Department of Administrative Services

2011-2013 Biennium Agency Number: 10700

Reductions Included in Governor's Balanced Budget

1 2 3 4 5 6 7 $ 8 9 12 13 14 15

Priority Prgm. or
Dept. GF Pos. FTE
(ranked with highest Activity Program Unit/Activity Description LF OF NLOF TOTAL FUNDS Impact of Reduction on Services and Outcomes
Initials
priority first) Initials

Prgm/
Dept
Div
Will have some impact on ability to replace and purchase goods and services, depending on price increases in the
001 DAS DO Eliminate Services and Supplies Inflation of 2.4% $ 53,018 $ 53,018 0 0.00 2011-13 biennium
001 DAS DO Reduce Personal Services Costs 5.5% $ 198,112 $ 198,112 0 0.00 Taken by BAM for all agencies
Will impact the ability to ensure lifecycle replacement of desktop tools for DO employees, reduces ability to provide
001 DAS DO Further reduce Services and Supplies funding $ 60,027 $ 60,027 0 0.00 funding in cooperation with partners for needed training and other employee tools.
BAM has been more aggressively managing its services and supplies budget over the last year, specifically around
data storage costs and data processing requirements. This reduction is possible with that continued data
002 DAS BAM Eliminate Services and Supplies Inflation of 2.4% $ 47,759 $ 47,759 0 0.00 management.
002 DAS BAM Reduce Personal Services Costs 5.5% $ 403,205 $ 403,205 0 0.00 Taken by BAM for all agencies
002 DAS BAM Restructure SABRS section $ 114,076 $ 114,076 0 0.00 Eliminates additional services and supplies
003 SCD Eliminate Services and Supplies Inflation of 2.4% $ 384,204 $ 384,204 0 0.00 Taken by BAM for all agencies
003 SCD Reduce Personal Services Costs 5.5% $ 506,793 $ 506,793 0 0.00 Taken by BAM for all agencies
Reduce State Data Center and printing costs. About $100,000 is a loss of About $100,000 is reduced computer time to generate SFMA reports. SFMA reports would only be generated two
capacity and about $200,000 is a cost shift, if agencies print the electronic times per month rather than weekly. Almost $200,000 reduction is cost to print payroll reports, which would only be
003 DAS SCD payroll reports $ 680,218 $ 680,218 0 0.00 available electronically
004 EISPD Eliminate Services and Supplies Inflation of 2.4% $ 552,841 $ 552,841 0 0.00 Taken by BAM for all agencies
004 EISPD Reduce Personal Services Costs 5.5% $ 331,848 $ 331,848 0 0.00 Taken by BAM for all agencies
Agency needs for e-government application development and third party quality assurance services on major IT
Reduce division’s capacity to provide contracted e-government related projects are expected to decrease in 2011 -13. This reduction will reduce the division’s capacity to provide or
application development and quality assurance services to agencies. This is an broker agency access to division contracts for these types of services. State agency access to the e-Government
ongoing reduction in pass through limitation in the e-Government and IT contractor services will be diminished. DAS ability to directly contract for third party quality assurance services to
004 DAS EISPD Investment and Planning section budgets $ 635,120 $ 635,120 0 0.00 provide risk assessments and QA oversight of agency projects will be diminished.

Agency needs for e-government application development and third party quality assurance services on major IT
Further reduce division’s capacity to provide contracted e-government related projects are expected to decrease in 2011 -13. This reduction will further reduce the division’s capacity to
application development and quality assurance services to agencies. This is an provide/broker agency access to division contracts for these types of services. State agency to the e-Government
ongoing reduction in limitation in the e-Government and IT Investment and contractor services will be further diminished. DAS ability to directly contract for third party quality assurance
004 DAS EISPD Planning section budgets commensurate with diminishing agency projects. $ 650,455 $ 650,455 services to provide risk assessments and QA oversight of agency projects will be further diminished.
Agency needs for e-government application development and third party quality assurance services on major IT
Further reduce division’s capacity to provide contracted e-government related projects are expected to decrease in 2011 -13. This reduction will further reduce the division’s capacity to
application development and quality assurance services to agencies. This is an provide/broker agency access to division contracts for these types of services. State agency to the e-Government
ongoing reduction in limitation in the e-Government and IT Investment and contractor services will be further diminished. DAS ability to directly contract for third party quality assurance
Planning section budgets commensurate with the reduction in agency projects. services to provide risk assessments and QA oversight of agency projects will be further diminished. This $114,296
Reduce the e-Gov. program Other S&S budget. This is an on-going reduction in reduction will diminish the e-government program ability to access professional services needed to effectively
004 DAS EISPD e-Gov. $ 1,782,998 $ 1,782,998 0 0.00 operate the e-government program
The Oregon Geographic Information Council (OGIC) member agencies support the establishment and management
of a Framework data development and implementation team (FIT) program, through statewide assessment funds to
the DAS EISPD GEO program. Each biennium, State and Local governments submit proposed project applications
requesting an “award” of FIT funds to initiate and implement framework data development projects that benefit
Oregon’s GIS community. A multi-agency/jurisdictional evaluation team reviews the proposals and makes
funding/”award” recommendations to OGIC. Upon OGIC approval/selection, interagency agreements are put in
place and funds are disbursed as projects are completed over time. Often agency project applications request the
use of FIT funds as “Match” for other funds the agency has been able to attract to the project. This reduction will
Reduce the funds available to initiate and complete agency GIS Framework Data result in a dramatic reduction in the FIT funding program, state agency loss of matching funds and the result in the
004 DAS EISPD Development projects $ 372,828 $ 372,828 0 0.00 cancellation or termination of proposed/active GIS data development projects at the state and local level.
006 HRSD Eliminate Services and Supplies Inflation of 2.4% $ 218,315 $ 218,315 0 0.00 Taken by BAM for all agencies
006 HRSD Reduce Personal Services Costs 5.5% $ 491,750 $ 491,750 0 0.00 Taken by BAM for all agencies

NOTE: Limitation Only. FTE goes to OPS to make LD PCS3 permanent.

Discontinue IT, end user computer training and eliminate the trainer and contract training/training logistics support.
Agencies wishing to provide in-class training for employees (Office Suite end-user, Project Management, IT
006 DAS HRSD Eliminate the training program. $ 2,185,731 $ 2,185,731 0 0.00 Technical, etc.) would need to either provide for in-house training or contract out for courses.
011 DAS CI Pendleton Parking Lot Improvements $ 220,000 $ 220,000 0 0.00 Safety hazards from ice damaged concrete, unlevel walking surfaces will continue to exist
011 DAS CI Eugene Elevator Upgrade $ 150,000 $ 150,000 0 0.00 More frequent failures of elevator operation.
011 DAS CI Lighting Upgrade Approx. 20 Bldgs, Phase 1 $ 500,000 $ 500,000 0 0.00 Move from manual control to automatic control. Energy savings not achieved
011 DAS CI Pendleton 201 & 202 Security System $ 100,411 $ 100,411 0 0.00 Failure to secure both buildings and data housed in buildings.
013 FAC Eliminate Services and Supplies Inflation of 2.4% $ 827,737 $ 827,737 0 0.00 Taken by BAM for all agencies
011 FAC Reduce Personal Services Costs 5.5% $ 1,422,464 $ 1,422,464 0 0.00 Taken by BAM for all agencies
011 DAS FAC One time cash transfer from Capital Projects Fund $ 8,000,000 $ 8,000,000 0 0.00
011 DAS FAC Abolish Vacant Positions $ 317,134 $ 317,134 3 3.00
011 DAS FAC Planning & Construction Program Elimination $ 1,115,678 $ 1,115,678 5 5.00 Switches focus to supporting DAS facilities and managing outside resources when required
Custodial services, at existing levels, would be provided to DAS customers by outside contractors. Includes add
011 DAS FAC Eliminate Operations & Maintenance Custodial Services Program $ 2,975,735 $ 2,975,735 61 61.00 back for Article 13 benefits
011 DAS FAC Reduce Operations & Maintenance Security Services $ 237,423 $ 237,423 0 0.00 Reduces OSP and private security patrols for Portland facilities
011 DAS FAC Reduce Business Services support $ 240,922 $ 240,922 2 2.00 Reduces accounting and admin. Suport for Facilities Division
013 SSD Eliminate Services and Supplies Inflation of 2.4% $ 2,793,528 $ 2,793,528 0 0.00 Taken by BAM for all agencies
013 SSD Reduce Personal Services Costs 5.5% $ 1,950,281 $ 1,950,281 0 0.00 Taken by BAM for all agencies

013 DAS SSD Surplus-Decrease credit card limitation $ 180,000 $ 180,000 0 0.00 The Surplus program has not accepted credit card payments since 11/2009. This is in line with industry standards.
013 DAS SSD Surplus-Decrease limitation for freight services $ 77,328 $ 77,328 0 0.00 The Surplus program discontinued freight services 8/2009
Portland Motor Pool and Eugene Motor Pool should be sold prior to next biennium, Fleet will no longer be
Fleet-Portland and Eugene motor pool are sold; Fleet will no longer be responsible for the rent. Possible cost shift if sold to another state agency. Not only for rents, but also for purchase
013 DAS SSD responsible for the rent $ 588,000 $ 588,000 0 0.00 of the Motor Pool.
This is a complete elimination of the DHS Forms Distribution Unit (P&D acts as a Forms Fulfillment entity for DHS)
shifting all management responsibilities and associated costs to DHS. Possible that this may not be a cost shift,
013 DAS SSD P&D-Elimination of Forms Distribution Unit $ 286,912 $ 286,912 3 2.75 since DHS is looking at eliminating the program as well.
Eliminates one Mainframe Printer, reducing total printers to two continuous sheet printers, three cut sheet printers,
013 DAS SSD P&D-Elimination of one (1) Mainframe printer $ 368,746 $ 368,746 0 0.00 and two impact printers. May increase turnaround time for print during peak times.
This is a complete elimination of the DHS Satellite Copy Center shifting all management responsibilities and
013 DAS SSD P&D-Elimination of DHS Satellite $ 143,199 $ 143,199 1 1.00 associated costs to DHS.
Currently a vacant position. Customers have increased wait time for phone calls and delays in complaint
processing. Due to increased workload of remaining staff, entry level claims moved to higher level adjuster
013 DAS SSD Risk-Eliminate receptionist position (one of one Office Spec 2) $ 106,294 $ 106,294 1 1.00 impacting their ability to handle more complex claims.
Eliminates discount-priced, major training event for state & local agency purchasing professionals and suppliers;
013 DAS SSD SPO-Eliminates 2011-2013 Partners in Public Purchasing Conference $ 82,500 $ 82,500 0 0.00 Limits training opportunities to state agencies who need to obtain state certification credits
Department of Administrative Services
2011-2013 Biennium Agency Number: 10700

Reductions Included in Governor's Balanced Budget

1 2 3 4 5 6 7 $ 8 9 12 13 14 15

Priority Prgm. or
Dept. GF Pos. FTE
(ranked with highest Activity Program Unit/Activity Description LF OF NLOF TOTAL FUNDS Impact of Reduction on Services and Outcomes
Initials
priority first) Initials

Prgm/
Dept
Div
013 DAS SSD SPO-Reduces DOJ Biennium Expenses $ 163,000 $ 163,000 0 0.00 Minimally increases business risk when addressing some procurement matters
Surplus – Discontinue selling surplus vehicles & heavy equipment for the U.S.
013 DAS SSD Department of the Interior [BLM] $ 91,158 $ 91,158 0 0.00 Oregon [state & local] government agencies will not have access to used federal vehicles at low cost.

Surplus – Discontinue practice of buying storage for state [and participating local Shifts cost to state [and participating local government] agencies which will now spend their limitation on sale-
013 DAS SSD government] agencies and the detailing of vehicles $ 58,400 $ 58,400 0 0.00 related storage costs attributed to very large volumes of property (i.e. Capitol remodel, ODOT “T” bldg. renovation)
013 DAS SSD Surplus – Reduce E-bay transactions $ 75,000 $ 75,000 0 0.00 Pilots a shift of some on-line sales
Eliminating Mail Services Production Coordinator would decrease oversight in inserting jobs for mailing, increase
the potential for error in the inserting process, and greatly increase the chance of failure to meet statutory mailing
013 DAS SSD P&D-Eliminate Mail Svc. Production Coord Admin Spec. 2 $ 139,913 $ 139,913 1 1.00 deadlines.
013 DAS SSD P&D-EliminateBusiness Svs. OS 2 $ 121,043 $ 121,043 1 1.00 Elimination of the Business Service Billing Entry staff would greatly increase the chance for billing error.
DAS would delegate print procurement authority to agencies for print work that is too complex for P&D to print. P&D
will no longer manage these specific procurements. Will require agencies to use their own staff to put together bids
013 DAS SSD P&D-Elimination of the Contract Printing unit $ 373,293 $ 373,293 2 2.00 and go through the competitive bidding process for print jobs
Increase the amount of time it takes to get non-print-ready jobs and address files through the plant. Agencies
013 DAS SSD P&D-Elimination Electronic Design Spec 1 $ 129,786 $ 129,786 1 1.00 wanting quicker turn times would need to train staff to send in print-ready files.
A reduction in digital print capacity (FTE) and oversight (Supervisor) would increase print errors and turnaround
times and require agencies to go elsewhere to do their print work.
P&D-Digital Print Equipment Reduction, Ongoing P&D-Elimination of: Digital
013 DAS SSD Print reduction FTE, Digital Print Production Supervisor, (On-going) $ 664,374 $ 664,374 3 3.00
Reducing FTE and equipment in the Bindery Unit would increase the potential for failure to meet critical deadlines
013 DAS SSD P&D-Bindery Print Tech. & Equipment $ 204,051 $ 204,051 1 1.00 for agency customers. Possible that customers could secure this service outside of the state.

Surplus – Discontinue practice of pre-paying for towing services to state [and Pass through expense for state [and participating local government] agencies. They will be directly billed for sale-
013 DAS SSD participating local government] agencies of vehicles to the Salem warehouse $ 46,536 $ 46,536 0 0.00 related vehicle towing expenses.
SPO-Eliminates Operations and Policy Analyst 2 & Operations and Policy Eliminates ORPIN system development and administration activities, Increases response time for help desk
013 DAS SSD Analyst 1 $ 296,282 $ 296,282 2 2.00 services for suppliers and user agencies
Reassigns bid clerk, accounts receivable, and administrative responsibilities to remaining administrative staff.
013 DAS SSD SPO-Eliminates Office Specialist 1 $ 121,043 $ 121,043 1 1.00 Expect delays in response to public record request and customer care inquires
Eliminates ability to develop Oregon-specific advanced procurement curricula to support state agency training
SPO-Eliminates Two (2) Training and Development Specialist 2 (Competency needs; Eliminates marketing and support functions for local government participation in Oregon Cooperative
013 DAS SSD Training and Certification )(ORCPP) 366,347 $ 366,347 2 2.00 Procurement Program for usage of Statewide Price Agreements.
013 DAS SSD P&D-Paper Reduction (On-going) 150,000 $ 150,000 0 0.00 Related to a reduction in print capacity listed above.
022 OPS Eliminate Services and Supplies Inflation of 2.4% $ 375,982 $ 375,982 0 0.00 Taken by BAM for all agencies
022 OPS Reduce Personal Services Costs 5.5% $ 898,321 $ 898,321 0 0.00 Taken by BAM for all agencies
OPS has reviewed expenditure patterns for 2009-11 and finds that our historical current service level approach to
budgeting can be altered. Because OPS had relatively little budget history following the legislatively adopted
formation of the division in 2007-09, this is a good time to review our budget needs. This reduction should have no
022 DAS OPS Reset Services & Supplies budget. $ 1,406,123 $ 1,406,123 0 0.00 negative impact on DAS divisions.

We believe that an adequate internal safety program can be delivered to DAS divisions with .50 FTE. This reduction
022 DAS OPS Reduce DAS Safety Officer position from full-time to half-time $ 81,938 $ 81,938 0 0.50 in FTE is made possible by some targeted work for the remainder of 2009-11 aimed at redesigning the program
Increase tolerance for risk; potentially increase processing times and reduce
022 DAS OPS customer service $ 159,489 $ 159,489 1 1.00 Abolish 1 Accounting Tech 2 position.
025 SDC Eliminate Services and Supplies Inflation of 2.4% $ 2,458,861 $ 2,458,861 0 0.00 Taken by BAM for all agencies
025 SDC Reduce Personal Services Costs 5.5% $ 2,130,354 $ 2,130,354 0 0.00 Taken by BAM for all agencies
Cost savings achieved through migration to more modern and efficient network technology and through the
025 DAS SDC Network/Voice Services Cost Savings $ 2,677,127 $ 2,677,127 0 0.00 convergence of voice traffic onto the data network.
Cost savings achieved through the elimination of duplicate mainframe management and application programming
tools which provide the same or similar function. This reduction does require agency effort in reprogramming
025 DAS SDC Mainframe Software Consolidation - Ongoing $ 1,765,581 $ 1,765,581 0 0.00 applications and for staff training in new tools which they are not currently using
Reduction to equipment lifecycle replacement budget. Extends life of deployed telephone, network and computing
equipment which support agency operations. Will decrease the ability of the SDC to proactively replace equipment
prior to failure and will result in increased downtime for agencies resulting in lost productivity and inability to
025 DAS SDC Equipment Lifecycle Replacement Reduction - One-Time $ 128,725 $ 128,725 0 0.00 efficiently and effectively provide services to citizens
Eliminate Service Desk support, including 4 positions, position related services and supplies, and other program
costs. Customer agencies will no longer be able to obtain Service desk support from the SDC during normal
business hours. TSC will assume responsibility for handling the minimal call volume currently received by SDC
025 DAS SDC Service Desk Elimination $ 793,032 $ 793,032 4 4.00 staff.