Professional Documents
Culture Documents
PROPOSAL
FY2012
Table of Contents
EXECUTIVE SUMMARY ........................................................................................................ 2
FEDERAL JUSTICE ASSISTANCE GRANT .............................................................................. 4
REQUEST FOR COUNTY APPROPRIATION ......................................................................... 5
Personnel Expenses ................................................................................................................................. 5
Salaries of Regular Employees ......................................................................................................... 5
FICA & IPERS County Contributions .................................................................................................. 5
Employee Health Plan ......................................................................................................................... 5
Operational Expenses ............................................................................................................................ 6
General Office Supplies, Stationery & Forms ............................................................................... 6
Telephone Services .............................................................................................................................. 6
Miscellaneous Supplies or Expenses ................................................................................................. 6
Purchase of Equipment/Furniture ...................................................................................................... 6
Maintenance of Office Equipment .................................................................................................... 6
Employee Mileage/Meals Reimbursement ..................................................................................... 7
Other Expenses ........................................................................................................................................ 7
Educational & Training ........................................................................................................................ 7
Jail Needs Assessment......................................................................................................................... 7
FY2011-2012 REQUEST AT-A-GLANCE ............................................................................... 8
CLINTON COUNTY BUDGET WORKSHEET ........................................................................... 9
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Budget Proposal FY2012
EXECUTIVE SUMMARY
The Clinton County Justice Coordinating Commission (“CCJCC”) was formally established in April 2009 as a
result of several recommendations made in an
assessment of our county jail and local justice
system funded by the National Institute of Budget Request Summary
Corrections in January 2008. The challenges FY2010 FY2011 FY2012
identified in the NIC report were both serious
Personnel $ 59,820 $ 67,729 $ 71,245
and substantial. The report clearly identified
the need to engage in long-term planning for a Operational 8,180 4,434 4,047
new jail facility to meet the current and future
Other 17,000 15,750 18,510
needs of the county. The NIC consultants found
that “the Clinton County Jail is not an efficient or Total $ 85,000 $ 87,913 $ 93,802
well designed complex under any standard or
expectation” and that it “is an antiquated
facility that is in dire need of replacement.”
As the Commission continues its work in reducing the immediate demand placed upon the current jail facility
and better serving the public, it has begun the long process of planning for a new facility. While the future
economic climate of the county is uncertain, the Commission strongly believes the ongoing preparation of
building a modern facility is in the best interests of the community. Earlier this year, members of the
Commission attended a “Planning of New Institutions” training seminar sponsored, and largely subsidized, by
the National Institute of Corrections. This program focused on the collection and utilization of data, pre-
architectural programming, site evaluation, project management and evaluation of staffing needs to aid in the
planning process. The jail facility planning process is expected to last several years, with the bidding,
negotiation and construction phase not occurring until approximately 2013 at
the earliest. In the meantime, much work needs to be done to ensure a new
“Although much facility will meet Clinton County’s unique needs now and in the future.
has been The CCJCC has continued improve the level of service provided to the
achieved, there is community while at the same time reducing the financial burden on the county’s
still much yet to taxpayers. Primarily, the Commission has opened and facilitated new lines of
be done.” communication across the different offices and departments which each have a
direct impact on our justice system needs. Over the past year, the CCJCC has
implemented a court reminder program to reduce the number of warrants being
issued for failure to appear in court, begun to research and develop a drug court program to divert certain
nonviolent offenders from the criminal justice system, and worked toward resolving long-outstanding warrants
for nonviolent misdemeanor offenses. It is worth echoing a statement made in the budget request last year:
Although much has been achieved, there is still much yet to be done.
If provided the funds requested herein, the CCJCC will be able to continue its vital work on behalf of the
people of Clinton County. This budget request follows the zero-base budget guideline instituted by the Board
of Supervisors. The budget allocation for FY2011 totaled $87,913, and the total requested for FY2012 is
$93,802 resulting in an overall increase of $5,889 or approximately 6.70%. Figure 1.1 below depicts the
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Budget Proposal FY2012
breakdown of personnel, operation and other expenses as reflected in the approved budgets for FY2010
and FY2011 and present budget request for FY2012.
$100,000
$90,000
$80,000
$70,000
$60,000
$50,000 Other
$40,000
Operational
$30,000
$20,000 Personnel
$10,000
$-
FY2010
FY2011
FY2012
Figures 1.2 and 1.3 below identify the proportion of county-funded expenses by type for the current and
next fiscal years, respectively. Much of the growth in this year’s budget request relates to professional
development of Commission members.
18% 20%
5% Personnel Personnel
4%
Operational Operational
Other Other
77% 76%
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Budget Proposal FY2012
Table 2.1
ARRA Justice Assistance Grant Balance (Est.)
Travel for CCJCC Coordinator
Airfare/Ground Transportation $ 640.00
Hotel Lodging 203.00
Meal Reimbursement 225.00
Local Travel Mileage Reimbursement 2,100.00
Sub-Total $ 3,168.00
Equipment
Office Furnishings & Equipment $ 2,415.00
Sub-Total $ 2,415.00
Supplies
General Office Supplies $ 2,400.00
Printing/Copying 1,200.00
Sub-Total $ 3,600.00
Consultants/Contractual
Professional Development (Grant Writing) $ 1,500.00
Sub-Total $ 1,500.00
Other Costs
Conference Registration Fees $ 2,000.00
Professional Organization Dues/Publications 200.00
Sub-Total $ 2,200.00
Total Grant Funds Available $ 12,883.00
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Budget Proposal FY2012
Personnel Expenses
Table 3.1
Description Amount
Salaries of Regular Employees $ 48,759.00
FICA County Contribution 3,731.00
IPERS County Contribution 3,935.00
Employee Health Plan 14,820.00
Total $ 71,245.00
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Budget Proposal FY2012
Operational Expenses
Table 3.2
Description Amount
General Office Supplies, Stationery & Forms $ 1,000.00
Telephone Services 600.00
Miscellaneous Supplies or Expenses 200.00
Purchase of Equipment/Furniture 250.00
Maintenance of Office Equipment 200.00
Employee Mileage/Meals Reimbursement 1,797.00
Total $ 4,047.00
TELEPHONE SERVICES
A mobile phone account was opened earlier this year to provide a necessary line of communication to the
CCJCC Coordinator while attending meetings outside of the office, participating in business-related
conferences and meeting community organizations. Annual costs for this contract total approximately $600.
These costs were incorporated under the “Miscellaneous Supplies or Expenses” line item in FY2010, but in
order to better account for and track this recurring expenditure, a separate line item was established in the
current fiscal year’s budget.
PURCHASE OF EQUIPMENT/FURNITURE
Much of the upfront equipment and furniture needs of the CCJCC have been met during the last and current
fiscal years. However, should additional equipment be required over the next fiscal year, a small amount
should be set aside for such purchases.
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Budget Proposal FY2012
EMPLOYEE MILEAGE/MEALS REIMBURSEMENT
The CCJCC has provided mileage reimbursement to its county citizen member in an effort to encourage
participation of and minimize any disproportionate financial burden placed upon the county’s rural
population. The county citizen member serves on the Commission and two other committees as part of their
service. This request includes an annual reimbursement of $1,224, based upon our county member attending
2.5 meetings per month travelling 80 miles roundtrip per meeting at a reimbursement rate of $0.51 per mile.
As discussed below in greater detail under “Educational & Training”, the Commission would like to allow three
members to attend one conference lasting four days during the next fiscal year. $153 is requested as
mileage reimbursement to members for local travel to the nearest airport in Moline, IL. Additionally, $420 is
requested for meal reimbursement at $35 per day per person for a four day conference.
Other Expenses
Table 3.3
Description Amount
Educational & Training $ 3,510.00
Jail Needs Assessment 15,000.00
Total $ 18,510.00
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Budget Proposal FY2012
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Budget Proposal FY2012
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