Using Hyperlinks

USING HYPERLINKS

What does “hyperlink” mean?

A hyperlink is a word, phrase, or image that, when clicked on, will ‘jump’ the
cursor to a new document or a new section within the current document.
Hyperlinks are found in web pages, allowing users to click their way from
page to page. Text hyperlinks are often blue and underlined, but don't have to
be. Try it out on the word ‘hyperlink’ at the beginning of this paragraph.

When you move the cursor over a hyperlink in a Word file, whether it is piece
of text or an image, the pointer will show an instruction for completing the link,
ie depress the CTRL key at the same time as clicking on the link.

When you move the cursor over a hyperlink in a PowerPoint slideshow, the
pointer should change to a small hand pointing at the link. When you click it, a
new page or place in the current page will open.

Hyperlinks, often referred to as just "links", are common in Web pages, but
can be used within other files, such as a Word, PowerPoint or Excel file.

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Using Hyperlinks

USING HYPERLINKS IN A POWERPOINT PRESENTATION

Hyperlink attached to a word or phrase or image

Decide what you want the chosen “word” to be attached to, for example a picture, another
file or a web page.

Make sure you know where the picture or file is stored on the college network, or make
sure you know the web page address ( ie the URL – http://www.???)

 Highlight a word on a PowerPoint slide

 Go to INSERT menu

 Select Hyperlink

 In the dialogue box which appears:

 Click inside the Address window

 Key in the web address you wish to link

to ie http://www.

Or if you wish to link to another file which

is not a web page

 From the “look in” section of the dialogue

box,

 Click on the arrow button

 select the folder you need

 look down the list of filenames and

double click on the one you wish to link
to

eg Folder name: Unit 1 and filename: Charities

 Click OK.

 Now the word you have used for the hyperlink changes colour with an underline. When
you click on this word – during a PowerPoint Slideshow – the hyperlink will take you to
the web page, or word file, or picture you have chosen.

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Using Hyperlinks

Hyperlink attached to an action button

Have a PowerPoint slide on the screen onto which you wish to create a hyperlink.

 Go to SLIDE SHOW menu

 Select Action Buttons

 Move the pointer over the action button

icons and click on - Action Button: Custom

 The pointer now changes to a crosshair (+)

as you move over the slide.

When you arrive at the position you want

the action button to be click and drag
diagonally with the left-hand mouse button.

As you release the mouse button an Action

Settings dialogue box appears.

 Click on the “hyperlink to:” radio button and

then

 Click on the arrow button to drop down

a sub-menu

 Select URL (which hyperlinks to a

web page) or

 Select file (which hyperlinks to any file you choose from the college network

 Click OK

When running the Slide Show, clicking on the action button will link you to your chosen
activity, whether it be another file, an image, a video or a web page.

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Using Hyperlinks

To change the look of an action button

Right click on the action button (when not running the slide show!) and choose from the
sub menu:

 Add text

 Cursor is now flashing for you to key in text

 Left click on the action button until the frame around it looks like dots rather
than slashes

 Right click and from the sub menu select “Format Autoshape”

 Make sure the Text Box index tab is chosen across the top of the dialogue box

 Click on Word wrap text . . .

 Click OK

From the Format AutoShape box you can also

change the colour of the action button, using
the Colors and Lines index tab

To resize the action button, click on it and then

drag any of the handles.

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