Tender Document

for
500kWp Grid Connected Solar Roof top Power Plant
At
ERDA, Vadodara

Electrical Research and Development Association

ERDA Road, GIDC, Makarpura,
Vadodara – 390 010

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TENDER DOCUMENT FOR EXECUTION OF 500KWp GRID CONNECTED ROOF TOP SOLAR PV POWER
PLANT INCLUDING DESIGN, SUPPLY, ERECTION, INTEGRATION WITH EXISTING ELECTRICAL
SYSTEM, PARALLELING / SYNCHRONIZING WITH EB GRIDS, COMMISSIONING, PERFORMANCE
GUARANTEE, HANDING OVER AND ANNUAL MAINTENANCE AT ERDA, VADODARA

ERDA an autonomous R&D Institution of India invites sealed tenders in two bid system from eligible
contractors for following works:

Name of Works : Execution of 500kwp Grid connected roof top solar PV Power Plant including
design, supply, erection, integration with existing electrical system, paralleling /
synchronizing with E Board, commissioning, Performance Guarantee, handing over
and annual maintenance at ERDA Vadodara.

Estimated Cost: Rs. 3.5 Crores.

EMD: Rs.3.50 lakhs by Demand Draft / Bank Guarantee.

Eligibility The eligible companies conforming to eligibility criteria laid down in the tender
document may submit the same in sealed envelope to the Head Purchase, ERDA,
GIDC, Makarpura, Vadodara-390010 latest by 25-10-2016 up to 15.00Hrs super
scribing the envelope, enclosing all requisite documents, with name of work and
drop the envelope in the tender box kept at Silver Jubilee bldg. ERDA reserves the
right to reject any or all tenders and to call off the process of finalizing of
contractors, at any stage without assigning any reasons.

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 Tender Notice

Ref No: - ERDA/TC/01 Date: 30-09-2016

ERDA invites sealed tenders in two bid system (Technical and Price Bid) from MNRE accredited
channel partners under grid connected rooftop solar power plants program, for execution of the
following works.

Name of work: Execution of 500 KWp grid connected rooftop solar PV power plant at ERDA
Vadodara.

Estimated cost: Rs.350 LAKHS

Period of completion: 6 Months Eligibility MNRE accreditation rating(category) -A / B (For details

please see the tender document) & Panel Manufacturers of India having
MNRE Certification

Cost of tender document: Rs.1500/-

Tender Ref No & Due date: ERDA/TC/01, 30-09-2016

Pre bid techno – commercial meeting ERDA on 20-10-2016 at 10:00hrs with prior intimation.

Clarification if any required should reach ERDA by e-mail latest by 18/10/2016

Tenderer should enclose DD for Rs.1500/- towards the cost of tender document along with the
technical bid. Tenders not accompanied by the tender document fee will be rejected. Last date for
submission of tenders is 25-10-2016

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 TABLE OF CONTENTS

SECTION SUBJECT Page No.

Notice Inviting Tender 5
Annexure -I General Instructions to Tenderer along with 6
Eligibility Criteria
Annexure –II Scope of Work 23
Annexure –III Technical Specification 29
Annexure –IV Technical Description of Bill of Quantities 48
Annexure –V Bill of Quantities and Items (Price Bid) 58
Annexure –VI Commercial Terms 65
Annexure –VII Summary of Commercial Terms 76
Annexure- VIII General Conditions of Contract 82
Annexure –IX List of Drawings and Annexures 120

I.NOTICE FOR INVITATION OF TENDERS

Sealed Tenders on Item Rate basis are invited by ERDA, an autonomous R&D Institution India,

For Execution of 500 KWp grid connected rooftop solar PV power plant at ERDA Vadodara

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*Tender to be addressed & deposited at: Head Purchase
Electrical Research & Development Association
GIDC, Makarpura,
Vadodara– 390 010.
Phone no- 0265 -3048013
Fax no-0265-2638382

&

Tenders are to be deposited in a sealed envelope at

security gate marked as TENDER FOR EXECUTION
OF 500 KWP GRID CONNECTED ROOFTOP SOLAR
PV POWER PLANT AT ERDA VADODARA

* Earnest Money Deposit (EMD):
An amount of Rs.3.50 lakhs (Rupees Three lakhs fifty
thousand only) in the form of a bankers cheque or
demand draft in favour of Director, ERDA payable at
Vadodara from any nationalized bank or in form
Bank Guarantee.

* Time of Completion of work : 6 Months from the date of PO /LOI

* Last Date and Time for: Receipt of Tenders: 25-10-2016 Up to 15.00 hrs.

Head Purchase ERDA is not bound to accept the lowest tender and reserves the right to accept or
reject any or all Tenders without assigning any reason whatsoever.

Contractor are required to submit a DD of Rs.1500/- drawn in favour of Director ERDA Vadodara
along with the technical bid, towards tender document cost. Tender without DD of Rs.1500/- will
be out rightly rejected

Annexure- I

General Instruction to Tenderers and Eligibility Criteria.

1.0 Scope of Tender:

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Electrical Research and Development Association (referred to as ERDA in these documents) invites
tenders for Execution of 500 kwp grid connected rooftop solar PV power plant at ERDA Vadodara
detailed in the Notice Inviting Tenders (NIT). The successful tenderer shall complete the works
within the completion date specified in the Notice Inviting Tenders (NIT).

2.0 Non Association / Relation:

Should a contractor or a tenderer have a relative, employed in ERDA or in case of partnership firm
or company incorporated under the Indian company act, should a partner or relative of the partner
or a share holder be employed in a responsible capacity in ERDA, the authority inviting the tender
should be informed of the fact at the time of submission of tender, failing which the tender may be
rejected. If such fact is suppressed at the time of tendering and comes to light at any time after
acceptance of tender, the contract may be rescinded.

3.0 Eligibility Criteria:

Firm / tenderers

1. Having MNRE-Govt. of India accreditation rating –category A / B

OR
PV cell manufacturers & PV module manufacturers having MNRE Certification

Are eligible to participate: current valid relevant certified documents from MNRE (i.e. for
accreditation rating).

Tenderers must have executed or under execution similar nature of works during the last one
financial year ending with March 2017 as mentioned below.

- One similar nature of work costing not less than Rs. 80 lakhs
or
- Two similar nature of work costing not less than Rs. 40 lakhs
or
- Three similar nature of works costing not less than Rs.20 lakhs

Note : Similar nature of work means experience in designing roof top solar power plant,
manufacturing / sourcing of related equipment, erection, installation, testing, paralleling /
synchronizing with grids (i.e. EB) commissioning, SCADA and evaluation including civil / structural
construction, post commissioning service and maintenance etc all on turnkey basis.

2. Contractor should have been maintained an average annual turnover of Rs.500 lakhs during the
last three financial years ending with March 2016

3. The tenderer should have executed the minimum quantity of items of works as given below in
any one year during the financial years from 2015 – 2016 to 2016 – 2017

Sr. No Item Quantity

1 Solar PV modules (roof top mounted grid connected): 100 kw
2 Grid tie String Inverters: 5-10nos.
3 GI roof top mounting structures associated civil works: 5MT
4 SCADA 1Lot
5 Cables –Power, control & communication (combined): 1KM
6 SENSOR SYSTEM -Compact Weather Station: 1Lot
7 Annual Maintenance contract: 1Lot

4. The tenderer should submit details of works completed during last 1 years with year ending on
31st March 2017 and works on hand as per the proforma available in tender document.

5. The tenderer shall furnish a copy of valid TIN registration of commercial tax department.

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6. The tenderer should furnish copy of permanent account number (PAN) and copy of latest income
tax returns submitting along the proof of receipt.

7. Current solvency certificate minimum of Rs. 100 lakhs (Rupees one hundred lakhs) in original
from a nationalized bank. The certificate should not be more than 1month old.

4.0 Qualification of the Tenderer

4.1 All Tenderers shall provide Eligibility Criteria information as per proforma enclosed.

4.2 All Tenderers shall include the following information by producing relevant documents and
certificate with their Tender.

a) Conditions of the contract enclosed each page duly signed by the tenderer as token of
acceptance. If any deviation is proposed by the tenderer the same must be clearly
indicated and enclosed as deviation list but tenders with significant deviations list and
merely enclosing tenderer’s printed conditions or their own terms and conditions will
make the tender liable for rejection.

b) Earnest money deposit as laid down in these instructions to tenderers.

c) Tender document cost.

5.0 Cost of Tendering & inspection of site

5.1 The Tenderer shall bear all costs associated with the preparation and submission of his Tender,
tenderer shall not be entitled to any cost, expenses or other claims whether or not the tender is
accepted, rejected or invitation to Tender withdrawn or cancelled and the Owner will in no
case/way be responsible and liable for those costs.

5.2 The Tenderer, at the Tenderer’s own responsibility shall visit and examine the Site of Works
and its surroundings and obtain all information that may be necessary for preparing the Tender and
entering into a contract for Execution of 500 kWp grid connected rooftop solar PV power plant at
ERDA Vadodara. The costs of visiting the site shall be at the Tenderer’s own expense.

5.3 The tenderer should inspect the site during working hours (i.e. 10.00Hrs to 17.00Hrs) on
working days (i.e. Monday to Friday)

ELIGIBILITY CRITERIA INFORMATION

CHECKLIST TO ACOMPANY THE TENDER

Sr.no Document to be submitted (2) Description to be Scanned Column (5)

(1) given (3) copy/Photocopy(4)
1a Contractors accreditation rating Accreditation / Yes / No
with MNRE under appropriate class Registration
grade A/B

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1b Partnership deed in case of firms &
Article of Association in case of
companies
2 Copy of Permanent Account Number PAN & IT Yes / No
(PAN) card and copy of latest Returns
Income Tax returns submitted along
with proof of receipt
3 Work completion certificates in Annual Yes / No
support of annual turnover (Format turnover
at statement-I)
4 Work completion certificates in Similar work Yes / No
support of satisfactory completion
under execution of similar works
(Format at Statement- II)
5 Experience certificates in support of Executed Yes / No
execution of Execution of grid quantities
connected rooftop solar PV power
plant (Format at Statement-III)
6 Statement of existing commitments Existing Yes / No
and ongoing Govt. /PSU /MNC works commitments
along with supporting experience
certificates as in Statement IVA
7 Statement of works for which Works Yes / No
tenders are submitted as in Awarded /
Statement IV – B likely to be
awarded
8 Availability of equipment as in Equipment Yes / No
Statement –V
9 Availability of key personnel as in Key Yes / No
Statement VI personnel
10 Information of litigation history as in Litigation Yes / No
Statement VII history
11 Declaration of testing equipment as Testing Yes / No
in the statement – VIII equipment
12 Credit facilities/solvency Credit Yes / No
certificates from banks facilities
13 EMD EMD Yes / No
14 VAT Registration with TIN number VAT Registration Yes / No
15 Cost of Tender document Rs 1500/-. Yes / No Yes / No
16 Annual turnover from Execution of Yes / No
grid connected rooftop solar PV
power plants only duly certified by a
Charted Accountant supported by
profit and loss statement and TDS
certificates for last Three FY
17 Service Tax Registration Service Tax Yes / No
Number details Registration

All experience certificates including those in support of existing commitments issued by an Officer
not below the rank of Executive Engineer (or) Equivalent grade.

All the statements copies of the certificates, documents etc., enclosed to the Technical bid shall
be given page numbers on the right corner of each certificate, which shall be indicated in column
(5) against each item.

STATEMENT – I

Details of value of grid connected roof top solar PV power plants (Turnover) executed in each year
during the last one financial years by the Tenderer.

Sl. No Financial Year Value in Rs.

1. 2015 -2016

2 2016-2017

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Attach certificate(s) issued by the Executive Engineer or concerned head of the department
showing work wise / year wise value of work done in respect of all the works executed by the
Tenderer during last three years

Signature of the Contractor

STATEMENT – II

Details of similar grid connected roof top solar PV power plants works completed in the name of the
Tenderer during the last three financial years.

Sl. No Name of Address of Agreement Value of Stipulated Actual date

the Agreement. No. & Contract period of of
work Concluding dated. In Lakhs completion completion
Authority With
telephone
number
1 2 3 4 5 6 7

Value of work had done year wise during the last ‘five’ years Total value of
work done
1st Year 2nd Year 3rd Year 4th Year 5th Year

8 9 10 11 12 13

Attach certificates issued by the Executive Engineer or concerned head of the department showing
work wise / year wise value of work done and date of completion.

Signature of the Contractor

STATEMENT – III

Physical quantities executed by the Tenderer in the last five financial years. [Work wise / year
wise].

Sl. Financial Name Agt. Quantities executed / Year wise

No Year of No
Work Item-1 Item-2 Item-3 Item-4 Item-5 Item-6 Item-7

1 2 3 4 5 6 7 8 9 10 11
1 Solar PV Grid tie GI roof SCADA Cables – SENSOR Annual
modules String top Power, SYSTEm – Mainten
(roof top Inverters mounting control & Compact ance
mounted 5-20kw structures communi weather contract
grid associated cation Station
connected) civil (combin
works ed)

2 2014-2015
3 2015-2016
4 2016-2017

Attach certificates in support of the above quantities issued by the Executive Engineer or
concerned head of the department duly showing the quantities executed year wise.

Signature of the Contractor

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STATEMENT – IV A

Details of Existing Commitments

Details of works on hand and yet to be completed as on the date of submission of the Tender and
works for which Tenders have been submitted are to be furnished.

A) Existing Commitments on ongoing works:

Sl. Name Address Agt Value of Stipulate Value Balance Anticipat Updated
No of of Agt. No. contract d period of Value of ed date value of
work Concluding & of work works to of balance
authority Date completi done be completi work
on so complete on
far d

1 2 3 4 5 6 7 8 9 10

Attach certificates issued by the Executive Engineer or concerned head of the department
indicating the balance work to be done, and likely period of completion.

Signature of the Contractor

STATEMENT – IV B

B) Details of works for which Tenders are submitted [awarded / likely to be awarded]

Sl.No Name of Address of Estimated Stipulated Date on Present

work Agt. value of period of which stage
Concluding work completion tender was of tender
authority submitted

1 2 3 4 5 6 7

Signature of the Contractor

STATEMENT - V

Availability of Equipment for Testing & Commissioning

The tenderer should furnish the information required below, regarding the availability of the
equipment, required for execution & commissioning.

Sl. Details Number Number

No
Owned Leased To be procured

1 2 3 4 5 6

Signature of the Contractor

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STATEMENT – VI

Availability of Key Personnel

Qualification and experience of Key Personnel proposed to be deployed for execution of the
Contract.

Sl.No Name Designation Qualification Total Working with

Experience the Tenderer
since
1 2 3 4 5 6

Signature of the Contractor

STATEMENT - VII

Information on litigation history in which Tenderer is the Petitioner

Sl.No Case No/ year Court where Subject Details of Present Stage
filed Matter / Respondents
Prayer in the
case

1 2 3 4 5 6

Signature of the Contractor

A declaration regarding the testing equipment’s owned shall be produced by the Tenderer as below

STATEMENT – VIII

DECLARATION
“I, do hereby solemnly affirm and declare that I /we own the following testing equipment for
using on the subject work and also declare that I / We will abide by any action such as
disqualification or
determination of Contract or blacklisting or any action deemed fit, if the department detects at
any stage that I/we do not possess the testing equipment listed below.

Sl.No Details No Year of Capacity Any other data Is it in working

purchase condition

1 2 3 4 5 6 7

Signature of the Contractor

6.0 Contents of documents

Contract documents consists of

Notice for invitation of Tenders
Instructions to Tenderers
Articles of Agreement
General conditions of contract (GCC)
Special conditions of contract (SCC)
Schedule of Fiscal Aspects
Form of performance guarantee / Bank guarantee bond

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 General Technical Specifications
Approved Makes
Bill of Quantities
Detailed technical description of Bill of Quantities
Scope of work
Tender Drawings

The Tenderer shall be deemed to have examined all instructions, forms, terms, and specifications
in the Documents. Failure to furnish the information required by the Tender Document or
submission of a Tender not substantially responsive to the Tender Documents in every respect will
be at the Tenderer’s risk and may result in the rejection of the Tender.

The several documents forming the contract are to be taken as mutually explanatory of one
another, detailed drawings being followed in preference to small scale drawing and figured
dimensions in preference to scale and Special Conditions in preference to General Conditions.

In case of any discrepancy between the Schedule of Quantities, the specifications and/ or the
drawings, given in the tender document the following order of preference shall be observed:

Description of Schedule of Quantities.

Particular Specification and Special condition, if any.
Specifications.
Latest edition Indian Standard Specifications of B. I. S.
Drawings.

7.0 Amendment of Tendering Documents

7.1 Before the deadline for submission of Tenders, the Owner may modify the Tender documents by
issuing addenda.

7.2 ERDA shall have the right to amend/delete/add to the various provisions in the tender
documents or withdraw/cancel the invitation to tender without assigning any reasons whatsoever.
The amendments/errata if issued by the owner shall be read carefully in conjunction with tender
documents. The quoted price/rate/amount shall be deemed to be worked out taking into account
amendments / errata also.

7.3 Any addendum thus issued shall be part of the Tender documents and shall be communicated in
writing or by Fax to all the eligible contractors. The eligible contractors shall acknowledge receipt
of each addendum by Fax to the Owner.

7.4 To give prospective Tenderers reasonable time in which to take an addendum into account in
preparing their Tenders, the Owner may extend if necessary the deadline for submission of
Tenders.

8.0 Earnest Money Deposit (EMD)

Tender EMD amount of Rs.3,50,000/- in the form of a banker’s cheque or demand draft in favour of
Director, ERDA, payable at Vadodara or in form of Bank Guarantee must accompany each Tender.
Tenders not accompanied by EMD and unconditional acceptance letter will be summarily
rejected.

8.1 The EMD of the unsuccessful Tenderers will be discharged / returned within 8 weeks from the
last date of tender submission. The EMD of the successful Tenderer shall be retained till submission
of performance guarantee as per clause 2 of Annexure VI.

8.2 The EMD of successful tender shall be refunded on submission of performance guarantee as per
clause 2 of Annexure VI.

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8.3 The EMD may be forfeited: if the Tenderer withdraws his Tender during the validity period of
the Tender; or in case of a successful Tenderer fails to furnish performance guarantee.

9.0 Period of validity of Tender

The Tender shall remain valid for a period of 120 days after the last date of the submission of
tender. A Tender valid for a shorter period, may be rejected by the ERDA.

10.0 Language of Tender

10.1 The document shall be written in English language. The total amount should be written in the
same language.

10.2 Tender including tender drawings, if any, and other information shall be prepared and
submitted in English language only.

11.0 Document comprising the Tender

11.1 No page of this Tender document shall be removed and the set must be submitted as it is.
Each page of the Tender document form is to be signed by the Contractor and must bear the Seal of
the Company/Firm.

11.2 The Tender submitted by the Tenderer shall comprise of the following:

11.2.1. Technical bid in a separate sealed cover comprising of.

a) Eligibility Criteria Information

b) Instructions to tenderers
c) Conditions of the contract enclosed, each page duly signed by the tenderer as token of
acceptance. If any deviation is proposed by the tenderer the same must be clearly
indicated and enclosed as deviation list but tenders with significant deviations list and
merely enclosing tenderer’s printed conditions or their own terms and conditions will
make the tender liable for rejection.
d) Specifications & drawings
e) Earnest money deposit as laid in these instructions to tenderers.
f) Statement of list of deviations if any from tender conditions.
g) Tender cost of Rs.1500/- in the form of D.D. in favour of Director, ERDA.
h) For lumpsum item quantities the contractor has to submit the minimum estimated
quantities of individual sub item, items that has been considered to complete the
job, should be tabulated in the following format and enclose these formats to
technical bid for technical evaluation.

Sl. No Item Sub items considered to complete the Make, Model,

Code job by the contractor Quantities, Technical
details give schematic
diagram design
considered if any

11.2.2. Price Bid in a separate sealed cover comprising

a) Price Schedule with prices (Both in words and in figures) strictly in accordance with
the price schedule format of the tender document. Departure from the price schedule
format may render the tender liable for rejection

11.2.3. These two Sealed covers are to be placed in a single envelop. An envelope duly sealed &
super-scribed with the name of work Ref No. ERDA/TC/01 should be addressed to The Head
Purchase, ERDA, ERDA road, GIDC, Makarpura, Vadodara-10 on or before the scheduled date and
time. I.e. 20-10-2016 up to 15.00Hrs.

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12.0 Tender Prices

12.1 The contract shall be for the whole works as described in tender document based on the
priced Schedule of Quantities submitted by the Tenderer.

12.2 The tender submitted on behalf of a Firm/Company, shall be signed by a person who has the
proper legal authority on behalf of the Company to enter into the contract; otherwise, the tender
is liable to be rejected. Each page of the tender document and each drawing accompanying is
required
to be signed by the authorized person submitting the tender, affixing the Firm/company seal in
token of their having examined and acquainted themselves with the contents of each page. The
forms of tender are to be filled in completely. Any tender with any of the documents not duly
signed is liable to be rejected.

12.3 The Tenderer shall fill in the rates for all items of the Works described in the Schedule of
quantities along with total tender price. In case the rates are not filled for any of the Items of
Schedule of Quantities, in such cases the rate will be considered as zero and the contractor has
to
accept for the amount arrived based on zero rate for non quoted items. Failure to comply with
either of these conditions will make the tender liable for rejection and forfeiture of Earnest money.

12.4 All duties, taxes, and other levies payable by the Contractor under the contract, or for any
other cause, shall be included in the rates, prices and total tender price submitted by the tenderer.
Tenderers must include in their rates, the cost of transportation of materials to site, sales tax,
Income tax, Value added tax (VAT), Cess as per Building & Other Construction Workers Cess Act,
excise duty, octroi, and any other tax and duty levied by the Central / State Government. None of
the above taxes & levies will be entertained separately by the Owner and no tax exemption forms
will be issued by the Owner.VAT on works contract will not be reimbursed to the Contractor. All the
taxes levied other than IT should be paid either directly by the contractor to the statutory
authorities and challans / proof of payment with acknowledgement shall be provided by the
contractor before release of the payment of next bill or shall be deducted at source. Contractor
should also take a Group Insurance Policy for his Workmen, Supervisors and Engineers working on
site for an adequate insurance cover. ERDA shall not be responsible for any accident or any
untoward/unforeseen event involving workmen, labour, supervisor or engineer or any person
directly or indirectly associated with the execution of work. The insurance policy to be obtained by
the successful Tenderer must be comprehensive and shall cover all
associated risks (known and unknown) from any Government Insurance Company.

12.5 The rates quoted in the tender shall include cost of telephone rent and call charges, for
execution of work at site, hire for any tools and tackles, shed for materials, marking out and
transportation complete, cleaning the buildings and surroundings after execution of the total works
and dumping the waste at designated place as directed by the ERDA in all respects. The rates
quoted in the tender shall be treated as rates for finally completing the item of work.

12.6 The quantities furnished in the schedule of quantities are only probable quantities and are
liable to alterations, by omission, deductions or additions to any extent at the discretion of Owner.
Payments will be regulated on the a c t u a l quantities of work done at accepted rates. Any item of
work may be omitted from the schedule of quantities and may be awarded to another agency at
any time / stage of the work for which no compensation will be paid by the Owner i.e. for non-
operated BOQ items and short closed BOQ items.

12.7 The rates and prices quoted by the Tenderer shall be fixed for the duration of the contract
and shall not be subject to escalation or adjustment on any account even if the work is delayed due
to unavoidable circumstances beyond the control of owner/consultant.

12.8 The calculations made by the tenderer should be based upon quantities of the items of work
which are furnished in the Schedule of Quantities, but it must be clearly understood that the
contract is not a lump sum contract. The Owners do not in any way assure, represent or guarantee
that the said probable quantities are correct or that the work would correspond thereto. The items

14
of work irrespective of the quantities which may vary shall be carried out at the same accepted
tender rates and no escalation in the rates will be entertained whatsoever. Any item of work may
be omitted from the schedule of quantities and may be awarded to another agency at any time /
stage of the work.

12.9 The tenderers must obtain for themselves on their own responsibility and their own expenses
all the information which may be necessary, including risks, contingencies and other circumstances
to enable them in making a proper tender and for entering into a contract, and must examine the
drawings, specifications and conditions and inspect the site of the work, nature of the work,
availability of power, water, shelter for workmen and all the matters pertaining thereto before
submitting the tender.

13.0 Format and signing of Tender document

13.1 The tenderer shall seal the bid in an envelope, duly marked as TENDER FOR EXECUTION OF
500 KWp GRID CONNECTED ROOF TOP SOLAR PV POWER PLANT AT ERDA, VADODARA. Which
shall include Tender form duly signed by the tenderer on their letter head along with documents
mentioned under clause 11.2 and priced BOQ document in single envelope. Please refer “Clause No.
11.2 of preparation of tender documents comprising tenders in Instructions to Tenderers”.

13.2 The Tender shall be typed or written in indelible ink and shall be signed by a person or persons
duly authorized to sign on behalf of the Tenderer. All pages of the Tender where entries or
amendments have been made shall be initialled by the person or person signing the Tender.

13.3 The Tender shall contain no alterations or additions, except those to comply with instructions
issued by the Owner, or as necessary to correct errors made by the Tenderer, in which case such
corrections shall be initialled by the person or persons signing the Tender. ANY CONDITIONAL
TENDER WILL BE SUMMARILY REJECTED.

14.0 Sealing and marking and submission of Tenders

The Tenderers are requested to quote their offers in two separate sealed envelopes:

1st Envelope (Technical Bid):

Comprising of Earnest Money Deposit as per clause No. 8 of Instructions to Tenderers. Etc., with all
tender documents (Volumes I,II, III, IV, V, VI,VIII &IX) duly sealed and signed

2nd Envelope (Price bid): Priced BOQ document (Volume – VII) duly signed and sealed. Please refer
“Clause No. 11.2.2 of Preparation of tender documents in Instructions to Tenderers”.

These two envelopes are to be placed in a single envelope and shall be duly sealed indicating
the name of work i.e. TENDER DOCUMENT FOR EXECUTION OF 500 KWp GRID CONNECTED ROOF
TOP SOLAR PV POWER PLANT AT ERDA, VADODARA and deposited in the tender box kept at the
ERDA Silver jubilee Hall, ERDA Road, GIDC, MAKARPURA VADODARA-390010 on or before due
date and time of submission of tender. In case of any queries, please contact at Phone no:
0265-3048013.

14.1 In addition to the identification required in Clause 11.2.3 the inner envelopes shall indicate
the name and address of the Tenderer to enable for the Tender to be returned unopened in case it
is declared late, pursuant to Clause 15.0

14.2 If the outer envelope is not sealed and marked as above, the ERDA will assume no
responsibility for the misplacement or premature opening of the Tender.

15.0 Last date for submission of Tenders

15.1 Any Tender received by the Owner after the date and time of submission of Tenders i.e. up to
15.00 Hrs On 25-10-2016 will be rejected and returned unopened to the Tenderer.

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16.0 Clarification of Tenders

16.1 To assist in the examination, evaluation, and comparison of Tenders, the Owner may, at his
discretion, ask any Tenderer for clarification of his Tender, including breakdowns of unit rates. The
request for clarification and the response shall be in writing or by Fax, but no change in the price
or substance of the Tender shall be sought, offered, or permitted.

17.0 Examination of Tenders and Determination of Responsiveness

17.1 Prior to the detailed evaluation of Tenders, the ERDA will determine whether each Tender
(a) meets the eligibility criteria defined in clause 3.0;
(b) has been properly signed and meets the requirements as in clause 3.2;
(c) is accompanied by the required securities and;
(d) is substantially responsive to the requirements of the Tendering documents.

17.2 A substantially responsive Tender is one which confirms to all the terms, conditions, and
specifications of the Tendering documents, without material deviation or reservation. A material
deviation or reservation is one (a) which affects in any substantial way the scope, quality, or
performance of the Works (b) which limits in any substantial way, the Owner rights or the
Tenderers’ obligations under the contract; or (c) whose rectification would affect unfairly the
competitive position of other Tenderers presenting substantially responsive Tenders.

17.3 If a Tender is not substantially responsive, it will be rejected by the Owner, and may not
subsequently be made responsive by correction or withdrawal of the nonconforming deviation or
reservation.

18.0 Correction of Errors

18.1 Errors in the Schedule of Quantities shall be dealt with in the following manner:
i. In the event of a discrepancy between the rates quoted in words and the rates in figures,
rate quoted in words shall be deemed to be correct.
ii. In the event of an error occurring on account of arithmetical calculations the same shall
be corrected according to rates written in words and quantities in B.O.Q.
iii. All the errors in totaling in the amount column and in carrying forward the totals shall
be corrected. The tender total shall be accordingly amended.

19.0 Evaluation and Comparison of Tenders

19.1 The ERDA will evaluate and compare only the Tenders determined to be prequalified and
substantially responsive.

19.2 In evaluating the Tenders, the ERDA will determine for each Tender the evaluated Tender
Price by adjusting the Tender Price as follows:
(a) Making any correction for errors;
or
(b) Making an appropriate adjustments for any other acceptable variations, deviations;
and
(c) Making appropriate adjustments to reflect discounts offered.

20.0 The price bid of unqualified contractors contained in envelope (Price Bid) and EMD contained
in envelope (Technical Bid) will be returned to them without opening the envelope (Price Bid) seal.

21.0 ERDA reserves the right to accept or reject any variation, deviation, or alternative offer
and other factors which are in excess of the requirement of the Tendering.

22.0 Award criteria

16
22.1 The acceptance of Tender will rest with the ERDA, which does not bind itself to accept the
lowest tender and reserves to itself the authority to reject completely / partially, any or all of the
Tender/s received without the assignment of a reason.

22.2 The owner reserves to itself the right of accepting the whole or any part of the Tender and the
Tenderer shall be bound to perform the same at the rate quoted.

22.3 The Owner reserves to itself the right of omission of any item of work from the awarded
tender at any time / stage during the execution of work and award the same to another agency /
contractor.

23.0 Notification of award

23.1 The successful Tenderer will be issued a Letter of Intent (LOI) / Purchase Order (PO) / Work
order and the date of commencement of work will be as mentioned in the LOI or PO or WO.

24.0 Performance Guarantee for execution of contract.

24.1 The successful tenderer shall submit the performance guarantee for an amount equal to 10% of
approved tender amount in the form of Bank guarantee from nationalized bank within 15 days from
issue of LOI / PO /WO. Bank guarantee is to be valid up to end of defect liability period. The
amount will be refunded soon after recording completion certificate as per cl 2.0 of Annexure VI.

24.2 Failure of the successful tenderer to make payment of performance guarantee shall constitute
sufficient ground for the annulment of the award and forfeiture of EMD.

25.0 Security Deposit (SD)

25.1 A sum equal to 5% of the gross amount of the bill shall be deducted from each bill including
final bill. Half of this amount will be released along with final bill on submission of bank guarantee
from nationalized bank valid for a period up to defect liability period(i.e.24months from
completion certificate) plus 2 months. Remaining half will be released after successful completion
of the defect liability period. The contractor is eligible for refund of full security deposit if the
defects in workmanship and quality of work are attended by the contractor. Failing which the cost
of rectification of defects shall be recovered from security deposit. The contractor shall obtain no
defects certificate from concerned ERDA staff before claiming the refund.

26.0 Signing of contract form

26.1 On the acceptance of LOI / PO / WO and Performance Guarantee of the successful Tenderer,
the Owner will send the Tenderer the contract form provided in the Tender document duly signed
and sent along with the Tender incorporating all agreements between the parties.

27.0 During Execution

27.1 The Contractor shall carry out all the works strictly in accordance with the drawing, details
and instructions of the Consultants/Owner. If in the opinion of the Owner / Consultants, changes
have to be made in the design, and they desire the contractor to carry out the same, the
Contractor shall be bound to comply. The Consultants/Owner decisions in such cases shall be final.

27.2 The Contractor is bound to carry out any items of work necessary for the completion of the job
even though such items are not included in the schedule of quantities and rates. Schedule of
instructions in respect of such additional items and their quantities will be issued in writing by the
Consultants with the prior consent from the Owner. Rates for such items of work will be
recommended by the Consultants/Owner for approval by the Owner on the basis of Analysis of
Rates which will be derived from actual prevailing market rates of similar item along with 15% as
contractor’s profit & overhead. The rates approved by the Owner in such cases will be final.

27.2 ERDA may at any time / stage of execution demand for the Analysis of Rates for any item /
items of work which in their opinion is are abnormally high / low rates or required for the Analysis

17
of Rates of other tender / extra item / items. The Contractor is bound to present the same and if
the Contractor is unable to present a justified Analysis of Ra t e s for any item / items, the rate /
rates for such item may be adjusted accordingly and the decision of the ERDA in such cases shall be
final.

27.3 The Contractor shall get the quality of work done inspected for material and workmanship at
different stages of execution as per instructions given by the Consultants/ Owner or their
representative time to time. Any item of work done which is found not conforming to the Contract
shall be rejected by the ERDA. The decision of the ERDA in such cases shall be final.

27.4 ERDA may instruct at any stage of execution for testing of any material taken at random. The
Consultants/Owner will decide the testing laboratory / agency and the cost of testing including the
expenses for sending the samples to the laboratory / agency and receipt of test reports shall be
borne by the Contractor. The material shall be rejected in case the test reports are not within the
permissible limits. In case material is found to be of sub- standard quality, the same shall be
rejected by the Consultants/Owner. The decision of the ERDA in such cases shall be final.

27.5 The Contractor shall not be entitled to any compensation suffered by him on account of delays
in commencing or executing the work whatever the cause of delay may be, including delays arising
out of modifications to the work entrusted to him or in any subcontracts connected therewith or
delays in awarding contracts for other trades of the project or in commencement or completion of
such other works or in procuring Government controlled or other building materials for any other
reasons whatsoever. ERDA shall not be liable for any sum besides the tender amount, subject to
such variations as are provided for here in and as instructed by ERDA. However, necessary time
extension will be given if the delays are not attributed to the Contractor.

28.0 Clarifications on tender and pre bid meeting at ERDA, Vadodara.

28.1. For any technical and other than technical clarifications in connection with this invitation to
tender, tenderer may contact:

Head, Purchase
ERDA
ERDA Rd, GIDC, Makarpura
Vadodara – 390010

Ph: 0265 –3048013

Email: ankit.shah@erda.org

28.2 A pre bid meeting will be organized at ERDA, Vadodara on 20th October 2016 at 10.00Hrs.
Interested contractors / tenderer are requested to attend the meeting with prior intimation to
ERDA, Vadodara. Clarification if any required should reach ERDA by e-mail latest by 18th October
2016

III. ARTICLES OF AGREEMENT

18
Made at ……………… ……………………………….this …………….. day of………… 2016 Between
……………………………………………………… …………………………… (Hereinafter referred to as the Owner which
expression shall include its heirs, Executors, Administrators & Assignees) of the one part and
…………………………………………………. ………………………………………….. ……………………………………….…………….
(Hereinafter referred to as the Contractor which expression shall include his heirs, Executors,
Administrators & Assignees) of the other part

WHEREAS the Owner is desirous of carrying out EXECUTION OF 500 KWp GRID CONNECTED ROOF
TOP SOLAR PV POWER PLANT AT ERDA, VADODARA – 390 010. and has prepared drawings
,specifications and scope work describing the work to be done and WHEREAS the said drawings and
the specifications and the priced Schedule of quantities have been signed by or on behalf of the
parties hereto and WHEREAS the Contractor has agreed to execute upto and subject to the
conditions set forth herein (hereinafter referred to as “the work shown upon the said Drawings”
and described in “the said Specifications & scope of work” and the said “Priced Schedule of
Quantities at the respective Rates mentioned in the Priced Schedule/ Purchase Order of Quantities
attached.

And WHEREAS the Contractor has agreed to the submit the performance guarantee to ERDA for Rs.
………………………… (Rupees.…………………………………………Only ) by him as performance guarantee for the
due fulfillment of the contract to the satisfaction of the owner (ERDA)

NOW IT IS HEREBY AGREED AS FOLLOWS:

(1) In consideration of the payments to be made to the Contractor as hereinafter provided he shall
upon and subject to the conditions of contract execute and complete the works shown upon the
said drawings and such further detailed drawings as may be furnished to him by the said
Consultants/Owner and described in the Specifications & scope of work and the said Priced
Schedule of Quantities.

(2) The Owner shall pay the Contractor such sums as shall become due and payable hereunder at
the times and in the manner specified in the said conditions.

(3) The tender drawings, agreement, documents, scope of work and terms and conditions of NIT
above mentioned shall form the basis of this Contract and the decision of the owner for the time
being as mentioned in the Conditions of the Contract in reference to all matters of dispute as to
the material, workmanship or account and as to the intended interpretation of the clauses of this
agreement or any other document attached hereto shall be final and binding on both parties.

(4) The Owner reserves the right of altering the drawing and nature of work and of adding to or
omitting any items of work and of having portions of the same carried out departmentally or
otherwise and such alterations or variations shall be carried out without prejudice of this contract.

(5) The said Contract comprises the work above mentioned and all subsidiary works connected
there to within the same site as may be ordered to be done from time to time by the said Owner or
the other Owner for the time being even though such works may not be shown on the drawings or
described in the said specifications or the Priced Schedule of Quantities.

(6) Time shall be considered as essence of the agreement and the contractor hereby agrees to
commence to work as soon as his tender is accepted by ERDA by issuing LOI / WO / PO and the site
is handed over to him as provided in the said conditions and agrees to complete the work within the
period 8months from the date of such handing over the site.

(7) The said conditions shall be read and construed to be forming part of this agreement and the
Parties hereto will respectively abide by and submit themselves to the conditions and stipulations
and perform the agreement on their parts respectively in such conditions contained.

(8) All disputes arising out of or in any way connected with this agreement shall be deemed to have
arisen in Vadodara and only the courts in Vadodara alone shall have jurisdiction to determine the
same.

19
(9) The arbitrator for fulfilling the duties set forth in the arbitration clauses as defined with tender
conditions of contract.

(10) Arbitration: The Contract shall be governed by, and construed in accordance with the laws of
India. Any dispute which cannot be amicably settled by the parties may be submitted, by the
owners, to the XXXXXX

The dispute will be settled following the provisions of Arbitration and Conciliation Act, 1996. Both
Parties agree that the results and awards of any such arbitration shall be binding on both Parties.
Venue of Arbitration shall be Vadodara.

(11) The several parts of this contract have been read to us and fully understood by us.

As witness our hands this……………………………day of …………………………………2016……….

……………………………………

Signed by the said Owner

……………………………………………………

in the presence of

…………………………………………………..
Signed by the said Contractor

…………………………………………………..
In the presence of

IV. FORM OF TENDER

(To be submitted by the Tenderer in letter head).

From :

To
Director
Electrical Research & Development Association
ERDA Road, GIDC, Makarpura Vadodara-390010

Dear Sir,
1.0 Having examined the Tender documents consisting of the Tender notice, General Instructions to
Tenderers, General Conditions of Contract, Special Conditions of Contract, specifications, plans,
Drawings, scope of work Time Schedules, Form of Contract , form of tender, form of schedule

20
 Rates, Bill of Material etc., and having understood the provisions of the said tender documents and
also having thoroughly studied the requirements of ERDA, related to the work tendered for in
connection with the Execution of 500 kwp grid connected roof top solar PV power plant at ERDA
Vadodara – 39010 and having conducted a thorough study of the job site involved, the site
conditions, power, water, material and equipment availability, the transport and communication
facility and the availability and suitability of borrow areas etc., we hereby submit our tender offer
for the performance of proposed work in accordance with the terms and conditions and within the
time mentioned in the tender documents at the rates included within the tender documents and
based on application of the rates tendered in the accompanying schedule of rates to the relative
quantities indicated in the form of schedule rates forming part of the tender documents.

2.0 If the work or any part thereof is awarded to me/us, I/we undertake to perform the work in
accordance with the contract documents as defined in the form of contract forming part of the
tender documents and accept the terms and conditions of contract as laid down therein and
undertake that on receipt of acceptance of tender and on confirmation. I/We will deposit such
sums as may be necessary under the terms of contract and abide by the terms of the tender. I/We
will also sign the necessary contract and other documents to commence the work and execute the
work as per the terms and conditions contained in the tender documents failing which ERDA shall
be at liberty, without further reference to me/us and without prejudice to any of its rights to
terminate the contract and or to forfeit the earnest money deposit and take further course of
action.

3.0 I/We further undertake to keep our tender offer open for a period of not less than 120 days
from the due date of submission of the tenders as specified in the General Instructions to tenderer
forming part of the tender documents.

4.0 I/We hereby undertake that the statements made herein/information above are true in all
respects and that in the event of any such statement or information being found to be incorrect in
particular, the same may be construed to be a misrepresentation entitling ERDA to avoid any
resultant contract and take further action as may be justified. I/We confirm having deposited EMD
of Rs.3,50,000/-(Three lakhs fifty thousand only) in the form of DD no: dtd Bank:

Yours faithfully,

Signature of the tenderer

Name and designation of the

Authorized person signing the Tender
on behalf of the Tenderer.

Name:
Designation.
Address.
Witness:

Annexure –II

SCOPE OF WORK

1. Scope of Work:

1. Scope of work will be design, procurement, quality control testing, supply, installation,
integration with existing electrical system, commissioning, flawless synchronizing /
paralleling with available grids (i.e. EB) performance testing & guarantee and handing over
of 500 KWp grid connected rooftop solar photovoltaic power plant at ERDA, Vadodara with
Ten years of comprehensive maintenance contract.

21
2. Supply of all components, sub components, spares and tools etc. necessary to make the
system complete shall be the responsibility of successful bidder.

3. The installation is to be on the rooftops of ten separate buildings as per Table I in ERDA
Vadodara Campus of which one building is having roof with Shed (products lab).

4. The successful bidder as one of the channel partners shall prepare the detailed project
report, Single Line Diagram and bill of materials etc needed as per GEDA, CEI & MNRE
format for Registration, clearance & availing subsidy to ERDA. Excise Duty Exemption
Certificate (EDEC) and Concessional Customs Duty Certificates (CCDC) will be issued by
ERDA. Purchase Order will be released to the successful bidder after submission of (a)
Performance Guarantee (i.e.10% of approved tender amount) (b) proof of submission of
Registration document to GEDA, CEI and subsidy documents to ERDA as per MNRE, Govt. of
India format. (c)Project Monitoring schedules & charts –soft copy & hard copy. (NOTE: -
During project execution, subsidy is applicable as per Govt. Policy same will be taken up by
ERDA and required documents preparation is under the scope of successful bidder )

5. Total erection works and material item supplies should be carried out as per applicable
latest CE, IS, IEC & IEEE standards / codes with solar grade with IP 65 / IP66 protections.

6. PERT / CPM detailed project monitoring charts & schedules along with critical tasks /
activities to be monitored along with dates for easy reviews to be submitted with in 15days
from the date of LOI.

7. Total Associated Engineering Works (both supply & erection)

a. Electrical:-

i. Power cables, communication cables & control cables of armoured and

Solar grade

ii. Synchronizing / Paralling equipments to achieve flaw less synchronizing

with electricity board grid as desired / required by ERDA i.e. 100%
utilization solar power.

iii. The different rating of plants are in ten different buildings should be
combined in one junction box and then synchronized with EB grid at one
point as per GERC regulation in existing our S/S room.

iv. Lighting arresters, earthing, cable trays, cable trenches, terminations and
etc suitably placed as per rating in different buildings.

v. Armoured copper cables for power should be laid up to AC Junction Box in

S/S.

vi. Modification of existing outgoing feeder protection, metering and control

circuits of air circuit breaker (ACB) and energy meter to suite for receiving
solar power for both grid connection (i.e. EB) as per GERC regulation.

22
 vii. Two point earthing with separate earth pits with GI strips for following
items provided at plants in Different building

1. Civil supporting structure.

2. Modules.

3. Inverters

4. DC junction,

5. Distribution & combiner boxes

6. AC junction & combiner boxes

7. Lighting arrester

8. Weather station

9. Approval of ERDA should be obtained on designed drawing before

executions

b. Civil:-

1. Suitable GI structural supports to mount PV panel

2. Drilling holes 100mm deep in concrete in beams and columns grouting the same with
Hilty injectable grout before and after inserting 12mm dia reinforcement and
casting RCC (1:2:3) pedestals. The work also includes 20mm dia 300 long anchor
bolts to be laid at the time of casting.

3. Providing PCC (1:2:3) pedestal and laying 20mm dia anchor bolts at the time of
casting.

4. Providing, fabricating and laying galvanized structural steel section, plates, nuts
washer and bolts, and cable tray with thickness of galvanizing of 120 micron.

5. Providing and laying cement plaster and doing water proof treatment around the
pedestals to prevent leakage of water.

6. All GI structural steel section should be ‘CE’ quality certified.

7. In building drilling & grouting of bolts should be allowed only on columns (i.e. no
drilling of holes on RCC folded slab) and only mounting support can be allowed. So
that entire load is transferred to columns and ground.

8. Suitable Aluminium asupport structure to mount PV panels in Product building

having shed roof.

9. Damaged existing water proofing sheet should be re-laid with new one and also
around the civil pedestals, to ensure no rain water will leak inside the building after
completion of the total erection works.

23
 11. The GI structural design is for 150KM / hours wind speed and having the height of 5
ft for utilization of Terrace except for Product building.

c) Data Acquisition, Performance monitoring & Reporting – SCADA:

a. Software should be designed such that all (i.e. AC & DC) electrical parameters (i.e.
I, V, cosΦ, three energy parameters – cumulative & instant) in graphical
presentation from string level, next inverter and so on as desired by ERDA.

b. Provision should be made for thermal energy data from installed sensor system to be
recorded in all from i.e. graphical & etc as desired by ERDA.

c. Provision also should be made to down load the GHI data of MNRE for Vadodara
region.

d. Compare the thermal energy data available at ERDA Actual & MNRE and difference
may be brought out in graphical presentation as desired by ERDA.

e. Based on actual thermal data of site, electrical energy yield may be calculated for
PV plants and compare with the actual electrical energy generated from PV solar
plants.

f. The software should bring out clearly the differences of actual energy to electrical
energy yield.

g. If difference exists, then identification of PV string which is generating less energy

should be given as warning signal or alarm to the operator to look into the actual
problem for rectifying the same.

h. SCADA programming should meet above criteria as per latest IEEE code / standards.

i. The scope includes total required hard ware (including computer, data logger,1hrs
backup UPS, laser colour printer, back up E Proms for software storing, latest
detachable memory devices, furniture(Godrej make) to place SCADA equipment at
TC building and software including their licenses and the SCADA station should be
near to Grid synchronizing i.e. at TC building

8.0 The plant parameters shall be measured by using SCADA or Equivalent system to monitor,
maintain, and control the plan, and also to study the plant performance.

The system should meet IEC 61724 standard for this provision. The plant monitoring
parameter shall include.

• PV array energy production: Digital Energy Meters to log the actual of AC / DC Voltage,
Current & Energy generated by the PV system shall have to be provided.

• Solar Irradiance & weather station: An integrating Pyranometer complete with weather
station relevant to all parameters associated with the solar plant performance shall be
provided to monitor & accurate data logging , with the sensors mounted in the plane of

24
 the array and in vertical plane. Readout shall be integrated with data logging system of
IP 65 / 67.

• Temperature of modules should be measured for poly crystalline PV and temperature

sensor should be flat platinum thermometer type and should able to measure
temperature range 0oC to 60oC accurately (one on each building).

• One temperature sensor to measure ambient temperature and humidity. • Makes kipp
and Zonnen, Eko and Epply

• Pyrnometer should be of secondary standard with high sensitivity to measure global

radiations.

• Wind speed and direction are also to be measured and tabulated.

9.0 GEDA & CEI electrical clearances & Application for MNRE Subsidy: ERDA will sign on application
forms.

9.1 Contractor has to co ordinate total related works at GEDA, on behalf of ERDA,
Vadodara.

9.2 Should submit the CEI electrical clearance approval letter from CEI.

9.3 ERDA will reimburse the actual / statutory fee paid by the contractor to GEDA for
processing the application. Proof of document to this effect to be submitted.

9.4 Contractor has to co-ordinate total related works to MNRE subsidy, application and
responsibility for clearance of subsidy from MNRE, on behalf of ERDA.

10.0 Module, Module mounting Structure & Inverter acceptance criteria:-

10.1 Each module is to be tested for electro luminescence test (on site) to detect micro
cracks and pass the test as per IEC norms and also record of data on the test for each
module to be submitted to ERDA for future studies.

10.2 Out of Total no. modules, 2% modules the test should be carried out any NABL or
MNRE accredited test centres.

10.3 For the above (i.e. 2% modules) special packing if required may be done to shift the
panels from manufactory site to testing lab to ERDA.

10.4 Sufficient competent man power to be deployed at test centre for sufficient days to
unpack and repack the modules after the test.

10.5 Contractor has to coordinate with ERDA for all the testing activity.

10.6 1no. module from each batch production will be tested for PID (1000V) & LID test
also need to be carried out, test results should be submitted to ERDA.

10.7 10% of total inverters will be tested

25
 10.8 Staddpro report should be made available for Module mounting structure capable of
withstanding 150km/h wind speed and having coating thickness of 120 Microns.

11.0 Annual Operation & Maintenance Contract:-

11.1 For this task ERDA will pay 2% of the project cost per year or annum for deploying
competent manpower.

11.2 Suitable Man power deployment with experience in solar plants operation,
maintenance & SCADA.

11.3 Insurance, EPF and all statutory rules & regulations are applicable.

11.4 Pro rate monthly payments can be made by submission of proof for attendance
register, statutory payments and etc.

11.5 The deployed manpower has to ensure the solar plants operates all 12 months in year
to their peak and generate & synchronize the solar power to ERDA grid. Ensure that
no performance penalty will be imposed by ERDA as per the terms & conditions
schedule of fiscal aspects or tender document.

11.6 Initially the AM contract will be one year, based on the performance the AM contract
will extended.

11.7 5% spare PV panel & 1nos of Inverter to be maintained as inventory.

12.0 Any other item(i.e. such as reactive power compensation to enable 100% solar generated
power penetration to both the grids (EB ) which is not listed in BOQ and in contractors opinion
required to complete the project without flaw is deemed to be included in the listed BOQ item
prices.

13.0 For lump sum item quantities the contractor has to submit the minimum estimated
quantities of individual sub item has been considered to complete the job should be tabulated
in the following format and enclose these formats to technical bid for technical evaluation.

Sl.No, Item Code, Sub items considered to complete the job by the contractor, Make, Model,
Quantities, Technical details give schematic diagram of design considered if any

Annexure –III

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS

1.0 INTRODUCTION

1.1 This project proposal for a grid connected rooftop solar photovoltaic plant while aims to reduce
the expenditure on energy purchase intends also to join the National Action Plan on Climate Change

26
by harnessing non polluting renewable energy resources to ease the burden of green house gas
emissions.

1.2 The capacity of 500 KWp is arrived at by considering the average day time power requirement
on working days. The plant will be grid connected without any energy storage arrangements. The
major components will then be the solar photovoltaic modules and grid tie inverters.

1.3 To facilitate effective utilization of this energy output elsewhere and also to financially benefit
from exporting this surplus energy, net-metering agreement shall be established with EB.

1.4 Roof top area required for installation of the solar modules is estimated at 8-10 M2 per KWp, so
the requirement is about 5000 sq M. The Ten buildings at ERDA together can provide sufficient
shadow free roof area.

2.0 EXISTING ELECTRICAL SYSTEM

2.1 The incoming power from EB is at 11 kV and goes down in the distribution substations down-
stream at 415V. The captive power plant has one DG sets 1x500 KVA with change over switch.
Schematic SLD of the major electrical installation with the point of connection of the SPV plant
output is shown in Drawing I. Monthly Electricity bill copy for perusal of contractor enclosed in
Drawing II

3.0 QUALITY AND WORKMANSHIP

3.1 Solar PV modules are designed to last 25 years or more. It is therefore essential that all system
components and parts, including the mounting structures, cables, junction boxes, distribution
boxes, clamps nuts & bolts and other parts also have a life cycle of at least 25 years. Therefore all
works shall be undertaken with the highest levels of quality and workmanship. During inspection
special attention will be given to neatness of work execution and conformity with quality and
safety norms. Non-compliant works will have to be redone at the cost of the Installer.

3.2 Components and parts used in solar PV systems should conform to the BIS or IEC or other
international specifications, wherever such specifications are available and applicable.

4.0 SPECIFICATIONS FOR SOLAR PANELS

4.1 The PV modules must conform to the latest edition of any of the following IEC /
equivalent BIS Standards for PV module design qualification and type approval as per IEC 61215 /
IS14286. In addition, the modules must conform to IEC 61730 Part 1- requirements for construction
& Part 2 – requirements for testing, for safety qualification. PV modules must also qualify Salt Mist
Corrosion Testing as per IEC 61701 / IS 61701.

4.2 Each PV module must use a RF identification tag (RFID), which shall be mandatory
placed inside the module laminate and must contain the following information. (i) Name of
the manufacturer of PV Module (ii) Name of the Manufacturer of Solar cells (iii) Month and
year of the manufacture (separately for solar cells and module) (iv) Country of origin
(separately for solar cells and module) (v) I-V curve for the module (vi) Peak Wattage, Im,

27
Vm and fill factor ( FF) Voc, Isc for the module (vii) Unique Serial No and Model No of the
module (viii) Date and year of obtaining IEC PV module qualification certificate (ix) Name
of the test lab issuing IEC certificate (x) Other relevant information on traceability of solar
cells and module as per ISO 9000 series. (IX) Module no the module should have IEC
certification.

4.3 (I) PV modules must be warranted for their output peak watt capacity, which should not
be less than 90% at the end of 10 years and 80% at the end of 25 years. Av reduction in
output peak capacity should not be more 0.7% over a period of 25 years. Also they must be
warranted for workmanship and material for 10 years.

(II) Make of modules are: Any MNRE Certified Manufacturer in India.

(III) Minimum Acceptable optimized peak power of each module is 280 W so as to restrict
minimum module capacity to 280W.

IV) No. of cells in a single PV Panel shall be 72.

4.4 Capabilities

• Screw less frame for high mechanical strength.

• Superior reliability with IP 65 protection in all junction boxes for 35W and above,
modules with a system voltage of 1,000V.

• Greater than 15 micron anodization layer on aluminium frame to protect rusting

of metal due to moisture and improve the insulation of module.

• Superior module efficiency as per International Benchmarks.

• Positive power tolerance.

• PID tested modules with long-term reliability.

• Glass with anti-reflective coating to improve light transmission.

• Salt mist, Ammonia, Blowing sand and Hail resistant.

• IP 67 rated MC4 compatible connectors.

• Excellent performance in low light.

4.5 Should pass following tests as per IEC norms:

• Thermal cycling test.

• Damp heat test

• Wet leakage current test.

• Potential induced degradation test.

• Solar cells: Cell tester.

28
 • EVA: Gel content test and pressure cooker test.

• Glass: Fragmentation test.

• Frame: Frame anodizing test.

• Junction box: IP 65 test.

• Ribbon: Elongation test and camber test.

• RTV Silicone sealant: Adhesiveness test.

• Electroluminescence test to detect micro cracks.

• Ammonia test for anti-corrosion.

4.6 Certifications:

• CE, TUV Inter Cert, MCS, Intertek, Clean Energy Council, CEC Listed &
standard:ISO 9001:2008 I ISO 14001:2004 I OHSAS 18001:2007, IEC 61215 I IEC 61730-1&2 I
UL 1730 I IEC 61701 I IEC 62716

4.7 Features:

• Superior Module Efficiency as per International Benchmarks. Minimum module

efficiency shall not be less than 15.98%

• Positive Power Tolerance o/+ 5W

• PID Resistant with long term reliability.

• Glass with Anti Reflective Coating Improves light transmission. • Salt mist,
Ammonia and Hail Resistant.

• Sustain Heavy Wind & Snow loads (2400 Pa & 5400 Pa).

• IP 67 rated MC4 compatible connectors.

• Excellent Performance in Low light.

• Sand and Dust Storm Resistant.

4.8 Acceptance Criteria:

• Each module is to be tested for electro luminescence test (on site) to detect
micro cracks and pass the test as per IEC norms and also record of data on the
test for each module.

• Out of Total no. of modules 1% modules the test should be carried out any NBAL
or MNRE accredited test centers. • For the above (i.e.1% modules) special
packing if required may be done to shift the panels from manufactory site to
testing lab to ERDA.

29
 • Sufficient competent man power to be deployed at test centre for sufficient days
to unpack and repack the modules after the test.

• Contractor has to coordinate with ERDA for all the testing activity.

• 1no. module from each batch production will be tested for PID (1000V) & LID test
also need to be carried out test results should be submitted to ERDA.

 PV Module mismatch loss of any string shall be less than 1.5%

4.9 Makes: Manufactured in India having MNRE Certification

• Design: Acceptable optimized peak power of each module is 280 W So as to

restrict minimum module capacity to 280W.having MNRE Certificate

• Mechanical Characteristics Acceptable optimized peak power of each module is

280 W+5W so as to restrict minimum module capacity to 250W.

• Length x Width x Thickness (L x W x T) – mm As per Product design

• Mounting Holes Pitch (Y) – mm As per Product design Mounting Holes Pitch (X) –
mm As per Product design

• Weight (kg) As per Product design Solar Cells per Module (Units) / arrangement
As per Product design

• Solar Cell Type Poly crystalline

• Front Cover (Material / Thickness) Tempered & Low Iron Glass, 3.2mm

• Encapsulate Ethylene Vinyl Acetate

• Frame Material Anodized Aluminium Alloy

• Junction Box (Protection degree / Material) IP 67 rated / Weatherproof PPO

enclosure with 3 bypass diodes

• Connector MC4 compatible or MC4, IP67 rated

• Cable 4sqmm cross section

• Fire safety class C

• Safety application class A

• Safety class II

• Thermal Characteristics

• Temperature coefficient of Current (Isc), α (% / oC) 0.0681

• Temperature coefficient of Voltage (Voc), β (% / oC) -0.2941

• Temperature coefficient of Power (Pm), γ (% / oC) -0.3845

• NOCT ( oC) 46 ± 2

30
 • Operating temperature range ( oC) -40 to 85

5.0 SPECIFICATIONS FOR GRID-TIE STRING INVERTERS

5.1 The solar grid-tie inverter converts the DC power output of the solar PV modules to grid-
compatible AC power and the total output power (AC) of the grid-tie inverters shall match the solar
PV plant capacity while achieving optimum system efficiency. Operating ambient temperature
range shall be considered at - 10 oC - +60 oC and relative humidity 0 – 95%.

5.2 Power Conditioners / Inverters including MPPT (EN 50530) and Protections shall comply
Efficiency Measurements as per IEC 61683 / IS 61683 and Environmental Testing as per IEC 60068-2
(1, 2, 14, 30) /Equivalent BIS Std. In case if the Charge controller is in-built in the inverter, no
separate IEC 62093 test is required. Additionally the inverters shall conform to the relevant
national / international Electrical Safety Standards wherever applicable as per IEC 62109-1, IEC
62109-2 and anti-islanding protection as per VDE 0126- 1-1, IEC 60255.5 / IEC 60255.27 / IEC 62116

5.3 Communication interface The project envisages a communication interface which shall be able
to support:

• Real time data logging

• Event logging

• Supervisory control

• Operational modes

• Set point editing

5.4 Communication System shall be an integral part of inverter. All current values, previous values
up to 40 days and the average values of major parameters shall be available on the digital bus.

5.5 The following parameters shall be measured, displayed and recorded/logged. Daily plotting of
graphs for various parameters shall also be available on demand. i) 15 minute, Daily, monthly &
Annual energy generated by the solar system(kWh) ii) Solar system temperature iii) Ambient
temperature iv) AC and DC side voltage and currents v) Power factor on AC side vi) DC injection
into the grid vii) Total Current Harmonics distortion in the AC side viii) Total Voltage Harmonic
distortion in AC side ix) Efficiency of the inverter x) Solar system efficiency xi) Display of I-V curve
of the solar system xii) Any other parameter considered necessary by supplier of the solar PV
system based on prudent practice.

5.6 Data logger system (Hard ware) and the software for study of effect of various environmental &
grid parameters on energy generated by the solar system and various analyses would be required to
be provided.

5.7 The communication interface shall be suitable to be connected to local computer and also
remotely via the Web using either a standard modem or a GSM / WIFI modem.

5.8 Makes: ABB, SMA, Fronius & Refusol

31
5.9 Acceptance:

1. Factory tested for routine & type as per IEC norms in the presences of ERDA staff along
with warranty & guarantees certificates.

2. The supplied inverters should have weighted average efficiency under Indian conditions
be minimum 93% and minimum input power under Indian conditions should be above
85%.

5.10 Design: Appropriate/optimized inverter wattage /power should be chosen with following
points mind:

• To meet the total power requirement based on the roof top available area and also area
required for maintenance.

• Maximum Power rating: 20kW per inverter.

• To get total SCADA information accurately to monitor, control and correction

/rectification from the lowest string power.

• Maximum decentralization should be achieved, so that at any given time minimum no of

strings are down.

• To deliver maximum power for long duration mentioned in tender document without
degradation as per IEC applicable code.

• Approval should be obtained from ERDA before procurement backed by detailed technical
design calculation documents should be submitted to meet the tender document
requirements.

• Optimized wattage should be mentioned in the technical bid along with technical design
documents to meet the tender document requirements.

6.0 Technical Specifications:

1. Nominal Inverter Output Rating Minimum 20 KVA

2. MPPT Voltage Range 150V to 800V

3. AC Output with 50Hz frequency 415V Phase to Phase 3 phase

4. Integrated MPPT Solar Regulator As per design KVA

5. Minimum Efficiency above 30% input power Above 90%

6. Accuracy of AC voltage control + / - 1%

7. Accuracy of frequency control + / - 0.5%

8. Grid frequency Synchronization range + / - 3 Hz

9. Maximum Input DC Voltage Based on inverter make, should follow standard

10. Ambient temperature considered 50 degree C

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11. Humidity 95% Non-condensing

12. Protection of Enclosure IP – 65 (Minimum) for outdoor

13. Grid Frequency Tolerance range + / - 3%

14. Grid Voltage tolerance - 20% & + 15%

15. No-load losses Less than 1% of rated power

16. THD < 3%

17. Type of Loads all types of loads, resistive, inductive, complex and non-linear

18. Cooling Fan Forced

19. Protections Output peak overload, short circuit, phase imbalance, over voltage, under voltage
of the grid, Surge protections (input and output SPD)

20. Control type Voltage source, microprocessor assisted output regulation

21. Unity power factor to be maintained at Grid during both import and export of power.

22. Certifications Required

IEC 600068-1,2,14 and 30 or equivalent –

Environment IEC 61000-3-15 EMC

IEC 61683-Efficiency requirements as Specified above

IEC 62116-Islanding Prevention of Utility interconnected PCUs

IEEE 1547-Interconnecting Distributed Sources

IEC 61727 UL 1741-Safety of Inverters in Distributed Energy sources

EN 50530 for MPPT Certification as per equivalent Standards for above standards are also
acceptable.

The inverter shall be capable of complete automatic operation including wake-up, to

monitor plant performance.

• The inverters should comply with applicable IEC / equivalent BIS standard for efficiency
measurements and environmental tests as per standard IEC code.

• The inverters should be tested from the MNRE approved test centres / NABL / BIS accredited
testing – calibration laboratories.

• In case of imported power conditioning units, these should be approved by international test
houses. Module Technologies where +ve or –ve grounding required needs to be identified by bidder
and according selection of PCU needs to be done by the bidder.

7.0 DC DISTRIBUTION BOX

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 7.1 A DC distribution box shall be mounted close to the solar grid inverter. The DC
distribution box shall be of IP65 DIN-rail mounting type and shall comprise the
following components and cable terminations: • Incoming positive and negative DC
cables from the DC Combiner Box. • DC circuit breaker, 2 pole (the cables from the DC
Combiner Box will be connected to this circuit breaker on the incoming side). • DC
surge protection device (SPD), class 2 as per IEC 60364-5-53. • Outgoing positive and
negative DC cables to the solar grid-tie inverter.

7.2 As an alternative to the DC circuit breaker a DC isolator may be used inside the DC
Distribution Box or in a separate external IP 65 enclosure adjacent to the DC
Distribution Box. If a DC isolator is used instead of a DC circuit breaker, a DC fuse shall
be installed inside the DC Distribution Box to protect the DC cable that runs from the
DC Distribution box to the solar grid-tie Inverter.

8.0 DC COMBINER BOX

1. A DC Combiner Box shall be used to combine the DC cables of the solar module arrays
with DC fuse protection for the outgoing DC cable(s) to the DC Distribution Box.

2. DC disconnect switch should be as per IEC 60947-3,DC fuse rating conform to IEC 60269-
1,2,6.

3. DC disconnect switch provide safety and protection against over currents in any DC
voltage photovoltaic applications and PV solar modular.

4. DC fuse protects against reverse currents in dedicated to PV application.

9.0 AC DISTRIBUTION BOX

9.1 The AC distribution box shall be of IP65 DIN rail mounting type and shall comprise the
following components and cable terminations: • Incoming 4 core cable from the solar
grid-tie inverter. • AC circuit breaker / isolator, 4-pole. • AC surge protection device
(SPD), class 2 as per IEC 60364-5-53. • Outgoing cable to the grid interconnection.

9.2 All switches and the circuit breakers, connectors should confirm to IEC 60947, part I, II
and III or EN 50521 standards.

10.0 SURGE PROTECTION

10.1 Surge protection shall be provided on the DC side and the AC side of the solar system.
The DC surge protection devices (SPDs) shall be installed in the DC distribution box
adjacent to the solar grid-tie inverter. The AC SPDs shall be installed in the AC
distribution box adjacent to the solar grid-tie inverter.

10.2 The SPDs earthing terminal shall be connected to earth through dedicated earthing
system. The SPDs shall be of type 2 as per IEC 60364-5-53 & NFEN 50539-11

11.0 GENERAL SPECIFICATIONS FOR DC & AC DISTRIBUTION BOXES

34
11.1 These specifications cover the requirement of design, supply, installation, testing and
commissioning of the DC& AC distribution boxes.

11.2 The item specified herein, unless otherwise stated shall conform to the relevant and
latest revisions of Indian standards and Indian Electricity Rules.

11.3 The DC & AC distribution boxes shall be designed for operation in high ambient
temperature up to 50 degrees centigrade and high humidity of up to 95% and tropical
atmospheric conditions. Means shall be provided to facilitate ease of inspection,
maintenance and servicing.

11.4 The DC & AC distribution boxes shall be of metal clad, cubicle, outdoor, weather
proof, free standing type suitable for mounting on MS frame / concrete platform,
with adequate size for mounting the isolator switches/MCBs etc and ease of cable
terminations. Dust and moisture ingress protected, the degree of protection shall be
IP- 65 as specified in IS-2147.

11.5 The sheet steel cubicle shall have hinged front access door with easy operating
fasteners. All the doors and covers shall be heavily gasketted to make the
compartment dust and moisture tight. Door hinges shall be of concealed type.

11.6 The cubicle shall be of minimum 2 mm thick sheet steel. All sheet steel work forming
the exterior shall be smoothly finished, leveled and free from flaws. The corners shall
be rounded. The minimum thickness of gland plates shall be 3mm.

11.7 The bus bars shall be so arranged as to ensure the necessary degree of safety.
Apparatus forming part of the DBs shall have the following minimum clearance. i)
Between phases – 25 mm, ii) Between phase and neutral – 25 mm, 76 iii) Between
phases and earth – 25 mm, iv) Between neutral and earth – 19 mm,

11.8 When, for any reason, the above clearances are not available suitable insulation shall
be provided.

11.9 All insulating materials used in the construction of the equipment shall be non
hygroscopic duly treated to withstand the effect of high humidity, high temperature
and tropical ambient service conditions.

11.10 All doors / covers providing access to live parts shall be provided with tool operated
fasteners to prevent unauthorized access.

11.11 Provisions shall be made for permanently earthing the frames and other metal parts
by two independent connections.

11.12 Metal treatment and finish All steel works used in the construction of the DC & AC
distribution boxes shall have undergone a suitable rigorous metal treatment process
so as to remove oxide scales and rust formation and to facilitate a durable coating of

35
 the paint on the metal surfaces and also to prevent the spreading of rust, in the
event of the paint film being mechanically damaged.

11.13 Two coats of anti corrosive primer followed by a finishing coat of epoxy powder
coating of the shade 631 of IS: 5 (ie Siemens grey) shall be given. The total thickness
of paint shall not be less than 25 micron.

11.14 Bus Bars

11.14.1The bus bars shall be housed in the cubicle at convenient locations with provision
for access to the buses from the front. The bus bar shall be suitably rated for the
expected short circuit levels. The neutral as well as the earth bus shall be capable of
withstanding the above fault level.

11.14.2Large clearance and creeping distance shall be provided on the bus bar system to
minimize the possibility of a fault.

11.14.3High tension bolts, nuts and spring washers shall be provided at all bus bar joints.

11.14.4The continuous rating of the aluminum bus bar shall be 0.7A/sq.mm. Maximum
temperature of the bus and the connections shall not exceed 85 degrees centigrade.
The bus bars shall be of liberal design. The main phase bus bars shall have continuous
current rating and the neutral bus bars shall have continuous rating of at 100% of
phase bus bars.

11.14.5All bus bars and tapings shall be provided with color coded heat shrinkable sleeves
for phase / polarity identification.

11.14.6Installation Testing and commissioning The DB boxes shall be installed over the MS
frame fixed / grouted on a PCC platform including necessary bolts and nuts. Proper
earthing shall be done using two independent GI strip of size 25x3 mm. The MS
structure shall be painted with two coats of red oxide primer after cleaning the
surfaces thoroughly and two 77 coats of anticorrosive epoxy paint of proper shade as
directed by the ERDA representative.

11.14.7The pre-commissioning tests as required shall be done and the DB boxes shall be
commissioned.

12.0 Cables for carrying Power and Control

12.1 The XLPE power cable shall be 1.1kV grade, heavy duty, stranded copper conductor,
UV resistant (for outdoors) PVC type. An insulated, galvanized steel wire / strip armored,
flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall,
in general conform to IS-1554 Part-I & other relevant standards.

12.2 Control & Data Communication Cables: The cable shall be 1.1kV grades, heavy duty,
stranded copper conductor, PVC type A insulated, armoured galvanized steel wire / strip

36
armored, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The
cable shall, in general conform to IS-1554 Part-I & other relevant standards.

12.3 The permissible voltage drop from the SPV Generator to the PCU/inverter shall not be
more than 2% of peak power voltage of the SPV power source (generating system). In the
light of this fact the cross-sectional area of the cable chosen is such that the voltage drop
introduced by it shall be within 2% of the system voltage at peak power.

12.4 All connections should be properly terminated from outdoor and indoor elements.
Relevant codes and operating manuals must be followed.

12.5 The XLPE Power Cable for 11kV interconnection shall be 11 kV grade, heavy duty,
stranded copper conductor, UV resistant (for outdoors) PVC type. An insulated, galvanized
steel wire / strip armored, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer
sheathed. The cables shall, in general conform to IS-1554 Part-I & other relevant standards

12.5 LAYING OF CABLES

12.5.1 This specification is intended to cover the requirements of installation and

energizing of XLPE power cables.

12.5.2 The power cable and its fixing accessories shall comply with the latest
relevant Indian Standards and National Electrical Code.

12.6 General

12.6.1 Cables should be of 1.1Kv grade XLPE insulated unarmored / armored with
copper conductor conforming to IS 7098/part 1/1988

12.6.2 All relevant factory test reports along with warranty and guarantee should
be submitted along with the supply of cables. Cable drums should be stored
on a plain vibration-free ground. Drums should be stored and kept in such a
way that the bottom of the outer cable coil should not be damaged.

12.6.3 Before the commencement of cable laying, it shall be ensured that only the
specified cables are used. It shall be the responsibility of the contractor to
check the soundness and correctness of the size of the cable. If any defects
are noticed during the process of laying, it shall be brought to the notice of
the ERDA representative.

12.6.4 The material such as bricks, sand, cable route markers of best quality as
approved by the ERDA representative only shall be used for cable laying
works.

12.6.5 contractor shall provide all the necessary labor, tools and other requisites at
his own cost for carrying out pumping of water and removing of water from
trenches, if any, where required.

37
 12.6.6 Installation shall be carried out in a neat manner by skilled, experienced and
competent workmen in accordance with standard practices.

12.6.7 While laying the cable, care shall be taken to avoid formation of kinks and
also damage to the cable. In the case of cable bends, it shall not have bent
radius lesser than 12 times the overall diameter of the cable.

12.6.8 A power cable loop of about five meters length and as directed by the ERDA
representative shall be provided at the following locations. a) Near the
termination points b) Near to the straight through joint

12.6.9 The method of cable laying and routing of cables, shall in every case be as
directed by the ERDA representative

12.6.10 Cable shall be laid in Class ‘B’ GI pipes at all entry to buildings. Whenever
cable passes through GI pipes embedded across the wall in a building, both
the ends of the pipe shall be suitably sealed.

12.6.11Identification tags indicating the size of the cable and feeder designation
shall be securely attached at both ends of the cable. Such tags shall also be
attached to the cable at intervals of 50 Meters. The material of the tags shall
be 25x3mm, Al strip. In case of Al strip, the details should be punched. Cable
route markers shall be provided at the intervals of 20M with a minimum of
one number route marker. The details of the route markers shall be as per
the IS standard. At the locations of straight through joints, necessary joint-
markers shall be provided.

12.6.12When cable runs vertically, it shall be clamped on proper GI cable trays or

angle iron frames fixed on walls and are spaced at such intervals as to
prevent buckling of the cables. All steel work shall be painted with two coats
of red oxide primer after thorough cleaning of surfaces and thereafter
finished with suitable anti- corrosive paints and provided with appropriate
earthing as per IS.

12.7 Cable laid in ground

12.7.1 MV cables (up to 1.1 KV) shall be laid at a minimum depth of 0.75 M when
laid in ground or cable pass through roads, storm drains etc. they must be protected by
either by hume pipe or GI pipe of suitable dimensions. The cable shall laid in Medium duty
Finolex make pipe of required size.

12.7.2 Excavations of trenches shall be carried out as indicated in the relevant IS

standard. The width of the trench at the bottom shall be 0.4 M for one cable. In case the
total number of cables laid in trenches is more than one, then the width shall be such that
the spacing between the cables is maintained as in the standard. Before the cable is laid in

38
the trench the bottom of the trench shall be cleared from stones and other sharp materials
and filled with sand layer of 150mm.

12.7.3 While removing the cable from the drum, it shall be ensured that the cable
drum is supported on suitable jacks and the drum is rotated to unwind the cable from the
drum. The cable should never be pulled while unwinding from the drum. It shall be ensured
that the cables are pulled over the wooden rollers placed in the trench at intervals not
exceeding 2 meters. At no point of time the cable should touch the ground while pulling, it
should be always on the Rollers. Contractor should use latest equipments for unrolling and
laying the cable

12.7.4 After placing the cables in the trench it shall be filled in layers. First a
150mm layer of fine sand and a layer of red bricks and then back filling excavated soil
ensuring there are no big stones or sharp objects in the backfill and that each layer is well
rammed by spraying water and consolidated. The extra earth shall be removed from the
place of trench and deposited at a place as directed by the ERDA representative.

12.8 Cables laid in built up trench/ trays

12.8.1 Before the commencement of cable laying the cable trench shall be drained
properly. Cable shall be properly clamped to the cable supports which are provided in the
cable trench / tray. The method of clamping shall suit the size of the cable and the cable
supports which are provided in the cable trench. While removing the cable from the drum
and also while pulling, all the care that are detailed above should be followed.

12.8.2 Care shall be taken while removing and replacing the trench cover slab. It is
the responsibility of the contractor to make good any damages to trench covers, existing
cables etc.

12.9 Cable terminations and straight through joints

12.9.1 All cable jointing / termination materials such as straight through joint kits,
cable glands, cable lugs, insulation tapes etc. shall be of approved makes. Prior approvals
of ERDA representative is to be obtained beforehand.

12.9.2 Cable terminations should be done using suitable double compression gland,
crimping with copper lugs.

12.9.3 Cable glands for armoured cables shall include a suitable armor clamp for
receiving and securely attaching the armoring of the cable in a manner such that no
movement of the armor occurs when the assembly is subjected to tension forces.

12.9.4 The cable gland shall not impose on the armoring; cable bending radius shall
not be less than 12 times the diameter of the cable. The clamping ring shall be solid and of
adequate strength.

39
 12.9.5 Provision shall be made for attachment of an external earthing bond
between the metallic covering of the cable and the metallic structure of the apparatus to
which the cable is attached.

12.10 Testing

12.10.1Once cable is laid, following tests shall be conducted in the presence of

ERDA representative, before energizing the cable:

i) Insulation resistance test with 500V megger between the cores and all the
cores to earth (Armor) and the results are to be recorded.

ii) Sheathing continuity test.

iii) Continuity and conductor resistance test.

Tests conducted shall be as per IS and National Electrical Code.

13.0 EARTHING

13.1 This specification is intended to cover the requirements of supply, installation, testing
and commissioning.

13.2 The PV module structure components shall be electrically interconnected and shall be
grounded. Earthing shall be done in accordance with IS 3043-1986, provided that earthing
conductors shall have a minimum size of 75 mm2 EC grade copper. Copper strip must be brazed and
nut bolted at 2 places in copper plate

13.3 A minimum of two separate dedicated and interconnected earth electrodes must be
used for the earthing of the solar PV system support structure and distribution boxes with a
combined total earth resistance not exceeding 1 Ohm. The earth electrodes shall have a precast
concrete enclosure with a removable lid for inspection and maintenance. The entire earthing
system shall comprise noncorrosive components.

13.4 The system should be provided with adequate earthing points. This includes earthing
for lighting, system grounding, separately for DC and AC active points. The frame of the PV module
array should be earthed at multiple points.

13.5 To prevent the damage due to lighting, one terminal of the lighting protection
arrangement by way of proper earthing is to be provided. The provision for lightning & surge
protection of the SPV power source is separately earthed.

13.6 In case the SPV Array installed in the field separate earth has to be provided for SPV
array and System at closer points of the array and the equipment respectively. It shall be ensured
that all the earthing are bonded together to prevent the development of potential difference
between any two earthing.

13.7 Earth resistance shall not be more than 1 ohms. It shall be ensured that all the
earthing are bonded together to make them at the same potential.

40
 13.8 The earthing conductor shall be rated for the maximum short circuit current. & shall
be 1.56 times the short circuit current. The area of cross-section shall not be less than 1.6sq mm in
any case.

13.9 The array structure of the PV module shall be grounded properly using adequate
number of earthing pits. All metal casing / shielding of the plant shall be thoroughly grounded to
ensure safety of the personal and power plant.

13.10 Automatic ground fault protection circuits to be installed to monitor any unwanted
current flow to the ground and should active to prevent any damage.

13.11 The SPV Power Plant should be provided with lightening and over voltage protection.
The principal aim in this protection is to reduce the over voltage to a tolerable value before it
reaches the PV or other sub-systems components. The source of over voltage can be lightening or
any other atmospheric disturbance. The Lighting Arrestor (LA) is to be made of 1 ¼” diameter
(minimum) and 12 feet long GI spike on the basis of the necessary meteorological data of the
location of the projects. Necessary foundation for holding the LA is to be arranged keeping in view
the wind speed of the site and flexibility in maintenance in future. Latest grounding equipment
should be used for this purpose. Each LA shall have to be earthed through suitable size earth bus
with earth pits. The earthing pit shall have to be made as per IS 3043.

13.12 Electrode shall be made of GI heavy duty C class perforated pipe with funnel having a
clean surface and not covered with paint, enamel or poorly conducting material. Galvanized pipe
shall not be smaller than 38 mm ID. Earthing with pipe electrode shall be done as per the details 81
indicated in IS : 3043/87 Electrodes shall be embedded below permanent moisture level using 600x
600 x 3mm EC grade cu plate.

13.13 The length of pipe electrodes shall not be less than 3 m. If rock is encountered, pipes
shall be driven to a length of not less than 3m with suitable inclination. Pipe shall be in one piece
and deeply driven.

13.14 To reduce the depth of burial of an electrode without increasing the resistance, a
number of rods or pipes may have to be connected together in parallel. The distance between two
electrodes in such a case shall not be less than twice the length of the electrode. The earthing lead
shall be connected by means of a through bolt, nuts and washers and cable socket.

13.15 Testing

13.15.1The earth resistance of each electrode shall be measured by using a reliable

and calibrated earth Megger and recorded. The values shall be as per IS/IE rules

14.0 SOLAR PV MODULES MOUNTING STRUCTURE

14.1 The PV modules shall be mounted on fixed metallic structures having adequate
strength and appropriate design, which can withstand the load of the modules and high wind
velocities. The support structure shall be hot dip galvanized steel or aluminum alloy.

41
 14.2 Detailed specifications for the mounting structure are given below:

14.3 Wind velocity withstanding capacity: 150 km / hour. Staddpro report for structural
design to be submitted.

14.4 Structure material: class-B hot dip galvanized steel with a minimum galvanization
thickness of 120 microns or aluminum alloy.

14.5 Bolts, nuts, fasteners, and panel mounting clamps should be of galvanized steel and
quality certified by CE and manufactured in ISO 9001 company

14.6 Anchoring arrangement for mounting structure of PV modules on the RCC- roofs shall
be with removable concrete ballast, made of polymer modified concrete (PMC)/(LMC) or PCC
(1:1.5:3)- M20, that holds the anchor bolts. An epoxy bonding layer is to be provided, in case M20
mix is used, between the parent concrete and the ballast after removing the waterproofing layer
and thoroughly cleaning to expose a clean concrete surface.

14.7 The water proofing layer should be repaired / rebuilt to the original composition and
texture wherever broken / disturbed during the installation process of the solar panels and their
mounting structures. The ballast / pedestal holding the anchor bolts and the joint between it and
the water proofing layer has to be covered with a suitable water proofing layer.

14.8 Civil scope of work should be carried out as per ERDAI staff direction

15.0 Installation

15.1 The structures shall be designed for simple mechanical on-site installation. There shall
be no requirement of welding or complex machinery at the installation site. Minimum distance
between roof edge and mounting structure shall be 0.6m. Access for panel cleaning and
maintenance should be provided. All solar panels must be accessible from the top for cleaning and
from the bottom for access to the module junction box.

15.2 Panels shall be installed in North – south orientation with a fixed tilt angle depending
on the location co-ordinates of, buildings at ERDA, south facing and provision for the Seasonal
Changes in tilt angle.

15.3 The prospective Installer shall specify installation details of the solar PV modules and
the support structures with lay-out drawings, other technical details and array connection
diagrams. The work shall be carried out as per the design provided by ERDA.

15.4 Installation & Commissioning and Safety: the installation of the PV arrays, Inverters
and other components should be as per the IEC 61173, IEC 62548, IEC 61140 and IEC 62109 – 1 & 2
standards.

16.0 General

42
 16.1 All materials used for connecting the earth lead with electrode shall be of copper in
case of copper plate electrode. The earthing lead shall be securely connected at the other end to
the main board.

16.2 The earthing lead from electrode onwards shall be suitably protected against
mechanical injury by routing the earth wire / strip through a suitable size of GI pipe wherever
necessary.

16.3 All medium voltage equipment shall be earthed by two separate and distinct
connections with the earth. All materials, fittings etc. used in earthing shall conform to Indian
standard specifications wherever they exist. In the case of materials for which Indian standard
specifications do not exist, such materials shall be approved by the ERDA representative.

16.4 The earth electrode shall be kept free from paint, enamel and grease. It shall be
ensured that similar materials are used for respective earth electrodes and earth conductors. Earth
electrode shall not be installed in proximity to a metal fence.

16.5 Copper shall be connected to the respective earth electrodes, either by brazing or
welding respectively. The Copper strip shall be jointed only either by brazing or by bolting at the
end of over lapping portions. The overlap shall not be less than 50 mm.

16.6 Earthing clamps used for supporting earth strips shall be made of such materials so as
to avoid bimetallic action between strip and clamps.

16.7 The installation, commissioning & trials to demonstrate proper functioning of the all
the systems will be the responsibility of the supplier.

16.8 The bidders have to supply the calibration reports for all sensors from the authorized
calibration laboratory.

17.0 STEP UP TRANSFORMER

17.1 Suitable Design Step up Transformer confirming to IS 2026 for interconnection with EB- supply
and installation in S/S

17.2 500kVA, 0.440/11kV, with Star connection on HV side with neutral solidly grounded.

17.3 Suitable HT VCB breaker panel with Differential overcurrent protection on HV/ Grid side with
Non TOV

17.4 Impedance matching of Winding

17.5 Internally or Externally sealed windings.

17.6 Inverter Duty Transformer

43
17.7 5 Star Rating

18.0 TOOLS, TACKLES AND SPARES

18.1 The Installer shall keep ready stock of tools, tackles and essential spares that will be
needed for the day-to-day maintenance of the solar PV system. This shall include but not be limited
to, the following:

I. Screw driver suitable for the junction boxes and combiner boxes.

II. Screw driver and / or Allen key suitable for the connectors, power distribution blocks,
Circuit breaker terminals and surge arrestor terminals.

III. Spanners / box spanners suitable for the removal of solar PV modules from the solar PV
module support structure.

IV. Solar panel mounting clamps.

V. Cleaning tools for the cleaning of the solar PV modules.

VI. Spare fuses.

19.0 DATA Monitoring:

19.1 The plant parameters shall be measured by using SCADA or Equivalent system to
monitor, maintain, and control the plan, and also to study the plant performance. The system
should meet IEC 61724 standard for this provision. The plant monitoring parameter shall include. •
PV array energy production: Digital Energy Meters to log the actual of AC / DC Voltage, Current &
Energy generated by the PV system shall have to be provided. • Solar Irradiance cum weather
station: An integrating Pyranometer (Class II or better) cum weather station of IP65 /67 shall be
provided, with the sensors mounted in the plane of the array, those parameters are associated with
solar PV plants. Readout shall be integrated with data logging, system. • Temperature:
Temperature probes for recording the Solar panel temperature and ambient temperature shall be
provided.

20.0 CAUTION SIGNS

20.1 In addition to the standard caution and danger boards or labels as per Indian
Electricity Rules, the cable junction box near the solar grid-tie inverter, the building PCC board to
which the AC output of the solar PV system is connected shall be provided with a non-corrosive
caution label with the following text:

20.2 The size of the caution label shall be minimum 105mm (width) x 20mm (height) with
white letters on a red background.

21.0 DOCUMENTATION

44
 21.1 The complete documentation should be as per IEC 62446 and submitted to ERDA

• One set of operation manuals complete with drawing, parts list (with part codes) circuit
diagrams with list ratings of components and list of do’s and don’ts for the main equipment as well
as the sub-systems should be submitted to ERDA

• One set of maintenance manuals with full information on drawings, circuit diagrams, list
and suppliers addresses for bought out parts, troubleshooting charts, programs of built in
controllers etc. for the main equipment as well as for the sub-system.

• These manuals should be in the form of hard (printed) copy in English Language as well as
in electronic storage form (disc pen drive etc.)

21.2 A certificate for the adequacy of the manuals should be obtained and provided with
the manuals. Such certificate must be signed by the QA engineer of the manufacturer

21.3 The Installer shall supply the following documentation also:

a) System description with working principles.

b) System single line diagram.

c) Solar PV array lay-out.

d) Routing diagram of cables and wires.

e) Data sheets and user manuals of the solar PV panels and the solar grid-tie
inverter.

f) A system operation and maintenance manual.

g) Name, address, mobile number and email address of the service centre to be
contacted in case of failure or complaint.

h) Warranty cards.

i) Maintenance Register.

22.0 TEST CERTIFICATES AND REPORTS TO BE FURNISHED

22.1 Test Certificates / Reports from IECQ / NABL accredited laboratory or MNRE approved
test centres for relevant IEC / equivalent BIS standard for quoted components shall be furnished.

22.2 Type Test Certificates shall be provided for the solar modules and the solar grid
inverters to provide evidence of compliance with standards as specified in relevant articles of this
Technical Specification.

22.3 ERDA reserves the right to ask for additional test certificates or (random) tests to
establish compliance with the specified standards.

23.0 AC Main junction box.

23.1 IP 65 construction

45
 23.2 Design, GA drawing should be submitted for approval prior to fabrication.

23.3 Rittal make panel of 14 gauge should be used.

23.4 Incoming & Out going cables should be provided with required protection and
metering i.e. I, V, CosΦ, KVA, KW, KVAR along with CT’s/ PTs of metering class.

23.5 Mounted on angle 50x50x6mm GI angle frame with concrete foundation.

23.6 well ventilation with canopy construction.

23.7 Bottom plate should be 3mm and should able to provide space for 5 runs of 4C
terminations.

23.8 Two earth pits for body earthing should be provided for two point earthing

23.9 Suitable size of 4C from different building plant to Main junction box

Annexure –IV

TECHNICAL DESCRIPTION OF BOQ ITEMS (ANNEXURE A- TECHNICAL) APPROVED MAKES

AND STANDARD

Annexure A

Technical Description of BoQ Items

Sr. Technical Description Units Quantity Make, Model no. & technical Specs of items
no. considered to complete the job

(to be filled by Contractor)

(For Lumpsum items estimated quantities to be specified)

46
1 500KW PV SOLAR MODULES- POLY Nos.
CRYSTALLINE TYPE – 250Watts + 5Watts
(minimum 250Watts capacity) :-Design, Supply,
Installation, Testing, Integration, EB grid
connected / Synchronization and commissioning
the total 500KWp) roof top solar photo voltaic
(SPV) power plant as per the technical
specifications & conditions of the tender
document

Note: Optimum wattage of each module, no of

modules considered and technical details
should be given in technical bid

2 DC COMBINER BOXES: -Design, Supply, Nos.

Installation, Testing, Integration, EB grid
connected / Synchronization at double bus bar
panel located DG room and commissioning the
total 500KWp (roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

3 DC DISTRIBUTION BOXES:-Design, Supply, Nos.

Installation, Testing, Integration, EB grid
connected / Synchronization and commissioning
the total 500KWp roof top solar photo voltaic
(SPV) power plant as per the technical
specifications & conditions of the tender
document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

4 GRID –TIE STRING INVERTERS Nos.

Minimum 20KVA output:- Design, Supply,

Installation, Testing, Integration, EB grid
connected / Synchronization and
commissioning the total 500KWp roof top solar
photo voltaic (SPV) power plant as per the
technical specifications & conditions of the
tender document Note: Optimum wattage of
each inverter, no of inverter considered and
technical details should be given in technical
bid

5 AC DISTRIBUTION BOXES:- Nos

Design, Supply, Installation, Testing,

Integration, EB grid connected /

47
 Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

6 ARMOURED DATA COMMUNICATION AND mtr

SYSTEM CONTROL CABLES

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed cable length, type, which/from

item to & end item, termination details, no of
cables considered and technical details in a
tabular form should be given in technical bid

7 MAIN AC JUNCTION BOX OF IP65 TO RECEIVE Nos.

THE SOLAR POWERS TO BE PLACED NEAR S/S-
DG ROOM:-

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed technical details should be

given in technical

8 ARMOURED POWER CABLE OF 1.1KV RATING, mtr

4 CORE:- Supply, installation, laying, testing,
end terminations as per the technical
specifications & conditions of the tender
document

Note: Before procurement actual distance

should be measured and should take approval
for procurement from ERDA.

9 ARMOURED POWER CABLE OF 11KV RATING, 4 mtr

CORE:- Supply, installation, laying, testing, end
terminations as per the technical specifications
& conditions of the tender document

Note: Before procurement actual distance

should be measured and should take approval

48
 for procurement from ERDA.

10 CABLE TRENCH :- mtr

Excavation of cable trench of required size

depth in wet, dry & rocky conditions of the soil
for cable laying on a fine sand (with out sharp
edges) bed of 150mm in the excavated trench
after cable laying again cover the cable by
150mm sand cover all sides with red bricks and
back filling. Stacking of removed earth from all
along the trench on either side after back
filling and reinstatement. The excavate /
removed excess sand should be transported to
designated place as per ERDA official.

11 ROAD CUTTING :- mtr

Cutting the tar road or cement road / couble

stone road along with culverts either side of the
road to make cable trench of required size,
laying of GI pipes and remaking to original
shape both road with tar, pcc & culverts with
bricks, plastering as directed by ERDA Officials
for the run of Power / Telephone / LAN cables
at the road crossings, building entry,
underground floor and over the walls.

12 CIVIL- PCC (1:2:4) PEDESTALAS:- Cu.m

Plain Cement Concrete (1:2:4) nominal mix

using 20mm size graded machine crushed hard
granite metal (coarse aggregate – as per IS 383 –
1970 and IS 2386 Part 1 to Part 8) from
approved quarry including cost and conveyance
of all materials like cement, fine aggregate
(river sand), coarse aggregate, water etc. to
site, including centering /Shuttering ,Lift
charges, curing ,mixing charges, including
Surface preparation by chipping of all existing
loose concrete, dead mortar and cleaning of
the surface from dirt, dust and other
contaminations with wire brush including
application of Nito bond (EP) to the old
concrete to receive the fresh concrete
including cost and conveyance of all materials,
labour charges, all taxes, complete for finished
item of work etc.

13 CIVIL- DRILLING OF HOLES ABOVE TERRACE:- Nos.

Drilling holes of 16mm dia and 100mm deep in

RCC beam with pneumatic compressor and
placing of 12mm dia Tor steel bars and grouting

49
 the holes in HILTY RE 500 including cost of steel
and its fabrication charges , cost and
conveyance of all materials and labour charges
, all taxes, leads, lifts etc. complete for
finished item of work

14 CIVIL -3MM THICK APP MODIFIED BITUMEN Cu.m

MEMBRANE TREATMENT ABOVE TERRACE:-

Providing and laying of 3mm thick app modified

bitumen membrane treatment to the terrace
duly [1] removing of existing tar felt. [2]
Cleaning of the surface from dirt, dust and
other contaminations. [3]application of one
coat of Bitumen primer [4]providing and laying
of 3mm thick APP Modified Bitumen Membrane
with 100 mm overlap fixing with butane torch
including cost and conveyance of all materials
to site, all taxes, labour charges, lift charges
etc., complete for finished item

15a CIVIL –STRUCTURAL STEEL (SUPPORT MT

STRUCTURE FOR SOLAR PANELS-OPEN
TERRACE) WITH 75 X 75 X 5 MM GI COATED
SQUARE HOLLOW SECTIONS:- Providing,
fabricating and fixing in postion of structural
steel (support structure for solar panels) with
75 x 75 x 5 mm GI coated Square Hollow
Sections of Jinda l/ Tata make for fixing of
Solar Panels including cutting, welding, hoisting
& including cost and conveyance of all
materials, all taxes, labour charges for
fabrication erection at site work for all heights
etc., complete as directed by the Engineer-in-
Charge for finished item of work

15b. Civil : STRUCTURAL STEEL (SUPPORT MT

STRUCTURE FOR SOLAR PANELS_ SHED ROOF
TOP WITH SQUARE HOLLOW ALUMINIUM
SECTIONS

Providing, fabricating and fixing in position of

structural steel (support structure for solar
panels) of Required Size Square Hollow Sections
of Jinda l/ Tata make for fixing of Solar Panels
including cutting, welding, hoisting & including
cost and conveyance of all materials, all taxes,
labour charges for fabrication erection at site
work for all heights etc., complete as directed
by the Engineer-in-Charge for finished item of
work

50
16 CIVIL- GI COATED STRUCTURAL STEEL WORKS:- MT

Supplying, fabricating, hoisting, erecting in

position GI coated structural steel works
comprising of trusses, lattice girders, brackets,
column, bracing, rafters and other connected
works with necessary joints, channels, angles,
I-section, plates, bolts and nuts, washers
including cutting, welding, hoisting including
cost and conveyance of all materials, all taxes,
labour charges for fabrication erection at site
work for all heights etc., complete as directed
by the Engineer-in-Charge for finished item of
work

17 CIVIL- PROVIDING AND ANCHORING IN Nos.

POSITION 20MM DIA AND 300MM LONG HIGH
STRENGTH ANCHOR BOLTS OF HILTY MAKE:-

Providing and anchoring in position 20mm dia

and 300mm long high strength anchor bolts of
HILTY Make and welding(with bolts) in bottom
including drilling, anchoring and grouting with
chemical ,necessary equipments including sales
& other taxes on all materials, and all
operational, incidental charges on materials
and including cost of all labour charges etc.,
complete as per specifications and directed by
the Engineer-in-Charge for finished item of
work

18 CIVIL- PLASTERING 12MM THICK SINGLE COAT CuM.

IN CM(1:5):-

Plastering 12mm thick single coat in CM(1:5)

using screened sand including cost and
conveyance of all materials like cement, river
sand, water etc., to site, including sales &
other taxes on all materials, and all
operational, incidental charges on materials
and including cost of all labour charges for
mixing mortar, finishing, curing as directed by
Engineer-in-charge etc., complete for finished
item of work

19 CIVIL-SUPPLY AND INSTALLATION GI CABLE mtr

TRAY WITH COVER AND GI JUNCTION BOX :-

Supply and Installation of different sizes of GI

cable tray with cover with 1 coat primer and 2
coat of weather proof silver paint and junction
boxes along with required angle supports, with
coupler plates, Anchor bolts and nuts including

51
 cost and conveyance of all materials etc.,
complete and the tray should be fitted on the
wall / Ceiling/Fencing poles etc. complete.

20 EARTHING AND LIGHTNING PROTECTION:- Nos.

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: 1)Designed GI strip length & size, type,

which/from item to & end item, termination
details, no of earth pits considered and
technical details in a tabular form should be
given in technical bid

21 SCADA CUM WEATHER SENSOR STATION –DATA 1 Lot

ACQUISTION, PERFORMANCE MONITORING &
REPORTING: -

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: 1)Make, model nos for weather station &

SCADA, measured , monitored & accuracy levels
parameters considered, at what level the
parameters inputs are taken, software & hard
ware details along with quantities consired and
all technical details in a tabular form should be
given in technical bid

22 Step up Transformer Nos. 1

500kVA 415V/11kV as per IS 2026

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

52
 Annexure B

Approved Makes

1. SOLAR PANELS Any Solar PV Manufacturer in India having

MNRE Certification

2. GRID-TIE STRING INVERTERS ABB/ SMA/ FRONIUS /EMERSON/

DELTA/KACOs

3. POWER CABLES UNISTAR / FINOLEX /POLYCAB

4. CONTROL CABLES UNISTAR / LAPP/ FINOLEX /POLYCAB /

TOPSOLAR

5. LT SWITCHGEAR L&T / SIEMENS / SCHNEIDER

6. STEEL MEMBERS TATA / VIZA .STEEL/SAIL (GI coating done)

53
 or any equivalent ISI Mark

7. EARTHING/ LIGHTNING ARRESTER ERICO / OBO BETTERMANN INDIA

8. WEATHER MONITORING STATION KIPP & ZONNEN / EPPLEY / EKO

INSTRUMENTS /SOLAR L /GREEN POWER
Monitoring

9. POWER PANEL RITTAL / MU TECH or any equivalent

Annexure C

MINIMAL TECHNICAL REQUIREMENTS / STANDARDS FOR SPV SYSTEMS / PLANTS TO BE DEPLOYED

UNDER THE PROGRAMMES OF MINISTRY OF NEW AND RENEWABLE ENERGY

1. PV MODULES:

1.1 The PV modules must conform to the latest edition of any of the following IEC /
equivalent BIS Standards for PV module design qualification and type approval:

Crystalline Silicon Terrestrial PV Modules IEC 61215 / IS14286

Thin Film Terrestrial PV Modules IEC 61646 / Equivalent IS
(Under Dev.)

Concentrator PV Modules & Assemblies IEC 62108

1.2 In addition, the modules must conform to IEC 61730 Part 1-requirements for construction
& Part 2 - requirements for testing, for safety qualification or Equivalent IS (Under Dev.)

54
1.3 PV modules to be used in a highly corrosive atmosphere (coastal areas, etc.) must qualify
Salt Mist Corrosion Testing as per IEC 61701 / IS 61701.

1.4 IDENTIFICATION AND TRACEABILITY

Each PV module must use a RF identification tag (RFID), which must contain the
following information:

i. Name of the manufacturer of PV Module

ii. Name of the Manufacturer of Solar cells
iii. Month and year of the manufacture (separately for solar cells and module)
iv. Country of origin (separately for solar cells and module)
v. I-V curve for the module
vi. Peak Wattage, Im, Vm and FF for the module
vii. Unique Serial No and Model No of the module
viii. Date and year of obtaining IEC PV module qualification certificate
ix. Name of the test lab issuing IEC certificate
x. Other relevant information on traceability of solar cells and module as per ISO 9000
series.

Until March 2013, the RFID can be inside or outside the module laminate, but must be
able to withstand harsh environmental conditions. However from 1st April 2013
onwards; RFID shall be mandatorily placed inside the module laminate

1.5 VALIDITY :

The validity of the existing Certificates/Reports in the old format/procedure shall be

valid till March 2013 only. Manufactures are advised to get their samples tested as per
the new format/procedure before 31st March 2013, whose validity shall be for five
years.

1.6 AUTHORIZED TESTING LABORATORIES/ CENTERS

PV modules must qualify (enclose test reports/ certificate from IEC/NABL accredited
laboratory) as per relevant IEC standard. Additionally the performance of PV modules at
STC conditions must be tested and approved by one of the IEC / NABL Accredited Testing
Laboratories including Solar Energy Centre. For small capacity PV modules upto 50 Wp
capacity STC performance as above will be sufficient. However, qualification certificate
from IEC / NABL accredited laboratory as per relevant standard for any of the higher
wattage regular module should be accompanied with the STC report / certificate.

1.6.1 Details of Test Labs are given in Annexure I.

(Any other Test Lab that has set – up for testing and wants to get included may contact
Director, MNRE)

1.6.2 While applying for Testing , the Manufacturer has to give the following details:
- A copy of registration of the company particularly for the relevant
product/ component/ PV system to be tested
- An adequate proof from the manufacturer, actually showing that they are
manufacturing product by way production, testing and other facilities
- Certification as per JNNSM standards for other boughtout items used in the
system
Without above proof test centers are advised not to accept the samples.

1.7 WARRANTY

55
 PV modules used in solar power plants/ systems must be warranted for their output peak
watt capacity, which should not be less than 90% at the end of 10 years and 80% at the
end of 25 years.

2. BALANCE OF SYSTEM (BOS) ITEMS/ COMPONENTS:

2.1 The BOS items / components of the SPV power plants/ systems deployed under the
Mission must conform to the latest edition of IEC/ Equivalent BIS Standards/ MNRE
specifications / as specified below:

BOS Item / System Applicable BIS /Equivalent IEC Standard

Or MNRE Specifications
Standard Description Standard Number
Solar PV Lighting Systems: Solar PV Home Lighting System As per MNRE latest

Solar PV street Lighting System Specifications dated

09.09.2011
Solar PV Lantern
Charge Controller/MPPT units Environmental Testing IEC 60068-2 (1,2,14,30)
/ Equivalent BIS Std.

Power Conditioners / Efficiency Measurements IEC 61683 / IS 61683

Inverters**including MPPT and Environmental Testing IEC 60068-2 (1, 2, 14, 30) /
Protections
Storage Batteries General Requirements & Methods of As per relevant BIS Std.
Testing Tubular Lead Acid / VRLA /
GEL

Capacity Test

Charge/Discharge Efficiency

Self-Discharge
Cables General Test and Measuring Method
PVC insulated cables for working
voltage up to and including 1100 V and II)
UV resistant for outdoor installation
Switches/Circuit General Requirements Connectors –
Breakers/Connectors safety A.C. /D.C.
Junction Boxes /Enclosures for General Requirements
Inverters/Charge
Controllers/Luminaries
IEC 60227 / IS 694
IEC 60502 / IS 1554 (Pt. I &
IEC 60947 part I,II, III /
IS 60947 Part I,II,III
EN 50521
IP 54(for outdoor)/ IP 21(for
indoor) as per IEC 529

**In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test is
required and must additionally conform to the relevant national/international Electrical
Safety Standards wherever applicable

2.2 AUTHORIZED TESTING LABORATORIES/ CENTERS

56
 Test certificates / reports for the BoS items/ components can be from any of the NABL/
IEC Accredited Testing Laboratories or MNRE approved test centers. The list of MNRE
approved test centers will be reviewed and updated from time to time.

2.3 WARRANTY

The mechanical structures, electrical works including power conditioners / inverters /

charge controllers / maximum power point tracker units / distribution boards / digital
meters / switchgear / storage batteries, etc. and overall workmanship of the SPV power
plants / systems must be warranted against any manufacturing / design / installation
defects for a minimum p[period of 5 years.

Annexure V

BILL OF QUANTITIES AND ITEMS (PRICE BID)

The contractor shall submit price for bill of items in the following format for Design, Supply,
Installation, Testing, Integration, EB grid connected / Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV) power plant as per the technical specifications &
conditions of the tender document and finally handing over the plant to ERDA with the following
BOQ / items listed.

Sr. Technical Description Units Quantity Unit Rate (Rs.) Total Amount (Rs.)
no.

1 500KW PV SOLAR MODULES- POLY Nos.

CRYSTALLINE TYPE – 250Watts + 5Watts
(minimum 250Watts capacity) :-Design, Supply,
Installation, Testing, Integration, EB grid
connected / Synchronization and commissioning
the total 500KWp) roof top solar photo voltaic
(SPV) power plant as per the technical
specifications & conditions of the tender
document

Note: Optimum wattage of each module, no of

modules considered and technical details
should be given in technical bid

2 DC COMBINER BOXES: -Design, Supply, Nos.

Installation, Testing, Integration, EB grid
connected / Synchronization at double bus bar
panel located DG room and commissioning the
total 500KWp (roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

3 DC DISTRIBUTION BOXES:-Design, Supply, Nos.

57
 Installation, Testing, Integration, EB grid
connected / Synchronization and commissioning
the total 500KWp roof top solar photo voltaic
(SPV) power plant as per the technical
specifications & conditions of the tender
document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

4 GRID –TIE STRING INVERTERS Nos.

Minimum 20KVA output:- Design, Supply,

Installation, Testing, Integration, EB grid
connected / Synchronization and
commissioning the total 500KWp roof top solar
photo voltaic (SPV) power plant as per the
technical specifications & conditions of the
tender document Note: Optimum wattage of
each inverter, no of inverter considered and
technical details should be given in technical
bid

5 AC DISTRIBUTION BOXES:- Nos

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed optimum wattage of each box,

no of boxes considered and technical details
should be given in technical bid

6 ARMOURED DATA COMMUNICATION AND mtr

SYSTEM CONTROL CABLES

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed cable length, type, which/from

item to & end item, termination details, no of
cables considered and technical details in a
tabular form should be given in technical bid

7 MAIN AC JUNCTION BOX OF IP65 TO RECEIVE Nos.

THE SOLAR POWERS TO BE PLACED NEAR S/S-
DG ROOM:-

58
 Design, Supply, Installation, Testing,
Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: Designed technical details should be

given in technical

8 ARMOURED POWER CABLE OF 1.1KV RATING, mtr

4 CORE:- Supply, installation, laying, testing,
end terminations as per the technical
specifications & conditions of the tender
document

Note: Before procurement actual distance

should be measured and should take approval
for procurement from ERDA.

9 ARMOURED POWER CABLE OF 11KV RATING, 4 mtr

CORE:- Supply, installation, laying, testing, end
terminations as per the technical specifications
& conditions of the tender document

Note: Before procurement actual distance

should be measured and should take approval
for procurement from ERDA.

10 CABLE TRENCH :- mtr

Excavation of cable trench of required size

depth in wet, dry & rocky conditions of the soil
for cable laying on a fine sand (with out sharp
edges) bed of 150mm in the excavated trench
after cable laying again cover the cable by
150mm sand cover all sides with red bricks and
back filling. Stacking of removed earth from all
along the trench on either side after back
filling and reinstatement. The excavate /
removed excess sand should be transported to
designated place as per ERDA official.

11 ROAD CUTTING :- mtr

Cutting the tar road or cement road / couble

stone road along with culverts either side of the
road to make cable trench of required size,
laying of GI pipes and remaking to original
shape both road with tar, pcc & culverts with
bricks, plastering as directed by ERDA Officials
for the run of Power / Telephone / LAN cables
at the road crossings, building entry,
underground floor and over the walls.

59
12 CIVIL- PCC (1:2:4) PEDESTALAS:- Cu.m

Plain Cement Concrete (1:2:4) nominal mix

using 20mm size graded machine crushed hard
granite metal (coarse aggregate – as per IS 383 –
1970 and IS 2386 Part 1 to Part 8) from
approved quarry including cost and conveyance
of all materials like cement, fine aggregate
(river sand), coarse aggregate, water etc. to
site, including centering /Shuttering ,Lift
charges, curing ,mixing charges, including
Surface preparation by chipping of all existing
loose concrete, dead mortar and cleaning of
the surface from dirt, dust and other
contaminations with wire brush including
application of Nito bond (EP) to the old
concrete to receive the fresh concrete
including cost and conveyance of all materials,
labour charges, all taxes, complete for finished
item of work etc.

13 CIVIL- DRILLING OF HOLES ABOVE TERRACE:- Nos.

Drilling holes of 16mm dia and 100mm deep in

RCC beam with pneumatic compressor and
placing of 12mm dia Tor steel bars and grouting
the holes in HILTY RE 500 including cost of steel
and its fabrication charges , cost and
conveyance of all materials and labour charges
, all taxes, leads, lifts etc. complete for
finished item of work

14 CIVIL -3MM THICK APP MODIFIED BITUMEN Cu.m

MEMBRANE TREATMENT ABOVE TERRACE:-

Providing and laying of 3mm thick app modified

bitumen membrane treatment to the terrace
duly [1] removing of existing tar felt. [2]
Cleaning of the surface from dirt, dust and
other contaminations. [3]application of one
coat of Bitumen primer [4]providing and laying
of 3mm thick APP Modified Bitumen Membrane
with 100 mm overlap fixing with butane torch
including cost and conveyance of all materials
to site, all taxes, labour charges, lift charges
etc., complete for finished item

15a CIVIL –STRUCTURAL STEEL (SUPPORT MT

STRUCTURE FOR SOLAR PANELS-OPEN
TERRACE) WITH 75 X 75 X 5 MM GI COATED
SQUARE HOLLOW SECTIONS:- Providing,
fabricating and fixing in postion of structural
steel (support structure for solar panels) with

60
 75 x 75 x 5 mm GI coated Square Hollow
Sections of Jinda l/ Tata make for fixing of
Solar Panels including cutting, welding, hoisting
& including cost and conveyance of all
materials, all taxes, labour charges for
fabrication erection at site work for all heights
etc., complete as directed by the Engineer-in-
Charge for finished item of work

15b. Civil : STRUCTURAL STEEL (SUPPORT MT

STRUCTURE FOR SOLAR PANELS_ SHED ROOF
TOP WITH SQUARE HOLLOW ALUMINIUM
SECTIONS

Providing, fabricating and fixing in position of

structural steel (support structure for solar
panels) of Required Size Square Hollow Sections
of Jinda l/ Tata make for fixing of Solar Panels
including cutting, welding, hoisting & including
cost and conveyance of all materials, all taxes,
labour charges for fabrication erection at site
work for all heights etc., complete as directed
by the Engineer-in-Charge for finished item of
work

16 CIVIL- GI COATED STRUCTURAL STEEL WORKS:- MT

Supplying, fabricating, hoisting, erecting in

position GI coated structural steel works
comprising of trusses, lattice girders, brackets,
column, bracing, rafters and other connected
works with necessary joints, channels, angles,
I-section, plates, bolts and nuts, washers
including cutting, welding, hoisting including
cost and conveyance of all materials, all taxes,
labour charges for fabrication erection at site
work for all heights etc., complete as directed
by the Engineer-in-Charge for finished item of
work

17 CIVIL- PROVIDING AND ANCHORING IN Nos.

POSITION 20MM DIA AND 300MM LONG HIGH
STRENGTH ANCHOR BOLTS OF HILTY MAKE:-

Providing and anchoring in position 20mm dia

and 300mm long high strength anchor bolts of
HILTY Make and welding(with bolts) in bottom
including drilling, anchoring and grouting with
chemical ,necessary equipments including sales
& other taxes on all materials, and all
operational, incidental charges on materials
and including cost of all labour charges etc.,
complete as per specifications and directed by

61
 the Engineer-in-Charge for finished item of
work

18 CIVIL- PLASTERING 12MM THICK SINGLE COAT CuM.

IN CM(1:5):-

Plastering 12mm thick single coat in CM(1:5)

using screened sand including cost and
conveyance of all materials like cement, river
sand, water etc., to site, including sales &
other taxes on all materials, and all
operational, incidental charges on materials
and including cost of all labour charges for
mixing mortar, finishing, curing as directed by
Engineer-in-charge etc., complete for finished
item of work

19 CIVIL-SUPPLY AND INSTALLATION GI CABLE mtr

TRAY WITH COVER AND GI JUNCTION BOX :-

Supply and Installation of different sizes of GI

cable tray with cover with 1 coat primer and 2
coat of weather proof silver paint and junction
boxes along with required angle supports, with
coupler plates, Anchor bolts and nuts including
cost and conveyance of all materials etc.,
complete and the tray should be fitted on the
wall / Ceiling/Fencing poles etc. complete.

20 EARTHING AND LIGHTNING PROTECTION:- Nos.

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

Note: 1)Designed GI strip length & size, type,

which/from item to & end item, termination
details, no of earth pits considered and
technical details in a tabular form should be
given in technical bid

21 SCADA CUM WEATHER SENSOR STATION –DATA 1 Lot

ACQUISTION, PERFORMANCE MONITORING &
REPORTING: -

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

62
 Note: 1)Make, model nos for weather station &
SCADA, measured , monitored & accuracy levels
parameters considered, at what level the
parameters inputs are taken, software & hard
ware details along with quantities consired and
all technical details in a tabular form should be
given in technical bid

22 Step up Transformer Nos. 1

500kVA 415V/11kV as per IS 2026

Design, Supply, Installation, Testing,

Integration, EB grid connected /
Synchronization and commissioning the total
500KWp roof top solar photo voltaic (SPV)
power plant as per the technical specifications
& conditions of the tender document

63
 Annexure – VI

Commercial Terms

SPECIAL CONDITIONS OF CONTRACT (SCC)

The following Special Conditions of Contract are supplementary, to the General Conditions of
Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General
Conditions of Contract.

1.0 DEFINITION
(A) Owner means

ERDA
ERDA Road, GIDC, Makarpura
Vadodara– 390010

(B) Site means the project site situated at ERDA, Makarpura Campus, Vadodara

2.0 PERFORMANCE GUARANTEE FOR EXECUTION OF CONTRACT

2.1 Within fifteen days (15) from date of PO / WO, the Contractor shall furnish Performance
Guarantee to the Owner amounting to 10% of the accepted Tender Value in the form of Bank
guarantee from nationalized bank. The Performance guarantee should be valid till the end of
defect liability period plus 3 month claim period. The PBG should be strictly as per format given by
ERDA. The (Earnest Money Deposit) EMD shall be returned on submission of the Performance
Guarantee.

2.2 If vendor is fail to submit the PBG within the 15 days from the date of issue of LOI / PO, ERDA
has right to deduct the equivalent amount from the first mile stone payment.

3.0 PAYMENTS

Following terms of payment shall be applicable –

3.1 Security Deposit (SD)

a) 5% of the bill value shall be deducted from every bill. Half of SD will be released with the final
bill on submission of work completion certificate certified by ERDA project in charge.

b) The balance half will be released after successful completion of the defect liability period.

c) No Interest is payable on the Security Deposit.

3.2 Performance Guarantee:

100% of performance guarantee will be released after defect liability period subject to compliance
of following conditions by the contractor

a) Integrated project performance of minimum solar energy generated 1700 units annually per
1KWp with degradation of 1% for any reason, from second year onwards. If generated units falls
short, then Rs.6.50 per unit of short fall will be deducted from ERDA payments

64
3.3 Total Integrated System Warranty

1. Integrated project performance of minimum solar energy generated 1700 units annually per
1KWp with degradation of 1% for any reason, from second year onwards. If generated units falls
short, then Rs.6.50 per unit of short fall will be deducted from ERDA payments (from AMC contract
value ) every year till AMC contract

3.4 Payment Terms – Supply of Materials: 60% accepted BOQ item rate of purchase order after
satisfactory acceptance by ERDA of the supplied materials along with the relevant following
documents mentioned against LC with usance period of 30 days. All the LC opening and amendment
charges (if any during the execution) shall be borne by contractor.

I) Deduction:-
a) Statutory deductions shall be deducted from each invoice.
b) Adjustment of any excess / short payment made in the earlier bills, at the time of making
payments.
c) Value of chargeable materials if any issued by the Owner.
d) Any other recovery if due as per tender terms & conditions.
e) 5% of the bill value as Security Deposit.

II) Documents:-
a) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by
contractor and submitted to ERDA for verification and approval.
b) Document for claiming subsidy from MNRE should be submitted to ERDA for release of first RA
bill.
c) ERDA gate entry documents.
d) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the
items supply as per quality criteria mentioned tender document.
e) Labor License (as per statutory requirements).
f) EPF Code Registration number with RPFC.
g) Insurance – Contractor’s All Risk (CAR) Policy.
h) Workmen compensation policy, Proof for PF deduction and remittance.
i) Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0 lakh.
j) VAT/TIN, Service Tax registration number.
k) Undertaking for compliance of all labor laws.

3.5 Payment of Bills for installation, erection, testing, integration, successful commissioning of
integrated system in total and ready for handing over to ERDA : 30% of the invoice value will be
paid after joint inspection / measurements by the ERDA for installation, erection, testing,
integration, successful commissioning of integrated system in total and ready for handing over to
ERDA by the contractor and submission of following document. The payment shall be released
within 30 days from the date of submission of documents.

I) Deduction:-
a) Deduction of the Value of chargeable materials if any issued by the Owner.
b) Statutory deductions if any.
c) Any other recovery if due as per tender terms & conditions.
d) 5% of the bill value as Security Deposit.
e) Adjustment towards any excess / short payment made in the earlier bills.

II) Document:-
a) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the
items installed, integrated & commissioned as per quality criteria mentioned tender document.
b) ERDA gate entry documents if any.
c) A Certificate towards the effect that minimum Technical and Safety man power was employed
for the work execution Certified by the ERDA representative as per the Tender Clauses.
d) Undertaking for compliance of all labor laws.
e) Valid Workmen compensation policy, Proof for PF deduction and remittance.

65
f) Valid Insurance – Contractor’s All Risk (CAR) Policy.
g) Valid Labor License (as per statutory requirements).
h) Valid Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0
lakh.
i) MNRE –Govt of India format project complication certificates / documents to ERDA
j) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by
contractor and submitted to ERDA for verification and approval.
k) A Certificate issued by the ERDA that total supply and erection works are complete in all
aspects.

3.6 Payment of Bill – Performance testing of total integrated system – final Payment / bill:
Balance 10% of the materials bill shall be paid after performance testing of total integrated system
for two months in all respect. The final bill complete in all respect shall be submitted by the
contractor within 15 days from the completion of the work & the payment shall be released within
30 days from the date of submission of invoice along with following documents.

I) Deduction:-
a) Statutory deductions if any shall be deducted ERDA reserves the right to adjust any excess /
short payment made in the earlier bills, at the time of making payments.
b) 5% of the bill value as Security Deposit.
d) Value of chargeable materials if any issued by the Owner.
e) Any other recovery if due as per tender terms & conditions.
f) If any deficiency/substandard/inferior in the work (material & labour) is observed during the
defect liability period, cost thereof will be adjusted from the retention money

II) Document:-
a) Computerized detailed measurements, Running Accounts Bills and Final Bill will be Prepared by
contractor and submitted to ERDA for verification and approval.
b) CEA, Gujarat electrical clearance letter.
c) Proof of project completion and relevant documents as per MNRE format for release of subsidy
by MNRE, Govt of India to ERDA.
d) Job completion certificate by ERDA.
e) No claim certificate on Owner’s prescribed pro forma - if any deduction is to be made for short
fall, owner shall record the same in this document.
f) Site clearance certificate by ERDA.
g) Indemnity certificate towards labor payment and all statutory payments.
h) Copy of the insurance policy. (Workmen compensation act and contractors all risk policy).
i) Operation and Maintenance manuals and testing and commissioning reports with Guarantee and
Warranty certificates.
j) Statutory Compliance certificate towards payment of insurance, VAT (WCT), labour cess, service
tax and other taxes if any applicable.
k) A compliance Certificate should be submitted towards deployment of Technical & Safety man
power as per the relevant Tender Clauses.
l) Proof of deployment of annual maintenance & operation manpower for operation of the plant.
m) Valid Workmen compensation policy, Proof for PF deduction and remittance for AMC personal.
n) Valid Insurance – Contractor’s All Risk (CAR) Policy for AMC personal.
o) Valid Labor License (as per statutory requirements) for AMC personal.
p) Valid Third Party Liability Insurance for four consecutive occurrences each occurrence of 5.0 lakh
for AMC personal.
q) Relevant test, type test, joint inspection reports warranty and guarantee Certificate for the
items installed, integrated & commissioned as per quality criteria mentioned tender document.
r) ERDA gate entry documents if any.
s) Undertaking for compliance of all labour laws.
t) Valid Indemnity Bond in standard pro forma indemnifies the Owner against all risks arising during
the performance of the contract.
u) Final acceptance certificate issued by ERDA.

3.7 Performance Penalty:

66
 Integrated project performance of minimum solar energy generated 1400 units annually per 1KWp
with degradation of 1% for any reason, from second year onwards. If generated units falls short,
then Rs.6.50 per unit of short fall will be deducted from ERDA payments (from AMC contract) till
AMC

3.8 Defects Liability Period: 24 calendar months from the date of Issue of Final completion
certificate/Acceptance of work by ERDA.

3.9 Increase in cost: Quoted prices are firm till the completion of defect liability period and no
escalation charges on any account are allowed in this work. No claim will be entertained on this
account in future.

3.10 Disallowance of payment:

If payment has been made for any item but later on some defect is noticed, Owner is authorized to
disallow payment of the subsequent bill till rectification /replacement of the item.

4.0 ESCALATION
No Escalation shall be paid on any account.

5.0 LIQUIDATED DAMAGES

0.5% per week of delay up to a maximum of 5% (Five percent) of the Contract value from the
stipulated date of completion.

6.0 NOTICES
For the purpose of all notices, the following shall be the address of the Owner and the Contractor.

Owner:
Director
ERDA
ERDA Road, GIDC, Makarpura
Vadodara– 390010

Contractor: ____________________________________________
(To be filled in at the time of Signing of the Contract)

7.0 LABOUR

7.1 The Contractor shall make his own arrangements for the engagement of all staff and labor,
local or other, and for their payment, housing, food, transport etc. No labor to stay at site.

7.2 The Contractor shall, if required by the owner deliver to the owner a return in detail, in such
form and at such intervals as the owner may prescribe, showing the staff and the numbers of the
several classes of labor from time to time employed by the Contractor on the Site and such other
information as the owner may require.

7.3 Compliance with labor regulation: During continuance of the contract, the Contractor and his
sub Contractors shall abide at all times by all existing labor enactments and rules made there
under, regulations, notifications and bye-laws of the State or Central Government or local authority
and any other labor law (including rules), regulation by laws that may be passed or notifications
that may be issued under any labor law in future either by the State or the Central Government or
the local Authority. The Contractor shall keep the Owner indemnified in case any action is taken
against the Owner by the competent authority on account of contravention of any of the provisions
of any Acts or rules made there under, regulation or notifications including amendments. If the
Owner is caused to pay or reimburse, such amount as may be necessary to cause or observe, or for
non-observance of the provisions stipulated in the notifications/bye laws/Acts/Rules /regulations
including amendments, if any, on the part of the Contractor, the owner shall have the right to
deduct from any money due to the Contractor including his amount of performance security. The

67
Owner shall also have right to recover from the Contractor any sum required or estimated to be
required for making good the loss or damage suffered by the Owner

7.4 The employees of the Contractor and the Sub-Contractor in no case shall be treated as the
employees of the Owner at any point of time.

7.5 No labor shall stay at site. Temporary storage space provision should be made by contractor.

7.6 The rates shall be complete in all respects i.e. inclusive of all taxes, local taxes, work contract
tax, Insurance charges nothing on any account shall be paid over the approved rate.

7.7 All specialized and specific jobs shall be carried out by approved agencies/vendors only.

7.8 The Contractor shall arrange temporary drinking water and sanitation facilities for his
workmen.

7.9 Fair Wage Clause

I. The contractor shall pay not less than fair wages to laborers engaged by him on the work.

II. “Fair” wages means wages whether for time or piecework notified by the Government from time
to time for the locality of work.

III. The contractor shall not-with-standing the revisions of any contract to the contrary cause to be
paid to the labor directly engaged on the work including any labor engaged by the sub-contractor in
connection with the said work, as if the laborers had been directly employed by him.

IV. In respect of labor directly or indirectly employed in the works for the purpose of the
contractors part of the agreement the contractor shall comply with the rules and regulations on the
maintenance of suitable records prescribed for this purpose from time to time by the Government.
He shall maintain his accounts and vouchers on the payment of wages to the laborers to the
satisfaction of the Owner.

V. The Owner shall have the right to call for such record as required to satisfy himself on the
payment of fair wages to the laborers and shall have the right to deduct from the contract amount
a suitable amount for making good the loss suffered if any by the worker or workers by reason of
the “fair wages” clause to the workers.

VI. The contractor shall be primarily liable for all payments to be made and for the observance of
the regulations framed by the Govt., from time to time without prejudice to his right to claim
indemnity from his sub-contractors.

VII. As per contract labor (Regulation and abolition) Act.1970 the contractor has to produce the
license obtained from the licensing officers of the labor department along with the tender viii. Any
violation of the conditions above shall be deemed to be a breach of his contract.

VIII. Equal wages are to be paid for both men and women if the nature of work is same and similar.

IX. The contractor shall arrange for the recruitment of skilled and unskilled labor local and
imported to the extent necessary to complete the work within the agreed period as directed by the
Owner.

8.0 SAFETY MEASURES

I. The contractor shall take necessary precautions for safety of the workers and preserving their
health while working in such jobs, which require special protection and precautions. The following
are some of the measures listed but they are not exhaustive and contractor shall add to and
augment these precautions on his own initiative where necessary and shall comply with directions
issued by the Owner or on his behalf from time to time and at all times.

68
II. Providing protective foot wear, Goggles, nose masks, electrical hand Gloves, helmet to the
workers as per the site requirement.

III. Getting the workers in such jobs periodically examined for chest trouble due to too much
breathing in to fine dust.

IV. Taking such normal precautions like fencing and lighting in excavation of trenches, working at
heights, during night time etc. as per the site requirement.

V. Supply work men with proper belts, ropes etc., when working in precarious slopes and heights
etc. as per the site requirement.

VI. Avoiding un-insulated electrical wire etc., as they would electrocute the workers.

VII. Taking necessary steps towards training the workers concerned on the machinery before they
are allowed to handle them independently and taking all necessary precautions in and around the
areas where machines hoists cable pulleys, rollers, hydraulic tools etc. are working.

VIII. The Contractor should isolate the work spot by providing safety barricades, Signage boards etc.

9.0 INDEMNITY BOND

The tenderers should submit Indemnity Bond at the time of the Agreement as specified below.

Name of work
______________________________________________________________
I _______________________________________________________contractor,
S/o.______________________________________ aged _______________________ Resident of
__________________ ____________ do hereby bind myself to pay all the claims that may come (a)
under Workmen’s Compensation Act. 1933 with any statutory modification thereof and rules there
under or otherwise for or in respect of any damage or compensation payable in connection with any
accident or injury sustained (b) under Minimum wages Act 1948 (c) under payment of wages
Act.1936 (d) under the Contract labor (Regulation and Abolition) Act. 1970 by workmen engaged for
the performance of the business relating to the above contract ie., failing such payment of claims
of workmen engaged in the above work and any claim raised by statutory authorities for non
payment of taxes and duties, I abide in accepting for the recovery of such claims, effected from me
/ any of my assets with the Corporation and with other Government Departments / Corporations.

10.0 FIRE FIGHTING MEASURES

a) The contractor shall provide and maintain adequate firefighting equipment and take adequate
fire precaution measures for the safety of all personnel and temporary and permanent works and
shall take action to prevent damage and destruction by fire of trees shrubs and grasses.

b) Separate payment will not be made for the provision of fire prevention measures.

11.0 RESOLUTION OF DISPUTES & ARBITRATION

11.1 All disputes, other than quality, quantity, workmanship, specification, design, drawing,
extension of time and rates for extra items, arising out of or relating to this contract whether
arising during the progress of the work or after cancellation, termination, completion or
abandonment there of shall be dealt with as mentioned herein after. The decision of Owner on the
above said excepted matters shall be final and binding.

11.2 If the contractor considers any work demanded of him to be outside the requirements of the
contract or disputes any drawings, record or decision given in writing in connection with or arising
out of the contract or carrying out of the work, he shall promptly within 15 days request the Owner
in writing for written instruction or decision.

69
11.3 If the Contractor is dissatisfied with this decision, the Contractor shall within a period of 30
days from receipt of the decision, give written notice to Director ERDA for appointment of
Arbitrator failing which the said decision shall be final binding and conclusive and not referable to
adjudication by the Arbitrator. Except where the decision has become final, binding and conclusive
in terms of Sub Para (i) above disputes or difference shall be referred for adjudication through
arbitration by a sole arbitrator appointed by ERDA. If the arbitrator so appointed is unable or
unwilling to act or resign his appointment or vacates his office due to any reason whatsoever
another sole arbitrator shall be appointed in the manner aforesaid. Such person shall be entitled to
proceed with the reference from the stage at which it was left by his predecessor.

11.4 It is a term of this contract that the party invoking arbitration shall give a list of disputes with
amounts claimed in respect of each dispute along with the notice for appointment of arbitrator.

11.5 It is also a term of this contract that no person other than a person appointed by such ERDA as
aforesaid should act as arbitrator and if for any reason that is not possible, the matter shall not be
referred to arbitration at all.

11.6 It is also a term of this contract that if the contactor does not make any demand for
appointment of arbitrator in respect of any claims in writing as aforesaid within 30 days of
receiving the intimation from the Owner that the final bill is ready for payment, the claim of the
contractor shall be deemed to have been waived and absolutely barred and ERDA shall be
discharged and released of all liabilities
under the contract in respect of these claims.

11.7 The arbitration shall be conducted in accordance with the provisions of the Arbitration and
Conciliation Act, 1996 (26 of 1996) or any statutory modifications or re-enactment thereof and the
rules made there under and for the time being in force shall apply to the arbitration proceedings
under this clause.

11.8 The fees of arbitration and cost of proceeding shall be shared equally by both the parties.

12.0 PROTECTION OF ENVIRONMENT

12.1 The Contractor shall take all reasonable steps to protect the environment on and off the Site
and to avoid damage or nuisance to persons or to property of the public or others resulting from
pollution, noise or other causes arising as a consequence of his methods of operation.

12.2 During continuance of the contract, the Contractor and his subcontractors shall at all times
abide by all existing enactment on environmental protection and rules made there under,
regulations, notifications and bye-law of the State or Central Government, or local authorities and
any other law, by-law, regulations that may be passed or notification that may be issued in this
respect in future by the State or Central Government or the local authority.

12.3 Salient features of some of the major laws that are applicable are given below:

The Water (Prevention and Control of Pollution) Act, 1974: This provides for the prevention and
control of water pollution and the maintaining and restoring of wholesomeness of water. ‘Pollution’
means such contamination of water or such alteration of the physical, chemical or biological
properties of water or such discharge of any sewage or trade effluent or of any other liquid,
gaseous or solid substance into water (whether directly or indirectly) as may, or is likely to create a
nuisance or render such water harmful or injurious to public health or safety, or to domestic,
commercial, industrial agricultural or other legitimate uses, or to the life and health of animals or
plants or of aquatic organisms. The Air (Prevention and Control of Pollution) Act, 1981: This
provides for prevention, control and abatement of air pollution,‘Air Pollution’ means the presence
in the atmosphere of any air pollutant’, which means any solid, liquid or gaseous substance
(including noise) present in the atmosphere in such concentration as may be or tend to be injurious
to human beings or other living creatures or plants or property or environment. The Environment
(Prevention and Control of Pollution) Act, 1986: This provides for the protection and improvement
of environment and for matters connected to herewith, and the prevention of hazards to human

70
beings. Other living creatures, plants and property, ‘Environment’ includes water, air and land and
the interrelationship which exists among and between water, air and land, and human beings, other
living creatures, plants, micro-organism and property. The Public Liability Insurance ACT 1991: This
provides for public liability insurance for the purpose of providing immediate relief to the persons
affected by accident occurring while handling hazardous substance means any substance or
preparation which is defined as hazardous substance under the Environment (Protection) Act, 1986,
and exceeding such quantity as may be specified by notification by the Central Government.

13.0 DEPLOYMENT OF MANPOWER

The contractor shall deploy the following minimum man power at site to take instructions from
ERDA Staff & Report the site activities on day to day basis execution of quality work and maintain
all statutory records as per Govt. norms/as directed by the Owner.

13.1 Graduate Engineer(Electrical) with suitable experience of 8 years and junior Engineer Diploma
(Electrical) of 5 years experience, the contractor shall furnish the name, bio data, experience of
the personal intended to be posted at site at the start of work. Site Engineers are to be deployed
irrespective of the Contractor or the Director / Manager of the contracting company being an
Engineer himself. Attendance register should be kept at ERDA security gate.

13.2 The Contractor shall maintain supervisor staff to Labor ratio as per standard government /
CPWD norms.

13.3 The Contractor may employ more number of site Engineers other than above mentioned
Engineers to get quality workmanship and maintain all statutory records.

14.0 QUANTITY OF WORK

The quantities mentioned in the purchase order are only approximate in nature i.e., approximate
quantified scope. Hence, the contractor can’t claim any compensation towards non-operation of
part or total quantities and non operated items listed in the Purchase Order.

15.0 PROGRESS REPORT

Monthly progress report along with photographs of work progress shall be submitted to the Owner
before the 2nd day of every month.

16.0 ACCIDENT OR INJURY TO WORKMEN

16.1 ERDA shall not be responsible for any injury or loss of life of any worker of the contractor that
may take place while on work. Any compensation or expenditure towards treatment for such loss of
life or injury shall be the sole responsibility of the contractor.

16.2 The contractor is solely responsible for any damage injury or accident that may occur to any of
his personnel working under this contract. He will not claim any compensation from ERDA.

17.0 PAYMENTS FOR QUANTIFIED ITEMS: Since the payments are based on actual site
measurement, the contractors are advised to procure the materials based on actual site
requirement. Payment will not be made for left out and unused materials.

18.0 TAXES

18.1 During the currency of the contract, deduction of TDS as applicable from the gross value of
each bill of the contract.

18.2 The contractor’s staff, personnel and labor will be liable to pay personnel income taxes in
respect of their salaries and wages as are chargeable under the laws and regulations for the time
being in force, and the contractor shall perform such duties in regard to such deductions thereof as
may be imposed on him by such laws and regulations.

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18.3 VAT, service tax and Labor Cess, Seignerage (if applicable) as per rule will be borne by the
contractor. Taxes to be deducted at source and cheques for service tax / WCT / Cess / Seignerrage
(if applicable) will be issued to the contractor. The contractor will be required to deliver the
cheque to the tax authorities, the acknowledgement of which will be deposited by the contractor
with ERDA along with subsequent bill.

18.4 The contractor shall submit to ERDA proof of payment of service tax to concerned tax
authorities from time to time on demand.

19.0 MATERIALS ENTRY

It would be necessary for the contractor to get his materials a gate entry authorization at the ERDA
Main gate duly signed by the duty officer of ERDA. These gate entry records must be submitted
along with the bills.

20.0 DETAILED WORKING DRAWINGS

20.1 Drawings attached to these specifications are general in nature and cannot be regarded as
Working Drawings. The Contractor shall prepare his own detailed working drawings and get them
approved by ERDA.

20.2 Cost of all drawings and details to be furnished by the Contractor shall be deemed to be
included in his tendered rates of work. Approval of Drawings etc. shall not be construed as
authorizing additional work or increased cost to the company unless such additional works are
authorized in writing by the ERDA.

20.3 After installation is completed, 3 sets of As built Drawings shall be prepared in full details
along with soft copy in pen drive and submitted to ERDA.

21.0 REGULATIONS & STANDARDS

The installation shall confirm in all respects to the Indian Standard Code of Practice for
Electrical Installations. It shall also be in conformity with the current Indian Electricity Rules
and Regulations and requirements of the local Electric Supply Authority in so far as these
become applicable to the installation. Wherever the specifications of this tender document
calls for higher standard of material and/or workmanship than those required by any of the
above codes and regulations then this specifications shall take precedence over the said
regulations and standards.

22.0 MANUFACTURER’S INSTRUCTIONS

22.1 Where manufacturers have furnished specific instructions relating to the materials used and
procedural steps in this job, covering points not specifically mentioned in this document, those
instructions shall be followed in all cases.

23.0 APPROVAL FROM CHIEF ELECTRICAL INSPECTORATE (CEI):

23.1 The contractor shall prepare and submit all the relevant documents, drawings & Test
Certificates as per the requirement of Electrical Inspectorate and get the installation approved
before commissioning the Electrical system & statutory fee to CEI at actual ,will be reimbursed. To
this effect original proof should be submitted to ERDA. Approval is associated with payment
releases to contractors as per payment terms.

24.0 APPROVAL OF SUBSIDY FROM MNRE, GOVT. Of INDIA (IF APPLICABLE)

24.1 The contractor shall prepare and hand over all the relevant documents, design, project report,
drawings & Test Certificates as per the requirement of MNRE, GOVT. OF INDIA to ERDA for future
usage and claims from Govt.of India. This activity is associated with payment releases to
contractors as per payment terms.

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 Annexure –VII

Summary of Commercial Terms

Sr. Aspect Description

no.

1 Completion Period Total 6 months from the date of LOI.

Estimated Cost : Rs.3.5Crores (Rupees Three fifty lakhs only).

Date of Commencement From the date of LOI. The work shall commence in
all tasks / aspects simultaneously

Possession of Site Immediately on receipt of LOI

Release of Purchase Order to
the successful bidder
Contract will submit the following documents after
the release of purchase order a) Performance
Guarantee i.e.10% of approved tender amount. b)
Proof of submission of subsidy documents as per
MNRE, Govt. of India format to ERDA c) Project
Monitoring schedules & charts –soft copy & hard
copy.

Performance guarantee for 10% of the contract /approved tender value in the
execution of contract form of bank guarantee valid for period till
completion of defect liability period from
nationalized bank as per ERDA approved format. The
bank guarantee should be submitted with in 15days
from the date of LOI / PO.

Security Deposit (SD) 5% of the bill value shall be deducted from every
bill. Half of SD will be released with the final bill.

b) The balance half will be released after successful

completion of the defect liability period. c) No
Interest is payable on the security Deposit.

Minimum amount of third party Rs.5.0 lac per occurrence with number of
insurance consecutive occurrences of four subject to latest
statutory regulations issued by the Government.

Minimum value of work Rs.50.00 Lakhs.(Rupees fifty lakhs only)

Total Integrated System Integrated project performance of minimum solar

Warranty energy generated 1700units annually per 1KWp with
degradation of 1% for any reason, from second year

73
 onwards. If generated units falls short, then Rs.6.50
per unit of short fall will be deducted from ERDA
AMC payments. b) 100% Utilization by ERDA / owner
through EB grids after Synchronization.

Payment Terms-Supply of 60% accepted BOQ item rate of purchase order after
Materials satisfactory acceptance by ERDA /Owner of the
supplied materials along with the relevant
documents mentioned in the tender document.

Payment Terms Installation, 30% accepted BOQ item rate of purchase order after
erection, testing, integration, satisfactory acceptance by ERDA /Owner of the
successful commissioning of Installation, erection, testing, integration,
integrated system in total and successful commissioning of integrated system with
ready for handing over to ARC total and ready for handing over to ERDA with
materials along with the relevant documents
mentioned in the tender document.

payment Terms Performance 10% accepted BOQ item rate of purchase order value
testing of total integrated will be released after the successful performance
system– FINAL PAYMENT testing of total integrated system as per tender
requirement for the period of two months

Liquidated damage for Delay Time shall be considered the essence of this
(LD Clause) contract. The entire work must be completed Within
allotted time from the date of commencement of
the work. If the completion of the work is delayed
beyond time allotted, a penalty at the rate of 0.5 %
per week over the contract value will be imposed
subjected to a maximum of 5% of the contract value.

Performance Penalty Integrated project performance of minimum solar

energy generated 1700units annually per 1KWp with
degradation of 1% for any reason, from second year
onwards. If generated units falls short, then Rs.6.50
per unit of short fall will be deducted from ERDA
payments b) 100% Utilization by ERDA / owner
through EB grids after Synchronization. c) ERDA
reserves the right to adjust any excess / short
payment made in the earlier bills, at the time of
making payments

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Defects Liability Period 24 calendar months from the date of Issue of Final
completion certificate/Acceptance of work by ERDA.

Increase or decrease in cost Quoted prices are firm and no escalation charges on
any account are allowed till the Completion o f t h e

w o r k . No c l a i m w i l l b e entertained on this
account in future.

Statutory Taxes Taxes such as Seignerage (if applicable), labour cess,

service tax, VAT, WCT, insurance of work and
workmen including third party insurance are
applicable and to be borne by the Contractor. Taxes
to be deducted at source and cheques for service
tax, WCT/ Cess/ Seignerrage (if appicable) will be
issued to the contractor. The contractor will be
required to deliver the cheque to the tax
authorities, the acknowledgement of which will be
deposited by the contractor with ERDA along with
subsequent RA bill.

Material advance Nil

MNRE –Govt. of IndiaSubsidies Contractor has to prepare total project (Design)

documents related this works as per MNRE formats
and submit to ERDA to claim subsidy in future. b)
ERDA will sign on application forms to claim subsidy
directly. c) Proof of submission of relevant project
completion documents to ERDA as per MNRE formats
for release of subsidy by MNRE, Govt. of India to
ERDA in future

Central Electricity Authority Contractor has to co ordinate total related works at

,Gujarat – Govt. of India CEA, Gujarat on behalf of ERDA & should submit the
Clearances CEA, Gujarat electrical clearance approval letter
for release of final bill. B) ERDA will reimburse the
actual / statutory fee paid by the contractor to CEA
for processing the application. Proof of document to
this effect to be submitted. C) ERDA will sign on
application forms

Module & Inverters Acceptance 10% Modules to be testing in MNRE/NABL Accredited

Criteria lab,100% module is to be tested for Electro
Luminescence Test to detect micro cracks and 1no

75
 from each batch for PID, LID and pass the tests as
per IEC norms and 3 nos (i.e.10% of total inverters
)inverters will be tested b) Test should be carried
out at NABL accredited test centers or MNRE
approved test centers. d) Contractor has to co
ordinate with ERDA by deploying sufficient
Competent Man Power for unpacking and packing. e)
Transportation from manufacturing site to test lab to
ERDA, Vadodara under contractors scope

Details of Pre bid techno – 20th Oct 2016 at 10.00hrs with prior intimation to
commercial Meeting at ERDA ERDA. b) Clarification if any required should reach
ERDA by e mail latest by 18th Oct 2016

Annual Operation and AMC cost a) Deployment of Competent Man Power

(Excluding Consumables)
b) 2% of the Project Cost will be paid per year
for this job

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 Annexure –VIII

GENERAL CONDITIONS OF CONTRACT

1.0 DEFINITION OF TERMS:

In the contract documents as herein defined where the context so admits, the
following words and expressions will have the following meanings:

1.1 "The Owner" means the ERDA.

1.2 The "Contractor" means the person or persons, firm or company or corporation
whose tender has been accepted by him or his successors and permitted assigns.

1.3 The "Director" shall mean the Director of the ERDA or his successor in office as
designated by the ERDA.

1.4 The "Project Head" shall mean the Manager of ERDA or his successor in office or his
authorized Project Nominee.

1.5 The "Engineer-in-Charge" shall mean the person designated as such by the ERDA
and shall include those who are expressly authorized by him to act for and on his
behalf for operation of his contract.

1.6 The "Work" shall mean the works to be executed in accordance with contract or
part there of as the case may be and shall include all extra, additional, altered or
substituted works as required for purpose of the contract.

1.7 The "Permanent Work" means and includes works, which will be incorporated in
and form a part of the work to be handed over to the ERDA by the Contractor on
completion of the contract.

1.8 "Construction Equipment" means all appliances/equipment and things what so ever
nature for the use in or for the execution, completion, operation, or maintenance
of the work or temporary works (as here-in-after defined) but does not include
materials or other things intended to form or to be incorporated in to the work, or
camping facilities.

1.9 "Site" shall mean the lands and other places on, under in or through which the
permanent works are to be carried out and any other lands or places provided by
the ERDA for the purpose of the contract.

1.10 "Contract Documents" means collectively the Tender Documents, Designs,

Drawings, Specification, Schedule of Quantities and Rates, Letter of Acceptance
and agreed variations if any, and such other documents constituting the tender
and acceptance thereof.

1.11 "Manager of Project/Project Manager/Project Coordinator" shall mean Manager in

charge of this project designated by Shah & Talati or his successor or his
authorized nominee.

1.12 The “Sub-Contractor" means any person or firm or company (other than the
Shielding Room Contractor) to whom any part of the work has been entrusted by
the Shielding Room Contractor, with the prior written consent of the ERDA and
Engineer-in-Charge, and the legal personal representatives, successors and
permitted assigns of such person, firm or Company.

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1.13 The "Contract" shall mean the Agreement between the ERDA and the Contractor
for the execution of the works including therein all contract Documents.

1.14 The “Specification" shall mean all directions Provision the various technical
specifications, attached and referred to the Tender Documents which pertain to
the method and manner of performing the work or works to the quantities and
qualities of the work or works and materials to be furnished under the Contract for
the work or works, as may be exemplified or modified by the ERDA or Engineer-in-
Charge during the performance of Contract in order to provide for the unforeseen
conditions or in the best interests of the work or works. It shall also include the
latest edition of relevant Indian Standard Specifications including all
addenda/corrigenda published before entering into Contract.

1.15 The "DRAWINGS” shall include maps, plans and tracings or prints or sketches
thereof with any modifications approved in writing by the Engineer-in-Charge and
such other drawing as may, from time to time, be furnished or approved in writing
by the Engineer-in-Charge.

1.16 The “TENDER" means the proposal along with supporting documents submitted by
the Contractor for consideration by the ERDA.

1.17 The "Alteration Order" means an order given in writing by the Engineer-in-Charge
to effect additions to or deletions from and alteration in the works.

1.18 The "COMPLETION CERTIFICATE" shall mean the certificate to be issued by the
Engineer-in-Charge and/or Project Manager / Project Head when the works have
been completed in accordance of CONTRACT DOCUMENT to his satisfaction.

1.19 The "FINAL CERTIFICATE" in relation to a work means the certificate regarding the
satisfactory compliance of various provisions of the contract by the Contractor
issued by the Engineer-in-Charge/the ERDA and /or Project Manager/ Project Head
after the period of liability is over.

1.20 The "Appointing Authority" for the purpose of arbitration shall be the Director or
any other person so designated by the ERDA.

1.21 "Temporary Works" shall mean all temporary works of every kind required in or
about the execution, completion or maintenance of works.
1.22 "Plans" shall mean all maps, sketches and layouts as are incorporated in the
Contract in order to define broadly the scope and specifications of the work or
works, and all reproductions thereof.

1.23 ”Notice in writing or written Notice" shall mean a notice in written, typed or
printed characters sent (unless delivered personally or otherwise provide to have
been received by the addressee) by registered post to the latest known private or
business address or registered office of the addressee and shall be deemed to have
been received in the ordinary course of post it would have been delivered.

1.24 "Approved" shall mean approved in writing including subsequent written

confirmation of previous verbal approval and "Approval” means approval in writing
including as aforesaid.

1.25 "Letter of Award" shall mean intimation by a Letter to Tenderer(s) that the tender
has been accepted in accordance with the provisions contained in the letter.

1.26 "Day" means a day of 24 hours from midnight to midnight irrespective of the
number of hours worked in that day.

1.27 "Working Day" means any day, which is not declared holiday or rest day by the
ERDA.

78
1.28 "Week" means a period of any consecutive seven days.

1.29 "Metric System" all technical documents regarding the construction of works are
given in the metric system and all work in the project should be carried out
according to the metric system. All documents concerning the work shall also be
maintained in the metric system.

1.30 "Value of Contract" means the sum accepted or the sum calculated in accordance
with the prices accepted in tender and / or the Contract rates as payable to the
Contractor for the entire execution and full completion of the work.

1.31 ”Language for Drawings and Instruction” all the drawings, titles, notes,
instruction, dimensions, etc. shall be in English Language & all dimensions must be
in mm.

1.32 "Mobilization" shall mean establishment of sufficiently adequate infrastructure by

the Contractor at "Site" comprising of construction equipment, aids, tools tackles
including setting of site offices with facilities such as power, water,
communication etc. establishing manpower organization comprising of Resident
Engineers, Supervising personnel and an adequate strength of skilled, semi-skilled
and unskilled workers, who, with the so established infrastructure shall be in a
position to commence execution of work at site(s), in accordance with the agreed
Time Schedule of Completion of Work. Mobilization shall be considered to have
been achieved, if the Contractor is able to establish infrastructure as indicated
above to begin work at all site(s) / locations as per the Time Schedule, where so
warranted in accordance with agreed schedule of work implementation to the
satisfaction of Engineer-in-Charge/ERDA.

SECTION - II

2.0 GENERAL INFORMATION:

2.1 LOCATION OF SITE:

The proposed location of project site is defined in the Notice Inviting Tender.

2.2 SCOPE OF WORK:

The scope of work is defined in the Contract and Specifications. The Contractor
shall provide all necessary materials, equipment, labor etc. for the execution and
maintenance of the work till completion unless otherwise mentioned in these the
Tender Documents. All materials that go with the work shall be approved by
Engineer-in-Charge prior to procurement and use.

2.3 WATER SUPPLY:

Water shall be supplied at one point by the ERDA for construction purpose. Further
distribution is in the scope of Contractor at his own cost. The Contractor shall
arrange water for purpose of personal consumption.

2.4 POWER SUPPLY:

2.4.1 ERDA shall provide electricity at one point free of cost. Further distribution shall
be in scope of Contractor. It shall be the responsibility of the Contractor to
provide and maintain the complete installation on the load side of the supply with
due regard to safety and proper circuit protection requirement at site. All cabling,
equipment, installations etc. shall comply in all respects with the latest statutory
requirements and safety provisions i.e. as per the Central/State Electricity Acts

79
 and Rules etc. The Contractor will ensure that his equipment and electrical wiring
etc. are installed modified, maintained by a licensed Electrician/Supervisor.

2.4.2 At all times, IEA regulations shall be followed failing which the ERDA has a right to
disconnect the power supply without any reference to the Contractor. No claim
shall be entertained for such disconnection by the Engineer-in- Charge. Power
supply will be reconnected only after production of fresh certificate from
authorized electrical supervisors.

2.4.3 The ERDA is not liable for any loss or damage to the Contractor's equipment as a
result of variation in voltage or frequency or interruption in power supply or other
loss to the Contractor arising there from.

2.4.4 The power supply required for the Contractor's colony (Outside ERDA premises)
shall be arranged by the Contractor and shall be as per State Electricity Board,
Rules and other Statutory provisions applicable for such installations from time to
time.

2.4.5 In case of damage of any of the ERDA's equipment on account of fault, intentional
or unintentional on the part of the Contractor, the ERDA reserves the right to
recover the cost of such damage from the Contractor's bill. Cost of HRC Fuses
replaced at the ERDA’s terminals due to any fault in the Contractor's installation
shall be to the Contractor's account at the rates decided by the Engineer-in-
Charge. Ratings of fuses to be provided / used by the Contractor shall not be more
than the ratings approved by the ERDA.

2.4.6 Only motors up to 3 HP will be allowed to be started direct on line. For motors
above 3 HP and unto 100 HP a suitable Starting devices approved by the Engineer-
in-Charge shall be provided by the Contractor. For motors above 100 HP slip ring
induction motors with suitable starting devices as approved by the Engineer-in-
Charge shall be provided by the Contractor.

2.5 LAND FOR THE CONTRACTOR'S FIELD OFFICE, GODOWN AND WORKSHOP:

2.5.1 The ERDA will at his own discretion and convenience and for the duration of the
execution of the work make available space. Notwithstanding with the above,
ERDA will allow space for Contractor's portable cabin only as may be required, for
the execution of the Contract. The Contractor shall at his own cost construct all
these temporary buildings and provide suitable water supply and sanitary
arrangement approved by the Engineer-in-Charge, on completion of the works or
on getting notice from the ERDA whichever is earlier, the Contractor shall remove
all temporary works, structures erected by him and have the SITE cleaned as
directed by Engineer-in-Charge. If the Contractor shall fail to comply with these
requirements, the Engineer-in-Charge may at the expense of the Contractor
remove such surplus, and rubbish materials and dispose of the same as he deems
fit and get the site cleared as aforesaid, and the Contractor shall forthwith pay
the amount of all expenses so incurred and shall have no claim in respect of any
such surplus materials disposed of as aforesaid. The ERDA reserves the right to ask
the Contractor any time during the pendency of the Contract to vacate the land by
giving 7 days’ notice on security reasons or on national interest or otherwise. If
services of the Contractor are terminated, then he must hand over the Land and
peaceful possession.

2.5.2 PUTTING UP BUILDING ON PROJECT SITE:

No tea stalls/canteens should be put up or allowed to be put up by any the

Contractor in the allotted land or complex area without prior written permission
of the ERDA. No unauthorized buildings, constructions or structures should be put
up by the Contractor anywhere on the project site.

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 2.6 LAND FOR RESIDENTIAL ACCOMMODATION:

The ERDA will not allow any portion of the Site / Plant to be used for the temporary
residential accommodation of laborers.

2.7 TIME OF COMPLETION:

2.7.1 Time of completion for the total work shall be 180 days or less from the Date
of LOA.

2.7.2 The works shall be executed strictly as per the agreed time schedule. The
Contractor shall have to plan his construction programmed and activities so as to
complete the work in the stipulated period. The period of completion given
includes the time required for mobilization as well as testing, rectifications, if any,
re-testing and completion in all respect to the entire satisfaction of Engineer-in-
Charge.

2.7.3 Time being a very important consideration in the execution of this Contract, the
Contractor will be expected to furnish all labor and materials in sufficient
quantities and at appropriate time, expedite and schedule the work as required and
so manage the operation that the work will be completed within the said time in
the contract. In addition providing a detailed time and progress schedule the
Contractor shall submit an outlined and graphic schedule of proposed procedures to
the Engineer-in-charge for approval.

2.7.4 In case the progress of work is found falling short of schedule, the Contractor shall
mobilize additional resources in terms of manpower, machineries/equipment,
tools/tackles and consumables to mitigate the delay with in a period as instructed
by Engineer-in-charge without any additional cost to the ERDA. The assessment of
progress of work at any period, by the Engineer in-charge shall be final and binding
on the Contractor. In case the progress of work is found unsatisfactory, the ERDA
reserves the right to intervene and get the job done by engaging other agency, as it
may be deemed fit, at the Contractor’s risk and cost after issuing notice of seven
days.

2.7.5 The Contractor shall furnish at the time of letter of award Bar chart showing the
milestone and critical path for completion of work within the stipulated time and
as per conditions of the contract. The programmed should clearly include
submission of drawings, production, supply and transportation, erection proposed
to be deployed for achieving the targeted progress, justification for same based on
machinery output, the date from which each machinery shall be available at site in
working condition etc. complete. The programmed shall be subject to the approval
of engineer-in-Charge who may order changes in the programmed. The decision of
Engineer-in-Charge shall be final and binding in this regard.

2.7.6 The Contractor is expected to mobilize and employ sufficient resources as indicated
in the agreed network chart programmed to achieve the progress within the broad
frame work of accepted methods of working and safety. No additional payment
shall be made to the Contractor for any multiple shift work or other incentive
methods contemplated by him in his work schedule even though the time schedule
is approved by the Engineer-in-Charge.

2.7.7 During the currency of the work the Contractor is expected to adhere to the time
schedule on mile stone and total completion and this adherence will be a part of
the Contractor's performance under the contract.

2.8 RESPONSIBILITIES OF THE CONTRACTOR:

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a) The Contractor shall provide all necessary and adequate skilled, semiskilled and
unskilled experienced workmen, materials, constructions and other equipment,
tools and tackles, consumables, etc. for proper and timely execution of works.
The rates quoted shall be inclusive of all such requirements. All materials tools
plants, equipment’s which are proposed to be used for the work shall be approved
from the Engineer-in-charge prior to procurement and use.

b) The Contractor shall comply with ERDA’s HSE document (Refer SECTION VII).

c) Site Register
The Contractor shall maintain at the site a WORKS DIARY showing an accurate
record of the progress of the works item wise, the number of men employed under
each trade, plant and equipment at site, the weather, temperature and other
aspects having a bearing on the work. The WORKS DIARY shall be made available
for inspection by the Engineer-in-Charge whenever called for.

d) The Contractor shall exercise extreme care at all time to maintain cleanliness in all
operations, avoid fire and accident hazards and remove all inflammable debris
promptly. The site shall be kept clean of construction dirt and debris and shall be
maintained in a condition reasonably acceptable to the ERDA at all times. It shall
be the specific responsibility of the Contractor for Civil Work to fully advice other
Contractors their responsibility each has in scheduling and performing their work as
to conform the established progress schedule and the contract completion date
approved by the Engineer-in-charge.

e) The Contractor has to submit shop drawing to the consultants if required for any
fabrication or other work for approval before execution of work.

2.9 DRAWINGS:

The Contractor’s work shall not deviate from the approved drawings and
specifications. All drawings furnished for construction are the property of the
ERDA and should not be disclosed.

2.10 CO-ORDINATION OF WORK:

The Engineer in charge shall co-ordinate the works of various agencies engaged at
the site to ensure minimum disruption of work carried out by different agencies. It
shall be the responsibility of the Contractor to plan and execute the work strictly in
accordance with site instructions to avoid hindrance to the work being executed by
other agencies at site.

2.11 SCOPE OF SUPPLY:

TO BE SUPPLIED BY THE CONTRACTOR:

Any other material not specifically mentioned in the tender but necessary
for execution/completion of job as envisaged in the Tender Documents shall be
arranged and supplied by the Contractor.

2.12 PROTOCOL FOR EXECUTION:

The following protocol shall be followed for execution.
1. Purchase Order
2. Relevant S & T specification & Drawings
3. If S & T Specification not available than applicable IS specification to be
followed.
4. General & Special Conditions of Contract
5. BIS Codes

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 6. Other Codes

2.13 MODE OF MEASUREMENTS:

Mode of measurement for all works will be as per IS code practice except where
specified. Structural steel work shall be measured based on construction drawings
and weight worked out by multiplying length/size of the section with standard unit
weight as per IS. Rolling margins, if any, shall be adjusted in quoted rates. Laps,
chairs, pins and splices shall be measured as actually provided at site. Erection
bolts in structural steel work shall not be measured separately.

2.14 USE AND TESTING OF MATERIALS:

The Contractor shall comply with the requirements of S&T as it relates to

all testing and certifications.

2.15 ADDITION / DELETION OF WORK:

All Addition / Deletion of work, if any shall be expressly pre-approved in writing by

the ERDA. However, work shall not be interrupted or slowed down or stopped under
any circumstances for want of settlement of claims / adjustment in rates etc.

2.16 MOBILIZATION AND PROGRESS OF WORK :

In case, if the Contractor is unable to mobilize / progress to the satisfaction

of ERDA with adequate plant and machinery / tools and tackles / labour / skilled /
semi-skilled personnel, ERDA shall be free to replenish / augment the same at the
cost of the Contractor. Also if required, contract, in parts or full, may be
terminated, for non-performance/delays at the discretion of the ERDA. The
Contractor shall not be entitled for any compensation, whatsoever, in any of the
circumstances. The cost for alternate arrangement for execution/continuation of
work may be debited to the Contractor by the ERDA.

2.17 INSURANCES:
2.18
The Contractor will have to obtain full risk insurance for their under all the
applicable statute viz. manpower, motor vehicles liabilities, workman
compensation policy and equipment / machineries deployed at site etc. The
insurance policy shall also cover third party liability. The third party liability shall
cover the loss/disablement of human life and also cover the risk of damages to
other materials/equipment/properties etc. Copy of the insurances paid, are to be
submitted to ERDA / Engineer-in-charge, at site. The insurances shall be valid till
successful completion of the work. This will be the prime requirements & should
be strictly adhering to in case of any injury, loss, theft or accident. The
Contractor shall report within two days of occurrence of such event and lodge FIR
with Police Dept.

2.19 ALIGNMENT:

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 The Contractor shall be responsible for the true and proper setting out of
the works in relation to original/reference point, line and level as given in drawing
or by the Engineer-in-charge and also the correctness of the same. The Contractor
shall arrange all necessary instruments, appliances and labour in this connection at
his cost. The Contractor shall mark reference benchmarks of permanent nature at
various places including taking spot levels at regular interval so as to reveal
topography of entire battery limit. The required intermediate reference marks shall
be made to facilitate the work as per instruction of Engineer-in-charge. The
Contractor shall verify anchor bolts setting prior to and after concreting
foundations.

2.20 LABOUR LAWS:

2.21
The Contractor will be responsible to observe all the applicable statutory and
regulatory obligations, including those stipulated under the Contract Labour
(Regulation and Abolition) Act, 1970; the Minimum Wages Act, 1948; the Workmen’s
Compensation Act, 1923; the Employees’ Provident Funds and Miscellaneous
Provisions Act, 1952, Professional Tax, ESI and any other laws applicable to the
Company, the Contractor and the person employed under this contract by the
Contractor.

2.22 TAXES:
All applicable taxes shall be inclusive in quoted price.

2.23 SAFETY PROVISIONS:

The Contractor shall comply with ERDA’s HSE guideline (Refer SECTION VII). They
will also comply with the all Safety Provision as per the provisions of the Building
and Other Construction Workers’ (Regulation of Employment and Conditions of
Service) Act, 1996.

2.24 PROGRESS REPORT:

The Contractor should submit progress report highlighting works carried out
during previous period against works planned and future activities planned. The
frequency of reports and extent of details required in progress report will be
discussed with successful the Contractor. The Contractor will also have to submit
daily labour report for the manpower working at site. The Contractor should
submit the bar chart showing various activities and its completion.

2.23 DEPLOYMENT OF MANPOWER AND MATERIALS:

The Contractor to submit details of manpower within ten (10) days after
receipt of order including supervisors, machinery, tools and tackles, constructions
materials, etc. to be deployed at work site for execution of this particular
project. The manpower deployment includes Project Manager, Site-in-charge &
team of Engineers for execution and implementation of field quality plan, billing
Engineer, team of Supervisors and other supporting staff. The Contractor will have
to submit the details of manpower, skilled / unskilled labours, equipment /
machineries which he proposed to be deployed for the work.

2.24 GENERAL RESPONSIBILITY:

In case the works are not executed as per agreed terms & conditions /
drawings / specifications etc. or amendment thereof and the same could not be

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 noticed during / after execution of works, the responsibility of the Contractor
shall not seize under any circumstances till completion of defect liability period.
In such an eventuality the Contractor shall be liable to rectify the works at his
cost and / or pay penalty as decided by the ERDA. In case the work is executed by
ERDA through any other Contractor, the cost of rectification shall be recovered by
the ERDA at cost plus 15% margin from the contractor.

SECTION - III

GENERAL OBLIGATIONS

3.0 INTERPRETATION OF CONTRACT DOCUMENTS:

3.1 GENERAL:

Except for and to the extent otherwise provided by the Contract, the provisions of
the special conditions and General Conditions of Contract shall prevail over those
of any other documents forming part of the Contract. Several documents forming
the Contract are to be taken as mutually explanatory. Should there be any
discrepancy, inconsistency, error of omission in the Contract documents the
matter may been referred to Engineer-in-Charge who shall give his decisions and
issue to the Contractor instructions direction in what manner the work is to be
carried out. The decision of the Engineer-in-Charge shall be final and conclusive
and the Contractor shall carry out work in accordance with this decision. Works
shown in the drawing but not mentioned in the specifications or described in the
specifications without being shown in the drawings shall nevertheless be deemed
to be included in the same manner as if they had been specifically shown upon the
drawings and described in the specifications.

3.2 HEADINGS AND MARGINAL NOTES:

All headings and marginal notes to the clauses of these General Conditions of
Contract or to the Specifications or to any other tender document are solely for
the purpose of giving a concise indication and not a summary of the contents
hereof, and they shall never be deemed to be part thereof or be used in the
interpretation or construction of the Contract.

3.3 SINGULAR & PLURAL:

In Contract DOCUMENTS unless otherwise stated specifically, the singular shall

include the plural and vice versa wherever the context so requires. Words implying
'Persons' shall include relevant 'Corporate Companies/ Registered Associations/
Body of Individuals/Firm of Partnership.

3.4 SPECIAL CONDITIONS OF CONTRACT:

3.4.1 Special Conditions of Contract shall be read in conjunction with the General
Conditions of Contract, specification of Work, Drawings and any other documents
forming part of this Contract wherever the context so requires.

3.4.2 Notwithstanding the sub-division of the documents into these separate sections and
volumes every part of each shall be deemed to be supplementary to and
complementary of every other part and shall be read with and into the Contract so
far as it may be practicable to do so.

3.4.3 Where any portion of the General Conditions of Contract is repugnant to or at

variance with any provisions of the Special Conditions of Contract then, unless a
different intention appears the provisions of the Special Conditions of Contract

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 shall be deemed to override the provisions of the General Conditions of Contract
and shall to the extent of such repugnancy, or variations, prevail.

3.4.4 Wherever it is mentioned in the specifications that the Contractor shall perform
certain work or provide certain facilities, it is understood that the Contractor shall
do so at his cost.

3.4.5 The materials, design and workmanship shall satisfy the relevant Indian Standards,
the job Specifications contained herein and codes referred to. Where the job
specifications stipulate requirements in addition to those contained in the
standard codes and specifications, these additional requirements shall also be
satisfied.

3.5 THE CONTRACTOR TO OBTAIN HIS OWN INFORMATION:

The Contractor in fixing his prices shall for all purpose whatsoever reason may be,
deemed to have himself independently obtained all necessary information for the
purpose of preparing his tender and his tender as accepted shall be deemed to
have taken into account all contingencies as may arise due to such information or
lack of same. The correctness of the details, given in the Tender Document to help
the Contractor to make up the tender is not guaranteed.

The Contractor shall be deemed to have examined the Contract Documents, to

have generally obtained his own information in all matters whatsoever that might
affect the carrying out of the works at the Agreed price and to have satisfied
himself as to the sufficiency of his tender. The Contractor shall be deemed to have
visited surroundings, to have satisfied himself as to the nature of all existing
structures, if any, and also as to the nature and the conditions of the Railways,
Roads, Bridges and Culverts, means of transport and communication, whether by
land, water or air, and as to possible interruptions thereto and the access and
egress from the site, to have made enquiries, examined and satisfied himself as to
the sites for obtaining other materials, the sites for disposal of surplus materials ,
depots and such other buildings as may be necessary for executing and completing
the works, to have made local independent enquiries as to the sub-soil, subsoil
water and variations thereof, storms, prevailing winds, climatic conditions and all
other similar matters affecting these works. He is deemed to have acquainted
himself as to his liability for payment of Government Taxes, Customs Duty and
other charges, levies etc.

Any neglect of omission or failure on the part of the Contractor in obtaining

necessary and reliable information upon the foregoing or any other matters
affecting the Contract shall not relieve him from any risks or liabilities or the
entire responsibility from completion of the works at the scheduled rates and
times in strict accordance with the Contract. It is, therefore, expected that should
the Contractor have any doubt as to the meaning of any portion of the Contract
Document he shall set forth the particulars thereof in writing to the
ERDA/Consultant, before signing the Contract. The ERDA/Consultant will provide
such clarification as may be necessary in writing to the Contractor, such
clarifications as provided by the ERDA/Consultant shall form part of Contract
Documents.
No verbal agreement or inference from conversation with any employee of the
ERDA either, before, during or after the execution of the Contract agreement shall
in any way affect or modify any of the terms or obligations herein contained.
Any change in layout due to site conditions or technological requirement shall be
binding on the Contractor and no extra claim on this account shall be entertained.

3.6 TIME FOR PERFORMANCE:

3.6.1 TIME FOR EXECUTION

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 The work covered by this Contract shall be commenced within 7 days after the
receipt of the LETTER OF AWARD OF TENDER and be completed in stages on or
before the dates as mentioned in the TIME SCHEDULE OF COMPLETION OF WORK.
The Contractor should bear in mind that time is the essence of this agreement.
Request for revision of time schedule after tenders are opened will not receive
consideration. The above period of 7 days is included within the overall
COMPLETION SCHEDULE, not over and above the completion time to any additional
work or any other reasons.

3.6.2 TIME SCHEDULE OF FABRICATION and ERECTION (“CONSTRUCTION”)

a. The general Time Schedule of construction is given in the Tender Document. The
Contractor should prepare a detailed monthly or weekly programmed jointly with
the Engineer-in-Charge within one month of receipt of LETTER OF AWARD or
ACCEPTANCE of tender. The WORK shall be executed strictly as per the time
schedule given in the Contract Document which includes the time required for
mobilization, testing, rectification, if any, retesting and completion in all respects
in accordance with Contract Document to the entire satisfaction of the Engineer-
in-Charge.

b. The above PERT/BAR network shall be reviewed periodically and reports shall be
submitted by the Contractor as directed by the ERDA/Consultant.

3.8 FORCE MAJEURE:

1. Definition of Force Majeure

Force Majeure means any circumstances beyond the control of the parties,
including but not limited to:
a) War and other hostilities, (whether war be declared or not), invasion, act of
foreign enemies, mobilization, requisition or embargo;
b) ionizing radiation or contamination by radioactivity from any nuclear fuel or
from any nuclear waste from the combustion of nuclear fuel, radioactive toxic
explosives, or other hazardous properties of any explosive nuclear assembly or
nuclear components thereof;
c) Rebellion, revolution, insurrection, military or usurped power and civil war;
d) Riot, commotion or disorder, except where solely restricted to employees of the
Contractor.
2. Effect of Force Majeure
Neither party shall be considered to be in default or in breach of his obligations
under the Contract to the extent that performance of such obligation is prevented
by any circumstances of Force Majeure, which arise after the date of the
Notification of Award.
3. Notice of Occurrence
If either party considers that any circumstances of Force Majeure have occurred
which may affect performance of his obligations he shall promptly notify the other
party.
4. Performance to Continue
Upon the occurrence of any circumstances of force Majeure the Contractor shall
endeavor to continue to perform his obligations under the Contract so far as
reasonably practicable. The Contractor shall notify ERDA of the steps he proposes
to take including any reasonable alternative means for performance, which is not
prevented by Force Majeure. The Contractor shall not take any such steps unless
directed so to do by ERDA.

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 5. Additional Costs caused by Force Majeure
No additional costs shall be payable to the Contractor and price shall remain firm.
6. Termination in Consequence of Force Majeure
If circumstances of Force Majeure have occurred and shall continue for a period of
180 days then, notwithstanding that the Contractor may by reason thereof have
been granted an extension of Time for Completion of the Works; either party shall
be entitled to serve upon the other 30 days' notice to terminate the Contract. If at
the expiry of the period of 30 days Force Majeure shall still continue, the Contract
shall terminate.
7. Payment on Termination for Force Majeure
If the Contract is terminated due to force majeure, the Contractor shall be paid the
value of the work done.
The Contractor shall also be entitled to receive:
a) The amounts payable in respect of any preliminary items so far as the work or
service comprised therein has been carried out and delivered and a proper
proportion of any such item in which the work or service comprised has only
been partially carried out and delivered.
b) The cost of materials or goods ordered for the Works or for use in connection
with the Works, which have been delivered to the Contractor or of which the
Contractor is legally liable to accept delivery. Such materials or goods shall
become the property of and be at the risk of ERDA when paid for by ERDA and
the Contractor shall place the same at ERDA’s disposal.

3.9 EXTENSION OF TIME:

If the Contractor shall desire an extension of the time for completion of the work
on the grounds of his having been unavoidably hindered in its execution or any
other grounds he shall apply in writing to the Engineer-in-Charge within ten days
of the date of the hindrance on account of which he desires such extension as
aforesaid, and the Engineer-in-Charge shall, if in his opinion (which shall be final)
reasonable grounds have been shown therefore, authorize such extension of time
as may, in his opinion be necessary or proper however levy of penalty and/or LD
shall be the sole discretion of the ERDA.

3.10 COMPENSATION FOR DELAY (LIQUIDATED DAMAGES):

3.10.1 The time allowed for carrying out the work as entered in the tender shall be
strictly observed by the Contractor. The work shall throughout the stipulated
period of the contract be proceeded with all the diligence (time being deemed to
be the essence of the contract) and the Contractor shall pay to ERDA as
compensation, an amount equal to 1% of total contract value per week however
subject to a maximum compensation of 5% of the contract value after which
period action will be taken by the Engineer-in-Charge under the provision of the
contract.

3.10.2 To ensure good progress during the execution of the work, the Contractor shall be
bound, in all cases in which the time allowed for any work exceeds one month, to
complete one-fifth of the work before one-fourth of the time allowed under the
CONTRACT. In the event of the Contractor failing to comply with this condition, he
shall be liable to pay as compensation an amount as stipulated above without
prejudice to any other remedy as may be available to the ERDA. The compensation
so paid shall not relieve the Contractor from his obligations to complete the work
or from any other obligation and liabilities under this Contract.

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3.11 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE
COMPENSATION WITHOUT REFERRENCE TO ACTUAL LOSS:

3.11.1 All sums payable by way of compensation under any of the conditions shall be
genuine pre-estimate of damages and shall be considered as reasonable
compensation without reference to the actual loss or damage which shall have
been sustained.

3.12 FAILURE BY THE CONTRACTOR TO COMPLY WITH THE PROVISIONS OF THE

CONTRACT:

3.12.1 If the Contractor refuses or fails to execute the WORK or any part thereof with
such diligence as will ensure its completion within the time specified in the
Contract or extension thereof or fails to perform any of his obligation under the
Contract or in any manner commits a breach of any of the provisions of the
Contract, it shall be open to the ERDA at its option by written notice to the
Contractor:

a) TO DETERMINE THE Contract in which event the Contract shall stand terminated
and shall cease to be in force and effect on and from the date appointed by the
ERDA on that behalf, where upon the Contractor shall stop for with any of the
Contractor's work then in progress, except such WORK as the ERDA may, in writing,
require to be done to safeguard any property or WORK, or installations from
damage, and the ERDA, for its part, may take over the work remaining unfinished
by the Contractor and complete the same through a fresh the Contractor or by
other means, at the risk and cost of the Contractor, and the Contractor or any of
his sureties if any, shall be liable to the ERDA for any excess cost occasioned by
such work having to be so taken over and completed by the ERDA over and above
the cost at rates specified in the Schedule of Quantities and rate/prices.

b) WITHOUT DETERMINING THE Contract to take over the work of the Contractor or
any part thereof and complete the same through a fresh the Contractor or by
other means at the risk and cost of the Contractor. The Contractor and any of his
sureties are liable to the ERDA for any excess cost over and above the cost as
worked out in terms of the Contract, occasioned by such works having been taken
over and completed by ERDA. The Contractor shall provide all assistance as may be
required for such a purpose, including to the sub-Contractors.”

3.12.2 In such events as above

a) The whole or part of the security deposit furnished by the Contractor is liable to
be forfeited without prejudice to the right of the ERDA to recover from the
Contractor the excess cost referred to in the sub-clause aforesaid, the ERDA shall
also have the right of taking possession and utilizing in completing the works or
any part thereof, such materials, equipment and plants available at work site
belonging to the Contractor as may be necessary and the Contractor shall not be
entitled for any compensation for use or damage to such materials, equipment and
plant.

b) The amount that may have become due to the Contractor on account of work
already executed by him shall not be payable to him until after the expiry of six
(6) calendar months or date of completion whichever is later, reckoned from the
date of termination of Contract or from the taking over of the WORK or part
thereof by the ERDA as the case may be, during which period the responsibility for
faulty materials or workmanship in respect of such work shall, under the Contract,
rest exclusively with the Contractor. This amount shall be subject to deduction of
any amounts due from the Contractor to the ERDA under the terms of the Contract
authorize or required to be reserved or retained by the ERDA.

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3.12.3 Before determining the Contract, provided in the judgment of the ERDA, the
default or defaults committed by the Contractor is/are curable and can be cured
by the Contractor if an opportunity is given to him, then the ERDA may issue
notice in writing calling the Contractor to cure the default within such time
specified in the notice.

3.12.4 The ERDA shall also have the right to proceed or take action as per above, in the
event that the Contractor becomes bankrupt, insolvent, compounds with his
creditors, assigns the Contract in favor of his creditors or any other person or
persons, or being a company or a corporation goes into voluntary liquidation,
provided that in the said events it shall not be necessary for ERDA to give any prior
notice to the Contractor.

3.12.5 Termination of the Contract as provided for in sub-clause above should not
prejudice or affect their rights of the ERDA, which may have accrued up to the
date of such termination.

3.13 THE CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT

TAKEN UNDER CLAUSE 3.13 ENTITLED FAILURE BY THE CONTRACTOR:

In any case in which any of the powers conferred upon the ERDA BY CLAUSE 3.12
hereof shall have become exercisable and the same had not been exercised, the
no exercise thereof shall not constitute a waiver of any of the conditions hereof
and such powers shall not withstanding be exercisable in the event of any further
case of default by the Contractor to the whole of his security deposit, and the
liability of the Contractor for past and future COMPENSATION shall remain
unaffected. In the event of the ERDA putting in force the powers under sub-clause
3.12.1, 3.12.2, 3.12.3, 3.12.4 and 3.12.5 above vested in him under the preceding
clause he may, if he so desires, take possession of all or any tools, and plants,
materials and stores in or upon the works or the site thereof belonging to the
Contractor or procured by him and intended to be used for the execution of the
WORK or any part thereof paying or allowing for the same in account at the
Contract process or in case of these not being applicable at current market prices
to be certified by the Engineer-in-Charge whose certificate thereof shall be final,
otherwise the Engineer-in-Charge may give notice in writing to the Contractor or
his clerk of works, foreman or other authorized agent, requiring him to remove
such tools, plant, materials or stores from the premises (within a time to be
specified in such notice), and in the event of the Contractor failing to comply with
any such requisition, the Engineer-in-Charge may remove them at the Contractor’s
expense or sell them by auction or private sale on account of the Contractor and
at his risk in all respects without any further notice as to the date, time or place
of sale and the certificate of the Engineer-in-Charge as to the expenses of any
such removal and the amount of the proceeds and expenses of any such sale shall
be final and conclusive against the Contractor.

3.14 CHANGES IN CONSTITUTION:

Where the Contractor is a partnership firm the prior approval, in writing, of ERDA
shall be obtained before any change is made in the constitution of the firm. Where
the Contractor is an individual or Hindu undivided family business concern, such
approval as aforesaid shall, likewise be obtained before such the Contractor enters
into any agreement with other parties, where under, the reconstituted firm would
have the right to carry out the work hereby undertaken by the Contractor, In
either case if prior approval as afore said is not obtained, the CONTRACT shall be
deemed to have been allotted in contravention of Clause 3.2(i) works hereof and
the same action may be taken and the same consequence shall ensure as provided
in the said clause.

3.15 TERMINATION OF CONTRACT FOR DEATH:

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 If the Contractor is an individual or a proprietary concern and the individual or the
proprietor dies or if the Contractor is a partnership concern and one of the partner
dies then unless, the ERDA is satisfied that the legal representative of the
individual or the proprietary concern or the surviving partners are capable of
carrying out and completing CONTRACT, he (the ERDA) is entitled to cancel the
CONTRACT for the uncompleted part without being in any way liable for any
compensation payment to the estate of the deceased the Contractor and/or to the
surviving partners of the Contractor’s firm on account of the cancellation of
CONTRACT. The decision of the ERDA in such assessment shall be final and binding
on the parties.

3.16 MEMBERS OF THE ERDA NOT INDIVIDUALLY LIABLE:

No Director, or Official or employee of the ERDA/CONSULTANT ENGINEER shall in

any way be personally bound or liable for the acts or obligations of the ERDA under
the CONTRACT or answerable for any default or omission in the observance or
performance of any of the acts, matters or things which are herein contained.

3.17 THE ERDA NOT BOUND BY PERSONAL REPRESENTATIONS:

The Contractor shall not be entitled to any increase on the contract prices or any
other right or claim whatsoever by reason of any representation, explanation,
statement or alleged representation, promise or guarantees given or alleged to
have been given to him by any person.

3.18 THE CONTRACTOR'S OFFICE AT SITE:

The Contractor shall provide and maintain an office at the site. The Contractor at
all-time shall maintain a site instruction book and compliance of these shall be
communicated to the ENGINEER-IN-CHARGE from time to time and the whole
document shall be preserved and handed over after completion of works.

3.19 THE CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT:

3.19.1 The Contractor, on or after award of the WORK shall name and depute a qualified
engineer having sufficient experience in carrying out work of similar nature, to
whom the equipment, materials, if any, shall be issued and instructions for works
given. The Contractor shall also provide to the satisfaction of the ENGINEER-IN-
CHARGE sufficient and qualified staff to superintend the execution of the WORKS,
competent sub-agents, foremen and leading hands including those specially
qualified by previous experience to supervise the types of works comprised in the
CONTRACT un such manner as will ensure work of the best quality and expeditious
working. Whenever in the opinion of the Engineer-in-Charge additional properly
qualified supervisory staff is considered necessary, they shall be employed by the
Contractor without additional charge on accounts thereof. The Contractor shall
ensure to the satisfaction of the Engineer-in-Charge that SUB-Contractors, if any,
shall provide competent and efficient supervision, over the work entrusted to
them.

3.19.2 If and whenever any of the Contractor's or SUB-Contractor's agents, sub-agents,

assistants, foremen, or other employees shall in the opinion of Engineer-in-Charge
be guilty of any misconduct or found indulging in theft or be incompetent or
insufficiently qualified or negligent in the performance of their duties or that in
the opinion of ERDA or the Engineer-in-Charge, it is undesirable for administrative
or any other reason for such person or persons to be employed in the works, the
Contractor, if so directed by the Engineer-in-Charge, shall at once remove such
person or persons from employment thereon. Any person or persons so removed
from the works shall not again be employed in connection with the WORKS without
the written permission of the Engineer-in-Charge. Any person so removed from the
WORKS shall be immediately replaced at the expense of the Contractor by a

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 qualified and competent substitute. Should the Contractor be requested to
repatriate any person removed from the works he shall do so and shall bear all
costs in connection there with.

3.19.3 The Contractor shall be responsible for the proper behavior of all the staff,
foremen, workmen, and others, and shall exercise a proper degree of control over
them and in particular and without prejudice to the said generality, the
Contractor shall be bound to prohibit and prevent any employees from trespassing
or acting in any way detrimental or prejudicial to the interest of the community or
of the properties or occupiers of land and properties in the neighborhood and in
the event of such employee so trespassing, the Contractor shall be responsible
therefore and relieve ERDA of all consequent claims or actions for damages or
injury or any other grounds whatsoever. The decision of the Engineer-in-Charge
upon any matter arising under this clause shall be final. The Contractor shall be
liable for any liability to the ERDA on account of deployment of the Contractor's
staff etc. or incidental or arising out of the execution of contract.

3.19.4 If and when required by the ERDA the Contractor's personnel entering upon the
ERDA’s premises shall be properly identified by badges/ identity cards bearing
photographs of a type acceptable to the ERDA which must be worn at all times on
the ERDA‘s premises. The Contractor may be required to obtain daily entry passes
for his staff/employees from the ERDA to work within operating areas. These being
safety requirements, no relaxations on any account shall be given to the
Contractor.

3.19.5 It is made clear that there shall not subsist in any manner whatsoever any
employer-employee relationship between the ERDA and the workmen/employees
engaged by Contractor for rendering the services under this contract. Contractor
alone shall be responsible for appointment, deployment, reward and punishment
of its employees and for payment of wages, compliance with all statutory
formalities relating to the workmen/employees employed and deployed by it who
would work under the direction and supervision of Contractor.
The Contractor shall supply to its employees proper uniform and safety shoes
signifying deployment by the Contractor.

3.19.6 The Contractor or Contractor staff personnel should not be involved or carry any
arms, ammunitions, weapons or any other objects harmful to ERDA’s, property or
personnel etc.
3.20 SUB-LETTING OF WORKS:

i) No part of the CONTRACT nor any share or interest therein shall in any manner or
degree be transferred, assigned or sublet by the Contractor directly or indirectly
to any person, firm or corporation whosoever without the prior consent in writing,
of the ERDA.

ii) Sub-Contracts for temporary works etc.:

The ERDA may give written consent to sub-contract for the execution of any part
of the WORKS at the site, being entered in to by the Contractor provided each
individual sub-contract is submitted to the Engineer-in-Charge before being
entered into and is approved by him. ERDA can request any replacement or
substitution. The ERDA can request any replacement or substitution.

iii) List of sub-Contractors to be supplied:

At the commencement of survey of every month the Contractor shall furnish to the
Engineer-in-Charge, list of all sub-Contractors or other persons or firms engaged by
the Contractor and working at the site during the previous month with particulars
of the general nature of the sub-contract or work done by them. The Contractor

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 needs to obtain all required registrations and approvals as may be required for this
purpose.

iv) Contractor's liability not limited by sub-Contractors:

Notwithstanding any sub-letting with such approval as aforesaid and

notwithstanding that the Engineer-in-Charge shall have received copies of any sub-
contracts, the Contractor shall be and shall remain solely responsible for the
quality, proper and expeditious execution of the works and the performance of all
the conditions of the contract in all respects as if such sub-letting or sub-
contracting had not taken place, and as if such work had been done directly by the
Contractor.

v) The ERDA may direct to terminate sub-contracts:

If any SUB-Contractor engaged upon the works at the site executes any works
which in the opinion of the ENGINEER-IN-CHARGE is not in accordance with the
CONTRACT documents, the ERDA may by written notice to the Contractor ask him
to terminate such sub-contract and the Contractor upon the receipt of such notice
shall terminate such sub-contract and dismiss the sub-Contractors and the latter
shall forthwith leave the works, failing which the ERDA shall have the right to
remove such sub-Contractors from the site.

vi) No remedy for action taken under this clause:

No action taken by the ERDA under this clause shall relieve the Contractor of any
of his liabilities under the CONTRACT or give rise to any right or compensation,
extension of time or otherwise, failing which the ERDA shall have the right to
remove such sub-Contractors from the site.
If any SUB-Contractor engaged upon the works at the site executes any works with
the prior consent of the ERDA, the Sub Contractor will be responsible and liable for
due compliance and implementation of all statutory provisions applicable to the
workers/employees engaged by him under the all laws, rules, orders, regulations
and notifications whether Central or State or Municipal as applicable to them or to
this contract from time to time without any limitation whatsoever.

It is however expressly mentioned that the Contractor shall at all the juncture be
responsible to ensure the applicable compliances as may be required to be adhered
by each sub-contractor as may be appointed by the contractor, notwithstanding any
responsibility on the sub-contractor.

It is further mentioned that the contractor shall indemnify the ERDA on arm length
basis without any limitation of liabilities arising out of any non-compliance as may
be committed by the sub-contractors as may be deployed by the Contractor.

Contractor shall also protect the ERDA against any action, claim, suit or any of the
order of any of the statutory authorities for any action arising out of violation as
prescribed here in above.

3.21 POWER OF ENTRY:

If the Contractor shall not commence the work in the manner previously described
in the CONTRACT documents or if he shall at any time in the opinion of the
Engineer-in-Charge.

i) Fail to carry out the works in conformity with the contract documents, or

ii) Fail to carry out the works in accordance with the time schedule, or

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iii) Substantially suspend works for a period of fourteen days without authority from
the Engineer-in-charge, or

iv) Fail to carry out and execute the works to the satisfaction of the Engineer-in-
Charge, or

v) Fail to supply sufficient or suitable constructional plant, temporary works, labor,

materials or things, or

vi) Commit, suffer, or permit any other breach of any of the provisions of the
CONTRACT on his part to be performed or observed or persist in any of the above
mentioned breaches of the CONTRACT for fourteen days, after notice in writing
shall have been given to the Contractor by the Engineer-in-Charge requiring such
breach to be remedied, or

vii) If the Contractor shall abandon the works or

viii) If the Contractor during the continuance of the CONTRACT shall become bankrupt,
makes any arrangement or composition with his creditors, or permit any execution
to be levied or go into liquidation whether compulsory or voluntary (not being
merely a voluntary liquidation for the purpose of amalgamation or reconstruction).
Then in any such case, the ERDA shall have the power to enter upon the
works and take possession thereof and of the materials, temporary works,
constructional plant, and stock thereon, and to revoke the Contractor's license to
use the same, and to complete the works by his agents, other the Contractors or
workmen or to relent the same upon any terms and to such other person, firm or
corporation as the ERDA in his absolute discretion may think proper to employ and
for the purpose aforesaid to use or authorize the use of any materials, temporary
works, constructional plant, and stock as aforesaid, without making payment or
allowance to the Contractor for the said materials other than such as may be
certified in writing by the Engineer-in-Charge to be reasonable, and without
making any payment or allowance to the Contractor for the use of the temporary
said works constructional plant and stock or being liable for any loss or damage
thereto, and if the ERDA shall by reason of his taking possession of the works or of
the works being completed by other the Contractor (due account being taken of
any such extra work or works which may be omitted) then the amount of such
excess as certified by the Engineer-in-Charge shall be deducted from any money
which may be due for work done by the Contractor under the CONTRACT and not
paid for. Any deficiency shall forthwith be made good and paid to the ERDA by the
Contractor and the ERDA shall have power to sell in such manner and for such
price as he may think fit all or any of the constructional plant, materials etc.
constructed by or belonging to the Contractor and to recoup and retain the said
deficiency or any part thereof out of proceeds of the sale.

3.22 OTHER AGENCIES AT SITE:

The Contractor shall have to execute the work in such place and conditions where
other agencies will also be engaged for other works. No claim shall be entertained
due to work being executed in accordance with the bylaws of any local or duly
constituted authorities or public bodies, which may be applicable from time to
time to the works or any temporary works. The Contractor shall keep the ERDA
indemnified against all penalties and liabilities of every kind, arising out of non-
adherence to such statutes, ordinances, laws, rules, regulations etc. above
circumstances on arm length basis without any limitation of liability.

3.23 NOTICE:

Any notice hereunder may be served on the Contractor or his duly authorized
representative at the job site or any be served by registered mail direct to the

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 address furnished by the Contractor. Proof of issue of any such notice could be
conclusive of the Contractor having been duly informed of all contents therein.

3.24 RIGHT OF VARIOUS INTERESTS:

i) The ERDA reserves the right to distribute the work between more than one
agency. The Contractor shall cooperate and afford other agencies
reasonable opportunity for access to the works for the carriage and
storage of materials and execution of their works.
ii) Wherever the work being done by any department of the ERDA or by other
the Contractors employed by the ERDA is contingent upon work covered by
this CONTRACT, the respective rights of the various interests involved shall
be determined by the Engineer-in-Charge to secure the completion of the
various portions of the work in general harmony.

3.25 LIENS:

3.25.1 If, at any time there should be evidence or any lien or claim for which the ERDA
might have become liable and which is chargeable to the Contractor, the ERDA
shall have the right to retain out of any payment then due or thereafter to become
due an amount sufficient to completely indemnify the ERDA against such lien or
claim and if such lien or claim be valid, the ERDA may pay and discharge the same
and deduct the amount so paid from any money which may be or may become due
and payable to the Contractor. If any lien or claim remain unsettled after all
payments are made, the Contractor shall refund or pay to the ERDA all money that
the latter may be compelled to pay in discharging such lien or claim including all
costs and reasonable expenses. The ERDA reserves the right to do the same.

3.25.2 The ERDA shall have lien on all materials, equipment including those brought by
the Contractor for the purpose of erection, testing and commissioning of work.

3.25.3 The final payment shall not become due until the Contractor delivers to the
Engineer-in-Charge a complete release or waiver of all liens arising or which may
arise out of his agreement or receipt in full or certification by the Contractor in a
form approved by Engineer-in-Charge that all invoices for labor, materials,
services have been paid in lieu thereof and if required by the Engineer-in-Charge
in any case an affidavit that so far as the Contractor has knowledge or information
the releases and receipts include all the labor and material for which a lien could
be filled.

3.25.4 The Contractor will indemnify and hold the ERDA harmless, for a period of two
years after the issue of FINAL CERTIFICATE, from all liens and other encumbrances
against the ERDA on account of debts or claims alleged to be due from the
Contractor or his SUB-Contractor to any person including SUB-Contractor and on
behalf of ERDA will defend at his own expense, any claim or litigation in
connection therewith. The Contractor shall defend or contest at his own expense
any fresh claim or litigation brought against the ERDA or the Contractor by any
person including his SUB-Contractor, till its satisfactory settlement even after the
expiry of two years from the date of issue of FINAL CERTIFICATE.

3.26 DELAYS BY THE ERDA OR HIS AUTHORISED AGENTS:

3.26.1 In case the Contractor's performance is delayed due to any act or omission on the
part of the ERDA or his authorized agents, then the Contractor shall be given due
extension of time for the completion of the WORK, to the extent such omission on
the part of the ERDA has caused delay in the Contractor's performance of his
WORK.

3.26.2 No adjustment in CONTRACT PRICE shall be allowed for reasons of such delays and
extensions granted, except as provided in Tender, where in the ERDA reserves the

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 right to seek indulgence of the Contractor to maintain the agreed time schedule of
completion.

In such an event the Contractor shall be obliged to arrange for working by the
Contractor's personnel for additional time beyond stipulated working hours as also
on Sundays and Holidays and achieve the completion date/interim targets.

3.27 PAYMENT IF THE CONTRACT IS TERMINATED:

3.27.1 If the CONTRACT shall be terminated, the Contractor shall be paid by ERDA in so
far as such amounts or items shall not have already been covered by payments of
amounts made to the Contractor for the works executed and accepted by
Engineer-in-Charge prior to the date of termination at the rates and prices
provided for in the CONTRACT and in addition to, the following:

a) The amount payable in respect of any preliminary items, so far as the Work or
service comprised therein has been carried out or performed and an
appropriate portion as certified by Engineer-in-Charge of any such items of the
work or serve comprised in which has been partially carried out or performed.

b) Any other expenses which the Contractor has expended for performing the
works under the CONTRACT subject to being duly recommended by Engineer-
in-Charge and approved by the ERDA for payment, based on documentary
evidence of his having incurred such expenses.

c) The payment to the Contractor are subject to:

1.) withholding tax
2.) any dispute raised on the payments by the ERDA
3.) Itemized bills provided by the Contactor.

3.27.2 The Contractor will be further required to transfer the title and provide the
following in the manner and as directed by the ERDA.

a) Any and all completed works.

b) Such partially completed works including drawings, information and CONTRACT

rights as the Contractor has specially performed, produced or acquired for the
performance of the Contractor.

3.28 NO WAIVER OF RIGHTS:

Neither the inspection by the ERDA or any of their officials, employees, or agents
nor any order by the ERDA or S&T for payment of money or any payment for or
acceptance of the whole or any part of the Work by the ERDA nor any extension of
time, nor any possession taken by the ERDA shall operate as a waiver of any
provision of the CONTRACT, or of any power herein reserved to the ERDA, or any
right to damages herein provided, nor shall any waiver of any breach in the
CONTRACT be held to be a waiver of any other or subsequent breach.

3.29 CERTIFICATE NOT TO AFFECT RIGHT OF THE ERDA AND LIABILITY OF THE
CONTRACTOR:

No interim payment certificates of the ERDA, nor any sum paid on account by the
ERDA, nor any extension of time for execution of the Work granted by ERDA shall
affect or prejudice the rights of the ERDA against the Contractor or relieve the
Contractor of his obligations for the due performance of the CONTRACT, or be
interpreted as approval of the works done or of the equipment supplied and no
certificate shall create liability for ERDA to pay for alterations, amendments,
variations or additional works not ordered, in writing, by ERDA or discharge the

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 liability of the Contractor for the payment of damages whether due, ascertained,
or certified or not or any sum against the payment of which he is bound to
indemnify ERDA.

3.30 LANGUAGE AND MEASURES:

All documents pertaining to the CONTRACT including Specifications, Schedules,

Notices, Correspondence, Operating and Maintenance Instructions, DRAWINGS, or
any other writing shall be written in English language. The Metric System of
measurement shall be used in the CONTRACT unless otherwise specified.

3.31 TRANSFER OF TITLE:

3.31.1 The title of Ownership of Supplies furnished by the Contractor shall not pass on to
the ERDA for all Supplies till the same are finally accepted by the ERDA after the
successful completion of PERFORMANCE TEST and GUARANTEE TEST and issue of
FINAL CERTIFICATE.

3.31.2 However, the ERDA shall have the lien on all such works, performed as soon as
any advance or progressive payment is made by the ERDA to the Contractor and
the Contractor shall not subject these works for use other than those intended
under this CONTRACT.

3.32 RELEASE OF INFORMATION:

The Contractor shall not communicate or use in advertising, publicity sales

releases or in any other medium, photographs, or other reproduction of the Work
under this CONTRACT or descriptions of the SITE dimensions, quantity, quality or
other information, concerning the Work unless prior written permission has been
obtained from the ERDA.

3.33 BRAND NAMES:

The specific reference in the SPECIFICATIONS and documents to any material by

trade name, make or catalogue number shall be construed as establishing standard
or quality and performance and not as limited competition. However, TENDERER
may offer other similar equipment provided it meets the specified standard design
and performance requirements.

3.34 COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause,
this contract shall be deemed to have been completed at the expiration of the
period of liability as provided for under the contract.

SECTION-IV
PERFORMANCE OF WORK

4.0 EXECUTION OF WORK:

All the works shall be executed in strict conformity with the provisions of the
contract documents and with such explanatory detailed drawings, specifications
and instructions as may be furnished from time to time to the Contractor by the
Engineer-in-Charge whether mentioned in the contract or not. The Contractor
shall be responsible for ensuring that works throughout are executed in the most
substantial, proper and workman like manner with the quality of material and
workmanship in strict accordance with the specifications and to the entire
satisfaction of the Engineer-in-Charge.

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 The Contractor shall provide all necessary materials, equipment labor etc. for
execution, and maintenance of work till completion unless otherwise mentioned in
the Contract.

4.1 CO-ORDINATION AND INSPECTION OF WORK:

The coordination and inspection of the day-to day work under the contract shall
be the responsibility of the Engineer-in-Charge. The written instruction regarding
any particular job will normally be passed by the Engineer-in-Charge or his
authorized representative. A work order book will be maintained by the Contractor
for each sector in which the aforesaid written instructions will be entered. These
will be signed by the Contractor or his authorized representative by way of
acknowledgment within 12 hours.

4.2 ALTERATIONS IN SPECIFICATIONS, DESIGNS AND EXTRA WORKS:

4.2.1 The WORK covered under this CONTRACT having to be executed by the
CONTRACTOR on a firm price/item rate agreed by him. The ERDA will not accept
any proposals for changes in VALUE OF CONTRACT or extension in time on account
of any such changes which may arise to the Contractor's scope of work as a result
of detailed Engineering and thereafter during the execution of work. The only
exception to this will be a case where the ERDA requests in writing to the
Contractor to upgrade the specifications or the size of any major pieces of
equipment, plant or machinery beyond what is normally required to meet the
scope of work as defined in the Contract Document.

In such cases, a change order will be initiated by the Contractor at the appropriate
time for the ERDA’s prior approval giving the full back up data for their review and
for final settlement of any impact on price within 30 (Thirty) days thereafter.

4.2.2 The Engineer-in-Charge shall have power to make any alterations in, omission
from, additions to or substitutions for, the Schedule of Rates, the original
specifications, drawings, designs and instructions that may appear to him to be
necessary or advisable during the progress of the work and the Contractor shall be
bound to carry out such altered/ extra /new items of work in accordance with any
instructions which may be given to him in writing signed by the Engineer-in-
Charge, and such alterations, omissions ,additions or substitutions shall not
invalidate the Contract and any altered, additional or substituted work which the
Contractor may be directed to do in the manner above specified as part of the
work shall be carried out by the Contractor on the same conditions in all respects
on which he agreed to do the main work. The time of completion of work may be
extended for the part of the particular job at the discretion of the Engineer-in-
Charge, for only such alterations, additions or substitutions of the Work, as he may
consider as just and reasonable. The rates for such additional altered or
substituted work under this clause shall be paid subject to the discretion of ERDA.

4.3 WORK ON SUNDAYS AND HOLIDAYS:

For carrying out work on Sundays, and holidays, the Contractor will approach the
Engineer-in-Charge or his representative at least two days in advance and obtain
permission in writing.

"The Contractor shall observe all labor laws and other statutory rules and
regulations in force. In case of any violation of such laws, rules and regulations,
consequence if any including the cost thereto shall be exclusively borne by the
Contractor and the ERDA shall have no liability what so ever on this account."

4.4 GENERAL CONDITIONS FOR FABRICATION AND ERECTION WORK:

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4.4.1 The working time at the time of work is 48 hours per week. Overtime work is
permitted in cases of need and the ERDA will not compensate the same. Shift
working at 2 or 3 shifts per day will become necessary and the Contractor should
take this aspect into consideration for formulating his rates for quotation. No
extra claims will be entertained by the ERDA on this account.

For carrying out work beyond working hours the Contractor will approach the
Engineer-in-Charge or his authorized representative and obtain the prior written
permission.

4.4.2 The Contractor must arrange for the placement of workers in such a way that the
delayed completion of the work or any part thereof for any reason whatsoever will
not affect their proper employment. The ERDA will not entertain any claim for idle
time payment whatsoever.

4.4.3 The Contractor shall submit to the ERDA reports at regular intervals regarding the
state and progress of work. The details and Performa of the report will mutually
be agreed after the award of contract.

The Contractor shall provide display boards showing progress and labor strength at
work site, as directed by Engineer-in-Charge.

4.5 DRAWINGS TO BE SUPPLIED BY ERDA:

4.5.1 Copies of all detailed working drawings relating to the works shall be kept at the
Contractor's office on the site and shall be made available to the Engineer-in-
Charge at any time during execution of the contract.

4.6.0 RESPONSIBILITY FOR LEVEL AND ALIGNMENT:

4.6.1 The CONTRACTOR shall be entirely and exclusively responsible for the horizontal
and vertical alignment, the levels and correctness of every part of the WORK and
shall rectify effectively any errors or imperfections therein; such rectification shall
be carried out by the CONTRACTOR, at his own cost, when instructions are issued
to that effect by the ENGINEER-IN-CHARGE.

4.7 MATERIALS TO BE SUPPLIED BY THE CONTRACTOR:

4.7.1 The CONTRACTOR should make his own arrangement to obtain all materials
required for the work.

4.7.2 The Contractor shall be fully responsible for material for the Contract and the
ERDA shall not be held responsible for shortage, theft, damage for whatever
reason etc.

4.8 DISCREPANCIES BETWEEN INSTRUCTIONS:

Should any discrepancy occur between the various instructions furnished to the
CONTRACTOR, his agent or staff or any doubt arise as to the meaning of any such
instructions or should there be any misunderstanding between the Contractor’s
staff and the ENGINEER-IN-Charge’s staff, the CONTRACTOR shall refer the matter
immediately in writing to the Engineer-in-charge whose decision thereon shall be
final and conclusive and no claim for losses alleged to have been caused by such
discrepancies between instructions, doubts, or misunderstanding shall in any event
be admissible.

4.9 WORK IN MONSOON AND DEWATERING:

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4.9.1 The execution of the work may entail working in the monsoon also. The Contractor
must maintain a minimum labor force as may be required for the job and plan and
execute the construction and erection according to the prescribed schedule. No
extra rate will be considered for such work in monsoon.

4.9.2 During monsoon and other period, it shall be the responsibility of the Contractor to
keep the construction work site free from water at his own cost.

4.10 INSPECTION OF WORK

4.10.1 The ENGINEER-IN-CHARGE will have full power and authority to inspect the WORK
at any time wherever in progress either on the SITE or at the CONTRACTOR'S
remises/workshops wherever-situated, premises/workshops of any person, firm or
corporation where WORK in connection with the CONTRACT may be in hand or
where materials are being or are to be supplied, and the CONTRACTOR shall afford
or procure for the ENGINEER-IN-CHARGE every facility and assistance to carry out
such inspection. The CONTRACTOR shall, at all time during the usual working hours
and at all other time at which reasonable notice of the intention of the ENGINEER-
IN-CHARGE or his representative to visit the WORK shall have been given to the
CONTRACTOR, either himself be present to receive orders and instructions, or
have a responsible agent duly accredited in writing, present for the purpose.
Orders given to the Contractor’s agent shall be considered to have the same force
as if they had been given to the CONTRACTOR himself. The CONTRACTOR shall
give not less than seven days’ notice in writing to the ENGINEER-IN-CHARGE before
covering up or otherwise placing beyond reach of inspection and measurement of
any work in order that the same may be inspected and measured. In the event of
breach of above the same shall be uncovered at the Contractor’s expense for
carrying out such measurement or inspection.

4.11 ASSISTANCE TO THE ENGINEER-IN-CHARGE:

The Contractor shall make available to the Engineer-in-Charge free of cost all
necessary instruments and assistance in checking and setting out of works and in
the checking of any works made by the Contractor for the purpose of setting out
and taking measurements of work.

4.12 TESTS FOR QUALITY OF WORK / QUALITY ASSURANCE:

4.12.1 All workmanship shall be of the respective kinds described in the CONTRACT
DOCUMENTS and in accordance with the instructions of the ENGINEER-IN-CHARGE
and shall be subjected from time to time to such test at the Contractor’s cost as
the ENGINEER-IN-CHARGE may direct at the place of manufacture or fabrication or
on the site or at all or any such places. The CONTRACTOR shall provide assistance,
instruments, labor and materials as are normally required for examining,
measuring and testing any workmanship as may be selected and required by the
ENGINEER-IN-CHARGE.

4.12.2 All the tests that will be necessary in connection with the execution of the WORK
as decided by the ENGINEER-IN-CHARGE shall be carried out at the field testing
laboratory of the ERDA by paying the charges as decided by the ERDA from time to
time. In case of non-availability of testing facility with ERDA, the required test
shall be carried out at the cost of the CONTRACTOR at Government or any other
testing laboratory as directed by ENGINEER-IN-CHARGE.

4.12.3 If any tests are required to be carried out in conjunction with the WORK or
materials or workmanship not supplied by the CONTRACTOR, such tests shall be
carried out by the CONTRACTOR as per instructions of ENGINEER-IN-CHARGE and
cost of such tests shall be reimbursed by the ERDA. Bidder shall include in his offer
the quality Assurance Program containing the overall quality management and
procedures, which is required to be adhered to during the execution of contract.

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 After the award of the contract detailed quality assurance program to be followed
for the execution of contract under various divisions of work will be mutually
discussed and agreed to.
The Contractor shall establish document and maintain an effective quality
assurance system as outlined in recognized codes.

Quality assurance System Plans/Procedures of the Contractor shall be furnished in

the form of a QA manual. This document should cover details of the personnel
responsible for the quality Assurance, plans or procedures to be followed for
quality control in respect of Design, engineering, Procurement, supply,
Installation, Testing and Commissioning. The quality assurance system should
indicate organizational approach for quality control and quality assurance of the
construction activities, at all stages of work at site as well as at manufacturer’s
works and dispatch of materials. ERDA/Consultant or their representative reserve
the right to inspect/witness; review any or all stages of work at shop/site as
deemed necessary for quality assurance.

4.13 SAMPLES FOR APPROVAL:

The CONTRACTOR shall furnish to the ENGINEER-IN-CHARGE for approval, when

requested or if required by the specifications, adequate samples of all materials
and finishes to be used in the WORK. Such samples shall be submitted before the
WORK is commenced and in ample time to permit tests and examination thereof.
All materials furnished and finishes applied in actual WORK shall be fully equal to
the approved samples.

4.14 ACTION AND COMPENSATION IN CASE OF BAD WORK:

If it shall appear to the ENGINEER-IN-CHARGE that any work has been executed
with unsound, imperfect or unskilled workmanship, or with materials of any
inferior description, or that any materials or articles provided by the
CONTRACTOR for the execution of the WORK are unsound, or of a quality
inferior to that contracted for, or otherwise not in accordance with the
CONTRACT, the CONTRACTOR shall on demand in writing from the ENGINEER-IN-
CHARGE or his authorized representative specifying the WORK, materials or
articles complained of notwithstanding that the same may have been inadvertently
passed, certified and paid for, forthwith rectify or remove and reconstruct the
WORK so specified and provide other proper and suitable materials or articles at
his own cost and in the event of failure to do so within the period specified by the
ENGINEER-IN-CHARGE in his demand aforesaid, the CONTRACTOR shall be liable to
pay compensation at the rate of ten (10%) percent of the value of the whole
WORK, while his failure to do so shall continue and in the case of any such failure
the ENGINEER-IN-CHARGE may on expiry of notice period rectify or remove and re-
execute the WORK or remove and replace with others, the materials or articles
complained of to as the case may be at the risk and expense in all respects of the
CONTRACTOR. The decision of the Engineer-in-Charge as to any question arising
under this clause shall be final and conclusive.

4.15 SUSPENSION OF WORKS:

Subject to the provisions of this clause, the CONTRACTOR shall, if ordered in

writing by the CONSULTANT/ENGINEER-IN-CHARGE, or his representative,
temporarily suspend the WORKS or any part thereof for such period and such time
as so ordered an shall not after receiving such written order, proceed with the
WORK therein ordered to be suspended until, he shall have received a written
order to proceed therewith. The CONTRACTOR shall not be entitled to claim
compensation for any loss or damage sustained by him by reason of temporary
suspension of the WORKS aforesaid. An extension of time for completion,
corresponding with the delay caused by any such suspension of the WORKS as
aforesaid will be granted to the CONTRACTOR should he apply for the same

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 provided that the suspension was not consequent to any default of failure on the
part of the CONTRACTOR.

In case of suspensions of entire WORK, ordered in writing by

CONSULTANT/ENGINEER-IN-CHARGE, for a period of more than six months, the
CONTRACTOR shall have the option to terminate the CONTRACT.

4.16 POSSESSION PRIOR TO COMPLETION:

The ENGINEER-IN-CHARGE shall have the right to take possession of or use any
completed or partially completed WORK or part of the WORK. Such possession or
use shall not be deemed to be an acceptance of any work completed in
accordance with the CONTRACT agreement. If such prior possession or use by the
ENGINEER-IN-CHARGE delays the progress of WORK, equitable adjustment in the
time of completion will be made and the CONTRACT agreement shall be deemed
to be modified accordingly.

4.17.0 TWENTY FOUR MONTHS PERIOD OF DEFECT LIABILITY FROM THE DATE OF
ISSUANCE OF FINAL CERTIFICATE:

4.17.1 The CONTRACTOR shall guarantee the WORK for a period of 24 months from the
date of issuance of Final Certificate. Any damage or defect that may arise or lie
undiscovered at the time of issue of Completion Certificate, connected in any way
with the equipment or materials supplied by him or in the workmanship, shall be
rectified or replaced by the CONTRACTOR at his own expense as deemed necessary
by the ENGINEER-IN-CHARGE or in default, the ENGINEER-IN-CHARGE may cause
the same to be made good by other workmen and deduct expenses (of which the
certificate of ENGINEER-IN-CHARGE shall be final) from any sums that may be then
or at any time thereafter, become due to the CONTRACTOR or from his Security
Deposit, or the proceeds of sale thereof or a sufficient part thereof.

If the Contractor fails to make good the defects noticed during the liability period,
the ERDA shall carryout such works and recover the actual cost incurred towards
labor, supervision, materials, and consumable or otherwise plus (Hundred percent)
over head from any pending bill/security deposit of the Contractor.

4.17.2 If the CONTRACTOR feels that any variation in WORK or in quality of materials or
proportions would be beneficial or necessary to fulfill the guarantees called for,
he shall bring this to the notice of the ENGINEER-IN-CHARGE in writing.

If during the period of liability any portion of the WORK/equipment, is found

defective and is rectified/replaced, the period of liability or such
equipment/portion of WORK shall be operative from the date such
rectification/replacement are carried out and Contract Performance Guarantee
shall be furnished separately for the extended period of liability for that portion of
WORK/equipment only. Notwithstanding the above provisions the supplier's,
guarantees/warrantees for the replaced equipment shall also be passed on to the
ERDA.

4.17.3 CARE OF WORKS:

From the commencement to completion of the WORK, the CONTRACTOR shall take
full responsibility for the care for all works including all temporary works and in
case any damages, loss or injury shall happen to the WORK or to any part thereof
or to any temporary works from any cause whatsoever, shall at his own cost repair
and make good the same so that at completion the WORK shall be in good order
and in conformity in every respects with the requirement of the contract and the
ENGINEER-IN-Charge’s instructions.

4.17.4 DEFECTS PRIOR TO TAKING OVER:

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 If at any time, before the WORK is taken over, the ENGINEER-IN-CHARGE shall:

a. Decide that any work done or materials used by the CONTRACTOR or by any SUB-
CONTRACTOR is defective or not in accordance with the CONTRACT, or that the
works or any portion thereof are defective, or do not fulfill the requirements of
CONTRACT (all such matters being hereinafter, called Defects' in this clause), and
as soon as reasonably practicable, give to the CONTRACTOR notice in writing of
the said decision, specifying particulars of the defects alleged to exist or to have
occurred then the CONTRACTOR shall at his own expenses and with all speed
replace or rectify the defects so specified. ERDA has the right to get a third party
to rectify or replace the defective work or materials at the cost to the
Contractor.”

b. In case the CONTRACTOR shall fail to do so, the ERDA may take, at the cost of the
CONTRACTOR, such steps as may in all circumstances, be reasonable to make good
such defects. The expenditure so incurred by the ERDA will be recovered from the
amount due to the CONTRACTOR. The decision of the ENGINEER-IN-CHARGE with
regard to the amount to be recovered from the CONTRACTOR will be final and
binding on the CONTRACTOR. As soon as the WORK have been completed in
accordance with the CONTRACT (except in minor respects that do not affect their
use for the purpose for which they are intended and except for maintenance
thereof provided in clause 5.24.1 of General Conditions of Contract) and have
passed the tests on completion, the ENGINEER-IN-CHARGE shall issue a certificate
(hereinafter called Completion Certificate) in which he shall certify the date on
which the WORK have been so completed and have passed the said tests and the
ERDA shall be deemed to have taken over the WORK on the date so certified. If
the WORK has been divided into various groups in the CONTRACT, the ERDA shall
be entitled to take over any group or groups before the other or others and there
upon the ENGINEER-IN-CHARGE shall issue a Completion Certificate which will,
however, be for such group or groups so taken over only. In such an event if the
group / section / part so taken over is related to the integrated system of the
work, notwithstanding date of grant of Completion Certificate for
group/section/part. The period of liability in respect of such group / section /
part shall extend 24(Twenty-four) months from the date of issuance of final
certificate.

4.17.5 DEFECTS AFTER TAKING OVER:

In order that the CONTRACTOR could obtain a COMPLETION CERTIFICATE he shall

make good, with all possible speed, any defect arising from the defective
materials supplied by the CONTRACTOR or workmanship or any act or omission of
the CONTRACT or that may have been noticed or developed, after the works or
groups of the works has been taken over, the period allowed for carrying out such
WORK will be normally one month. If any defect be not remedied within a
reasonable time, the ERDA may proceed to do the WORK at the Contractor’s risk
and expense and deduct from the final bill such amount as may be decided by the
ERDA. If by reason of any default on the part of the CONTRACTOR a COMPLETION
CERTIFICATE has not been issued in respect of any portion of the WORK within one
month after the date fixed by the CONTRACT for the completion of the WORK, the
ERDA shall be at liberty to use the WORK or any portion thereof in respect of
which a completion certificate has not been issued, provided that the WORK or the
portion thereof so used as aforesaid shall be reasonably capable of being used and
that the Contractor was afforded reasonable opportunity for completing these
works for the issue of Completion Certificate.

“At the end of warranty period, the Contractor’s liability ceases except for latent
defect(s). The Contractor’s liability for latent defect(s) shall be limited to a period
of ten (10) years from the end of warranty period. For the purpose of this Clause,
the latent defect(s) shall be the defects inherently lying within the materials or

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 arising out of design deficiency which do not manifest themselves during the
warranty period but later.”

4.18 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS:

4.18.1 If during the progress of the WORK, THE ERDA/CONSULTANT shall decide and
inform in writing to the CONTRACTOR, that the CONTRACTOR has manufactured
any plant or part of the plant unsound or imperfect or has furnished plant inferior
to the quality specified, the CONTRACTOR on receiving details of such defects or
deficiencies shall at his own expenses within 7(seven) days of his receiving the
notice, or otherwise within such time as may be reasonably necessary for making it
good, proceed to alter, re-construct or remove such work and furnish fresh
equipment up to the standards of the specifications, In case the CONTRACTOR fails
to do so, ERDA may on giving the CONTRACTOR 7 (seven) days’ notice in writing of
his intentions to do so, proceed to remove the portion of the WORK so complained
of and at the cost of the CONTRACTOR perform all such works or furnish all such
equipment provided that nothing in the clause shall be deemed to deprive the
ERDA of or affect any rights under the CONTRACT, the ERDA may otherwise have
in respect of such defects and deficiencies.

4.18.2 The Contractor’s full and extreme liability under this clause shall be satisfied by
the payments to the ERDA of the extra cost, of such replacements procured
including erection/installation as provided for in the CONTRACT; such extra cost
being the ascertained difference between the price paid by the ERDA for such
replacements and the contract price portion for such defective plants and
repayments of any sum paid by the ERDA to the CONTRACTOR in respect of such
defective plant. Should the ERDA not so replace the defective plant the
Contractor’s extreme liability under this clause shall be limited to their payment
of all such sums paid by the ERDA under the CONTRACT for such defective plant.
Notwithstanding anything contained herein, the defect liability period shall be
extended for 24 months from the date of such repair and/or replacement.

4.19 DEFENSE OF SUITS:

If any action in Court is brought against the ERDA or consultant or an officer or

agent of the ERDA, for the failure, omission or neglect on the part of the
CONTRACTOR to perform any acts, matters, convenience or things under the
CONTRACT, or damage or injury caused by the alleged omission or negligence on
the part of the CONTRACTOR, his agents, representatives or his SUB-Contractor’s,
or in connection with any claim based on lawful demands of SUB-Contractor’s
workmen suppliers or employees, the CONTRACTOR, shall in such cases indemnify
and keep the ERDA, and consultant and/or their representatives fully indemnified
on arm length basis without any limitation of liability and shall hold harmless from
all losses, damages, expenses or decrees arising out of such action.

4.20 CONSTRUCTION AIDS, EQUIPMENTS, TOOLS & TACKLES:

4.20.1 The CONTRACTOR shall be solely responsible for making available for executing
the WORK, all requisite CONSTRUCTION EQUIPMENTS, special aids, barges, cranes
and the like, all tools, tackles and testing equipment and appliances, including
imports of such equipment etc. as required.

SECTION - V
TAXES AND INSURANCE

5.0 TAXES, DUTIES, OCTROI ETC.:

5.1 The contract price shall be inclusive of all taxes, duties, levies, cess and any other
charges leviable , including tax to be deducted at source,

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 The Contract Price shall be adjusted to take into account any increase or decrease
in cost resulting from any change in taxes, duties, levies from the last date of
submission of the Tender to the completion date including the date of the
extended period of Contract unless a contrary provision exists in Special Conditions
of Contract

5.2 INSURANCE:

5.2.1 GENERAL:

The CONTRACTOR shall at his own expense arrange secure and maintain insurance
with reputable insurance companies to the satisfaction of ERDA as mentioned in
NIT however following are the minimum requirement.

i) EMPLOYEES STATE INSURANCE ACT/WC:

The CONTRACTOR agrees to and does hereby accept full and exclusive liability for
the compliance with all obligations imposed by the Employee State Insurance Act
1948 /WC Act and the CONTRACTOR further agrees to defend, indemnify and hold
ERDA harmless for any liability or penalty which may be imposed by the Central,
State or local authority by reason of any asserted violation by the CONTRACTOR or
SUB-CONTRACTOR of the Employees’ State Insurance Act, 1948/WC Act , and also
from all claims, suits or proceeding that may be brought against ERDA arising
under, growing out of or by reasons of the work provided for by this CONTRACTOR
whether brought by employees of the CONTRACTOR, by third parties or by Central
or State Govt. authority or any political sub-division thereof.

The CONTRACTOR agrees to fill in with the employee’s state insurance

corporation, the declaration forms and all forms which may be required in respect
of the CONTRACTOR’S or SUB-CONTRACTOR’S employees, who are employed in the
WORK provided for or those covered by ESI/WC Act from time to time under the
Agreement. The CONTRACTOR shall deduct and secure the agreement of the SUB-
CONTRACTOR to deduct the employee’s contribution as per the first schedule of
the Employee’s State Insurance Act from wages and affix the employees’
contribution card at wages payment intervals. The CONTRACTOR shall remit and
secure the agreement of the SUB-CONTRACTOR to remit to the State Bank of India,
Employee’s State Insurance Corporation Account, and the employee’s contribution
as required by the Act. The CONTRACTOR agrees to maintain all cards and records
as required under the act in respect of employees and payments and the
CONTRACTOR shall secure the agreement of the SUB-CONTRACTOR to maintain
such records. Any expenses incurred for the contributions, making contributions or
maintaining records shall be to the CONTRACTOR’S or SUB-CONTRACTOR’S
account. ERDA shall retain such sum as may be necessary from the total VALUE OF
CONTRACT until the CONTRACTOR shall furnish satisfactory proof that all
contributions as required by the Employees State Insurance Act, 1948/ WC Act,
have been paid. This will be pending on the CONTRACTOR when the ESI/WC Act is
extended to the place of work.

ii) WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Insurance shall be affected for all the CONTRACTOR’S employees engaged in the
performance of this CONTRACT. If any of the work is sublet, the CONTRACTOR
shall require the SUBCONTRACTOR to provide workman’s compensation and
employer’s liability insurance for the latter’s employees if such employees are not
covered under the CONTRACTOR’S Insurance.

iii) ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATIONS OR BY THE

ERDA:

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 The CONTRACTOR shall also carry and maintain any and all other insurance(s)
which he may be required under any law or regulation from time to time without
any extra cost to the ERDA. He shall also carry and maintain any other insurance,
which may be required by the ERDA.

iv) ACCIDENT OR INJURY TO WORKMEN:

The ERDA shall not be liable for or in respect of any damages or compensation
payable at law in respect or in consequence of any accident or injury to any
workman or other person in the employment of the CONTRACTOR or any SUB-
CONTRACTOR save and except an accident or injury resulting from any act or
default of ERDA, his agents or servants and the CONTRACTOR shall indemnify an
keep indemnified the ERDA against all such damages and compensation (save and
except and aforesaid) and against all claims, demands, proceeding, costs, charges
and expenses, whatsoever in respect or in relation thereto.

v) TRANSIT INSURANCE:

In respect of all items to be transported by the CONTRACTOR to the SITE of WORK,

the cost of transit insurance should be borne by the CONTRACTOR and the quoted
price shall be inclusive of this cost.

5.5 DAMAGE TO PROPERTY OR TO ANY PERSON OR ANY THIRD PARTY:

i) The CONTRACTOR shall be responsible for making good to the satisfaction

of the ERDA any loss or any damage to structures and properties belonging
to the ERDA or being executed or procured of being procured by the ERDA
or of other Agencies within the premises of all the work of the ERDA, if
such loss or damage is due to fault and/or the negligence or willful acts or
omission of the CONTRACTOR, his employees, agents, representatives or
SUB-CONTRACTOR’S.

ii) The CONTRACTOR shall take sufficient care in moving his plants,
equipment and materials from one place to another so that they do not
cause any damage to any person or to the property of the ERDA or any
third party including overhead and underground cables and in the event of
any damage resulting to the property of the ERDA or of a third party
during the movement of the aforesaid plant, equipment or materials the
cost of such damages including eventual loss of production, operation or
services in any plant or establishment as estimated by the ERDA or
ascertained or demanded by the third party shall be borne by the
CONTRACTOR. Third party liability risk shall be Rupees Two Lakhs for
single accident and limited to Rupees Ten Lakhs.

iii) The CONTRACTOR shall indemnify and keeps the ERDA harmless of all
claims for damage to property other than ERDA property arising under or
by reason of this agreement, if such claims result from the fault and/or
negligence or willful acts or omission of the CONTRACTOR, his employees,
agents, representative of SUB-CONTRACTOR.

iv) The CONTRACTOR should consider within his quoted rates, the Third Party
Liability insurance to the following limits.

a) Max. Damage payable in the Rs. 2, 00,000/-(Rupees event of single

accident. two lakhs only).

b) Total sum payable in the Rs. 10, 00,000/-(Rupees course of entire contract
period. Ten Lakhs only).When each premium has been paid, the contractor
shall submit copy of receipts to ERDA.

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 SECTION-VI
LABOUR LAWS AND ARBITRATION

6.0 LABOUR LAWS:

i) No labor below the age of 18 (eighteen) years shall be employed at the site.

The Contractor shall provide following documents to ERDA & comply with
followings:

a. Copy of PF Registration
b. Copy of Professional Tax Registration
c. WC Policy for the worker to be working on site mentioning site or
mentioning ERDA as principal employer.
d. Contractor shall apply for license for the work at ERDA’s site under the
Contract Labor (R&A) Act, 1970 if he deploys 10 or more workers and
deposit a copy of license to ERDA.
e. ERDA shall include the contractor in application for Registration of
Establishment under the Section 7 of the Contract Labor (R&A) Act, 1970
with relevant details.
f. PF Nomination form shall be filled for all the contract workers before they
start work.
g. The name of contractor & the relevant details shall be included in the
application for Registration under the Building and Construction Worker’s
Act 1996.
h. The Contactor will comply with all provisions of the under the Building and
Other Construction Worker’s Act 1996 including all safety related
compliance under the said Act.

It is further stated that the payment of wages and other benefits to the employees
of Contractor shall be exclusive responsibility of Contractor and Contractor shall
ensure that they are paid regularly and punctually before the expiry of such period
as may be prescribed, and that all statutory requirements in connection with such
payment are complied with.

In case the Contractor fails to make payment of wages within the prescribed period
or makes short payment, then ERDA shall be within his right to recover the amount
of wages to be paid to the Contractor’s workmen/employees from the Contractor
either by deduction from any amount payable to the Contractor under any contract
or as a debt payable by the Contractor.

ii) The CONTRACTOR shall not pay less than what is provided under law to laborers
engaged by him on the work.

iii) The CONTRACTOR shall at his expense comply with all labor laws and keep ERDA
indemnified in respect thereof.

iv) The CONTRACTOR shall pay equal wages for men and women in accordance with
applicable labor laws.

v) If the CONTRACTOR is covered under the CONTRACT labor (Regulation and

Abolition) Act, he shall obtain a license from licensing authority (i.e. office of the
labor commissioner) by payment of necessary prescribed fee and the deposit, if
any, before starting the work under the CONTRACT. Such fee/deposit shall be
borne by the CONTRACTOR.

vi) The Contractor’s Labor shall have no privity with ERDA nor any Employer-Employee
relationship with ERDA nor shall ERDA be construed as Principal Employer vis-à-vis

107
 such Contractor’s Labor for whom the Principal Employer for purposes of Contract
Labor (Abolition & Regulation) Act shall be the Contractor.

vii) The CONTRACTOR shall employ labor in sufficient numbers either directly or
through SUB-Contractors to maintain the required rate of progress and of quality
to ensure workmanship of the degree specified in the CONTRACT and to the
satisfaction of the Engineer-in-Charge.

viii) The CONTRACTOR shall furnish to the Engineer-in-Charge the distribution return of
the number and description, by trades of the work people employed on the works.
The CONTRACTOR shall also submit on the 7th and 22nd of every month to the
ENGINEER-IN-CHARGE a true statement showing in respect of the second half of
the preceding month and the first half of the current month (1) the accidents that
occurred during the said fortnight showing the circumstances under which they
happened and the extent of damage and injury caused by them and (2) the
number of female workers who have been allowed Maternity Benefit as provided in
the Maternity Benefit Act 1961 or Rules made there under and the amount paid to
them.

ix) The CONTRACTOR shall comply with the provisions of the payment of Wages Act
1936, Minimum Wages Act 1948, Employers Liability Act 1938, Workmen’s
Compensation Act 1961 and CONTRACT Labor Regulation and Abolition Act 1970,
employment of Children Act 1938 or any modifications thereof or any other law
relating thereto and rules made there under from time to time.

x) The ENGINEER-IN-CHARGE shall on a report having been made by an Inspecting

officer as defined in CONTRACT Labor ((Regulation and Abolition) Act 1970 have
the power to deduct from the money due to the CONTRACTOR any sum required or
estimated to be required for making good the loss suffered by a Worker or Workers
by reason of non-fulfillment of the Conditions of the CONTRACT for the benefit of
workers, non-payment of wages or of deductions made from his or their wages
which are not justified by the terms of the CONTRACT or non-observance of the
said regulations.

xi) The CONTRACTOR shall indemnify the ERDA against any payments to be made
under and for the observance of the provisions of the aforesaid Acts without
prejudice to his right to obtain indemnity from his SUB-Contractors. In the event
of the CONTRACTOR committing a default or breach of any of the provisions of
the aforesaid Acts as amended from time to time, of furnishing any information or
submitting or filling and Form/Register/Slip under the provisions of these Acts
which is materially incorrect then on the report of the inspecting Officers, the
CONTRACTOR shall without prejudice to any other liability pay to the ERDA a sum
not exceeding Rs. 5,000 as liquidated damages for every default, breach or
furnishing, making, submitting, filling materially incorrect statement as may be
fixed by the Engineer-in-Charge and in the event of the Contractor’s default
continuing in this respect, the liquidated damages may be enhanced to Rs. 10,000
per day for each day of default subject to a maximum of one percent of the
estimated cost of the works put to tender.

The ENGINEER-IN-CHARGE shall deduct such amount from bills or security deposit
of the CONTRACTOR and credit the same to the Welfare Fund constituted under
these acts. The decision of the ENGINEER-IN-CHARGE in this respect shall be final
and binding.

xii) Notwithstanding anything to the contrary contained in this Contract, the Contractor
will be liable for compliance with all applicable labor laws and regulations.
Whenever called upon by ERDA, the Contractor shall furnish documentary proof of
compliance of Acts/Rules/Regulation/Orders specified in above mentioned
clauses, failing which ERDA shall have the right to not to pay any due, terminate

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 this contract without any notice and impose fine of a reasonable amount to be
decided by ERDA.

6.1 IMPLEMENTATION OF APPRENTICES ACT, 1961/PROVIDENT FUND ACT:

6.1.1 The CONTRACTOR shall comply with the provisions of the Apprentices Act, 1961
and the Rules and Orders issued there under from time to time. If he fails to do so,
his failure will be a breach of the CONTRACT and the ENGINEER-IN-CHARGE may,
at his discretion, cancel the CONTRACT. The CONTRACTOR shall also be liable for
any pecuniary liability arising on account of any violation by him of the provisions
of the Act.

6.1.2 The Contractor should strictly comply with the provisions of the Employees
Provident Fund Act. It is to be noted that the subject contract would be awarded
only to those agencies that have fulfilled the following requirements:

a) Obtain License under Contract Labor (Abolition and Regulation) Act 1970 and
submitted to CONSULTANT/ENGINEER IN CHARGE.

b) P.F. Registration Number allotted to them by Regional Provident Fund

Commissioner and submitted to CONSULTANT/ENGINEER IN CHARGE.

c) The agencies should promptly deposit P.F. deduction of the eligible contract
employees plus the employer’s contribution to the R.P.F.C. For this purpose
agency must submit a certificate in their bill that PF amount has been deducted
from the eligible employees and along with employers contribution has been
deposited with R.P.F.C. In support of this, the agency must furnish the
challan/receipt for the payment to R.P.F.C. for the earlier months.

d) If the certificate and the challan/receipt referred to in Clause 8.1.2c above are
not furnished, the Finance and Accounts Dept. of the ERDA will deduct 16%
(Sixteen Percent) of the amount of the Contractor’s bill and retain it as deposits
may only be refunded to the Contractor on production of the challan/receipt.

6.2 THE CONTRACTOR TO INDEMNIFY ERDA:

i) The CONTRACTOR shall indemnify ERDA and every member, office and employee
of the ERDA, also the ENGINEER-IN-CHARGE and his staff against all actions,
proceedings, claims, demands, costs and expenses whatsoever arising out of or in
connection with the matters referred to in Clause 01 and elsewhere and all
actions, proceedings, claims, demands, costs and expenses which may be made
against the ERDA for or in respect of or arising out of any failure by the
CONTRACTOR in the performance of his obligations under the CONTRACT
Documents. The ERDA shall not be liable for or in respect of any demand or
compensation payable by law in respect or in consequence of any accident or
injury to any workmen or other person. In the employment of the CONTRACTOR or
his SUB-CONTRACTOR the CONTRACTOR shall indemnify and keep indemnified the
ERDA against all such damages and compensations and against all claims, damages,
proceedings, costs, charges and expenses whatsoever in respect thereof or in
relation thereto.

ii PAYMENT OF CLAIMS AND DAMAGES:

Should the ERDA have to pay any money in respect of such claims or demands as
aforesaid the amount so paid and the costs incurred by the ERDA shall be charged
to and paid by the CONTRACTOR and the CONTRACTOR shall not be at liberty to
dispute or question the right of the ERDA to make such payments notwithstanding
the same may have been made without the consent or authority or in law or
otherwise to the contrary.

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iii) In every case in which by virtue of the provisions of Section 12,Sub-section (i) of
workmen’s compensation Act, 1923 or other applicable provision of Workmen
Compensation Act or any other Act, ERDA is obliged to pay compensation to a
workman employed by the CONTRACTOR in execution of the work, the ERDA will
recover from the CONTRACTOR the amount of the compensation so paid, and
without prejudice to the rights of the ERDA under Section 12,Sub-section (2) of the
said act, the ERDA shall be at liberty to recover such amount or any part thereof
by deducting it from the security deposit or from any sum due to the CONTRACTOR
whether under this CONTRACT or otherwise. The ERDA shall not be bound to
contest any claim made under Section 12, Sub-section (i) of the said act, except
on the written request of the CONTRACTOR and upon his giving to the ERDA full
security for all costs for which the ERDA might become liable in consequence of
contesting such claim.

6.3 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS:

In respect of all labor directly or indirectly employed in the works for the
performance of the Contractor’s part of this agreement, the CONTRACTOR shall
comply with or cause to be complied with all the rules and regulations of the local
sanitary and other authorities or as framed by the ERDA from time to time for the
protection of health and sanitary arrangements for all workers.

The CONTRACTOR shall ensure all amenities such as electricity, water and other
sanitary and health arrangements for all his employees.

6.4 DISPUTE RESOLUTION:

6.4.1 (a) All disputes and differences of any kind whatsoever arising out of or in connection
with the Tender Documents or the carrying out of the works (whether during the
progress of the works or after their completion or whether before or after
determination, abandonment or breach of the contract) shall be referred to and
settled by a person agreeable to both parties and this person shall be resident of
Vadodara, Gujarat with 15 years of experience in construction business (the
“Consultant”).

(b) The Consultant shall state his decision in writing, in the form of a final
certificate or otherwise, within 7 days of the dispute or difference being referred
to him.

6.4.2 (a) If either the ERDA or the Contractor are dissatisfied with the decision of the
Consultant, or the Consultant fails to issue such decision within [7] days of the
dispute or difference being referred to him, the dispute or difference shall be
referred to arbitration by a single arbitrator, who shall be a fellow of the Indian
Institute of Architecture.

(b) If the Contractor and the ERDA fail to agree upon a single arbitrator within 14
days of either of them notifying the other of its intention to submit to arbitration,
then the dispute shall be referred to a panel of three arbitrators, with each
appointing one arbitrator and the arbitrators so appointed jointly nominating a
third presiding arbitrator. All three such arbitrators shall be fellows of the Indian
Institute of Architecture.

(c) The arbitral tribunal shall have the power to decide upon any dispute or
difference, including but not limited to those in connection with the validity,
interpretation, implementation or alleged material breach of any provision of this
Contract, and the questions as to whether the termination of this Contract has
been legitimate.

(d) The place of arbitration shall be Vadodara. The arbitration proceedings shall be
governed by the Arbitration and Conciliation Act, 1996 and shall be conducted in

110
 the English language. The arbitrator shall also decide on the costs of the
arbitration proceedings.

(e) The arbitrator's award shall be substantiated in writing and the Contractor and
the ERDA shall submit to the arbitral tribunal's award which shall be enforceable in
any competent court of law.

6.5 JURISDICTION:

Subject to the provision of clause 6.4 above the CONTRACT shall be governed by
and construed according to the laws in force in INDIA. The CONTRACTOR hereby
submits to the jurisdiction of the Courts situated at VADODARA for the purposes of
disputes, actions and proceedings arising out the CONTRACT and the courts at
VADODARA only will have the jurisdiction to hear and decide such disputes, actions
and proceedings.

SECTION-VII
ERDA HSE Requirements

1. Contractor / sub-contractor shall depute a site HSE officer on regular basis, who shall be
responsible to implement and comply with the HSE requirements as set forth in this
document. HSE Officer shall be science / engineering qualified & shall have suitable
experience in Construction HSE area.

2. Contractor / sub-contractor shall comply with all the applicable Indian HSE legislations and
specifically to, Building & Other Construction Workers’ (Regulation of Employment and
Conditions of Service) Rules, 1998.

3. Contractor / sub-contractor shall also comply 100 % with the SP 70 – 2001 – Handbook on
Construction Safety Practices, published by Bureau of Indian Standards.

4. Contractor / sub-contractor shall comply 100 % with IS 7205 – 1974 – Safety Code for
Erection of Structural Steelwork.

5. Safety shoes (with steel toe / fibre toe), helmets (hard hat), safety spectacles & safety
jacket / vest (with reflective strip) shall be the minimum Personal Protective Equipment
(PPE) requirement for all employees working at project site. Requirement of other PPEs
shall be decided upon by ERDA HSE department based upon the type of work. All PPEs shall
be at least ISI marked. Safety helmet shall be of Yellow colour only. Safety jacket / vest
shall be of Orange colour only.
6. Diesel Generating (DG) set if to be used for illumination / other electrical work, shall
comply with the Central Pollution Control Board (CPCB) guidelines for Noise Control. Flue
gas exhaust shall have muffler / silencer installed. DG Set shall be enclosed for noise
control as required by CPCB rules.
7. Load test certificate of the Crane / Hydra shall be submitted to the ERDA HSE / Project
department before use.
8. Load test certificate of the lifting tackles (wire ropes slings, synthetic material slings, chain
slings, D – shackles, etc.) shall be submitted to the ERDA HSE / Project department before
use.
9. Crane / Hydra shall have safety latch in the lifting hooks.
10. Crane / Hydra operator should have valid licence as required under the Motor Vehicle Act
and Rules.
11. Crane / Hydra shall have working reverse horn and reverse flash light.
12. Crane / Hydra shall have boom load indicator displayed inside the vehicle.

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13. Scaffolding shall be made in accordance with the IS – 3696 (part – 1) – 1987 – Safety Code
for Scaffolds & Ladders.
14. Ladders shall be in accordance with the IS – 3696 (part – 2) – 1987 – Safety Code for
Scaffolds & Ladders.
15. Safe practices of Material Storage shall be followed. IS Code – 7969 – 1975 – Safety Code for
Handling & Storage of Building Material shall be followed.
16. Working at height (more than 2 meters) for the purpose of erecting columns / girders /
steel structures shall be done only using Man Lifting Cage / Basket. Any person shall not
work at height (more than 2 meters), in any case, without using man lifting cage / basket.
17. Man lifting cage / basket shall be load tested as per the load rating by competent person
(as defined under Gujarat Factories Rules). No more than 2 people shall work inside the
man lifting cage / basket at any given point of time. Load Test Certificate shall be
submitted to ERDA before use.
18. Man lifting cage shall have toe guard, mid rail and top rail on all 4 sides, wherein 3 sides
shall be having fixed type guard rails and remaining 1 side shall have folding type guard
rails (for entry & exit of the people). The cage / basket shall be yellow painted. Maximum
working load for the cage / basket shall be written on the cage / basket.
19. Person while working inside the man lifting cage / basket shall use full body double lanyard
harness having shock absorber facility. This harness should be ANSI / EN approved
(Certificate required). The harness shall have scaffolding type hook. Person shall anchorage
the harness at the crane / hydra hook (while in the cage / basket) and not to the cage /
basket.
20. For work activity of installing roof sheets, person shall access the top of the steel
structures, only using man lifting cage / basket or cage ladder (to be fixed on the vertical
columns). Person shall use full body double lanyard harness having shock absorber facility
while using man lifting cage / basket or cage ladder.
21. Horizontal lifelines (ANSI / EN approved – Certificate required) shall be used while roof
sheet installation work. Harness shall be fixed up with this lifeline while working at the top.
Horizontal lifelines shall be fixed up and removed to / from the steel structures only using
lifting man cage / basket. Horizontal lifelines shall be fixed to the steel structures only
using d – shackles.
22. Safety nets (ANSI / EN approved – Certificate required) shall be used as 2nd line of safety
defence (below the work activity area) for preventing fall of person / material from top
onto the ground. Safety nets shall be fixed up and removed to / from the steel structures
only using lifting man cage / basket. Nets shall extend 8 feet beyond the edge of the work
surface where employees are exposed and shall be installed as close under the work surface
as practical but in no case more than 25 feet below such work surface. Nets shall be hung
with sufficient clearance to prevent user's contact with the surfaces or structures below.
Nets shall be fixed using d – shackles only. Hot work shall not be done above the area where
safety nets are fixed.
23. Effective Rescue System / Equipment shall be in place, given the condition if any person
falls from height and is protected in air because of harness and / or safety nets.
24. No height work shall be done for steel structure erecting and / or roof sheet installation
work before sunrise and after sunset (in dark hours).
25. Training on use of harness, safety nets, and horizontal lifelines shall be arranged for all the
employees before starting the project. Training shall be documented and submitted to
ERDA before start of the work at site.
26. Painting of the steel structures shall be done at ground level only. No major painting work
shall be allowed at height.
27. Shifting of the steel structure shall be done in safe manner using appropriate lifting tackles
and guiding rope.

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 28. If the Contractor fails in providing safe working environment as per requirements set here
forth, or continues the work even after being instructed to stop work by the ERDA
Personnel, the Contractor shall be liable to promptly pay to ERDA, compensation at the
rate of Rs. 5,000/- per day or per occurrence or part thereof till the requirements /
instructions are complied with and so certified by the ERDA personnel. However, in case of
accident taking place causing injury to any individual, the provisions contained in Sr. No.
119 shall also apply in addition to compensation mentioned in this section.
29. If the Contractor does not take all safety precautions and / or fails to comply with the
Safety Rules / Statutory / Legal requirement or under the applicable law for the safety of
the equipment and plant and for the safety of personnel and does not prevent injury to his
own employees or employees of other Contractors or ERDA’s employees or any other person
who are at project site or adjacent thereto, the Contractor shall be responsible for
payment of compensation to ERDA as per the following schedule:-

The compensation mentioned above shall be in addition to the compensation payable to the
workmen / employees under the relevant provisions of the Workmen's Compensation Act and rules
framed there under or any other applicable law as applicable from time to time. In case ERDA is
made to pay such compensation then the Contractor is liable to reimburse ERDA such amount in
addition to the compensation indicated above.

113
Annexure IX

114
 TENDER DRAWINGS AND ANNEXURES

Tender Drawings

Sr. no. Title Drawing no

1 Schematic Line Diagram of I

Distribution at ERDA

2 Electricity Bill II

3 Solar System Layout of Ten III

Building

4 Estimated Area of Roof top of Table I

Ten buildings

115
Drawing I – Schematic Line Diagram of Distribution at ERDA

116
Drawing II – Electricity bill of ERDA

117
Drawing III – layout of buildings of ERDA

118
 Table I - Estimated Area of Roof top of Ten buildings

Sr. No Building L, ft B, ft Area Solar power

Sq.ft. plant in
kWp
1 Silver Jubilee 50 19 950 9.5
50 19 950 9.5
18 24 432 4.3
10 112 1120 11.2
2 Material Handling (MTS) 204 52 10608 85
3 Short Circuit - 1 52 34 1768 17
47 57 2679 26
13 54 702 7
21 50 1050 10
4 Short Circuit - 2 91 37 3367 33
96 17 1632 16
5 Canteen 33 36 1188
6 Bank Terrace 20 17 340 3
7 Appliance Building 53 42 2226 22
26 23 598 6
19.8 42 831.6 8
8 Seismic Lab 37 33 1221 10
9 COE building 55 34 1870 18
31 63 1953 19
10 Store 139 44 6116 61
11 Product Lab 115 46 5290 124.5
66 36 2376
Total capacity of solar 500
power

119