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DYNAMIC HR: GLOBAL

APPLICATIONS FROM IBM


SHAD S. MORRIS AND ROBERT CALAMAI

As business leaders increasingly understand the importance of effectively


managing a global workforce, attention turns to the human resource (HR)
function. But as HR groups focus largely on best practices, they lose sight of
the constantly shifting demands of a global environment that requires next
practices. We propose a new Dynamic HR framework that allows HR manag-
ers constantly to renew and reintegrate their practices throughout the organ-
ization in a way that focuses on flexible entrepreneurship and coordinated
networking among dispersed HR managers. Such demands require HR man-
agers who not only are connected with one another across the globe, but
also are one step ahead of shifting local and global demands. Using practical
examples from IBM, we discuss techniques that might help HR become more
dynamic. © 2009 Wiley Periodicals, Inc.

Keywords: strategic human resource management, knowledge manage-


ment, international management, dynamic human resources, reintegra-
tion capabilities, renewal capabilities

Introduction need to understand and adapt to the chang-


ing client demands—and you need to do all
ow often has this scenario played this faster than the competition.

H out in your organization? You start


to bid for an international project
and soon realize that your primary
competitor is better staffed and bet-
ter experienced. It has more resources as well
as vast experience accumulated from other
projects throughout the world. To top things
This scenario offers a glimpse of the chal-
lenges facing global organizations today.
Gone are the days when companies could
rely on deliberately planned coordination
mechanisms from headquarters (HQ). Now,
firms must rely on all their people and not
just on headquarters to coordinate and inno-
off, a local favorite firm with strong ties to vate and to do so in a hyperefficient manner.
the potential client steps onto the scene. It To achieve this seemingly impossible task,
acts fast and knows well how to navigate the management’s attention often turns to the
local business climate. To have a chance of human resource (HR) function. Yet, most
winning the bid, not only do you need to of the time what has worked in the past
capitalize on the knowledge and experience does not work in this constantly shifting
of the demographically and culturally diverse global environment. Many will admit, tradi-
members of your operation, but you also tional HR management practices need to be

Correspondence to: Shad S. Morris, Fisher College of Business, The Ohio State University, 718 Fisher Hall, 2100
Neil Avenue, Columbus, OH 43210, Phone: 614-247-1732, Fax: 614-292-7062, E-mail: morris@fisher.osu.edu

Human Resource Management, July–August 2009, Vol. 48, No. 4, Pp. 641– 648
© 2009 Wiley Periodicals, Inc.
Published online in Wiley InterScience (www.interscience.wiley.com).
DOI: 10.1002/hrm.20302
642 HUMAN RESOURCE MANAGEMENT, JULY–AUGUST 2009

rethought (e.g., Lengnick-Hall & Lengnick- continuous renewal and reintegration of HR


Hall, 2006; Morris, Snell, & Wright, 2006; practices? And, what specific techniques can
Schuler & Tarique, 2007; Sparrow & Brewster, HR managers use?
2006; Stahl & Bjorkman, 2006; Ulrich & Such demands require HR managers who
Brockbank, 2005). As exemplified in the sce- not only are connected with one another
nario, with the cultural and generational dif- across the globe, but are also one step ahead
ferences in today’s global workforce, many of shifting local and global demands. In the
organizations are rethinking their use of following, we discuss the practical applica-
hard-edged practices (BusinessWeek, 2007). tion of two techniques (Entrepreneurial HR
In Asia, for instance, 360-degree feedback and Networked HR) for continuous renewal
programs tend to be less effective than in and reintegration of HR practices within a
their counterpart countries and must be global environment. Both techniques lead to
modified or completely overhauled to be ef- what we call Dynamic HR (see Figure 1).
fective. Further, companies with a strong Dynamic HR provides a tension perspective
country-of-origin culture struggle to bring in for HR managers to understand better the
top talent from foreign cultures. In recent challenges as well as potential solutions to
discussions we had with a country manager constantly renewing and reintegrating prac-
for General Electric (GE) in South Korea, we tices. To provide understanding of this ten-
learned that GE is having a difficult time sion and a practical application of how to
competing for talent because many potential develop Dynamic HR in your HR function,
employees see the local companies as having we offer a glimpse of what HR is doing at
better management practices—surprising IBM. We use IBM to show how HR practices
news for North American employees who see can constantly be renewed and reintegrated
GE as a top-shelf employer. In brief, HR man- in the global environment, and we offer in-
agers are finding themselves being pulled to- sight into how they build Dynamic HR
ward entrepreneurial activities of innovative through Entrepreneurial HR as well as Net-
management practices to meet shifting client worked HR roles. Finally, we offer an example
and talent needs, while they are being pulled of how they develop dynamic HR leaders
toward networking roles that consist of effi- among HR staff. And we discuss general ap-
ciently coordinating practices to meet global plication for HR managers.
business demands.
But before we rethink practices, we should The IBM Legacy
first rethink the role of HR managers them-
selves. How can HR managers more efficiently IBM is traditionally known as the world’s
adapt to dynamic environments that require largest provider of technological innovation
High
Renewal Capabilities

Entrepreneurial Dynamic
HR HR

Networked
HR

Low
High
Reintegration Capabilities

FIGURE 1. Dynamic HR Matric

Human Resource Management DOI: 10.1002/hrm


DYNAMIC HR 643

for businesses. Headquartered in Armonk, of values or principles to help you navigate


New York, IBM focuses on meeting global through these changes. It is only through
clients’ constantly changing demands by enduring values of continuous renewal and a
providing customers with unique products strong entrepreneurial mindset that IBM can
and services wherever and whenever they be guided through the many economic cycles
need them. Client demands may arise due to and geopolitical shifts. At the same time,
geopolitical, industry standard, regulatory, global integration of these renewed practices
client preference, or technological shifts; and ideas cannot be left to HQ and formal
they often require rapid mobilization of a top-down structures alone.
flexible, disaggregated workforce. Part of One of the largest challenges in this ef-
IBM’s success as a globally integrated enter- fort rests on HR managers, whose job is to
prise can be attributed to the innovative ef- coordinate how people are man-
forts of its people as well as their sense of aged so they are allowed to own
It is only through
community in shared problems and suc- more of their work—that is, to
cesses. Of course, this takes a lot of cross- make IBM their company. For enduring values of
border coordination and within-border starters, this meant that the
flexibility. thousands of HR managers continuous renewal
But IBM has not always been as coordi- responsible for the 400,000 em-
and a strong
nated or flexible as it is today. In fact, some ployees had to be more entrepre-
say that in the past it was more controlled neurial in how they tackle the entrepreneurial
than coordinated, more firm than flexible. changing demands of the global
Even still, IBM is striving to offer more own- workforce as well as the global mindset that IBM
ership to its various local units to create more client. Managers are often found
of the speed and innovation clients expect making statements such as “Our can be guided
today. This has not been easy. But, for CEO HR managers need to be less through the many
Sam Palmisano, the key has been to stick to transactive and more strategic …
the original principles upon which the com- [they need to] think more and economic cycles
pany was founded—respect for the individ- understand the client’s busi-
ual, customer service, and the pursuit of ness.”1 At the same time, it is and geopolitical
excellence. Over the years, however, these important that IBM’s managers
shifts.
values had morphed into entitlement instead stay networked with one another
of respect, selfishness instead of customer in a way that allows them to re-
focus, and egotism instead of excellence integrate practices that their peers or HQ
(Palmisano, Hemp, & Stewart, 2004). With have renewed or modified.
the loss of these founding principles, a more
centralized, top-down system was required to Renewal and Reintegration
make sure everyone was on the same page.
Capabilities
Yet, after a while, IBM learned the hard way
that traditional top-down management pro- IBM has chosen to lead in a high-value, in-
cesses do not work for most 21st-century novation space of the industry and to focus
companies. on businesses and institutions of all sizes in
Companies today are competing in a dy- every industry. This strategy required HR to
namic global environment where change is a be flexible and able to renew practices used
way of life (BusinessWeek, 2007). A compa- to manage people while maintaining unifor-
ny’s ability to adapt to local and global mity of practices and reintegrating them
changes depends largely on the organiza- once they have been changed. To develop
tion’s flexibility and coordination. As stated these capabilities, HR managers needed to be
by Palmisano, “There’s always going to be entrepreneurs and networkers. In essence,
another strategy on the horizon as markets they needed to develop dynamic capabilities
change, as technologies come and go” (Hemp that would allow them constantly to renew
& Stewart, 2004, p. 5). The key is the right set and reintegrate practices (Teece, 2007).

Human Resource Management DOI: 10.1002/hrm


644 HUMAN RESOURCE MANAGEMENT, JULY–AUGUST 2009

Entrepreneurial HR the customer better. This change has largely


been facilitated in HR by learning programs
In responding to customer demands IBM has geared to developing more entrepreneurial
always been fast, but it has not always been thinking among HR leaders in the various
flexible. The new strategy has pushed HR to field locations. Such development initiatives
think differently about how HR managers are help to foster Entrepreneurial HR within the
developed to be entrepreneurs. An HR entre- HR function.
preneur is not just someone who tries to cre- In Asia, for instance, one geographical HR
ate new practices and initiatives based on a leader noted that management development
dream or a slick new idea. Being entrepre- in China will need to be quite different from
neurial in HR means analyzing industry the programs used in the United States. She
trends for regulatory or standard changes. It stated, “We have really had to operate in a
means studying the company’s line of busi- really different mode than in a mature envi-
ness in order to become a strategic partner ronment like in the U.S.” For example, in
able to offer line managers inno- India, line managers’ average experience level
vative ideas as a consultant rather is significantly less than in more mature mar-
Entrepreneurial than simply being an administra- kets such as the United Kingdom or the
HR managers tor who is there to take an order United States. As a result, HR deployed addi-
(Ulrich & Brockbank, 2005). tional resources with expertise in leadership
are open to local An entrepreneurial HR man- development to raise that leadership team’s
ager has the ability to take on management capabilities. Such examples
knowledge and to challenges and develop new ways show the importance of entrepreneurial skills
to address them (Nonaka, 1994). among HR members that will allow them to
searching beyond
Though not overreliant on met- develop and deploy unique practices and
HQ and industry best rics, an entrepreneurial HR man- ideas to solve unique problems.
ager is able to analyze data to
practices to what show what is and is not a good
Networked HR
investment for the company. For
might be termed
example, when proposing an ini- To respond to the environment efficiently,
next practices with tiative, an entrepreneurial HR HR managers must not only renew existing
manager will show how that HR practices, but also be able to integrate
which they can initiative will develop and de- new practices from others or reintegrate old
ploy a certain number of people, practices once they have been changed.
better respond to
at a certain cost, and will have a This requires global networking abilities. An
the environment. direct plan for executing it and HR networker is not necessarily someone
measuring its effectiveness. who interacts with many other HR manag-
Ghoshal and Bartlett (1988) ers. In fact, an HR networker does not have
noted that renewed products, practices, or to be well connected. We define an HR net-
systems are often generated using specific worker as one who is open to and proactive
knowledge found locally in order to respond at working across boundaries to apply prac-
to the environment. Entrepreneurial HR tices and ideas from latent information in
managers are open to local knowledge and the firm and in people’s minds to existing
to searching beyond HQ and industry best job tasks. In essence, it is not just the use of
practices to what might be termed next information but the reuse of information
practices with which they can better re- that allows the HR networker to leverage
spond to the environment. existing practices within the firm toward
Traditionally, most of the next practices other productive means—thereby incurring
at IBM came from the top at HQ. Even today, economies of scope.
many decisions are centrally made, yet IBM While Entrepreneurial HR is vital for
has also realized the importance of practicing local adaptability, HR managers’ primary
renewal and reintegration in order to reach objective in most global operations is to

Human Resource Management DOI: 10.1002/hrm


DYNAMIC HR 645

integrate practices that have been created principles of being company and customer
elsewhere in the firm and apply them in oriented while operating in an environment
familiar or unfamiliar situations (Morris, where there are a small number of central-
Snell, & Wright, 2006). Such demands re- ized policies and programs. In fact, as this
quire an agile HR group that is not bogged article goes to press, IBM HR is embarking on
down with administrative support. Hence, a significant realignment of its global HR
Managed Business Process Services, another organization; one of the major design points
IBM business unit, handles a majority of is the appointment of key HR leaders with
IBM’s administrative HR work. This business both business unit generalist responsibility
unit provides outsourced HR support to IBM as well as a global functional role, such as
customers and to its internal HR function. recruiting or learning. Developing such HR
The company handles the more strategic networkers helps the organization to develop
work, which thus allows the HR manager a shared vision that then carries over to the
more flexibility looking to others for ideas client as seeing one IBM that offers excellent
rather than simply making sure they are in and consistent services throughout the
compliance with HQ. This is especially world.
helpful because client demands often re-
quire components of talent that one partic-
Developing Dynamic HR
ular unit or division may not possess.
For example, operations in an emerging Of course, there are still tensions between
market may experience greater growth than integrating HR practices while allowing
in more established locations. This growth them to be flexible to different country
can be daunting to HR as it tries to figure needs. Often, managers are better at being
out how to staff such units in a very limited either networkers or entrepreneurs; they
time frame. Often we would see these HR seldom have both skills that allow them to
managers turning to other HR managers in be dynamic company leaders. The key to
recently developed regions to figure out ef- managing this tension, as we see it, is to
fective strategies for such staffing demands. focus on identifying, developing, and re-
As HR managers learn to navigate this sea of taining HR managers with capabilities not
valuable experience better, they can make a only to trade off one from the other but to
stronger contribution to their local units focus on building both. Among some of
and make sure that best or next practices are their most effective programs, IBM uses
rapidly disseminated across the organiza- two specific initiatives to help develop
tion. This means that while some aspects of both networking and entrepreneurial capa-
HR practices should be centrally designed, bilities among HR managers: (1) Skill Gap
certain locally developed aspects can prove Development and (2) Executive HR Devel-
more useful to HR managers in various re- opment.
gions of the firm who are experiencing
similar issues.
Skill Gap Development
Of course, one benefit IBM has found
from being more network oriented is the One of the most effective ways that HR at IBM
amount of information on HR practices that is dealing with this issue of understanding and
is shared and integrated across borders. For capitalizing on differences across markets in-
example, one HR manager reported that her cludes identifying skill gaps of HR leaders in
HR community was very well linked and that the field. Identifying such gaps comes through
it was important to develop these networks the customer. Informal as well as formal feed-
in order to meet global shifts in demand back mechanisms are used to gather data from
where many of their clients are operating in line managers as well as external clients on
multiple countries and need consistency in how work was done and their level of satisfac-
the services IBM provides across borders. tion with the HR services. It is important then
Much of this sharing can be attributed to the to develop ways to fill those gaps. For example,

Human Resource Management DOI: 10.1002/hrm


646 HUMAN RESOURCE MANAGEMENT, JULY–AUGUST 2009

a previous client response said that HR needed In speaking with global HR leaders, this
to be more proactive in helping the client becomes a difficult issue because IBM is so
identify and solve workforce issues. The HR used to its HR policies and procedures being
group acted on this feedback and developed an standardized. As one HR manager stated,
integrated learning program for HR profession- “Now that managers have more flexibility,
als to help them strengthen their client-build- they don’t want it because they have to jus-
ing and influencing skills. One key learning tify their decisions.” Yet, an impinging need
module is a two-day classroom course called for innovation means that HR leaders in dif-
Managing Client Relationships. The learning ferent environments must be entrepreneurial
objective of this course is to teach HR profes- in adapting and developing new practices
sionals to be more consultative in their interac- and processes that meet local needs and pos-
tions with line managers. sibly in helping other parts of the organiza-
To assess HR professionals’ skills, IBM HR tion through networking.
uses the same methodology as the rest of the
enterprise. IBM has created an integrated ap-
HR Executive Development
proach for anticipating, building, and de-
ploying its workforce skills and In addressing executive development, Randy
expertise. This Workforce Man- MacDonald, IBM’s senior vice president of
Different
agement Initiative began with a HR, said, “Developing individuals to lead
geographies and worldwide assessment of the IBM now and for the future is one of our
global workforce population’s most important corporate responsibilities.
sometimes different skills, including the HR team’s IBM’s top spot in this first-of-a-kind ranking
skills. HR employees are assessed confirms our commitment to give all of our
business units
by job roles and then by specific employees the opportunity to develop and
require different skill sets within those job roles. As contribute at the highest level possible.”
skill gaps are identified, they are The leadership development program
levels of HR addressed via one-on-one devel- began in 1995, when IBM conducted a com-
opment discussions between man- prehensive research effort to identify the
expertise.
agers and employees. In addition, characteristics that distinguish outstanding
the HR leadership can view skill business leaders inside the company. As a re-
gaps within geographies or by functional sult, 11 leadership competencies unique to
skill area and then deploy learning resources IBM were identified along with the behaviors
to begin filling the gaps. that demonstrate the competencies for all
Another issue that HR faces is that differ- levels of management, including senior ex-
ent geographies and sometimes different ecutives.
business units require different levels of HR Potential leaders and all current execu-
expertise. For example, about half of IBM’s tives in IBM are assessed annually against
HR professionals work in the United States; these 11 competencies on the premise that
in some cases, they tend to support a smaller real development occurs on the job through
scope of customers than HR professionals experience. According to IBM’s former vice
outside the United States, who may support a president of talent, Donna Riley, “It’s not
more diversified customer base. This means about creating lists of people who can do
that HR leaders need to be able to adapt to something someday. It’s about finding very
local needs and demands, which requires a talented people, letting them know that we
strong entrepreneurial focus. As one geo- found them and value them, and then
graphical HR leader put it, “We do not sit idly providing them with mentoring and the
at the mountain and wait for the Ten Com- rich and varied experiences to move them
mandments to come down from Armonk. We towards a higher level of responsibilities.”
apply the principles [that are found through- Within the HR function, this program is
out IBM] and have leeway in running the especially important in developing dynamic
show.…” leaders who are networked and entrepre-

Human Resource Management DOI: 10.1002/hrm


DYNAMIC HR 647

neurial. This is how they do it. First, the globe more efficiently and effectively to ensure
most senior HR leaders identify employees competitive advantage. By peering into what is
with executive potential. These employees being done at IBM, we have offered a small
are then assessed using IBM’s leadership glimpse of what it means to exhibit dynamic
competency model. Then, a development HR behaviors in today’s global market and
plan is assigned that focuses on growing where we should be looking in terms of HR
those competencies and mapping out key research for the future.
developmental assignments with the goal of In today’s global economy, renewal and
growing true global leaders with functional reintegration of HR practices are necessary
and generalist experiences. To assist with to remain competitive. We have offered
this development, mentors are assigned and some practical approaches to developing
progress is reviewed on an annual basis. these dynamic capabilities among
But IBM does not rely on its annual as- HR managers by discussing the Firms must shift
sessments alone to find potential leaders. techniques of Entrepreneurial HR
For example, IBM recently told the 300 and Networked HR. We showed from a focus on
members of its Integration and Values Team development of these techniques
best practices to
(IVT), “Reach down and find someone way using the example of IBM’s HR
low in your organization, someone fewer function and how it develops a focus on next
than 10 years out of college, who could do dynamic HR leaders in a globally
your job someday”. Executives were amazed changing environment. These practices. This
at the results—a list of 294 people in the techniques can originate from
organization who might ordinarily have sources designed to identify, de- means developing
never been found. They became part of velop, and retain dynamic HR the techniques that
IBM’s assessment programs and will start leaders and are essential for en-
mapping their job progress. They are keep- hancing HR’s ability to compete. allow them to renew
ing career diaries and working with their We have argued that managing
SLG sponsor, who is their career coach as HR in a more flexible and inte- and reintegrate
well as their direct manager, not only to grated manner is instrumental HR practices
perform in their current job but also to be- for learning in the firm. By draw-
come an asset for IBM as they move on and ing logical connections that link across the globe
develop higher levels of responsibility. renewal and reintegration capa-
These initiatives allow for a greater un- bilities, dynamic behaviors, and more efficiently
derstanding of how a company might bet- practical interventions for HR
and effectively to
ter address tensions in developing dynamic within IBM, we have contributed
HR leaders with strengths in HR entrepre- to developing a framework that ensure competitive
neurship and networking. As HR units are tries to understand how HR
able to manage this paradoxical role of re- might exhibit dynamic behaviors advantage.
newing and inventing practices at the local in a global environment.
level while sharing and reintegrating prac-
tices from other subunits, companies will Note
be able to balance the need for practices 1. During the time of this study, the second author was in
that meet changing global demands. charge of development and resources for the HR Orga-
nization of IBM. To gain a better understanding and
perspective of the global HR environment at IBM,
Conclusion
semi-structured, in-depth interviews were conducted
As we try to uncover what it takes to become a with the regional IBM HR managers. Interviews lasted
dynamic HR manager, it is important to note from 30 minutes to 2 hours and were conducted by the
that firms must shift from a focus on best prac- first author, John Haggerty, and Shon Hiatt.To decrease
tices to a focus on next practices. This means likelihood of bias, the interviewees were assured com-
developing the techniques that allow them to plete confidentiality and that only their comments in
renew and reintegrate HR practices across the aggregate would be presented to the company.

Human Resource Management DOI: 10.1002/hrm


648 HUMAN RESOURCE MANAGEMENT, JULY–AUGUST 2009

SHAD S. MORRIS, Ph.D., Cornell University, is an assistant professor in the Department of


Management and Human Resources at the Fisher College of Business, The Ohio State
University. Morris teaches and conducts research in international business and strategic
human resource management, particularly focusing on how global firms create value
through people and knowledge. He has consulted and worked for organizations such
as the World Bank, Management Systems International, Alcoa, Samsung, and SK Corpora-
tion. He is the cofounder and former managing editor of the Journal of Microfinance and
has coauthored the text Managing People and Knowledge in Professional Service Firms.

ROBERT CALAMAI is the Director of Human Resources for the Information Management
organization of IBM. He joined IBM in 1975 and has worked in several functional HR areas
and multiple business units. In his previous position, he was responsible for the develop-
ment of IBM’s worldwide Human Resource Organization, which included hiring, training,
leadership development, and succession planning for more than 3,000 HR professionals.
He is currently an adjunct professor in the graduate and undergraduate management
programs at Pace University and teaches courses in management and HR management.
He is a frequent speaker at universities and professional organizations on topics includ-
ing career planning, leadership development, and other talent-related subjects.

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Human Resource Management DOI: 10.1002/hrm

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