IMPLEMENTING RULES AND

REGULATIONS ON MEMBERSHIP

Prepared by:
Kiemer Terrence R. Sechico
+639455802198
Regional VP for Membership
nfjpiawmc.vpmemb1819@gmail.com
TABLE OF CONTENTS

IRR 1.0 Background

IRR 2.0 Objectives
IRR 3.0 Application and Admission for Membership
IRR 4.0 Membership Card
IRR 5.0.1 Membership Contribution
IRR 5.0.2 NFJPIA Membership Certificate
IRR 6.0 Deadline and Submission of Payment
IRR 7.0 Perks and Early Compliance
IRR 8.0 Membership Benefits
IRR 9.0 Membership Classification
IRR 10.0 Membership Term
IRR 11.0 Termination of Membership
IRR 12.0 Rights and Responsibility and Duties of Members
IRR 13.0 Violation of Membership IRR
Enforcement of the Implementing Rules and
IRR 14.0 Regulations
IRR 15.0 Amendments or Revisions
IRR 16.0 Separability Clause
IRR 17.0 Repealing Clause
IRR 18.0 Effectivity
IRR 1.0 BACKGROUND

IRR 1.0 Only Local Chapters duly recognized by the Federation can use the name
JPIA. The Regional Vice President for Membership, including the National
Executive Officers, is responsible for the implementing rules and regulations
for the acceptance of qualified applicants and to ensure adequate controls to address
risk of unauthorized, inaccurate and incomplete handling of membership matters in the
organization.

IRR 2.0 OBJECTIVES

IRR 2.0.1 To establish standard procedures for application and admission for membership to
the organization;

IRR 2.0.2 To define the membership requirements including the documents that shall be
submitted by the local chapters and guidelines of recruitment for the Senior High
School students taking up Accountancy, Business and Management allied courses.

IRR 2.0.3 To encourage more members to be an active member of the organization by

highlighting membership benefits.

IRR 2.0.4 To determine the membership fee of the organization;

IRR 2.0.5 To define rights, duties and responsibilities of all the members;

and IRR 2.0.5 To define the terms of membership and grounds for

termination.

IRR 3.0 APPLICATION AND ADMISSION FOR MEMBERSHIP

IRR 3.1 Documentary Requirements for Local Chapters. All local chapters shall submit
the following to the Regional Council:

1. LC Members Database.
In filling out the LC Members Database under Renewing Members sheet, you will just
have to encode the last federation year’s JPIA Number under the “JPIA number” column. And
all the basic information like; name, gender (you may change, if encoded wrong or no entry
recorded), and local chapter name shall be readily available but the course, contact number and
email address must be updated on a regular basis.

Under New Members sheet, all the required information must be encoded upon
registration except the JPIA Number. The JPIA Number to be used shall be given by your
respective RVP Membership.
 While under backup file sheet, all those who cannot search their JPIA number and/or
those who has misspelled name, must be encoded here. Under their name, kindly use lower case
letters only and following this format:

Surname, Given Name, and Middle Initial. (See the LC Members Database.xlsx)

JPIA Number Example: RC CODE-LC CODE-JPIANUMBER (09-01-0001)

Name Format Example: Sechico, Kiemer Terrence R.

For renewing members: Kindly encode only the RC, LC Code and JPIA Number and fill-
out the necessary requirements for contact information and email address.

For renewing members: Ex. 09-01-0001

For new members: Kindly encode all the required information. In filling out their names,
use this format for uniformity purposes:

Ex. Sechico, Kiemer Terrence R.

Ex: Last JPIA number of renewing member (Andres Bonifacio College)-09-01-0200

For new members (Andres Bonifacio College)-09-01-0201 and so on
2. 2. Local Chapter Requirements (See the NFJPIA1819 LC Membership Requirements.xlsx)

 Local Chapter Information and summary of members

 Local Chapter Officers with ID Picture
 Local Chapter General Plan of Activity (GPOA) or Calendar of Activities \(COA)
 Membership report
 LC Members Count

The filename to be used shall be School Name_Requirements.xlsx.

Use the given template for uniformity purposes.

Ex. Andres Bonifacio College_Requirements.xlsx

3. List of enrollees or number of students enrolled in BSA, BSMA, BSAT or ANY accounting
related courses certified by Registrar. Scanned copy must be sent to the council.

4. Certification Letter from the Office Students Affairs (OSA) stating that the organization is
duly recognized by the school. Scanned copy must be sent to the Council.

5. For first time applicants: Constitution and By-Laws.

For renewing members: Amendments or Revisions of the Local Chapter Constitution
and By-Laws only (if any).

6. Annual Report of the previous federation.

7. Deposit slip of membership contribution.

8. Resume of Local Chapter Officers. Local chapters may also include the resume of their
graduating students. (5th year students for 5-year program, while 4th year students for 4-
year program).

Kindly use the prescribed format and compile it in a separate folder for LC Officers and for
the Graduating students according to its course/degree. Use this format in naming your
resume:

For the officers: FullName_Position_School_Name(Acronym)

Ex. Sechico, Kiemer Terrence R._Vice President for Membership_WMSU

For graduating students: Full Name_Resume

Ex. Sechico, Kiemer Terrence R._Resume
9. If in any case there will be revisions on the previously sent requirements,
kindly use this format:

NFJPIA1718_Local Chapter _<Requirements>.V1.xlsx.

*V1 indicates how many times the files have undergone revision.

EX. NFJPIA1718_Andres Bonifacio

College_<Requirements>.V1.xlsx 6c. If the revision is final, use
the following format:
NFJPIA1819_< Local

Chapter>_<Requirements>.F.xlsx. EX. NFJPIA1819_Andres

Bonifacio College_Requirements.F.xlsx

For the JPIA Number Code, this format shall be followed:

2018– WW – XX – YYYY
2018 Federation Year
WW Region Code for Region
9 XX Local Chapter Code
YYYY Member Number

IMPORTANT NOTE: For federation year 2018-2019,

renewing members shall use their respective JPIA
number last federation year 2017-2018 but the federation
year code shall be changed accordingly (ie., 2018).
It means that, your registered RC, LC Code and JPIA
number this year will serve as your permanent number on
the next federation years, only the federation year will be
subject to change.

For new local chapters, a new LC Code

shall be assigned by the Regional Vice President for
Membership provided that he/she will not use the LC Code
of existing LCs.

And for new members, the Regional Vice

President for Membership shall have the discretion in
providing JPIA number for their respective local chapters
in their regions. The Regional Vice President for Membership will just inform the local chapters
regarding such.
IRR 3.2 All membership requirements shall
be uploaded to the drive folder
sent by your respective regional
council.

NOTE: Please be critical and detailed in

the submission of membership
requirements and motivate your LC’s to
coordinate with you together with the LC-
VP for Membership.

IRR 4.0 NJPIA MEMBERSHIP CARD

IRR 4.1 There will be a uniform membership card design.

IRR 4.2 All regional councils are mandated to produce the membership but they
have the freedom as to their choice of supplier.

IRR 4.3 The members who will pay the membership fee will be entitled for a membership card
that will serve as an acknowledgement in their active involvement of the organization.

IRR 4.7 Late payment/late members, however, will not be given

the privilege to obtain such, due to lack of time preparation.

IRR 4.8 All card holders are subject to tuition fee discount to
the accredited review schools for the CPA Board Licensure
Examination once it has already approved by the review schools. Validity
of the discount shall be presented on the back face of the Membership card with
corresponding date.*

IRR 4.9
The membership card is valid upon receiving the membership card and October 1,2019 will
be the expiration date. The validity implies to as an Identification Card and proof to avail
discounts within the geographical location, if any.

IRR 4.10
Membership cards shall be based on the Local Chapter Database. Regional Council shall be
only liable to replace the membership cards which have technical errors due to the fault of
the membership cards provided or printer, otherwise liability shall be void.
 IRR 5.0.1
REGIONAL FEDERATION MEMBERSHIP CONTRIBUTION

IRR 5.0.1.1 Required membership contribution for the federation

year 2018 - 2019 shall be P100.

IRR 5.0.1.2 Breakdown of P 100.00 will be sent by the Regional Vice President for Finance
through Memorandum.

IRR 5.0.1.2
The Local Chapters must declare 100% of their members.

IRR 5.0.2 NFJPIA MEMBERSHIP CERTIFICATE

IRR 5.0.2.1 Membership certificate shall be designed by the National Federation.

IRR 5.0.2.2 Regional Councils are mandated to provide a Membership certificate to the
members of the National Federation.

IRR 5.0.2.3 The printing of membership certificates shall be borne by the Regional Council, so
as to promote ownership and efficiency of work.

IRR 5.0.2.4 Membership certificate will not be valid without the Regional Council’s dry
seal .

IRR 6.0 DEADLINE OF SUBMISSION AND PAYMENT

1. For all Local Chapters

IRR 6.1
All soft copy requirements shall be uploaded to the official share drive folder or link sent by
the Regional Vice President for Membership. Uploaded files must be on their local chapter
respective folders. After uploading the said requirements on their respective folders, notify
the Regional Vice President for Membership or the Regional StanCom for Membership that
they already uploaded the files.

A summary report file is given to each local chapter and it must be sent to the official e-mail
address of the Reginal VP for Membership Standing Committee at
nfjpiawmc.membstandcom1819@gmail.com.
IRR 6.2 All hard copy requirements, if there is any, shall be placed inside a long brown
envelope and shall be submitted to the Regional Vice President for Membership via mail
to:

Kiemer Terrence R. Sechico BSAC-5

Accountancy Department
College of Liberal Arts
Western Mindanao State University
Normal Road, Baliwasan , 7000 Zamboanga City

IRR 6.3 For the deadline of submission, please see

( NFJPIA1819_MembershipDeadlines.pdf.)

IRR 6.4 The Regional Council deems it imperative to waive the rights of membership if no
payment from Local Chapters has been deposited on or before the given deadline.

IRR 6.5 Late registration will be entertained considering that benefits are limited upon the date
of their registration.

IRR 6.6 The membership fee shall be deposited to the official bank accounts of the council.

IRR 6.7 5 days after every deadline of the LC Members Database, the Regional Vice
President for Finance will immediately send Billing statement to the Local Chapters.

IRR 6.8 Kindly send the scanned copy of the deposit slip and the payment details to the
official drive given to you by the Regional Vice President for Membership and Regional Vice
President for Finance.
Payment details shall be documented in the NFJPIA_1819_Membership FeeTracker.xslx.

IRR 6.9 The Regional Vice President for Membership shall confirm and verify the files to the
Local Chapters they have submitted.

IRR 6.10

If the Local Chapter did not receive any confirmation regarding the submission of files; it means
that the Regional Council did not receive any file from the respective Local Chapter.

IRR 7.14 For queries and suggestions regarding membership matters, you may contact
KIEMER TERRENCE R. SECHICO Regional Vice President for Membership either
through e-mail, nfjpiawmc.vpmemb1819@gmail.com, or through his mobile
number, (+639455802198).
IRR 7.0 PERKS ON EARLY COMPLIANCE

IRR 7.1 For those Local Chapters who shall submit COMPLETE documentary requirements
on or before the stated deadlines and complete 100% payment of the Regional
Council Membership Contribution on the Regional Council Deadline shall have
additional points for the Most Outstanding Local Chapter (MOLC).

IRR 8.0 MEMBERSHIP BENEFITS

IRR 8.1 All registered members shall receive a membership card and membership certificate
which is a tangible proof of membership to the organization.

IRR 8.2 Priority notice to the updates and events of organization

and Sponsorship of events (Regional Council will provide
a speaker in the best of its ability)

IRR 8.3 Ability to use NFJPIA logo, name and reputation for promotion of local or regional
events.

Note: It is applicable only to the events recognized by the

National, Regional and Local Chapter

IRR 8.4 The opportunity to serve and the ability to hold leadership positions within
various committees

IRR 8.5

Eligibility to apply for the prestigious award: Most Outstanding JPIAN (MOJ)

IRR 8.6 The opportunity to participate in the following ACADEMIC EVENTS:

Please refer to the IRR for Academic Events


PICPA NAQDOWN
 National Academic Competitions
 NFJPIA Cup
 National CPA Mock Board Examination
 Case Study Competitions
 Cup Series
 Academic seminars in partnership with each region across the country
IRR 8.7 The opportunity to participate in the following NON ACADEMIC EVENTS:

Please refer to the IRR for Non Academic events

Socio-Civic Comprehensive Program

National Non-Academic League
National Non-Academic Tournament

Note: You are not allowed to join in any NFJPIA – WMC events if you are not a
registered member of the council.

IRR 8.8 Meeting and interacting with the other members, future colleagues in the accountancy
profession, during the Annual Regional Convention (ARC) & 20th Regional Mid-Year
Convention (RMYC)

IRR 8.8 The opportunity to avail premiums and discounts

to the National Federation Industry sponsors’.

IRR 8.9 The opportunity to receive soft-copy of test banks and review materials.

IRR 9.0 MEMBERS CLASSIFICATION

IRR 9.1
 Regular members – Those who have fully complied with all the requirements set
forth under this article, and actively performed the objectives of the organization. IRR
5.0.2

 Probationary members – those who have fully complied with all the
requirements set forth under this article but have committed an act discreditable
to the Federation as deemed by the Executive Board. Probationary members shall
have their right curtailed as regular members and shall be disqualified from the
activities of the organization, unless provided otherwise under meritorious cases by
the Regional Executive Officers.

IRR 10.0 MEMBERSHIP TERM

IRR 10.1 Membership in the federation is for a period of one federation year
and is renewable annually
IRR 11.0 TERMINATION OF MEMBERSHIP

IRR 11.1 Graduation– any member who is duly recommended by their school’s
Office of the Registrar for graduation in Bachelor of Science in Accountancy
degree ceases to become a member.

IRR 11.2 Degree Program Shift – any member who disqualified to enroll in the Bachelor of
Science in Accountancy or any accounting-related degree program of his member
school ceases to become a member.

IRR 11.3 Others – any member who, in one way or another, has failed to uphold the
purposes, for which this Federation was established, upon the discretion of the
Federation Officers and Adviser, ceases to become a member.

IRR 12.0 RIGHTS, RESPONSIBILITY, AND DUTIES OF MEMBERS

IRR 12.1 The regular Local Chapter members of the Regional Council shall have the
following expressed rights:

IRR 12.1.1 The right to participate in the discussion in all assemblies of the
Federation and Regional Council.

IRR 12.1.2 The right to inspect the records and financial reports of the Federation
and Council within a reasonable time and place.

IRR 12.1.3 The right to vote in all of the major activities of the Federation and Council.

IRR 12.1.4 The right to participate in all of the activities of the Federation and
Council aimed towards their development and improvement.

IRR 12.2 The regular Local Chapter members of this Federation through their
representatives shall have the following expressed duties and obligations:

IRR 12.2.1 The duty to comply with the provisions of this Constitution and By-Laws and
other rules that may be promulgated by the Regional Executive Board, or may be
agreed upon.

IRR 12.2.2 The duty to attend meetings whether general or special.

IRR 12.3.3 The duty to pay the membership fee and such other fees that may be
deemed appropriate by the Regional Executive Board and National Executive Board in
accordance with the Constitution and By-Laws.
IRR 12.3.4 The duty to comply with any other requirements set by the Regional Executive
Board and National Executive Board.

IRR 12.2.5 The duty to defend the honor, prestige and integrity of the Federation and
Regional Council.

IRR 12.2.6 The duty to respect the other members of the Federation and Regional Council.

IRR 12.2 7 The duty to support all the undertakings of the organization and participate
actively in all the activities and functions of the Federation and the Council.

IRR 12.2.8 The duty to deepen their understanding of the concept of the Federation and
Regional Council.

IRR 12.2.9 The duty to engender academic excellence in the Federation.

IRR 12.3 The act of a Local Chapter representative or his proxy shall mean act of the
Local Chapter as a whole.

IRR 13.0 VIOLATION OF MEMBERSHIP IRR

IRR 13.1 Culpable Violations on any provisions of the Constitution and ByLaws.

IRR 13.2 Gross misconduct, dishonesty, discourtesy and disloyalty to the Federation.

IRR 13.3 Inefficiency and incompetence in the performance of official duty

IRR 14.0 ENFORCEMENT OF THE IMPLEMENTING RULES

AND REGULATIONS

IRR 14.1 It shall be the primary duty of the Regional Vice President for Membership and
the Federation to effectively enforce the provisions of this Implementing Rules
and Regulations. The Federation also has the sole right to interpret the contents
of this Implementing Rules & Regulations and their decision will be binding and
irrevocable.

IRR 14.2 The Regional Adviser or his duly designated representative shall act as legal adviser to
the Regional Vice President for Membership and the Federation and shall render
legal assistance as may be necessary in carrying out the provisions of this
Implementing Rules and Regulations.
IRR 15.0 AMENDMENTS OR REVISIONS

IRR 15.1 The Federation shall be vested with the exclusive power to revise and amend
the Implementing Rules and Regulations.

IRR 15.2 Any amendments to or revisions to this Implementing Rules and Regulations may
be proposed by any member of any local chapter upon a written request of such
member, stating the reasons thereto.

IRR 15.3 The Regional Vice President for Membership must initially review any request for
amendments and revisions as well as proposed amendments then to be forwarded to
the Regional Executive Officers for discussion, editing and final approval and to be
noted by the Regional Adviser.

IRR 15.4 The Regional Executive Officers shall have the right to debunk any proposed
revisions and amendments, submitted to them by the Regional Vice President for
Membership, which are deemed unnecessary. The final decision on any inclusions
and exclusions to this Implementing Rules and Regulations must be determined by
a majority vote of all Regional Executive Officers in which the Regional Vice
President for Membership is included.

IRR 15.5 Amendments to particular provisions in this Implementing Rules and Regulations shall
be allowed provided that such amendments will be communicated to stakeholders at
least two weeks before it could take effect
IRR 16.0 SEPARABILITY CLAUS

IRR 16.1 If any clause, provision, paragraph or part of this Implementing Rules
and Regulations shall be declared unconstitutional or invalid, such
judgment shall not affect, invalidate, or impair any other part hereof, but shall
be merely confined to the clause, provision paragraph or part directly involved in the
controversy in which such judgment has been rendered.

IRR 17.0 REPEALING CLAUSE

IRR 17.1 Any rule and regulation or resolution or part/s thereof inconsistent with the provisions
of this Implementing Rules and Regulations are hereby repealed or modified
accordingly.

IRR 18.0 EFFECTIVITY

IRR 18.1 This Implementing Rules and Regulations shall take effect immediately after
its presentation and approval from the Assembly. Promulgated in the City
of Zamboanga this 10th of June, 2018.

Signed by:

Kiemer Terrence R. Sechico

NFJPIA-WMC
Regional Vice President for
Membership

Noted by:

Christian Dhale B. Gonzales

NFJPIA-WMC
Regional President