Professional Documents
Culture Documents
1) Create Requisition:
Requisition is nothing but a formal request to buy something (like Inventory mat
erial, office supplies etc)
needed for the enterprise. Only an employee can create one. There are two types
of requisitions:
Internal Requisition: Internal requisitions provide the mechanism for requesting
and transferring material from
one inventory to other inventory.
At any time the status of requisition can be checked using the Requisition summa
ry window.
Navigation:
Requisitions > Requisition Summary
Enter requisition number and click on the find button.
We can also check the Action History of requisition (it will show details about
who has submitted, approved
and cancelled the requisitions) as below:
Navigation:
Tools menu > Action History.
Underlying Tables:
PO_REQUISITION_HEADERS_ALL
PO_REQUISITION_LINES_ALL
PO_REQ_DISTRIBUTIONS_ALL
Click Terms to enter terms, conditions, and control information for purchase ord
ers.
Click Currencybutton to enter and change currency information for purchase order
s, RFQs, and quotations.
Click Shipments button to enter multiple shipments for standard and planned purc
hase order lines Purchase
order shipment specifies the quantity, shipto organization and location, date yo
u want your supplier to deliver
the items on a purchase order line, and country of origin for the items. When yo
u save, Purchasing creates
distributions depending on the default information available.
To enter more shipment information, select the More tab.
1. Enter the Receipt Close Tolerance percent, Invoice Close Tolerance percent to
set the receiving and
invoice close point.
2. Select one of the following options for Match Approval Level:
TwoWay: Purchase order and invoice quantities must match within tolerance before
the corresponding
invoice can be paid.
ThreeWay: Purchase order, receipt, and invoice quantities must match within tole
rance before the
corresponding invoice can be paid.
FourWay: Purchase order, receipt, accepted, and invoice quantities must match wi
thin tolerance before the
corresponding invoice can be paid.
1. Select an Invoice Match Option:
Purchase Order: Payables must match the invoice to the purchase order.
Receipt: Payables must match the invoice to the receipt.
Save the work.
Click the Receiving Controls button to enter receiving control information for p
urchase orders.
-Enter the maximum acceptable number of Days Early and Days Late for receipts.
-Enter the Action for receipt date control.
-Enter the maximum acceptable overreceipt Tolerance percent (receipts that excee
d the
quantity received tolerance).
-Enter the Action for Overreceipt Quantity.
-Select Allow Substitute Receipts to indicate that receivers can receive substit
ute items in place
of ordered items.
-Enter the default Receipt Routing that you assign goods: Direct Delivery, Inspe
ction Required,
or Standard Receipt.
-Enter the Enforce Ship To location option to determine whether the receiving lo
cation must be
the same as the shipto location.
Save the work.
Click Distributions button to enter distributions for the shipments.
Select more tab to enter more details and the requisition number (optional).
Save the work.
Click on the Approve button to initiate the Approval process.
Underlying Tables:
PO_HEADERS_ALL
PO_LINES_ALL
PO_DISTRIBUTIONS_ALL (REQ_HEADER_REFERENCE_NUM in Distributions table is the Req
uisition
number for this PO)
PO_LINE_LOCATIONS_ALL
3) Create Receipt:
Create a receipt to receive the items in the Purchase Order.
Navigation:
ReceivingReceipts
Enter the PO Number and select find button.
Go to Lines, check the lines you want to receive in the PO.
This creates the invoice and you can see the status of the invoice as Never Vali
dated. it has to be Validated
and Accounted before you can pay it.
Validating the Invoice:
Click on Actions Button and Select Validate. Click on OK button.
Now you can see the status of the invoice as Validated, if there are no issues d
uring validation.