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NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.

20-03-09

BHARAT SANCHAR NIGAM LIMITED


(A Government of India Enterprise)

BID DOCUMENT

Tender For supply of installation Material

OFFICE OF THE DIVISIONAL ENGINEER TELECOM


OPTICAL FIBRE PROJECT
HUBLI-580032.
PH.NO.(0836)2250460
NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

TABLE OF CONTENTS

Section Content Page No.

Table of contents 2

Sale details 3

I Notice Inviting Tender 4-5

II Terms And Conditions 6-8

III REQUIREMENT OF MARERIAL 9

IV Bid Form 10

V Tenderer’s Profile 11

VI Certificate & Declaration 12

VII Agreement Form 13


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

BHARAT SANCHAR NIGAM LIMITED


(A Government of India Enterprise)
OFFICE OF THE DIVSIONAL ENGINEER,OPTICAL FIBRE PROJECT,NO-1,
VISHWESHWAR NAGAR, HUBLI-580032.

Telephone :DE – 2250460 SDE – 2354484 Fax –2252400 STD code - 0836

Tender Schedule No :

Tender Schedule for


supply of installation Material
Under the Jurisdiction of DGM OF Projects HUBLI

Issued to M/s

Received Rs.520/- (Rupees Five hundred and twenty only) towards the cost of Tender
document as per the details given below:

D.D.No. dated

Name of the Bank:

Branch:
NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

SECTION-I
NOTICE INVITING TENDER

BHARAT SANCHAR NIGAM LIMITED


(A Government of India Enterprise)
OFFICE OF THE DIVSIONAL ENGINEER, OPTICAL FIBRE PROJECT, NO-1,
VISHWESHWAR NAGAR, HUBLI-580032.

Telephone :DE – 2250460 ; SDE – 2354484 Fax – 2252400 STD code - 0836

TENDER supply of installation Material


NIT No : DET/OFP/HBL/07-08/T-37/II/23 dtd 20-03-09

Properly sealed tenders (packing PVC tape/sealing wax) are invited for and on behalf
of BSNL by the Divisional Engineer, Optical fibre project,Hubli, from the reputed
suppliers for the following material :

1. Name of Items : Installation Material

2. Area of contract : Under the Jurisdiction of DGM OF Projects


HUBLI

Item Description EMD Period of Cost of


No Rs. contract document
1 Installation materials 10000 1 year
520/-

NOTE: 1) The bidders has to quote the rate for each item in the tender schedule but
Lowest evaluation by the total amount arrived as
Sum of all items = quantity X Rate of each item
2) The despcription of the material is explicitly given in the schedule of
quantities at page.No.9 and 10
3) The specification of the various installation material can be had from the
office on free of cost.
3. Tender document containing DIVISIONAL ENGINEER
detailed description of work & terms OPTICAL FIBRE PROJECT,
& Conditions can be had from : NO-1, VISHWESHWAR NAGAR, HUBLI.
Or it can be downloaded from our website
http://www.stp.bsnl.co.in

4. Tender Document can be purchased by producing.

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

i) DD from Scheduled / Nationalised Bank for Rs. 520/- drawn in favour of Accounts
Officer, BSNL,O/o DGM,OFP,HUBLI (Non refundable). Non MICR DDs will not be
accepted. Those who desire to get Tender document by SPEED POST/ REGD
POST are requested to send Rs. 700/- in addition to the cost of the tender
document towards postal charges. BSNL will not be responsible for any postal
delay.
ii) Request letter specifying the section and the route.
iii) Authorization letter duly attesting the signature of the person deputed to purchase
the document, in case the original bidder is not coming in person to collect the
document.

5. Sale of tender documents : Up to 12:00 Hrs of 03-04- 2009


(on all working days)

6. Time and last date of submission of Bid : Up to 14:30 Hrs. of 04-04- 2009

7. Time of opening of Bid Document : At 15:00 Hrs. of 04-04- 2009

8. All payments (Cost of Tender Document/ EMD/ SD etc.,) to BSNL shall be by DD


drawn from Scheduled / Nationalised Bank in favour of Accounts Officer, BSNL, O/o
DGM,OFP,HUBLI Non MICR DDs will not be accepted.

9. The tender, which is not accompanied by the requisite bid security, shall be summarily
rejected. Tender will not be accepted/received after expiry date and time. The
Divisional Engineer,Optical Fibre Project,Hubli reserves the right to reject any or all
tenders without assigning any reason what-so-ever.

Sd/-
Divisional Engineer
Optical Fibre Project
Hubli

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09
SECTION-II
TERMS AND CONDITIONS

1) The rates quoted should be inclusive of all taxes, loading, unloading and
transportation charges for delivery in Karnataka at the following places viz;

HUBLI , BIJAPUR,BELGAUM,BIDAR,GULBARGA

2) sales tax registration number should be quoted and certificate any be submitted
along with application.

3) The tenderer should be QUOTE PERMANENT INCOME TAX NUMBER in the application."

4) The tenderer should give the name of Manufacturer, Brand and Catalogue of Article
within Manufacturer " Printed Price List " wherever possible.

5) No revisions of rates or escalation of price due to any reason, will be accepted after
tenders are opened. The successful tenderer will have to supply the material at the
accepted rates only ,during the contract / rate running contract period.

6) Attested copies of the documents for the documentary proof of their being
Manufacturers / Suppliers should be furnished with their tender offer failing which
tender offer will likely to be rejected.

7) Original copy of the documents from the company, should be brought / furnished at
the time of opening of tenders for verification and return.

8) The rates quoted by the tenderer, should be firm and valid up to " One Year " from
the date of final acceptance of tender. The quantity required may vary BY +/- 50% and
not limited to the quantity mentioned in the tender and the requirement is spread over
for a period of One Year.

9) The tenderer should indicate in which capacity, the tender offer is signed and full
name and address in Block letters.

10) The specification of the item to be supplied is as per the enclosure in the annexure
and he should quote his rate for the items as per the specification mentioned in the
tender for different specification will not be accepted.

11) The rate should be quoted in the enclosed " Rate - Sheet " in English figures and
words without any over - writing, corrections, errors omissions etc.

12) All the materials supplied should be capable of withstanding the effect of water,
nature, corrosion free and rust - proof and to be painted with powder coating.

13) The materials used for all the items shall be of tested quality and shall be of the
best quality of several kinds procurable.

14) If the materials supplied by his is defective or is of inferior in quality, the Divisional
Engineer, OFP, Hubli may without any prejudice to his right case the value of items
rejected from any amount due to the tenderer / supplier.

15) This tender document is not transferable to other party.

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09
16) The " Declaration " enclosed herewith should be signed and stamped by the tenderer
and should be enclosed with the tender offer.

17) Conditional tender such as with a mention that increase in market rates or taxes or
duties or manufacturer's rates etc. will be charged extra, will stands dis - qualified and
will not be accepted.

18) The tender having condition (S) that the rates are valid up to particular period / date
and thereafter subject to conformation etc. will also stands disqualified and will not be
accepted.

19 ) Earnest money / Security deposit payable with this tender is to be paid in the
form of crossed A/C payee Demand draft drawn in favour of Accounts Officer, BSNL,
O/o DGM, OFP, Hubli payable at Hubli.

20) No guarantee can be given as to the actual quantity which will be ordered. No
commitments can also be given by the Officer - Inviting - Tenders So as to purchase the
items from the accepted tenderer.

21) Earnest money / Security deposit is liable to be Forfeited as the case may be , if the
tenderer :-
a) Withdraws tender offer before finalisation of the same.
b) Fails to accept the tender offer, if his / their tender is accepted.
c) Fails to supply the same when called - for.
d) Fails to execute the agreement within stipulated time limit.
e) Fails to pay Security deposit within stipulated time limit.
f) Fails to supply full quantity of materials of approved quality as per the supply order.

22) If, accepted tenderer fails to supply the full quantity of materials ordered of
approved quality / carry out the work at the accepted rates within 21 days on receipt
of firm order, liquidated charges of 1% of supply order can be imposed on the approved
tenderer for each day of delay upto 10 days i.e 10% of of the supply order amount and the
same can be deducted from the Security deposit or from any bill payable to the
contractor .If the delay is beyond 10 days , it will be open for the department to go in
for purchase of the materials from any other sources .

23) The payment of the bill will be made at the earliest and hence, no other conditions
for payment period will be accepted.

24) Any attempt at negotiations direct or indirect on the part of the tenderer with the
authority to whom he has submitted this tender or the authority who is competent
finally to accept it after he has submitted his tender offer or any endavour to secure
any interest for any actual or prospective tenderer will render the tender , liable to
exclusion from consideration.

25) Submission of tender in response to this tender notice along with acceptance there
or by the Department will form a " valid contract " and the conditions mentioned in the
Tender notice will be binding on the accepted tenderer.

26) The Divisional Engineer Telecom, OF Project, Hubli reserves the right to accept or
reject any or all the tender (s) in whole or in a part without assigning any reason
what- so-ever.

28) Any tender not accompanied with the prescribed EMD is liable to be rejected.

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09
30) The EMD will not carry any interest for any period what - so - ever. The EMD of
successful tenderer may be adjusted towards security deposit and EMD of unsuccessful
tenderers shall be refunded after final acceptance of tender and within reasonable time.

31) The Security deposit will not bear any interest for any period what - so - ever held
by Department.

32) The tenderer should agree to carry out the slight modifications, if any, without
extra charges. The sample should be prepared and presented for inspection for approval
before producing in bulk quantity.

33) After the approval of the is intimated, the tenderer has to supply requisite number
of sample pieces within two weeks of conveying the approval. Further, orders will be
placed only after the sample pieces are found suitable for our requirement. Further,
supply should strictly conform in quality and specification to the sample pieces supplied
as above.

34) The total requirement as given in the tender is spread over a period of ONE YEAR
and the supply order for the above quantity may be placed in the more than five
installments.

35) The representation of the tenderer should produce a letter of authority / power of
authority for attending tender opening.

36) The successful tenderer should be able to supply the materials within 15 days from
the date of issue of purchase order OR on producing the proof of despatch having
despatched the materials.

37) The tender received after due date and time will not be considered.

38) The address of the consignee will be intimated in the purchase order.

40) The tenderer should be able to quote his rate for desired items and he should
able to supply the materials / items of his tender and will be evaluated by considering
the lowest rate for the item.

41) All the accessories should fit into the C - Channel / Runways.

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

SECTION-III
REQUIREMENT OF MATERIALS
Sl.No ITEM Quantity. unit

1 'C' channel 3 Mtr. Length 280 nos


2 Cable runway 12 " 3 M. Length 58 nos
3 Cable Rack 9" 3 M. Length 15 nos
4 Cable Rack 18 " 3 M. Length 85 nos
5 12” spacer 340 nos
6 18” spacer 340 nos
7 6” runway raiser 280 nos
8 8” runway raiser 280 nos
9 U Clamp 280 nos
10 J Clamp 150 nos
11 Universal nut and bolts 2200 nos
11 C channel inner coupler(Joint) 140 nos
12 J bolt with nut 140 nos
13 C Channel end Cap 70 nos
14 Rubber end cap for runway 85 nos
15 Runway straight Joint 130 nos
16 Corner clamp 130 nos
17 L clamp (small) 280 nos
18 L Clamp(large) 125 nos
19 Z clamp 170 nos
20 6 mm X 30 mm nut Bolt with 550 nos
washers
21 8 mm X 30 mm nut Bolt with 1100 nos
washers
22 10 mm X 30 mm nut Bolt with 280 nos
washers
23 3/8” X 3” coach screws 550 nos
24 Main DC Distribution Box 10way 5 nos
with 60 amps/50V D.C cct
breaker & Digital display with
voltmeter,ammeter
25 25mm X 3 mm copper Bus Bar 380 mtrs
for earthig

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

SECTION-IV
BID SHEET

Sl.No ITEM Quantity. Rate quoted Amount


Figures words Qty*rate
1 'C' channel 3 Mtr. Length 280
2 Cable runway 12 " 3 M. 58
Length
3 Cable Rack 9" 3 M. Length 15
4 Cable Rack 18 " 3 M. Length 85
5 12” spacer 340
6 18” spacer 340
7 6” runway raiser 280
8 8” runway raiser 280
9 U Clamp 280
10 J Clamp 150
11 Universal nut and bolts 2200
11 C channel inner coupler(Joint) 140
12 J bolt with nut 140
13 C Channel end Cap 70
14 Rubber end cap for runway 85
15 Runway straight Joint 130
16 Corner clamp 130
17 L clamp (small) 280
18 L Clamp(large) 125
19 Z clamp 170
20 6 mm X 30 mm nut Bolt with 550
washers
21 8 mm X 30 mm nut Bolt with 1100
washers
22 10 mm X 30 mm nut Bolt with 280
washers
23 3/8” X 3” coach screws 550
24 Main DC Distribution Box 5
10way with 60 amps/50V D.C
cct breaker & Digital display
with voltmeter,ammeter
25 25mm X 3 mm copper Bus Bar 380
for earthig

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

SECTION-V

TENDERER’S PROFILE

1. Name of the tenderer/firm

2. Name of the person submitting


the tender whose photograph is
affixed Sri/Smt

(In case of Proprietary/partnership firms, the tender has to be signed by


Proprietor/Partner only, as the case may be)
3. Address of the firm

4. Telegraphic Address

e-mail id :

5. Telephone No. (With STD Code) (Off)

(Fax)

(Res)
(Mobile)

6. Registration & Incorporation particulars of the firm :


(Please attach attested copies of documents of registration/incorporation of
your firm with the competent authority as required by business law)
i) Proprietorship

ii) Partnership
iii) Private Limited
7. Name of the
Proprietor/Partners/Directors
8. Permanent Income Tax Number,
Income Tax circle (Attach a
copy of PAN card)

11. VAT/ TIN Registration No,

13. Tenderer’s bank, its address and


his current account number

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09

SECTION-VI
CERTIFICATE

(FOR NEAR RELATIVES IN BSNL)

I……………………………. S/o……..………………..hereby certify that none of


my relative(s) as defined in the Tender document is/are employed in BSNL unit as per
details given in tender document. In case at any stage, it is found that the information
given by me is false/incorrect, BSNL shall have the absolute right to take any action as
deemed fit/without any prior intimation to me.

I/We hereby declare that the information furnished above is true and correct.

Signature of tenderer/Authorized
Place : Signatory

Date : Name of the Tenderer

Seal of the Tenderer

CERTIFICATE
(FOR DOWNLOADING OF TENDER DOCUMENT FROM WEB SITE)

“I……………………………………….(authorized signatory) hereby declare that


the tender document submitted has been downloaded from the website”
http://www.stp.bsnl.co.in and no addition / deletion / correction has been made in
the proforma downloaded. I also declare that I have enclosed a DD for
Rs……………………………….towards the cost of tender document along with the
EMD.

Signature of tenderer/Authorized
Place : Signatory

Date : Name of the Tenderer

Seal of the Tenderer

Signature of the bidder


NIT.NO.DE/OFP/HBL/08-09/T-37/II/23 Dt.20-03-09
SECTION-VII
AGREEMENT
This agreement made on this __________day of ______(month)
____________(year)__________________between M/s.________________
_______________________________________________________________
________________________________ herein after called “The supplier”(Which
expression shall unless excluded by or repugnant to the context, include its
successors, heir, executors, administrative representative and assignee) of the one
part & the CMD BSNL here in after referred to as the BSNL, of other part.
Where as the supplier has offered to enter into contract with the said BSNL for
the supply of installation material in the jurisdiction of DGM Transmission Projects
__Hubli_ on the terms and conditions herein contained and the rates approved by the
BSNL (copy of Rates annexed) have been duly accepted and where as the necessary
security deposits have been furnished in accordance with the provisions of the tender
document and whereas no interest will be claimed on the security deposits.

Now these presents witness and it is hereby agreed and declared by and
between the parties to these presents as follows.

1) The contractor shall, during the period of this contract that is to say from
_____________to _____________or completion of supply whichever is earlier or until
this contact shall be determined by such notice as is herein after mentioned . It is
understood by the contractor that the quantity of work mentioned on the schedule is
likely to change as per actual requirements as demanded by exigencies of service.

2) The NIT ………………………………………., Bid documents , letter of intent, approved


rates, annexed hereto and such other additional particulars instructions, drawings,
work orders as may be found requisite to be given during supply of the material shall
be deemed and taken to be an integral part of the contract and shall also be deemed
to be included in the expression “The Agreement ” or “The Contract” wherever herein
used.
3) The contractor hereby declares that nobody connected with or in the employment of
the Corporation of Telecommunications/DTs/BSNL is not/shall not ever be admitted as
partner in the contract.
In witness whereof the parties presents have here into set their respective hands and
seals the day and year in ____________________

Above written :
Signed sealed & Delivered by
the above named contractor
Witness :
1.
2.
Signed & Delivered on behalf

Signature of the bidder

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