27-30 September 2009

INFORMATION FOR
SPONSORS AND
EXHIBITORS
GOLD SPONSORSHIP PACKAGE - EUR 50.000,00(excl. VAT)

Exclusive sponsorship of an Official Satellite Symposium in a Plenary Hall, up to 60 minutes, in

conjunction with the Congress Scientific Committee.

- Includes: hall rental, standard audio/visual equipment, display table

- Symposium programs and abstracts will be included in the Final Program (subject to receipt by
publishing deadline)

Exhibition Space
- 54m² Exhibition space
- Six complimentary exhibitor badges

Advertisement
- Inclusion of two inserts of Sponsor in the participants' bags (insert to be provided by sponsor)
- Sponsor's logo with hyperlink on the Congress website

Registrations
- Two complimentary full registrations to the Congress

Acknowledgement
- Gold Sponsors will be acknowledged as such on the Sponsors' Board on-site and in the
Final Program

INTEGRATED PLENARY SESSION - EUR 15.000,00 (excl. VAT)

Support of one of the plenary sessions of the Scientific Program.

Company support will be acknowledged in the Final Program as “Supported by an unrestricted
educational grant from…”

Exhibition Space
- 9m² Exhibition space (additional space can be purchased at a cost of €550 (excl. VAT) per
square meter)
- Four complimentary exhibitor badges

Registrations
- Two complimentary full registrations to the Congress

Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program as providing an unrestricted
educational grant
- Logo with Hyperlink on the congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
INTEGRATED SYMPOSIUM SESSION - EUR 10.000,00 (excl. VAT)

Support of one of the symposium sessions of the Scientific Program.

Company support will be acknowledged in the Final Program as "Supported by an unrestricted
educational grant from..."

Exhibition Space
- 9m² Exhibition space (additional space can be purchased at a cost of €550 (excl. VAT) per
square meter)
- Two complimentary exhibitor badges

Registrations
- One complimentary full registration to the Congress

Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program as providing an unrestricted
educational grant
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site

PRINTED ITEMS
SECOND ANNOUNCEMENT - EUR 3.000,00 (excl. VAT)

An exclusive advertisement of your company will appear on the back cover. This announcement will
be distributed to over 5000 people on the mailing list prior to the Congress, and will be on display at
various related congresses.

Acknowledgement of Sponsorship
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program

FINAL PROGRAM

This book will be distributed in Lisbon to all registered participants.

A number of advertisements are available at the following prices:

- Inside page EUR1.000,00 (excl. VAT)

- Back cover EUR3.000,00 (excl. VAT)
- Inside front EUR2.000,00 (excl. VAT)
- Inside back EUR2.000,00 (excl. VAT)
Acknowledgement of Sponsorship
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program

PROGRAM AT A GLANCE/MINI PROGRAM - EUR 2.500,00 (excl. VAT)

Will be distributed to all participants. This useful item is carried at all times. An exclusive
advertisement of your company will appear on the back cover.
Includes program and the layout of the venue.

Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program

SERVICES AND SPECIAL FUNCTIONS

SOCIAL EVENT - EUR 25.000,00 (excl. VAT)

Sponsor the Social Event!

Acknowledgement of Sponsorship
- Sponsor's name and logo printed on menu
- Sponsor's logo on sign at the entrance to the event
- Sponsor will be acknowledged as an Official Sponsor in the Final Program
- Twenty complimentary invitations to the Social Event
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program
- Inclusion of one insert of Sponsor in the participants' bags (insert to be provided by sponsor)

CONGRESS BAGS - PROVIDED IN KIND

Providing the participants bags including a writing pad and pen.

The bag will bear the sponsor's logo and the Congress logo.

Acknowledgement of Sponsorship
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
CYBER CENTRE - EUR 5.000,00 (excl. VAT)

A special area will be assigned as the exclusive cyber-café center of the Congress. A number of work
stations will be installed enabling participants to send and receive e-mails and surf the web.
The sponsoring company's name will be prominently displayed on the signage as well as the screen
savers of the computers.

Acknowledgement of Sponsorship:
- Sponsor's support will be acknowledged in the Final Program
- Logo with Hyperlink on congress website
- Acknowledgement on Sponsor Board on-site
- Acknowledgement on Sponsor's list in the final program
- Inclusion of one insert of Sponsor in the participants' bags (insert to be provided by
sponsor)

PARTICIPANTS BADGE LANYARDS (NECK CORDS) - EUR 2.500,00 (excl. VAT)

Sponsor's company's logo will appear on the badge cords distributed to all participants on site.

PRIZES - EDUCATIONAL GRANT FOR BEST ORAL &

POSTER PRESENTATIONS - EUR 2.000,00 (excl. VAT)

An unrestricted educational grant will be awarded to the best oral and poster presentations. A
representative of the sponsoring company will award the grants. The prize winners will be selected
by the Organizing Committee and will be awarded at a Plenary Session on the final day of the
Congress. The grants will assist the recipients to continue their research.

Acknowledgement of Sponsorship
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program

EDUCATIONAL GRANT FOR SLIDE SEMINAR - EUR 2.000,00 (excl. VAT)

An unrestricted educational grant to sponsor six students/interns to attend a Slide Seminar.

Acknowledgement of Sponsorship
- Sponsor's logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement in the Sponsors' List in the Final Program
INSERT - EUR 1.500,00 (excl. VAT)

Inclusion of an insert in the participants' Congress bags. Please note that the material should be
provided by Sponsor and must be approved by the Secretariat.

Acknowledgement of Sponsorship:
- Sponsor's product information will be available for all congress participants
- Logo with hyperlink on Congress website
- Acknowledgement on Sponsors' Board on-site
- Acknowledgement on Sponsors' List in the Final Program
INFORMATION FOR SPONSORS

Application for Sponsorship

Application for sponsorship can be made in writing with the enclosed booking enquiry form to:

35th European Congress of Cytology

C/O Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com

Once a Booking Form is received a contract will be sent to you for completion. This contract should be
signed and returned with a 50% deposit payment to the sponsorship/exhibition office address above.
Alternatively an invoice for the deposit can be requested on the Booking Form. Once this has been
received a confirmation of sponsorship will be mailed to you with an accompanying invoice.

Information on VAT
The procedure applicable to any service rendered to an external company applies:

- An invoice will be addressed by Forum d’Ideias, the congress secretariat, to the sponsor, mentioning
the subject and the amount without VAT;

- If the sponsoring company is located in a country of the European Union, except Portugal, and if the
company has a VAT number, this VAT number must be mentioned on the invoice and no VAT will be
charged;

- If the sponsoring company is located in Portugal (with or without VAT number) or if the company is
located in another country of the European Union and has no VAT number, VAT of 21% must be
charged onto the amount of the invoice (VAT subject to change);

- If the sponsoring company is located outside the European Union, no VAT must be applied ("service
to a company external to EU").

Terms of Payment
50% with signed contract
50% by March 27, 2009
All payments must be received before the start date of the Congress.

Cancellation Policy
Cancellation must be made in writing to:
35th European Congress of Cytology
C/O Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com

The organizers shall retain:

• 100% of the amount paid until the date of the cancellation.

General Conditions
Terms and Conditions will be included in the sponsorship agreement.
SPONSORSHIP BOOKING APPLICATION FORM

Please complete and send to:

35th European Congress of Cytology
C/O Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com

Contact Name
Company
Address

Post/Zip Code Country

Telephone Fax
E-mail
Address for invoicing (if different from the above address)

VAT number

SPONSORSHIP PRICE
Gold Sponsorship Package EUR 50.000,00 (excl. VAT)
Integrated Plenary Session EUR 15.000,00 (excl. VAT)
Integrated Symposium Session EUR 10.000,00 (excl. VAT)
Second Announcement EUR 3.000,00 (excl. VAT)
Inside page-EUR1.000,00 (excl. VAT) Inside Front-EUR2.000,00 (excl. VAT)
Final Program
Back Cover-EUR3.000,00 (excl. VAT) Inside Back-EUR2.000,00 (excl. VAT)

Program at a glance/Mini program EUR 2.500,00 (excl. VAT)

Social Event EUR 25.000,00 (excl. VAT)
Congress Bags Provided in kind
Cyber Centre EUR 5.000,00 (excl. VAT)
Participants Badge Lanyards EUR 2.500,00 (excl. VAT)
Prizes - Educational Grant for best oral & poster presentations EUR 2.000,00 (excl. VAT)
Educational Grant for Slide Seminar EUR 2.000,00 (excl. VAT)
Insert EUR 1.500,00 (excl. VAT)
TOTAL AMOUNT (Please complete)

Please call me to discuss our sponsorship package

Please send me a sponsorship contract and first 50% deposit invoice

Signature : Date :
INFORMATION FOR EXHIBITORS

A commercial & technical exhibition will be held in conjunction with the conference.

Application for exhibition

Application for exhibition can be made in writing with the enclosed booking form to:

35th European Congress of Cytology

C/o Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com

Once a Booking Form is received a contract will be sent to you for completion. Upon receipt of the
Booking Form, space will be confirmed and a contract and an invoice will be mailed. Please note
that three alternative choices should be clearly indicated on the application form. Space
allocations will be made in the order in which application forms with payment are received. The
contract should be signed and returned to the exhibition office address above.

PROPOSED DATES: (Subject to Change)

Set up times:
Saturday, September 26, 2009 08:30 20:00
Sunday, September 27, 2009 08:30 14:00

Exhibition opening hours (subject to change):

Sunday, September 27, 2009 16:00 18:30
Monday, September 28, 2009 08:30 18:30
Tuesday, September 29, 2009 08:30 18:30
Wednesday, September 30, 2009 08:30 13:00

Dismantling / Breakdown times:

Wednesday, September 30, 2009 from 14:00

SPACE RENTAL
The price for stand space only is €550 (excl. VAT) per square meter. This includes:
2 Exhibitors' badges
100 word company / product profile in the Final Program

SPACE+STAND PACKAGE EUR 6.000,00 (excl. VAT)

Includes:
9 sqm space rental
Stand with white walls and carpet
Electric board and energy consumption
Cleaning
Fascia panel with the exhibitor name
Furniture: one table and two chairs
2 Exhibitors' badges
100 word company / product profile in the Final Program
EXHIBITOR REGISTRATION
All exhibitors are required to be registered and will receive a badge displaying the exhibiting
company name. Two exhibitor badges will be given for the first 9 square metres booked and one
additional badge for each 9 sqm thereafter. Any additional exhibitors will be charged an exhibitor
registration fee of € 50 (excl. VAT).
An exhibitor registration form will be included in the Exhibitors' Technical Manual.

EXHIBITORS' TECHNICAL MANUAL

An Exhibitors' Technical Manual outlining all technical aspects of exhibiting will be circulated 3
months before the Congress. It will include the following
Technical details about the Venue
Final exhibition details and information
Contractor details
Services available to exhibitors and order forms

EXHIBITOR PROFILE
A 100-word Exhibitor Company/Product profile will be published in the list of exhibitors in the
official program and must be submitted electronically by e-mail to
cytologylisboa2009@forumdideias.com no later then 2 March, 2009

PAYMENT METHODS
As detailed previously in the Sponsorship section.

CANCELLATION/ SPACE REDUCTION POLICY

Cancellation must be made in writing to:
35th European Congress of Cytology
C/o Forum d´ Ideias
Rua da Juventude Azeitonense, 137 B
2925- V. N. Azeitão
Tel: +351 21 218 93 93
Fax: +351 21 218 93 92
Email: cytologylisboa2009@forumdideias.com

The organizers shall retain:

- 10% of the agreed package amount if the cancellation is made more than 12 months prior
Congress
- 50% of the agreed package amount if the cancellation is made between 12 and 4 months
the Congress
-100% of the agreed package amount if the cancellation is made up to 4 months prior to the
Congress.

If exhibition space is resold a full refund will be made less a 10% administration charge.

General Conditions
Terms and Conditions will be included in the exhibition agreement.
EXHIBITION BOOKING APPLICATION FORM

Please complete and send to:

35th European Congress of Cytology
C/o Forum d´Ideias
Rua da Juventude Azeitonense, 137B
2925-588 V. N. Azeitão, Portugal
Fax: +351 21 218 93 92
E-mail: cytologylisboa2009@forumdideias.com

Contact Name
Company
Address

Post/Zip Code Country

Telephone Fax
E-mail
Address for invoicing (if different from the above address)

VAT number

Choice Stand No Space Only/Shell Scheme No of Square Meters Total Price

(excl. VAT)

st
1 Choice

2nd Choice

3rd Choice

Please call me to discuss our exhibition space

Please send me an exhibition contract and first 50% deposit invoice

Signature : Date :
EXHIBITION AREA

SOLD

RESERVED

SOLD
SOLD

RESERVED

SOLD