Professional Documents
Culture Documents
Project Manager:
Shannon MacDonald
Team Members:
Luke Glistak
Sean Hodgson
Mk Nimesh
Anand Rohit
Phone: 780.235.0191 | Fax: 780.483.2519 | 6819-95 Avenue, Edmonton, AB, T6B 1A9
Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
Table of Contents
Project Environment............................................................................................ 2
Preliminary Project Scope................................................................................... 4
Project Charter..................................................................................................... 8
Team Charter....................................................................................................... 13
Stakeholder Register........................................................................................... 19
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
Project Environment
Corporate Culture: The University of Alberta
As one of the top publicly funded academic institutions in Canada, coupled with a high
level of research, the University of Alberta is a highly professional organization. The
employees at the University of Alberta are dedicated and highly skilled. The
organizational environment is stable, where employees can develop and exercise their
skills.
Our client, Dr. Lipsett, is a professor at the University of Alberta in the department of
Mechanical Engineering. He is currently the Director of the Engineering Management
Program in the Faculty of Engineering. Dr. Lipsett is currently teaching 3 courses this
term: ENG M 541, ENG M 670-X5 and MEC E 758-X5. His research is focused on
Reliable Integrated Oil sands Systems. Currently, 12 research scholars are working with
Dr. Lipsett on various projects.
Owing to his wide range of administrative responsibilities, class schedule, and varied
research activities, Dr. Lipsett has a demanding schedule. Dr. Lipsett will be utilizing
Chrome Engineering Inc. to develop a laboratory migration plan, as well as a laboratory
layout.
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Team Assignment – Part I Laboratory Development Project
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Organizational Chart
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Team Assignment – Part I Laboratory Development Project
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2. Project Objectives
• Planning the setting up of a new laboratory in Room number MEC E 1-38 in
Mechanical Engineering building by migrating the equipments and
infrastructure from room numbers MEC E 2-22 and MEC E 2-14.
• Laboratories affected by the migration process need to be thoroughly
inspected for available furniture and equipment, and a tentative layout of the
new lab in MEC E 1-38 needs to be prepared.
• Discussion with students, researchers, faculty members and administrative
staff who are going to be affected has to be undertaken and feedback should
be incorporated in the project plan.
• Any replaced furniture or equipment must be servicable (good working order)
however quality level can include second hand purchases.
5. Project Boundaries
• Our team will be responsible for facilities planning, furniture procurement,
resource allocation for these 12 individuals.
• The migration process will be conducted after the winter term of 2011 ends.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
• 6-8 desks
• Setup of personal space for students – personal storage areas (draws or
lockers).
• Not all people and equipment from MEC E 2-22 and MEC E 2-14 are being
moved. Only what is associated with the 12 individuals are being moved by
Dr. Lipsett.
• Other labs will be coordinating moves at the same time. We must schedule
to work with these other labs so that the usage of hallways and entrances
does not clash; however we are not responsible for their moves.
• We are responsible for the coordinating moves by producing a schedule.
• Moving does not have to happen all at once. The move should be scheduled
to minimize impact on ongoing projects.
• Ensure proper movers/boxes/equipment are in place to move equipment
without damage.
• We are not responsible for construction/structural changes.
• We are not responsible for U of A responsible features (i.e fire extinguishers).
Note: An exact list of these features will be obtained from Glen Thomas.
• A functional phone must be setup in the lab.
• Ensure the campus wifi.
6. Project Deliverables
• Contract
• An intermediate report outlining the work in progress
• Final Report containing the migration plan.
8. Project Constraints
• Minimum impact / disturbance to current research work.
• Budget
• Deadline
9. Project Assumptions
• Students and shop personel will be available for helping with the moving.
Hiring movers may not be needed (we will need to assess this).
• Wifi is already available at the new location
• Power supply in the new lab location is functional.
• We are not required to implement any construction/structural changes.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
• Dr. Lipsett
• Glen Thomas
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
• $10,000 we have been told this is flexible, however we should stay close to
this number so we will assume it is an upper limit.
• Impact: We will need to do a cost estimate for entire Project as soon as we
have enough information from stakeholders.
• Most of the move itself will be minimal. Therefore most of the expense
expected will be procurement. This would be the cost of 12 flexible student
working stations.
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Team Assignment – Part I Laboratory Development Project
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Project Charter
# Area Description
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# Area Description
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Team Assignment – Part I Laboratory Development Project
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# Area Description
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Team Assignment – Part I Laboratory Development Project
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# Area Description
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Team Assignment – Part I Laboratory Development Project
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# Area Description
9 Success 1. A fully approved plan for the relocation and setup of a new
Criteria laboratory in MEC E 1-38.
2. Successful acquisition of equipment and other laboratory
infrastructure.
3. The proposed plan is completed within the required
timeline and budget.
4. Meeting as many desirables and imperatives as possible.
5. Ensuring all of the stake holders are satisfied with the
relocation plan
6. No major incidents occur with respect to injury, no
damage to any of the equipment of facilities, and no
disruptions to any academic activities.
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Team Assignment – Part I Laboratory Development Project
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Team Charter
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Team Assignment – Part I Laboratory Development Project
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Constraints
Constraints inherent to the project include the schedule, available space,
cohesion/ergonomics, and our budget. The laboratory space currently occupied by
the client’s students and equipment is required by other professors and so it must be
vacated according to their timelines. There are also many individuals that must be
contacted and surveyed before any planning can begin. This ensures that all of the
stakeholders will be accommodated but will require significant time straining the
project team’s schedule. It is necessary to have as many details as possible finalized
as soon as possible to provide the students and professors a wide window in which
they can move their equipment.
The team is responsible for designing the new laboratory and a major constraint is
the amount of available space. Each student along with their experiments, tools, and
computers must be accommodated in the new laboratory or one of the professors
other existing laboratories. There is also additional equipment being moved into the
laboratory which is bulky, heavy and requires a considerable amount of space. The
client has also requested that some space be allocated for future expansions and
future students. This further constrains the amount of available space with which we
have to work with. Laboratory cohesion and ergonomics require great attention. The
laboratory is to function as an area in which experimentation occurs as well as
computer work, reading, and writing. This presents somewhat of a challenge due to
the confined space and noise of the experiments and equipment. The client has
specified that the laboratory be built on the principal of flexibility and that it is fully
rearrange with collapsible furnishings.
The team has been given a budget of $10,000. This is an adequate amount due to
the additional resources provided. To aid in the relocation various university staff will
be at our disposal to facilitate various aspects of the move. Most of the students and
professors equipment will be transported by the students themselves greatly reducing
the cost of the relocation. To furnish the new laboratory the university has a cash of
chairs, desks, and other furnishing that can be obtained at no cost.
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Team Assignment – Part I Laboratory Development Project
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Team Assignment – Part I Laboratory Development Project
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Team Assignment – Part I Laboratory Development Project
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Team Assignment – Part I Laboratory Development Project
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SWOT Analysis
Valuable knowledge regarding laboratory and researcher needs as well as
Strengths:
experience dealing with the University of Alberta and its administrations.
Weaknesses: Has a busy schedule and requires advanced notice.
Stands to benefit from project primarily through the reusability of the plan
Opportunities:
slated for development
Missing the relocation deadline could hinder other University research
Threats:
programs as well as Dr. Lipsett’s own research.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
Interests: adherence.
Key Stakeholder A well devised plan that meets the needs of himself, his
Priorities: researches and colleagues.
Principal Objective: To relocate and setup a new laboratory with the use of the teams
plan and strategies.
Consequences Resulting From Missed Principal Objective: Interruption to research,
colleagues and the daily activities at the University of Alberta.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Experience with project management, efficient, and has great
Strengths:
organizational skills
Weaknesses: Has a busy schedule and requires advanced notice to address issues.
Stands to benefit from project primarily through the gaining experience
Opportunities:
and expanding her references.
Failure to accomplish goals will lead to loss or reputation and academic
Threats:
standing.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Stakeholder represents a great deal of knowledge and experience. The
Strengths: stakeholder will also provide infrastructure, personnel, furnishings,
supplies and various other pieces of equipment.
Weaknesses: Contact and consultation will be difficult.
The University will benefit from as a result of the research yielded from
Opportunities:
students who have benefited for the laboratory design.
Failure to accomplish goals could lead to loss of research time and
Threats:
quality.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
Priorities:
Principal Objective: The lab Space is available and new research can begin while Dr.
Lipsett’s research continues.
Consequences Resulting From Missed Principal Objective: Loss of research time and
potential losses in research due to experimentation alterations and or delays.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Together, the teams represents a great deal of knowledge and experience
Strengths:
and are proficient communicators and problems solvers
Weaknesses: Varying schedules make holding additional meetings difficult.
The team stands to benefit from this project primarily through the
Opportunities:
acquiring experience and expanding our references.
Failure to accomplish goals will lead to loss or reputation and academic
Threats:
standing.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Students represent a great deal of knowledge and can be polled for ideas,
Strengths:
concerns, and constraints.
Weaknesses: Their numbers will make them difficult to survey.
Opportunities: Future labs in which they can utilize for their research.
Threats: Disruption to the students can hinder their productivity.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Stakeholder group represents a great deal of knowledge and experience.
Strengths: The stakeholder will also provide details regarding their needs to help
successfully plan the move and laboratory.
Weaknesses: Contact and consultation will be difficult.
A laboratory and migration which accommodates their schedule and
Opportunities:
research needs.
Failure to accomplish goals could lead to loss of research time and
Threats:
quality.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Experience with similar laboratory relocation will allows for better
Strengths:
planning.
Stakeholder group has a busy schedule and requires advanced notice to
Weaknesses:
address questions/concerns.
Opportunities: Stands to benefit from project primarily through the gaining experience.
Threats: N/A
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Experience with similar laboratory relocation and with administration at the
Strengths:
University of Alberta.
Weaknesses: Busy Schedule.
Opportunities: N/A
Threats: N/A
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
A great Deal of experience with similar laboratory relocation and with
administration at the University of Alberta. Roger Marchand will also be
Strengths:
able to provide attritional resources in the form of advice, personnel and
equipment.
Weaknesses: Busy Schedule.
Opportunities: N/A
Threats: N/A
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
Stakeholder Name: Professors Allocated Dr. Lipsett’s Old Key Stakeholder (Y/N):
Laboratory YES
Interests: The professors which need Dr. Lipsett’s old laboratory space are primarily
concerned with scheduling. The space is to be provided according to the date agreed upon.
The lab space is also to be usable; it should retain its entire infrastructure and be “ready to
move”.
SWOT Analysis
Strengths: N/A
Weaknesses: N/A
Stands to benefit from project by being provided with a clean ready to use
Opportunities:
lab.
Missing the relocation deadline could hinder other University research
Threats:
programs as well as the stakeholders’
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
Strengths: N/A
Weaknesses: Stakeholder group may slowdown or interfere with migration.
Opportunities: N/A
The migration involves heavy equipment and Guests/Visitors present a
Threats:
liability when in the vicinity.
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Team Assignment – Part I Laboratory Development Project
March 7th, 2011 Team #1
SWOT Analysis
They will be able to provide suggestions and estimates for certain aspects
Strengths:
of the project.
Weaknesses: Associated cost may be outside of our working budget.
Opportunities: To provide the mechanical engineering staff with future services
Schedule threatens this stakeholder group, advanced notice is required by
Threats:
them.
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Team #1 – Personnel Listing
Shannon MacDonald
Project Manager
Mec E
Mk Nimesh
Devil’s Advocate
Eng. Mgmt.
Luke Glistak
Team Member
Mec E
Sean Hodgson
Team Member
ECE
Anand Rohit
Team Member
ECE