Important note - This document is a sample guide and is of a general nature.

Certain additions and alterations may be required to suit your specific needs.

SAMPLE OF A LETTER OF APPOINTMENT

LETTER OF APPOINTMENT
DRAFTED IN ACCORDANCE WITH THE PROVISIONS OF THE BASIC CONDITIONS
OF EMPLOYMENT ACT. No 75 OF 1997 (AS AMENDED) AND THE LABOUR
RELATIONS ACT. No 66 OF 1995 (AS AMMENDED) AND ANY OTHER STATUTORY
REQUIREMENTS.

IT IS COMPULSARY BY LAW TO PROVIDE YOUR EMPLOYEE WITH A LETTER OF

APPOINTMENT ON RESUMING EMPLOYMENT AND IT IS ALSO IMPORTANT THAT
YOU KEEP YOURSELF A COPY

It is hereby confirmed that,

(Full name)____________________________________________________ (employee)

(Full identity number)_____________________________________________________,

is employed as a (e.g. Domestic worker / gardener)

______________________________________________________________________,

by me, the employer (full name)

______________________________________________________________________,

residing at (full address)

______________________________________________________________________.

Employment will be effected at the above mentioned residential address of the employer
with effect from

_______________________/ _________________________/ 19____

(date on which employment began).
The employee will be expected to work a maximum of 45 hours per week, broken down as
follows;

Mon __________ AM to ______________ PM being __________________ hours

Tues __________ AM to ______________ PM
Wed __________ AM to ______________ PM
Thurs __________ AM to ______________ PM
Fri __________ AM to ______________ PM
Sat __________ AM to ______________ PM
Sun __________ AM to ______________ PM
being __________________ hours
being __________________ hours
being __________________ hours
being __________________ hours
being __________________ hours
being __________________ hours

TOTAL: 45 hours

The employee is entitled to ½ hour lunch break after 5 continuous hours of work.

The above mentioned employee will receive a monthly salary / weekly wage in the
amount of

R ______________, ______, being R ___________, ____. Per hour / per day payable
per day / on the last day of the week / month.

Any overtime worked by the employee will be compensated at a rate of 1 ½ x the normal
rate of remuneration and the employee hereby agrees to work overtime and that this
agreement will automatically renew on an annual basis unless otherwise indicated by the
employee in writing.

Any work on a Sunday or a public holiday will be compensated at a rate of 2 x the normal
rate of remuneration.

The following are to be seen as payments in kind and will be accounted for as part of the
employee’s salary and will be valued as follows,

- Accommodation to the value of R ____________,____

- Meals to the value of R ____________,____

- ________________ to the value of R ____________,____

TOTAL R ________________,________
The following amounts are to be deducted from the employee’s salary / wage by the
employer, namely,

1 R _______________________ for _______________________________

2 R _______________________ for _______________________________
3 R _______________________ for _______________________________

TOTAL DEDUCTIONS R ___________________________

In the event that employment is terminated it shall be effected by either party hereto with
30 days notice in writing.

The employee is entitled to 21 continuous days leave per annum including WEEKENDS.
The employee is entitled to sick leave, maternity leave and family responsibility leave as
per the Basic Conditions Of Employment Act, 1997

Due to the size, nature, structure, and operational requirements of the employer, the
employee will be expected to perform general and other duties from time to time, which
are not mentioned herein, although such duties will be relative to the nature of the
employees job description.

No alterations to this letter of appointment will be of affect unless done so in writing and
signed by both parties hereto.

The employee acknowledges that this letter of appointment has been explained to
him/her and that he/she understands the contents thereof and commits him/herself to
same.

SIGNED AT ___________________________________ ON THIS THE ______________

DAY OF ___________________/______

________________________ _______________________
EMPLOYEE EMPLOYER

_________________________ ________________________
WITNESS WITNESS

Source: Rosslyn Personnel