Mutilated Notes Exchange Register
34 202499004 Forged Notes Detection/ Impounding Register
35 205502013 ATM Cash Replenishment Register
36 203499006 Excess/Short Cash in ATM Register

List of Continued Registers

Sr i-STAMS Name Of Continued Register
No. Item Code
37 205502011 ATM Cash/ Physical Cash Balance Register
38 200299014 Loan Application Received & Disposal Register
39 200202003 Document Execution Register For CC & TL
40 200299028 Title Deed Register
41 206299010 Equitable Mortgage Register
42 200299027 Suits Filed Register
43 204201058 Post Dated Cheque Register (PDC Register)
44 202299001 Compromise /OTS Register
45 200999073 Record Register
46 206999004 Record Requisition Register
47 211999024 Old Record Destruction Register
48 200500010 System Room Access Register
49 200500001 Computer Hardware Access Register
50 200104003 Foreign Currency Notes- Sale/ Purchase Register
51 202104001 Foreign Currency Stock Register
52 203902002 Vishwa Yatra Card Issued Register
53 203299007 Pre Shipment/ Post Shipment Finance Register
54 200101003 Deceased Constituent Assets-Claims Register
55 200201004 Gold Loan Register
56 200201005 Interest Realised On Securities Register
57 200201007 Miscellaneous Security Register
58 200201008 Pending Specified Securities Register
59 200201009 RACPC Advocates Fees Cheques Received Register
60 200201011 RACPC Documents Received Register
61 200201012 RACPC I T R Verification Charges Received Register
62 200202008 SMECC Account Maintenance Register
63 200202009 SMECC Advocate Fee Collection Account Register
200202016 SMECC Processing / Upfront Fee/Mortgage Charges Cheques
64 Received Record Register
65 200202023 SMECC Title Search Valuation Control Register
66 200204019 TFCPC Buyers Credit Register
67 200204021 TFCPC SWIFT Messages Received Register
68 200204022 TFCPC SWIFT Outgoing Messages Register
69 200299001 Bad Debt Written Off/Compromise Proposal Register
70 200299012 Liability Register For Deferred Payment Guarantees (DPG)
71 200299023 Power Of Attorney Register
72 200399002 Attendance Register
73 200499002 CAC ATM Cash Balance Verification Register
74 200499003 CAC ATM Cash Replenishment Register
75 200499004 CAC Escort Cum Log Book
76 200499013 Currency Chest Book -T.E.1

List of Continued Registers

Sr i-STAMS Name Of Continued Register
No. Item Code
77 200499014 Defective Notes Register
78 200499017 Small Coin Depot Book
79 200500009 Storage Media Record Register
80 200599001 GLIF Entry Reconciliation Register
81 200999008 Branch Security Information Register
82 200999015 Complaint Book
200999019 Cost Reduction Register-Control Register For Interest Paid On
83 Delayed CT/Govt. Txn/ RBI Txn
84 200999022 Customer Contact Register For BC For Deposits
85 200999024 Daily Transaction Register For BC
86 200999062 Obsolete Security Forms Register
87 200999063 OL/SL/RMSL Received / Replied Register
88 200999065 Peon Book/Local Delivery Book
89 200999074 Registered Letter Despatch Register
90 200999082 Security Forms Received at Branch Register
91 201499001 Cash Box Receipt Delivery Register
92 205299032 Subsidy Claimed/Received Register
93 206499004 Cash Transaction Register For BC
94 206999002 Drop Box / Grahak Mitra Register
95 206999029 Suggestion-Cum-Complaint Register For BC
96 207201005 RACPC File Movement Register
97 207499004 Strong Room Access Register
98 207499005 Chest Verification Register
209299014 Register 9-Certificate Cases Register (Applicable for Patna &
99 Bhubaneswar Circle)
100 209999004 Equal Remuneration Register
101 213200003 Tour Diary For Field Officers
102 213399002 Subsidiary Book To Bonus Register
103 213399003 Statement of Advances Sanctioned to Staff.
104 213999010 Motor Vehicle Log Book
105 213999021 Weapons Handing/Taking Over Register
106 207999004 Ordinary Letter (O.L.) Pad
107 200999129 Register for Blank ATM Debit cards

List of Continued Registers