Professional Documents
Culture Documents
Microsoft Excel
Prepared by
Waqar Aamir Katiar
Gulshan-e-Hadeed, Karachi
Contact No. 031-22-22-99-69
0300-2831681
Email: waqaraamir@msn.com
waqaraamirkatiar@facebook.com
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Course Outline
Basic Excel for Beginners
Concept of Excel
Importance of Excel
Spread Sheets
Column
Rows
Cells
File menu
Edit
View
Insert
Format
Tools
Data
Windows
Help
Data Entry
Data Editing
Data Formatting
Simple Math operations
Applying formulae
Formulae of different fields
Print
Protect
Formatting Sheets
Charts & Graph
Data Formatting
Data Presentation
Importance of Excel:
Excel is so important for any organization and individual. It saves time. In
addition excel have too many solutions according to different fields. Like
finance, statistics and e-t-c. Now excel is necessary for every office, home and
institution. Professionals enhance their abilities through it. We can use excel
in decision making too. It has a vast and broad perspective.
Rows
Excel has 65536 rows on every spread sheet
Column
Excel had 256 columns. They are in ABC series
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Cells:
Small boxes on sheet called Cells. They have names like that A6. it means this
cell is located in A column and 6th row.
File Menu
View Menu
Normal for viewing page
normal
Page Break Preview for
viewing print area of page
Task Pane for getting help
Toolbars for displaying tool
menus
Formula bar for showing it
Status bar for showing it
Header and footer for a
showing specific matter on top
and bottom of every page.
Comments for writing
comments on a cell
Custom view for viewing a
predefined area on sheet
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Full Screen for viewing sheet on full screen of computer
Zoom for viewing and adjusting sheet size according to your preference
Insert Menu
Cell for inserting cells
Rows for inserting rows
Column for inserting column
Worksheet for inserting worksheet
Chart for insertingCharts
Symbol for inserting different signs
Page Break for breaking page
Function for inserting formulae
Name for various options about cell
Comment for writing something about cell
Picture for inserting picture and various
Options
Diagram for inserting Orzanization Chart
Objects for inserting from other files
Hyperlink for inserting link of other sheet
Format Menu
Cell for various options of cell
Rows for various options of rows
Column for various options of
column
Sheet for various options of sheet
Auto Format for various options
Conditional formatting for
different
conditions applied on cells
Style for font, comma and other
styles
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Tools Menu
Spelling for checking spells of words
Research for online references
Error checking for finding errors
Speech for listen data in voice
Shared Workspace and
Shared workbook for various options of
sheet
Track changes for various options of sheet
Protection for securing document
Online Collaboration for online data
sharing
Goal seeking for achieving desired
amount or number
Scenarios for defining and allocating a
selected area
Formula auditing for verify formulae
Macro for recording a process
Add-ins for various options related to data
and Information
Auto Correct options a formatting tool
Customize a formatting tool for cell
Options a formatting tool
Data Menu
Sort for arranging data in an order
Help Menu
For getting any type of help related to excel
Data Editing
First of all you have to highlight area
For highlighting
If it is only one cell the click on it or go through keyboard or write its location in cell
address.
You can see A2 in cell address
If it is more then one cell then press mouse left buttons on cell where your desired
range in start and hold button, drag mouse till your range ends.
Copy
It is also like cut but main deference in cut and copy is the highlighted text still
remains there after pasting it on other area
Command from Keyboard is Ctrl + C and button for it
Is a button with image of (two papers)
Paste
After cutting or copying highlighted area. We press Paste button with image of
(A Bag and Envelope).
Keyboard command is Ctrl + V
Alignment
Degrees for rotate font
Increase Decimals
for increasing decimals press
Print Preview for viewing document before print. How it will be on paper
Press button with image of (a paper and a magnifying glass)
Adding
For adding we have many methods
First one is Auto Sum (This Function is used for sum data when it is in a row
or column). When you press this button then it will show range of data adjust
it according to your requirement and show you range with cell names then
press Enter button.
If you have data in a row or in a table and you have to subtract it from another
cell. Like you have a task to subtract sum of a column from a single cell.
Like that
=(C2-Sum(D1:D4))
=25-(5+6+4+3)
=25-18
=7
Write formula
=(cell – Sum (cell name press ,
Cell name, cell name))
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Product (Multiplication)
It is also like subtracting but we use * sign instead of x
Or in formula bar we write =cell*cell*cell
Divide
Go to formula bar
Press = Cell name / sign cell name
Like =D2/D3
If we have to divide sum of cells from a cell then we have to define range of
sum
Go to formula bar write = cell / Sum (range)
Like =D1/Sum (E1:E3)
=D1/Sum(E1,F2,E3)
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Percentage
Ali Got 314 numbers out of 325. What is his Percentage?
In Mathematics, We have learned
=D1/D2*100
When Ali comes to home his Papa asked what your result is. Ali said to him,
I got 96.62% marks from 325 marks. How Ali’s Papa find his obtained marks.
In Mathematics
If D1 is Percentage Obtained
D2 is Total Marks
Then first we Divide D2 by 100 then multiply it with D1
After solving it Papa gave 1000 rupees to Ali for shopping. Ali bought a watch
of 1000 rupees. When he came to home papa asked price of watch. Ali told
price.
Papa said this is not an actual price of it. Sales Tax (Value Added) is included
in it. Tell me its actual price without tax. Tax is 16%.
Ali used a mathematical formula
Total Amount_________
(100 + Additional) %
If D1 is Watch price
D2 is Percentage
=D1/D2
Average
Write =Average(Range) or press Average Button
If Data is scattered
Count
Count how much cells Contain Data in a list
=Count (cell:cell)
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Count cells of Value Equals to 6
=Countif(Range, “=6”)
=Countif(Range, “>6”)
=Countif(Range, “<6”)
Maximum Value
For finding the maximum value cell
in an area
=Max (Range)
Minimum Value
For Minimum Value in
an
Area
=Min(Range)
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Conditional Formatting
Go to Format Menu, click on Conditional format
Result is
Here
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Square Root of a Number
For finding an square root of a number write formula in formula bar
=SQRT(Cell)
Square of a Number
Square means a number has a power of 2
Like (5)2. formula for square is
=Power(Cell, Power)
=Power(C1, 2) here we write 2 because square means a number with power is
2
Sum Product
If you have to find sum of different products
Like 25 x 15
12 x 20
18 x 25
For solution we have a Common idea is multiply 25 with 15, 12 with 20 and 18
with 25, add all answer. This method is right but it is a time consuming when
you have a large data.
=Sumproduct(Range,Range)
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Sum If
If we have to sum only desired numbers from a list. We use a formula
=Sumif(Range,Criteria,Range)
=Sumif(C1:D9,”Blue”,C1:D9)
10! =10*9*8*7*6*5*4*3*2*1
=Fact(Cell)
Or =Fact(10)
=LCM(range)
Logarithms
=Log(Cell)
Natural Log
=Ln(Cell)
=Roman(Cell)
Pay Thanks to ALLAH, not to Me.
Waqar Aamir Katiar
Contact No. 031-22-22-99-69 & 0300-2831681
Date and Time
For Inserting Date
=Date(Year,Month,Date)
Time
For inserting time
=Time(Hour,Minute,Second)
=SLN(Cost,Salvage Value,Life,)
=SYD(Cost,Salvage Value,Life,Year)