FME004084

Customs and Border Protection Meeting Minutes

Secure Border Initiative Program Management Office

Meeting Title – PF225 FEIT

Meeting Date – 25 Mar 2008
Meeting Time – 11 A.M. (EST)

Purpose
To discuss weekly FEIT issues, progress and action items.

Attendees
CBP
(b) (6) , SBI TI Technical/SME Manager
(b) (6) , Environmental
(b) (6) , Deputy PM
(b) (6) , SBI TI
(b) (6) SBI Project Support
(b) (6) , Risk Manager
(b) (6) , RE
(b) (6) , Public Outreach
(b) (6) , Business Manager
(b) (6)

(b) (6) , OFAM

(b) (6) , Project Control
USACE

(b) (6)

(b) (6)

(b) (6)

(b) (6) , PM
(b) (6)

(b) (6) , RE
(b) (6) , PF225 Project Manager
(b) (6) , PF225 Project Manager

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Discussion Overview
Topics Covered during the Meeting

Discussion:
o Sector Book updates with USACE PM’s
o Make sure to identify any opportunity for an earlier construction date
o District Teams Status
o Del Rio
o M-1
 Scheduled for legal review today for RFP release
 This isn’t going to happen
o Baker can get the package for legal review April 1
 Issue date for RFP April 4
 Need real estate subject matter experts to provide input for change requests
 There are two property owners involved that will be impacted by the toll
plaza project happening in two years
o OBP is concerned they may complain that they don’t have access
due to the fence
o We need a good understanding of all the implications of the fence
and extension
 How will it work relative to the existing POE, relative to the
new POE and who it is going to impact
 We need this before we are going to be comfortable
approving a change request
 There are 7 residents south of the fence alignment
 We could potentially set them up in another
temporary situation since they’re mobile homes
anyway
 Estimated completion date for M-1 real estate certified is not correct in the
Sector Book
 Add 3 months – real estate doesn’t match up
o M-2A & M-2B (Eagle Pass)
 Occurring April 30
 Believe is April 18 in Smart book
 Real estate certified in Smart Book
 End of July
 Still maintains time – condemnation
 M-2A
 Building a retaining wall into an embankment
o Need to stay in the cliff and not outside
o Need to confirm the retaining wall is okay from a real estate
perspective

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 Appraisal came back saying we’d have to cut into people’s

property located on top of the embankment (they own the
slope)
 ~100 owners including commercial
o Need to submit a change request to move the
wall ~15 ft south of the river so it’s only on
city property
o Need real estate map showing the divide
between property owners on the cliff to the
city line
 2 issues
o Is OBP okay with this?
o The City of Eagle pass doesn’t know about this yet
 IBWC will say something if we move it more than 5-10 ft. into the flood
plain
o RGV
o Baker’s getting ready to move out with geotechnical work
o Clarification has been provided to Baker that nothing’s off the table but the priority is to
do O-1, O-2, O-3 first, then Cameron County, and then Hidalgo
o There are unknown ownerships in O-1 – O-3 so we can condemn those
 (b) (6) wants to know if we can go forth
 Full steam ahead but don’t proceed with real estate requisition until Mr.
Giddens meets with the Commissioner next week
o O-4 – O-10
 We should know if the Hidalgo deal goes through by this Friday
 If it does, we will only be responsible for real estate for access and
staging and will no longer be responsible for land acquisition
o There may be landowners that are considered an uneconomic
remnant and we’ll have to buy the land south
o May need to buy property for access
 This mileage is included in the total mileage
 If this isn’t complete by Dec. 2008, we’ll have to do contingency miles
o El Paso
o J-2
 JSM, LPTA and VE study generated comments
 There’s an issue with the state of New Mexico not recognizing the Roosevelt
Reservation but we don’t think Mexico will fight us
o J-1
 Funding has just been received
 12 days for the transfer of funds is not sufficient
 ~9 miles of operational fence
o I-1B
 Review is done
 Shouldn’t wait to move on contingency miles because of the K projects
 Can’t do that because they’re lesser priority
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o K projects
 Have either a real or environmental issue on each
 USACE real estate is working diligently to put condemnation packages
together
o Concerned may take the same life of Columbus Cattle Company
 K-3
o Review is finished and comments have been incorporated
o DOJ received package from CCC
 Package is complete but hasn’t been approved for Robert
Jansen’s signature
 Not aware of any problems
 Need to give the contractor notice to proceed because they’re just
waiting
o Getting close to completing I-1A and need to keep them busy
o Marfa
o 1-1A & I-1B
 Building a retaining wall into the levee
 Concerned the concrete factories aren’t able to support the necessary
supply since the area is so remote
o There are two options:
 Get batch plants set up – need a lot of money
 Preferred option is to drive in corrugated sheet piles
 Supply chain management
 A MATOC
o Tucson
o Change request for access road request for D-5B, D-6
 “A” Road – middle access road for the project
 Wrong access road initially
o Redefined as “A” Road
o Coming this week
o D-5B and all-weather road
 Change management will formally request the acquisition of more land
 Road is an easement and ? south of road is f?
 First mile completed on E-3
 (b) (6) going to site tomorrow afternoon for a site visit
o C-1
 Change on the staging area access
 New Right of Way
o Yuma
o A change request may be submitted for the change in staging
o El Centro
o B-4 to go through La Playa
 Don’t want to go through it because of species specific to that area
o New condemnation where the Roosevelt Reservation doesn’t exist
 Issue of an unclear title and ownership dispute

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 Need to go to condemnation to clear

 Implication was that the maps are wrong relative to the Roosevelt
Reservation
o ½ mile gap is not reflected on maps and that’s why we have to
acquire real estate in the first place
 IBWC map is wrong
o San Diego
o Concern from the Office of Council and contracting for A-1
 USACE Office of Council arguing based on their interpretation of FAR, to
maintain A-1 as an option and contract is unbiddable based off of EIS and
concerns that there are only two alternatives in draft
o Moved proposal due date to April 9th to come to conclusion
o (b) (6) is asking the Office of Council that if there is a waiver, how will that
change their option
o RFP points to EIS as design documents
o Final EIS isn’t going to change dramatically from the draft EIS
 Staging areas have been moved and access alignment tweaked
 Nothing substantial
 They realize this but because it’s an EIS, three IP’s in this area and concern is
that the contractors finals will come back with drastic changes which haven’t
mitigated risks
 But the burden is on the contractors correct?
o The difference is that it’s an EIS
 Even if we have the waiver we will still make changes in
the final EIS
 After today, conversations will have to occur at the senior
level in order to expedite this
 New programmatic risk of USACE contracting people
inserting delays in the process
o A-2
 (b) (6) is focusing on how to package projects together and how the access
roads are being utilized
o A-1
 Western Access Road
 Alternative A or Alternative B?
o De La Fuente change request?
o Need change request submitted
o Both alternatives need to be included in the EIS
 OBP prefers Alternative A
 If OBP wants A, it will definitely go to condemnation
 De La Fuente wants Alternative B
o Programmatic real estate issues
o Wait on Starr County, O-1 – O-3
o There are three segments with no levee

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Wait until Mr. Giddens meets with Congressman (b) (6) to do real estate

activities
 O-4 – O-14
 99% sure wall project will be approved this week
 Move ahead with access roads and staging areas but not real estate
acquisition until that occurs
o Can do survey and exploration if we have ROE’s
o Department of the Army hasn’t formally accepted Delegation of
Authority
 This has to occur to amend the Support Agreement
 (b) (6) putting together a policy with OFAM on
how the document will be filed and handled for
permanent record
o Will be finalized the week after next
o Need costs from the spreadsheet (b) (6)
owns on tracking tool
o Need input on change requests for real
estate
o Need a handle on the change request review
process
 (b) (6) keeps (b) (6) in
the loop and forwards to the local
USACE Pm
o PF225 schedule status
o Found glitches in the dates on Phase I projects
 Getting issues fixed so that when the baseline is published it’s reliable
 PM’s are doing sanity check and Ops Cell is doing sanity check on the
milestones
o Target completion dates
 Need solid understanding of rollout of segments
 What’s going to MATOC and what’s not
o Real estate database needs to be updated in TIPO
 Polygons aren’t on access roads
 Colors aren’t right for real estate
 Public roads should be differentiated from private

Action Due Complete

1. (b) (6) to provide updated maps from the All-Hands 
to (b) (6)
2. USACE to find out if we have access to extend West 
end of D-5B new conting.
D-5 segment
3. SBI PMO Briefing Mr. Giddens on Texas and using 3/14/08
Smartbooks
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4. (b) (6) to provide updates on hazardous 3/7/08

waste on K-1
5. Address Task Order on K-2B/C at Summit Meeting 3/5/08

6. Have change order costs identified with J/1 3/10/08 

7. (b) (6) to provide (b) (6) with 2 hard copies 1/30/08

and one CD of all final RFPs
8. (b) (6) , (b) (6) and(b) (6) to 1/4/08
set up regular weekly team meetings to review the
status of their projects. SBI TI PMO and representatives
from USBP, OBP and CBP-AM shall be invited to these
meetings/conference calls
9. (b) (6) /Corps to provide SBI with briefing on 2/26/08
proposed biological monitoring approach
10. Need to finalize RGV alignments/Obtain SBI 2/26/08 
management approval
11. Need to determine status of K-1 haz waste 2/26/08 
contamination & make go/no go decision regarding
IBWC’s request to incorporate floodwall into segment
one’s design
12. (b) (6) to get M-1 Smart Book up to date

13. USACE to provide picture of what exactly is being

proposed in M-1
14. (b) (6) to provide exactly what is entailed in the
change request for M-1
15. (b) (6) to follow up with attorneys and real estate
and CBP attorneys on J-2
 Blanket ROE is expiring on Apr. 22 and impacting
VF300
o Want (b) (4) to extend the ROE and CBP isn’t
going to pay
16. (b) (6) to follow up with (b) (6) to see if she
has a spatial file of the mile constructed on E-3
17. (b) (6) to prepare an exhibit for A-2 identifying all
the roads and what environmental and RFP packages
we will be addressing
 Highlighting Gap Filler vs. A-2
 Include signature block for OBP to sign
18. (b) (6) to follow up with(b) (6) on A-1
Access Road
19. PM’s need to QA RMS projects/ need estimate of 4/03/08
projects supplied by MATOCs vs. Boeing

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20. USACE PM’s to manually input the baseline temporarily

while PM’s QA’ing RMS projects
21. PF225 final toolkit designs and VF schedule (additional 3/28/08
bollard for TON)
22. (b) (6) to work with (b) (6) to
determine the property line and slope of M-2A and how
much wall will have to go south into the city limits

Meeting attended/minutes prepared by: (b) (6)

Date: 28 March 2008

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