Make your maintenance more efficient !
This document recapitulates in a nonexhaustive way the
principal functionalities of OptiMaint. It has the role to help
you to check the adequacy of OptiMaint to your needs.
General characteristics of OptiMaint
- With only one licence management of an unlimited number of
companies and sites
- No module in option
- Nomenclature on various possible levels: company, sector,
division, analytic center, cost center, equipment, component,
article (with concept of Family, Subfamily, Group)
- Two types of tree structures : analytical and geographical
- Parameter setting of the number of decimals : price, amount and
quantity
- Multi currencies management
- Print preview
- Export of the reports towards spreadsheet, text processing
- Reports personnalisables (with Crystal Reports)
- Insertion in the menus of personalized reports
- Compatible with codes bars solutions
- Sending Work request / Work order / Order …by email
(independent of any electronic mail service)
- Data exchange with other software (ERP, SAP, Baan,
PeopleSoft, Oracle, Navision, etc …) (1)
- Multilingual (available in French, English, Spanish ...)
- Management of an unlimited user profiles
- Password by user
- Menus personnalisables
- Personnalisable level of confidentiality
- Obligatory field or not skeletal
- Show/hidden field
- Personnalisable terminology
- Management and history of the users connexions
- Help guide on each screens / Teachware / Lessons
- Homogeneity of the screens
Assets management
- Coding of the equipment, the components and the items
- Tree structure of the equipment with the components and the
items
- Graphic Visualization of the tree structure
- individual Calendar of the equipment with management of the
exceptions (revisions, exceptional stops …)
- Definition of family and of subfamily
- Definition of skeletal meters
- Visual Coding of the state equipment (available, under operation,
range, stop)
- Historical Transfer of components identified
- Management of the equivalent items
- Security instructions per equipment
- Criticality of the equipment
- Photographs of the equipment, components, items …
- Free comments
- Function of partial or global recopy of an equipement
- Creation of personnalized fields for equipement, component,
article (format numerical, alphanumeric, monetary, date, yes/no,
image)
- Function of multi criteria research
Management of the interventions
(1) Requires a development specific according to the customer requirements
Management of the interventions
- Definition of the employee with photographs
- Calendar by employee with management of the exceptions
(vacation, diseases, formations …)
- Definition of the roles of the employees
- Definition of the qualifications by employees
- Rate by employee
- Free comments
- Creation of personnalized fields for equipement, component,
article (format numerical, alphanumeric, monetary, date, yes/no,
image)
- Definition of list unrolling with skeletal choices
- Function of multi criteria research
Work requests (WR):
- Printing and/or sending by automatic email
- Management by statute (accepted - converted into work order -
engaged - enclosed - refused)
- Conversion of the WR into work order
- Management of the priorities of the WR
- Wished Date / Date beginning of breakdown
- Function of multi criteria research
Interventions :
- graphic Synthesis and by table of the loads and resources over
for a given period
- Planning of assignment of the work orders by taking account of
the availabilities of the employees and the equipment and with
checking of the necessary qualifications
- Historical of the interventions
- Intervention on work order and except work order
- Accepted Date
- Date of beginning and end
- Spent time / Unavailability time
- Signature on work order (optional)
- State of work order advance (printed – involved - closed -
cancelled)
- Creation of permanent work order
- Association of files joined to a work order
- Creation of a work order and an activity from one screen
- From the work sheet screen access to all information on the
labour, items and orders concerned
- Function of multi criteria research
Preventive maintenance :
- Creation and automatic or manual printing of the work order
- operational Range (free description of the intervention)
- Qualification attached to an operational range
- Time forecasted
- Scheduled cost
- Necessary items
- Definition of the types of intervention
- Fusion of several work orders
- Visual Planning of the preventive maintenance
- Planning according to meters
- Fixed Frequency and variable frequency
- Association of files joined to a preventive maintenance
- Function of recopy of a preventive maintenance on one or more
equipment
- Function of multi criteria research
All the quoted marks are the property of their holder respective
Stock management Suppliers :
- Coding
Stock : - Definition of family
- Multi stock room - Links with web site
- Stock sheet - Quotation Suppliers
- Main location - minimum amount of order
- Definition of the terms/conditions of payment, delivery terms
Movements : - Multi contacts for a supplier
- Transfer of items between stock rooms - Multi suppliers for an article
- Reception of article without order - Turnover realized by supplier
- Historical of the movements - Creation of personnalized fields for equipement, component,
- Quantity / quality control of the items at reception article (format numerical, alphanumeric, monetary, date, yes/no,
- Charge of the exits to all the levels of the nomenclature image)
- Exceptional entry - Definition of list unrolling with skeletal choices
- Reintegration - Function of multi criteria research
Management : The contracts supplier:
- Management of the referred items in stock or not in stock - Type of contract
- Current valorization or at a precised date of the stock - Definition of family / subfamily
- minimum / maximum stock - Time and a number of interventions
- Reorder point - Amount, period of invoicing, duration of notice renewal · links with
- Suggestion of reordering documents
- Reorder quantity - Creation of personnalized fields for equipement, component,
- Delivery time article (format numerical, alphanumeric, monetary, date, yes/no,
- Reservation of items (see suggestion of reordering) image)
- Sleeping stock - Definition of list unrolling with skeletal choices
- Function of multi criteria research
Inventories :
- Inventory list / inventory difference
- Cycle inventory Management of the budgets

- Definition of the budgets by cost center

Purchase management - Definition of the budgets by equipment
- Definition of the budgets by general account / imputation
Purchase request (PR) : - Definition by work order types
- PR since suggestion of reordering - Definition per year, month
- Conversion PR into order - Definition by category (preventive, curative, various)
- Unlimited levels of signature
- Consolidation of several PR in only one order
- Management by statute of the PR Management of the projects of investment
- Function of multi criteria research
Requests for price: - Definition of an initial budget in labour, items and invoices
- Request for price to bring up to date the catalogue supplier - Followed budget with possible actualization
- Request for price since suggestion of reordering - Definition of family of projects
- Request for price since purchase request - Creation of personnalized fields for equipement, component,
article (format numerical, alphanumeric, monetary, date, yes/no,
Orders: image)
- Order from suggestion of reordering - Definition of list unrolling with skeletal choices
- Order of not referred article / services - Function of multi criteria research
- Sending of the orders by mail / email / fax
- Standard Price / Last order price / Weighted averaging
- Calculation of the weighted averaging from the receiving note or Analysis
of the order with possible correction at the time of the invoice
- Management by statute of the orders (created – printed - involved - Analysis of the number of breakdowns, the unavailability time, the
- balanced - invoiced - cancelled) cost and the rate of unavailability on all the levels of the tree
- Order for different cost centers structure …
- Delivery partial - Analysis of the availability ratio …
- Synthesis of not delivered and/or not invoiced orders - Analysis MTBF and MTTR …
- Analysis of the delays of delivery / average delivery time - Ventilation of times and the costs on all the levels of the tree
- Part delivery structure …
- Delivery reminder by mail / email / fax … - Classification ABC of the equipment and components…
- Management of differents adresses of order, delivery, invoicing - Analysis of the interventions by code diagnosis and correction …
- Function of multi criteria research - Export of the data towards spreadsheets, text processing …
Invoices :
- automatic generation of the invoice from the receiving note or the
Characteristics data-processing
order with possible modification
- Recording of an invoice without order before
- Standalone Licence or Network
- Partial Invoicing
- Compatibility with Windows 98 / NT4 (SP6) / 2000 / XP / Vista
- Function of multi criteria research
Terminal Server Edition for internet use or intranet (web)
- Data bases : SQL Server, Oracle, Sybase, Db2/400, Access,
MySQL, PostgreSQL

All the quoted marks are the property of their holder respective

(1) Requires a development specific according to the customer requirements