• Two categories – personal account , impersonal account
• Personal account – A/c related to all names (it can be name of person, institutes )noun comes it is a personal account –natural personal account ,( sony corporation ltd, l& t ltd , JB steel ltd – Artificial account) • Representative personal account –outstanding salary (expenses pending to pay or expenses paid in advance ) • Expenses comes under the nominal category • Impersonal account is divided into two categories real A/c and nominal A/c • Real a/c- all property and assets • Assets- tangible and intangible assets • Tangible assets – land and building (which we can touch), furniture , lease premises (properties) • Intangible Assets- the assets cannot be seen (E,g Goodwill-reputation )(intangible assets cannot be property) • Patents – this formula invented by me , copy right • Nominal account- accounts related to all income and gains , expenses and losses • Normal people – purchase of car is expense , petrol is expenses for them it’s a nominal account • Amount incurred by the person for getting some property is a real account and amount incurred by the person for services like electricity bill that is called nominal account • Payment of electricity –nominal A/c, payment for electrical pump-real A/c • Interest –received or paid it’s a nominal A/c • Rent – payment of rent and rent received both are nominal • Discount allowed and discount received Nominal A/c • Wages , salary A/c- Nominal, if salary not paid – it’s a personal , rent due –personal, rent paid – nominal, rent paid in advance –personal • Loss by fire, loss by sale of assets-Nominal • Bad Debts –the debts which is irrecoverable it is called bad debts • Reduction in the value of assets –depreciation , it’s a loss –Nominal A/C
Rules to be applied after classification of A/c
• Three golden rules
• Personal A/c- debit the receiver and credit the giver • For eg.paid cash to ramesh , Ramesh’s A/c……………………….Dr To Cash A/c • Two sides , left side debit side, right side credit side • Paid cash to Ajay, Ajay’s A/c………….Dr To cash A/c • Received cash from Ajay , Cash A/C……….Dr To Ajay’s A/c • Real Account – accounts related to all properties or assets , either comes in or goes it , it’s says that debit what comes in and credit what goes out • For e.g. , machinery A/c and cash A/c , purchased machinery for cash Machinery A/c……….Dr To Cash A/c • One more E.g. sold machinery for cash , Rs.10,00,000 Cash A/c………………..10,00,000…..Dr To Machinery A/c ……10,00,000 • Nominal A/c –accounts related to all expenses and losses, income and gains, rule – whenever there is loss debit all losses and expenses , credit all income and gains (Eg , dukh debit and such credit ) • Paid rent , Rent A/c……………..Dr To Cash A/c • Received Interest, Cash A/c ……..Dr To Interest A/c • Paid cash to ramesh , Remesh A/c ………Dr To cash A/c • Received cash from ramesh , cash A/c……Dr To Ramesh A/c • Business transaction first recorded in books called journal and ledger • Journal is books of prime entry , • From journal it transfer to ledger • Ledger A/c balance carry forward to next month , End of the year balances of the ledger taken as a trial balance • Trial balance is a list of ledger accounts (all categories of transactions assets and liabilities ) • After the trial balance two financial statements –revenue statements and balance sheet • Return of goods (credit note ), return good from customer (debit note )
How to record the transaction
• Cash invested into business – entity concept
• Rajesh has invested into business two accounts effected , cash A/c and rajesh A/c, we will record cash a/c and rajesh Capital a/c , • Think in companies point of view cash is coming in and rajesh is giving the money so entry will be Cash A/c ……100000…Dr To Rajesh’s A/c ……100000 • When you have to credit in just right to , To rajesh A/c • Dual Aspect concept – for every action there is opposite reaction similar in accounts every transaction we have two effects one is debited one is credited in same value , in every transaction minimum two accounts are effected , total of credit should be equal to total of debit • Journals 1).Cash paid to Rahul , 2) cash received from salman
Date Particulars L/F Debit Credit
11-08-18 Rahul’s A/c …..Dr 40,000 To Cash A/c 40,000 (narration :- being cash paid to rahul) 11-08-18 Cash A/c ….Dr 40,000 To Salman’s A/c 40,000 (Being Cash received from Salman-receipt no-XXX)