Professional Documents
Culture Documents
INFORMATION FOR
SPONSORS AND
EXHIBITORS
GOLD SPONSORSHIP PACKAGE - EUR 50.000,00(excl. VAT)
Exhibition Space
- 54m² Exhibition space
- Six complimentary exhibitor badges
Advertisement
- Inclusion of two inserts of Sponsor in the participants' bags (insert to be provided by sponsor)
- Sponsor's logo with hyperlink on the Congress website
Registrations
- Two complimentary full registrations to the Congress
Acknowledgement
- Gold Sponsors will be acknowledged as such on the Sponsors' Board on-site and in the
Final Program
Exhibition Space
- 9m² Exhibition space (additional space can be purchased at a cost of €550 (excl. VAT) per
square meter)
- Four complimentary exhibitor badges
Registrations
- Two complimentary full registrations to the Congress
Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program as providing an unrestricted
educational grant
- Logo with Hyperlink on the congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
INTEGRATED SYMPOSIUM SESSION - EUR 10.000,00 (excl. VAT)
Exhibition Space
- 9m² Exhibition space (additional space can be purchased at a cost of €550 (excl. VAT) per
square meter)
- Two complimentary exhibitor badges
Registrations
- One complimentary full registration to the Congress
Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program as providing an unrestricted
educational grant
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
PRINTED ITEMS
SECOND ANNOUNCEMENT - EUR 3.000,00 (excl. VAT)
An exclusive advertisement of your company will appear on the back cover. This announcement will
be distributed to over 5000 people on the mailing list prior to the Congress, and will be on display at
various related congresses.
Acknowledgement of Sponsorship
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
FINAL PROGRAM
Will be distributed to all participants. This useful item is carried at all times. An exclusive
advertisement of your company will appear on the back cover.
Includes program and the layout of the venue.
Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
Acknowledgement of Sponsorship
- Sponsor's name and logo printed on menu
- Sponsor's logo on sign at the entrance to the event
- Sponsor will be acknowledged as an Official Sponsor in the Final Program
- Twenty complimentary invitations to the Social Event
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program
- Inclusion of one insert of Sponsor in the participants' bags (insert to be provided by sponsor)
Acknowledgement of Sponsorship
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
CYBER CENTRE - EUR 5.000,00 (excl. VAT)
A special area will be assigned as the exclusive cyber-café center of the Congress. A number of work
stations will be installed enabling participants to send and receive e-mails and surf the web.
The sponsoring company's name will be prominently displayed on the signage as well as the screen
savers of the computers.
Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
- Inclusion of one insert of Sponsor in the participants' bags (insert to be provided by
sponsor)
Sponsor's company's logo will appear on the badge cords distributed to all participants on site.
An unrestricted educational grant will be awarded to the best oral and poster presentations. A
representative of the sponsoring company will award the grants. The prize winners will be selected
by the Organizing Committee and will be awarded at a Plenary Session on the final day of the
Congress. The grants will assist the recipients to continue their research.
Acknowledgement of Sponsorship
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program
Acknowledgement of Sponsorship
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program
INSERT - EUR 1.500,00 (excl. VAT)
Inclusion of an insert in the participants' Congress bags. Please note that the material should be
provided by Sponsor and must be approved by the Secretariat.
Acknowledgement of Sponsorship:
- Sponsor's product information will be available for all congress participants
- Logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement on Sponsors' List in the Final Program
INFORMATION FOR SPONSORS
Once a Booking Form is received a contract will be sent to you for completion. This contract should be
signed and returned with a 50% deposit payment to the sponsorship/exhibition office address above.
Alternatively an invoice for the deposit can be requested on the Booking Form. Once this has been
received a confirmation of sponsorship will be mailed to you with an accompanying invoice.
Information on VAT
The procedure applicable to any service rendered to an external company applies:
- An invoice will be addressed by Forum d’Ideias, the congress secretariat, to the sponsor, mentioning
the subject and the amount without VAT;
- If the sponsoring company is located in a country of the European Union, except Portugal, and if the
company has a VAT number, this VAT number must be mentioned on the invoice and no VAT will be
charged;
- If the sponsoring company is located in Portugal (with or without VAT number) or if the company is
located in another country of the European Union and has no VAT number, VAT of 21% must be
charged onto the amount of the invoice (VAT subject to change);
- If the sponsoring company is located outside the European Union, no VAT must be applied ("service
to a company external to EU").
Terms of Payment
50% with signed contract
50% by March 27, 2009
All payments must be received before the start date of the Congress.
Cancellation Policy
Cancellation must be made in writing to:
35th European Congress of Cytology
C/O Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com
General Conditions
Terms and Conditions will be included in the sponsorship agreement.
SPONSORSHIP BOOKING APPLICATION FORM
Contact Name
Company
Address
VAT number
SPONSORSHIP PRICE
Gold Sponsorship Package EUR 50.000,00 (excl. VAT)
Integrated Plenary Session EUR 15.000,00 (excl. VAT)
Integrated Symposium Session EUR 10.000,00 (excl. VAT)
Second Announcement EUR 3.000,00 (excl. VAT)
Inside page-EUR1.000,00 (excl. VAT) Inside Front-EUR2.000,00 (excl. VAT)
Final Program
Back Cover-EUR3.000,00 (excl. VAT) Inside Back-EUR2.000,00 (excl. VAT)
Signature : Date :
INFORMATION FOR EXHIBITORS
A commercial & technical exhibition will be held in conjunction with the conference.
Once a Booking Form is received a contract will be sent to you for completion. Upon receipt of the
Booking Form, space will be confirmed and a contract and an invoice will be mailed. Please note
that three alternative choices should be clearly indicated on the application form. Space
allocations will be made in the order in which application forms with payment are received. The
contract should be signed and returned to the exhibition office address above.
SPACE RENTAL
The price for stand space only is €550 (excl. VAT) per square meter. This includes:
2 Exhibitors' badges
100 word company / product profile in the Final Program
EXHIBITOR PROFILE
A 100-word Exhibitor Company/Product profile will be published in the list of exhibitors in the
official program and must be submitted electronically by e-mail to
cytologylisboa2009@forumdideias.com no later then 2 March, 2009
PAYMENT METHODS
As detailed previously in the Sponsorship section.
If exhibition space is resold a full refund will be made less a 10% administration charge.
General Conditions
Terms and Conditions will be included in the exhibition agreement.
EXHIBITION BOOKING APPLICATION FORM
Contact Name
Company
Address
VAT number
st
1 Choice
2nd Choice
3rd Choice
Signature : Date :
EXHIBITION AREA
SOLD
RESERVED
SOLD
SOLD
RESERVED
SOLD