Professional Documents
Culture Documents
20-03-09
BID DOCUMENT
TABLE OF CONTENTS
Table of contents 2
Sale details 3
IV Bid Form 10
V Tenderer’s Profile 11
Telephone :DE – 2250460 SDE – 2354484 Fax –2252400 STD code - 0836
Tender Schedule No :
Issued to M/s
Received Rs.520/- (Rupees Five hundred and twenty only) towards the cost of Tender
document as per the details given below:
D.D.No. dated
Branch:
NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09
SECTION-I
NOTICE INVITING TENDER
Telephone :DE – 2250460 ; SDE – 2354484 Fax – 2252400 STD code - 0836
Properly sealed tenders (packing PVC tape/sealing wax) are invited for and on behalf
of BSNL by the Divisional Engineer, Optical fibre project,Hubli, from the reputed
suppliers for the following material :
NOTE: 1) The bidders has to quote the rate for each item in the tender schedule but
Lowest evaluation by the total amount arrived as
Sum of all items = quantity X Rate of each item
2) The despcription of the material is explicitly given in the schedule of
quantities at page.No.9 and 10
3) The specification of the various installation material can be had from the
office on free of cost.
3. Tender document containing DIVISIONAL ENGINEER
detailed description of work & terms OPTICAL FIBRE PROJECT,
& Conditions can be had from : NO-1, VISHWESHWAR NAGAR, HUBLI.
Or it can be downloaded from our website
http://www.stp.bsnl.co.in
i) DD from Scheduled / Nationalised Bank for Rs. 520/- drawn in favour of Accounts
Officer, BSNL,O/o DGM,OFP,HUBLI (Non refundable). Non MICR DDs will not be
accepted. Those who desire to get Tender document by SPEED POST/ REGD
POST are requested to send Rs. 700/- in addition to the cost of the tender
document towards postal charges. BSNL will not be responsible for any postal
delay.
ii) Request letter specifying the section and the route.
iii) Authorization letter duly attesting the signature of the person deputed to purchase
the document, in case the original bidder is not coming in person to collect the
document.
6. Time and last date of submission of Bid : Up to 14:30 Hrs. of 04-04- 2009
9. The tender, which is not accompanied by the requisite bid security, shall be summarily
rejected. Tender will not be accepted/received after expiry date and time. The
Divisional Engineer,Optical Fibre Project,Hubli reserves the right to reject any or all
tenders without assigning any reason what-so-ever.
Sd/-
Divisional Engineer
Optical Fibre Project
Hubli
1) The rates quoted should be inclusive of all taxes, loading, unloading and
transportation charges for delivery in Karnataka at the following places viz;
HUBLI , BIJAPUR,BELGAUM,BIDAR,GULBARGA
2) sales tax registration number should be quoted and certificate any be submitted
along with application.
3) The tenderer should be QUOTE PERMANENT INCOME TAX NUMBER in the application."
4) The tenderer should give the name of Manufacturer, Brand and Catalogue of Article
within Manufacturer " Printed Price List " wherever possible.
5) No revisions of rates or escalation of price due to any reason, will be accepted after
tenders are opened. The successful tenderer will have to supply the material at the
accepted rates only ,during the contract / rate running contract period.
6) Attested copies of the documents for the documentary proof of their being
Manufacturers / Suppliers should be furnished with their tender offer failing which
tender offer will likely to be rejected.
7) Original copy of the documents from the company, should be brought / furnished at
the time of opening of tenders for verification and return.
8) The rates quoted by the tenderer, should be firm and valid up to " One Year " from
the date of final acceptance of tender. The quantity required may vary BY +/- 50% and
not limited to the quantity mentioned in the tender and the requirement is spread over
for a period of One Year.
9) The tenderer should indicate in which capacity, the tender offer is signed and full
name and address in Block letters.
10) The specification of the item to be supplied is as per the enclosure in the annexure
and he should quote his rate for the items as per the specification mentioned in the
tender for different specification will not be accepted.
11) The rate should be quoted in the enclosed " Rate - Sheet " in English figures and
words without any over - writing, corrections, errors omissions etc.
12) All the materials supplied should be capable of withstanding the effect of water,
nature, corrosion free and rust - proof and to be painted with powder coating.
13) The materials used for all the items shall be of tested quality and shall be of the
best quality of several kinds procurable.
14) If the materials supplied by his is defective or is of inferior in quality, the Divisional
Engineer, OFP, Hubli may without any prejudice to his right case the value of items
rejected from any amount due to the tenderer / supplier.
17) Conditional tender such as with a mention that increase in market rates or taxes or
duties or manufacturer's rates etc. will be charged extra, will stands dis - qualified and
will not be accepted.
18) The tender having condition (S) that the rates are valid up to particular period / date
and thereafter subject to conformation etc. will also stands disqualified and will not be
accepted.
19 ) Earnest money / Security deposit payable with this tender is to be paid in the
form of crossed A/C payee Demand draft drawn in favour of Accounts Officer, BSNL,
O/o DGM, OFP, Hubli payable at Hubli.
20) No guarantee can be given as to the actual quantity which will be ordered. No
commitments can also be given by the Officer - Inviting - Tenders So as to purchase the
items from the accepted tenderer.
21) Earnest money / Security deposit is liable to be Forfeited as the case may be , if the
tenderer :-
a) Withdraws tender offer before finalisation of the same.
b) Fails to accept the tender offer, if his / their tender is accepted.
c) Fails to supply the same when called - for.
d) Fails to execute the agreement within stipulated time limit.
e) Fails to pay Security deposit within stipulated time limit.
f) Fails to supply full quantity of materials of approved quality as per the supply order.
22) If, accepted tenderer fails to supply the full quantity of materials ordered of
approved quality / carry out the work at the accepted rates within 21 days on receipt
of firm order, liquidated charges of 1% of supply order can be imposed on the approved
tenderer for each day of delay upto 10 days i.e 10% of of the supply order amount and the
same can be deducted from the Security deposit or from any bill payable to the
contractor .If the delay is beyond 10 days , it will be open for the department to go in
for purchase of the materials from any other sources .
23) The payment of the bill will be made at the earliest and hence, no other conditions
for payment period will be accepted.
24) Any attempt at negotiations direct or indirect on the part of the tenderer with the
authority to whom he has submitted this tender or the authority who is competent
finally to accept it after he has submitted his tender offer or any endavour to secure
any interest for any actual or prospective tenderer will render the tender , liable to
exclusion from consideration.
25) Submission of tender in response to this tender notice along with acceptance there
or by the Department will form a " valid contract " and the conditions mentioned in the
Tender notice will be binding on the accepted tenderer.
26) The Divisional Engineer Telecom, OF Project, Hubli reserves the right to accept or
reject any or all the tender (s) in whole or in a part without assigning any reason
what- so-ever.
28) Any tender not accompanied with the prescribed EMD is liable to be rejected.
31) The Security deposit will not bear any interest for any period what - so - ever held
by Department.
32) The tenderer should agree to carry out the slight modifications, if any, without
extra charges. The sample should be prepared and presented for inspection for approval
before producing in bulk quantity.
33) After the approval of the is intimated, the tenderer has to supply requisite number
of sample pieces within two weeks of conveying the approval. Further, orders will be
placed only after the sample pieces are found suitable for our requirement. Further,
supply should strictly conform in quality and specification to the sample pieces supplied
as above.
34) The total requirement as given in the tender is spread over a period of ONE YEAR
and the supply order for the above quantity may be placed in the more than five
installments.
35) The representation of the tenderer should produce a letter of authority / power of
authority for attending tender opening.
36) The successful tenderer should be able to supply the materials within 15 days from
the date of issue of purchase order OR on producing the proof of despatch having
despatched the materials.
37) The tender received after due date and time will not be considered.
38) The address of the consignee will be intimated in the purchase order.
40) The tenderer should be able to quote his rate for desired items and he should
able to supply the materials / items of his tender and will be evaluated by considering
the lowest rate for the item.
41) All the accessories should fit into the C - Channel / Runways.
SECTION-III
REQUIREMENT OF MATERIALS
Sl.No ITEM Quantity. unit
SECTION-IV
BID SHEET
SECTION-V
TENDERER’S PROFILE
4. Telegraphic Address
e-mail id :
(Fax)
(Res)
(Mobile)
ii) Partnership
iii) Private Limited
7. Name of the
Proprietor/Partners/Directors
8. Permanent Income Tax Number,
Income Tax circle (Attach a
copy of PAN card)
SECTION-VI
CERTIFICATE
I/We hereby declare that the information furnished above is true and correct.
Signature of tenderer/Authorized
Place : Signatory
CERTIFICATE
(FOR DOWNLOADING OF TENDER DOCUMENT FROM WEB SITE)
Signature of tenderer/Authorized
Place : Signatory
Now these presents witness and it is hereby agreed and declared by and
between the parties to these presents as follows.
1) The contractor shall, during the period of this contract that is to say from
_____________to _____________or completion of supply whichever is earlier or until
this contact shall be determined by such notice as is herein after mentioned . It is
understood by the contractor that the quantity of work mentioned on the schedule is
likely to change as per actual requirements as demanded by exigencies of service.
Above written :
Signed sealed & Delivered by
the above named contractor
Witness :
1.
2.
Signed & Delivered on behalf