Asset Management Required Fields: Financial

Asset Management Required Fields
Field Name Long Name Use and Processing Considerations No. Tables Updated Defaults from Agency Column for
Characters Asset Profile Provided Agency Use
Financial
BUSINESS_UNIT Business Unit Business unit is a high level unique BOOK, COST, DEPRECIATION, o
identifier. Each agency is assigned a five RETIREMENT, OPEN_TRANS k
digit business unit, the agency number
followed by two zeros. 5 X
BOOK Asset Book Name Book will default in from the profile setup. BOOK, COST, DEPRECIATION,
Choices are capitalize or noncapitalize. 10 RETIREMENT, OPEN_TRANS X
OPERATING_UNIT Financial Reporting Agency provided ChartField used for COST, DEPRECIATION
Financial Reporting. 8 X
DEPTID ORGCode Agency provided org code COST, DEPRECIATION
10 X
FUND_CODE Fund Code Agency provided fund 5 COST, DEPRECIATION X
CLASS_FLD Appropriation Agency provided appropriation COST, DEPRECIATION
5 X
CATEGORY Asset Category Agency provided from listing of asset COST, DEPRECIATION
categories (i.e. LIMPD = land improvements,
BIMPD = buildings). 5 X
METHOD Depreciation Method Identifies the depreciation method to be BOOK
used. Valid values are in the translate table.
Defaults from asset profile. 2
IN_SERVICE_DT In Service Date Agency provided date placed in service Date BOOK X
DEPR_STATUS Depreciation Status Agency provided depreciable or BOOK
nondepreciable (D or N) 1 X
LIFE Life Agency provided useful life (years times 12), BOOK o
Asset profile listing has initial useful life in k
years. Any length X
SALVAGE_VALUE Salvage Value Agency provided residual value that is to be COST
used in the depreciation calculation. 26 X
QUANTITY Asset Quantity Agency provided quantity of the asset COST o
System k
allows 15,
however
agencies
should list
each asset
separately X
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DEPR Depreciation Amount The depreciation amount of this transaction. DEPRECIATION

26 X
COST Cost Cost of asset 26 COST X
Physical A
ASSET_TYPE Asset Type Asset Classification. ASSET
3 X
ASSET_SUBTYPE Asset Subtype Asset Classification. ASSET
15 X
DESCR Description A description of the asset. 30 characters. 30 ASSET X
DESCRSHORT Short Description A short description of the asset. 10 ASSET
characters. 10 X
FINANCIAL_ASSET_SW Capitalized Asset? Identifies whether this asset has been ASSET o
capitalized. Valid values are ‘Y’ for yes and k
‘N’ for no. If an asset has not been
capitalized, there can be no financial
information or transactions for the asset
(BOOK, COST, DEPRECIATION,
RETIREMENT, OPEN_TRANS, etc.).
However, there can be acquisition detail
information (ASSET_ACQ_DET). Since
acquisition detail is not tied to accounting
events - it is an audit trail, you can store as
much expense information as you would like.
1 X
ACQUISITION_DT Acquisition Date Identifies the acquisition date of this asset. ASSET o
This is a memo only field and is not used for k
any calculations. Date X
PROFILE_ID Asset Profile ID Identifies the profile to be used to default the ASSET o
book information on an asset add. This field k
is only used if the
INTFC_FIN.DEFAULT_PROFILE_SW = ‘Y’.
When that field is set to ‘Y’ then Profile ID
must be populated with a valid, effective-
dated Profile ID on the PROFILE_DET_TBL.
10 X
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ASSET_CLASS Asset Class Identifies the asset class that this asset falls ASSET F
into. This is just another way to categorize r
your assets. This field must be a valid value o
on the ASSET_CLASS_TBL. This table is m
maintained in the Establish Asset
Processing menu online. P
10 X r
CAPITALIZATION_SW Capitalized? Identifies whether this particular transaction ASSET_ACQ_DET ?o
should be capitalized. Valid values are on f
the translate table. This must be set to 1, 2, i
3, or 4 in order for acquisition detail records l
to be inserted. e
1 X
?
LOCATION_EFFDT Location Effective Date The date the location of this asset became ASSET_LOCATION o
effective. If the transaction is an add, the k
date should be the same as the trans_dt. It
is very important that this field be formatted
with a valid date on an add transaction,
whether or not the location is known.
Transaction loader uses this when inserting
location entries. If it is null, a location entry is
not loaded.
Date X
LOCATION_EFFSEQ Location Effective The sequence number of the location. This ASSET_LOCATION W
Sequence will be zero unless the asset has been in i
more than one location for a given effective l
date. Any length X l
LOCATION Location The location of this asset. Should be a valid PI_ASSET_HIST
10 X w
value on the LOCATION_TBL.
e
Physical B
ASSET_STATUS Asset Status The status of the asset. The valid values are ASSET cR
in the translate table. This field is generally ae
for information purposes only. No accounting lq
events are tied to this status. cu
1 X ui
lr
ae
td
e
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a
s
BUSINESS_UNIT Business Unit Identifies the business unit of the transaction ASSET_ATTRIBUTE, o
to be processed. This field is required. ASSET_COMMENTS, k
ASSET_LICENSE,
ASSET_WARRANTY
5 X
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Asset Management Optional Fields
Field Name Long Name Use and Processing Considerations No. Tables Updated Column for Agency Use
Characters
Financial
COST_TYPE Cost Type An asset ChartField that is used to derive the COST, DEPRECIATION ?
GL accounts for any given financial transaction.
1
IN_SERVICE_PD In Service Period The calendar period in which the in service date BOOK
falls. If this field is not populated, the
depreciation calculation program will calculate it.
Any length
IN_SERVICE_FY In Service Fiscal Year The calendar fiscal year in which the in service BOOK
date falls. If this field is not populated, the
depreciation calculation program will calculate it.
Any length
PROPERTY_TYPE Property Type Identifies the type of property the asset book BOOK
represents. Valid values are ‘R’ for real property
and ‘P’ for personal property. 1
UOP_ID Units of Production ID Represents the ID of the Units of Production BOOK
control table that specifies the units of
production for this asset book. 10
GROUP_ASSET_ID Group Asset ID Used to identify which group asset group BOOK, COST,
members report to. DEPRECIATION,
12 OPEN_TRANS
UD_METHOD_ID Method ID Identities the user-defined depreciation method BOOK
to be used. This field must reference a valid
user-defined depreciation method. The user
defined methods are specified in the Establish
Asset Processing window.
5
FUTURE_DEPR_YEARS Number of Future Number of future years of depreciation BOOK
Depreciation Years Any length
SALVAGE_VAL Salvage Value Asset residual value for future transactions 26 BOOK
SALVAGE_PCT Salvage Percent Used to calculate salvage value as a percentage BOOK
of the cost. 15
PRODUCT Product A ChartField used for product 6 COST, DEPRECIATION
PROGRAM_CODE Program Code A ChartField used for program code 5 COST, DEPRECIATION
CHARTFIELD1 Responsibility Area A ChartField used for responsibility area 10 COST, DEPRECIATION
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Characters
CHARTFIELD2 Function A ChartField used for function 10 COST, DEPRECIATION
CHARTFIELD3 Site A ChartField used for site 10 COST, DEPRECIATION
PROJECT_ID Project A ChartField used for project 15 COST, DEPRECIATION
FUND_CODE Fund Code Agency provided fund. ASSET_ACQ_DET
5
CLASS_FLD Appropriation Agency provided appropriation. ASSET_ACQ_DET
5
PROGRAM_CODE Program Code Agency provided program code. 5 ASSET_ACQ_DET
CHARTFIELD1 Responsibility Area A ChartField designated to represent ASSET_ACQ_DET
(Responsibility Center) responsibility center. 10
CHARTFIELD2 (Function) Function A ChartField designated to represent function. 10 ASSET_ACQ_DET
CHARTFIELD3 (Site) Site A ChartField designated to represent site. 10 ASSET_ACQ_DET
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Characters
Physical A
PARENT_ID Parent Asset ID Used to identify the parent of this asset. ASSET, PARENT_ASSET
Parent/Child relationships can be built using the
Parent ID. A parent can be an existing asset
(the parent ID is the asset ID of another asset)
or a “virtual” asset (the parent ID is not an actual
asset ID). In any case the parent ID should be a
valid entry on the record Parent_Asset. If an
entry does not exist on Parent_Asset for the
parent ID, then Transaction Loader will create
one.
12
PARENT_DESCR Parent Asset Description The description of the parent asset that will be PARENT_ASSET
entered on the table parent_asset if an entry
does not exist. 30
PARENT_DESCRLONG50 Parent Asset Long The long description of the parent asset that will PARENT_ASSET
Description be entered on the table parent_asset if an entry
does not exist. 50
COMPONENT_OF_ID Component of Asset Used to establish Asset Components Structure. 12 ASSET
ASSET_ASSIGNED_TO Asset Assigned To 12 ASSET
TAGGABLE_SW Taggable Asset Switch Indicates whether the asset is taggable or not. ASSET o
Valid values are ‘Y’ or ‘N’. A tag is the physical k
tag that is affixed to an asset. 1
TAG_NUMBER Tag Number The tag number that is assigned to this asset. 12 ASSET
REPLACE_SW Replacement Asset? Identifies whether this is a replacement asset. 1 ASSET
REPLACE_ASSET_ID Replaced Asset ID If this is a replacement asset, what is the Asset ASSET
ID of the asset that was replaced. 12
NEW_ASSET_SW New Asset? Was this asset acquired new? Valid values are ASSET
‘Y’ or ‘N’. 1
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Characters
AVAIL_SW Resale? Is this asset available for resale? Valid values ASSET
are ‘Y’ or ‘N’. When marked ‘Y’ this field can be
queried to identify assets that are not being
used by their custodians and are available for
resale or internal transfer. A PS/Query is
shipped with Asset Management as an example.
1
AVAIL_CONTACT Availability Contact If the asset is available, who should be ASSET
contacted if someone is interested in the asset.
30
AVAIL_PHONE Availability Phone Phone number of the contact above. 12 ASSET
ACQUISITION_CD Acquisition Code Identifies how this asset was acquired. The valid ASSET
values are in the translate table. 1
FINANCING_CD Financing Code User defined financing code. Should be a valid ASSET
value on the FINANCE_CD_TBL. 5
CAP_NUM Capital Acquisition Plan Combined with CAP_SEQUENCE this field ASSET o
Number identifies the C.A.P. that this asset is associated k
with. Capital Acquisition Planning (C.A.P.) is a
way of specifying asset budgets or
appropriations.
15
MFG_ID Manufacturer ID Manufacturer Id of the Asset. 50 ASSET
MANUFACTURER Manufacturer Name Manufacturer of the asset. 30 ASSET
MODEL Model Model of the asset. 30 ASSET
PROD_VERSION Product Version Product version of the asset. 10 ASSET
SERIAL_ID Serial ID Serial number of the asset. 20 ASSET
PRODUCTION_DT Production Date Production date of the asset. Date ASSET
PLANT Manufacturing Plant Plant that manufactured the asset. 30 ASSET
MANUFACTUR_CONTACT Manufacturing Contact Contact at the plant that manufactured the ASSET M
asset. 30 /
CAP_SEQUENCE C.A.P. Sequence Combined with CAP_NUM this field identifies ASSET Lo
the C.A.P. that this asset is associated with. /k
Capital Acquisition Planning (C.A.P.) is a way of C
specifying asset budgets or appropriations.
Any length
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Characters
REPLACEMENT_COST Replacement Cost Estimated replacement cost of the asset. This ASSET
field can be processed by the Indexing feature
in Asset Management. The indexing feature
only updates replacement cost. It does not
perform the initial population of this field.
26
LEASE_ASSET_ID Lease Asset ID If this is a non-capitalized asset and is ASSET
associated with a lease, this is the Asset ID of
that lease. This field must identify a capitalized
asset ID with an acquisition code of leased.
12
INDEX_NAME Index Name Identifies which index to use in revaluing asset ASSET
cost. DFS will be using for buildings. 20
INDEX_DETAIL_NAME Index Detail Name Same as INDEX_NAME. DFS will be using for ASSET
buildings. 35
LAST_INDEX_VALUE Last Index Value Last index value used to revalue assets, such as ASSET ?
the Consumer Price Index. DFS Use. 26
ACQUISITION_DESCR DESCR field for A description for the acquisition detail for this ASSET_ACQ_DET
ACQ_DETAIL transaction. 30
REFERENCE_ID Reference Number A general reference number associated with the ASSET_ACQ_DET
acquisition of this asset. 10
INVOICE_DT Invoice Date Represents the date of the invoice associated ASSET_ACQ_DET
with this transaction. Date
VENDOR_ID Vendor ID The vendor ID from Accounts Payable or ASSET_ACQ_DET
Purchasing that is associated with this
transaction. 10
VENDOR_NAME Vendor Name The name of the vendor associated with this ASSET_ACQ_DET
transaction. This would only be used when an
external purchasing or payable system is used.
30
INVOICE_ID Invoice Number The invoice number of the invoice associated ASSET_ACQ_DET
with this transaction. 30
TXN_AMOUNT Transaction Amount Amount in Transaction Currency. 26 ASSET_ACQ_DET
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Characters
AMOUNT Amount The amount of this transaction. This is the ASSET_ACQ_DET
amount that will be capitalized if that is what has
been requested. Note that this field is NOT used
by Transaction Loader for inserting cost. It is the
amount field on Acq Detail. It should match the
COST field on INTFC_FIN.
26
QUANTITY Quantity The quantity of this transaction. This is the ASSET_ACQ_DET o
quantity that will be capitalized if that is what has k
been requested. Note that this field is NOT used
by Transaction Loader for inserting cost. It is the
quantity field on Acq Detail. It should match the
QUANTITY field on INTFC_FIN.
15
FREIGHT_AMT Freight Amount The amount of freight associated with this ASSET_ACQ_DET
transaction. 26
FREIGHT_AMT_BSE Base Freight Amount Freight Amount in Transaction Currency. 26 ASSET_ACQ_DET
INV_ITEM_ID Inventory Item ID Identifies the inventory item ID that this ASSET_ACQ_DET
transaction is associated with. 18
OPERATING_UNIT Operating Unit The operating unit (ChartField) associated with ASSET_ACQ_DET C
this transaction. This field should be the same u
as the corresponding ChartField on the s
INTFC_FIN table. See the online ChartField t
customization topic for further discussion. o
m
8
i
DEPTID Department The department (ChartField) associated with ASSET_ACQ_DET O
z
this transaction. This field should be the same re
as the corresponding ChartField on the gd
INTFC_FIN table.
10
C
PRODUCT Product The product (ChartField) associated with this ASSET_ACQ_DET o
transaction This field should be the same as the d
corresponding ChartField on the INTFC_FIN e
table. 6
-
A
c
q
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i
Characters
PROJECT_ID Project ID The project (ChartField) associated with this ASSET_ACQ_DET A
transaction This field should be the same as the c
corresponding ChartField on the INTFC_FIN q
table. 15 u
i
CATEGORY Asset Category The category associated with this transaction. ASSET_ACQ_DET os
This field should be the same as the category on ki
the INTFC_FIN table. 5 t
COST_TYPE Cost Type The cost type associated with this transaction. ASSET_ACQ_DET iA
This field should be the same as the cost type oc
on the INTFC_FIN table. nq
1
u
CUSTODIAN_EFFDT Asset Custodian Effective The date the custodian of this asset became ASSET_CUSTODIAN D
oi
Date effective. If the transaction is an add, the date eks
should be the same as the trans_dt. It is very ti
important that this field be formatted with a valid at
date on an add transaction, whether or not the ii
custodian is known. Transaction loader uses this lo
when inserting custodian entries. If it is null, no n
custodian entry is loaded. C
hD
Date
ae
EFFSEQ Effective Sequence The sequence number of the custodian. This will ASSET_CUSTODIAN or
t
be zero unless the asset has had more than one kt
a
custodian for a given effective date. Any length fi
CUSTODIAN Custodian The name of the custodian of this asset. 30 ASSET_CUSTODIAN il
e
EMPLID Asset Custodian Employee The employee ID of the custodian of this asset. ASSET_CUSTODIAN
11 l
ID
d
CUSTODIAN_DEPTID Asset Custodian Department The department of the custodian of this asset. ASSET_CUSTODIAN s
10
CUSTODIAN_PROJECT Asset Custodian Project The project associated with the custodian of this ASSET_CUSTODIAN
asset. 15
OFFSITE_SW Offsite? Is this asset offsite? Valid values are ‘Y’ or ‘N’. 1 ASSET_CUSTODIAN
AUTH_STATUS Authorization Status The status of the authorization for this asset to ASSET_CUSTODIAN
be assigned to this custodian. 1
AUTHORIZATION_NAME Authorization Name The name of the person will has authorized this ASSET_CUSTODIAN
asset to be assigned to this custodian. 30
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Characters
AUTHORIZATION_DT Authorization Date The date of the authorization for this asset to be ASSET_CUSTODIAN
assigned to this custodian. Date
INVENTORY_DT Last Inventory Date The last date that this asset was inventoried at PI_ASSET_HIST ?
this location. Date
PERFORMED_BY Performed By The name of the person who performed the last PI_ASSET_HIST ?
inventory. 30
DOCUMENT_ID Document A reference document ID associated with this ASSET_LOCATION
asset. 12
LOC_AUTH_STATUS Location Authorization The authorization status for this asset at this ASSET_LOCATION
Status location. 1
LOC_AUTH_NAME Location Authorization The name of the person who authorized this ASSET_LOCATION
Name asset to be at this location. 30
LOC_AUTH_DT Location Authorization Date The date the authorization was given for this ASSET_LOCATION
asset to be at this location. Date
REPLACE_COST_DT Replacement Cost Date Same as INDEX_NAME. Date ASSET
GROUP_ASSET_FLAG Group Asset Flag Used for Group Asset Processing. 1 ASSET
GROUP_ASSET_ID Group Asset ID Used to identify which group asset group BOOK, COST,
members report to. DEPRECIATION,
12 OPEN_TRANS
RD_PLANT_ASSET R&D Plant Asset Flag to indicate this asset is used for R&D. 1 ASSET
RD_START_DATE R&D Start Date Date asset became used for R&D. Date ASSET
RD_USE_NBV Use NBV for R&D Use net book value in gain/loss calculations for ASSET
R&D assets. 1
LAST_INDEX_VALUE Last Index Value Last index value used to revalue assets, such as ASSET
the Consumer Price Index. 26
INCENTIVE_ID Incentive ID An incentive ID, as would be assigned to a ASSET_ACQ_DET o
grant. Assigned in Projects and sent to Asset k
Management. 10
AM_AST_UD_CHAR1 User-defined Asset For Risk Management Use. To identify risk ASSET
character field management categories when completing DOA
risk management forms. 10
SKU Stock Keeping Unit Used to identify IT Software 50 ASSET
UPC_ID Uniform Product Code ID Used to identify IT Software 18 ASSET
VIN VIN Vehicle Identification Number 18 ASSET
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Characters
CONVERSION_ID Old Asset ID Identifies the ID in an old system for this asset. ASSET o
We recommend that you do not try to convert k
your Asset IDs from your old system to AM. 15
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Characters
Physical B
ATTRIBUTE_EFFDT Asset Attribute Effective These next fields relate to the Asset_Attributes ASSET_ATTRIBUTE
Date record. This is optional information. If you do not
populate these fields then a row of asset
attribute information will not be created for the
asset (thus saving space). You can populate the
asset attributes on as many (or as few) assets
as you like. It is not an all or nothing proposition.
If you are not planning on tracking attributes
(color, weight, height, width, length, capacity,
power rating) for an asset, then do not populate
these fields for that asset. The effective date of
the attributes of this asset. If the asset is being
added, this should be the same as the trans_dt.
Date
ASSET_COLOR Asset Color The color of the asset. 15 ASSET_ATTRIBUTE
ASSET_WEIGHT Asset Weight The weight of the asset. 12 ASSET_ATTRIBUTE
WEIGHT_UM Asset Weight Unit of The unit of measure used for the asset weight. ASSET_ATTRIBUTE
Measure Should be a valid unit of measure defined on the
units of measure table. 3
ASSET_HEIGHT Asset Height The height of the asset. 12 ASSET_ATTRIBUTE
HEIGHT_UM Asset Height Unit of The unit of measure used for the asset height. ASSET_ATTRIBUTE
ASSET_WIDTH Asset Width The width of the asset. 12 ASSET_ATTRIBUTE
WIDTH_UM Asset Width Unit of Measure The unit of measure used for the asset width. ASSET_ATTRIBUTE
Should be a valid unit of measure defined on the
ASSET_LENGTH Asset Length The length of the asset. 12 ASSET_ATTRIBUTE
LENGTH_UM Asset Length Unit of The unit of measure used for the asset length. ASSET_ATTRIBUTE
ASSET_CAPACITY Asset Capacity The capacity of the asset. 12 ASSET_ATTRIBUTE
CAPACITY_UM Asset Capacity Unit of The unit of measure used for the asset capacity. ASSET_ATTRIBUTE
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POWER_RATING Asset Power Rating The power rating of the asset. 12 ASSET_ATTRIBUTE
POWER_RATING_UM Asset Power Rating Unit of The unit of measure used for the asset power ASSET_ATTRIBUTE
Measure rating. Should be a valid unit of measure defined
on the units of measure table. 3
NAME Name The name of the person who entered the ASSET_COMMENTS
comments. 50
COMMENTS50 Comments 50 Characters The comments for the assets. This field is long ASSET_COMMENTS
on the Asset_Comments record, but is a 50 byte
character field here due to database restrictions.
You can load additional comments online that
can be up to 32k in length.
50
AGENCY_ID Agency ID These next fields relate to the Asset_License ASSET_LICENSE
record. It is used to track the license or
registration of an asset with a given agency or
vendor. An example may be a vehicle
registration with the state or software
registration with a vendor (like PeopleSoft!). This
is optional information. If you do not populate
these fields then a row of asset license
information will not be created for the asset
(thus saving space). You can populate asset
license information on as many (or as few)
assets as you like. It is not an all or nothing
proposition. If you are not planning on tracking
license information for an asset, then do not
populate these fields for that asset. This field is
the agency that the asset is registered with and
is mutually exclusive of the asset license vendor
ID. Should be a valid value on the Agency_Tbl
record.
20
LICENSE_VENDOR_ID Asset License Vendor ID This is the vendor that the asset is registered ASSET_LICENSE
with and is mutually exclusive with the agency
ID. Should be a valid value on the VNDR_FS
record. 25
REGISTRATION_NO Registration Number The registration number for the asset. 25 ASSET_LICENSE
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INSPECTION_SW Inspection Required? Is an inspection of the asset required? Valid ASSET_LICENSE
values are ‘Y’ or ‘N’. 1
LIC_START_DT License Effective Date The effective date of the license or registration. Date ASSET_LICENSE
LIC_END_DT License Expiration Date The expiration date of the license or registration. ASSET_LICENSE
Date
REGISTER_NAME Name The name of the person under which the asset ASSET_LICENSE
is registered. 30
COUNTRY Country The country in which the asset is registered. ASSET_LICENSE,
3 COUNTRY
ADDRESS1 Address 1 The address line 1 under which the asset is ASSET_LICENSE
registered. 55
registered. 55
registered. 55
registered. 55
CITY City The city under which the asset is registered. 30 ASSET_LICENSE
NUM1 Number 1 6 ASSET_LICENSE
NUM2 Number 2 4 ASSET_LICENSE
HOUSE_TYPE House Type The type of house, for example houseboat, ASSET_LICENSE
trailer. 2
ADDR_FIELD1 Address Field 1 Address Field 2 ASSET_LICENSE
COUNTY County The county under which the asset is registered. ASSET_LICENSE
30
STATE State The state under which the asset is registered. 6 ASSET_LICENSE
POSTAL Postal Code The postal code under which the asset is ASSET_LICENSE
registered. 12
IN_CITY_LIMIT In City Limit Is vendor within city limit? 1 ASSET_LICENSE
LICENSE_COMMENTS50 Asset License Comments 50 Comments about the license or registration for ASSET_LICENSE
Characters the asset. 50
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Characters
WARRANTY_EFFDT Warranty Effective Date The following fields relate to the Asset_Warranty ASSET_WARRANTY
record. This is optional information. If you do not
populate these fields then a row of asset
warranty information will not be created for the
asset (thus saving space). You can populate
asset warranty information on as many (or as
few) assets as you like. It is not an all or nothing
proposition. If you are not planning on tracking
warranty information for an asset, then do not
populate these fields for that asset. This field
represents the date the warranty for this asset
became effective.
Date
EFF_STATUS Status as of Effective Date The status of the warranty as of the effective ASSET_WARRANTY
date. Valid values are ‘A’ for active, or ‘I’ for
inactive. 1
WARRANTY_VENDOR_ ID Warranty Vendor ID The vendor ID that has provided the warranty. ASSET_WARRANTY
This should be a valid value on the VNDR.FS
record. 10
WARRANTY_NUM Warranty Number The number of the warranty. 30 ASSET_WARRANTY
WARRANTY_DURATION Warranty Duration (Months) The duration of the warranty in months. ASSET_WARRANTY
Any length
COVERAGE50 Asset Warranty Coverage The comments on the coverage of the warranty. ASSET_WARRANTY
50 Characters This field is a long field on the Asset_Warranty
record, but is only 50 characters here. Online
you can enter up to 32K of information into this
field.
50
JURISDICTION Jurisdiction Identifies the municipal authority of which it is a ASSET_LICENSE
part. Could be used by property tax to identify
taxing authority.
5
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Optional Financial and Physical Fields that will not be Used in the Conversion
TRANS_IN_OUT Transaction In/Out Used to identify which side of a transfer or COST, DEPRECIATION
recategorization this transaction represents. Date
DEPR_PERCENT Percent Identifies the percent to be used. This field is BOOK o
only used when the depreciation method is flat k
rate or declining balance. 9
DB_PERCENT Declining Balance Percent Identifies the declining balance percent. 15 BOOK
DEPR_SCHED_CD Depreciation Schedule Code Identifies the depreciation schedule to be used. BOOK o
This field is only used if the depreciation method k
is schedule. 10
DEPR_LIMIT_CD Depreciation Limit Code Identifies the depreciation limits to be used. BOOK o
Depreciation limits are used to limit the amount k
of depreciation expense that can be taken in a
given fiscal year. 10
BASIS_RED_TOTAL Basis Reduction Total The total amount of the reduction in the cost BOOK ?
basis for this asset book. 26
BASIS_RED_RECAP Basis Reduction Recapture The total amount of the recapture of the basis BOOK ?
reduction for this asset book. 26
CURRENCY_CD Currency Code This field represents the transaction currency. 3 COST, RETIREMENT
FULLY_DEPR_SW Retire as Fully Depreciated Used to retire assets as fully depreciated. RETIREMENT
1
RETIREMENT_DT Retirement Date The retirement date of the transaction. This field RETIREMENT
is used for retirement transactions only. Date
RETIRE_CONVENTION Retirement Convention Represents the convention used for the RETIREMENT
retirement transaction. 2
END_DEPR_DT End Depreciation Date The date that depreciation will stop for this RETIREMENT
asset. Date
DISPOSAL_CODE Disposal Code Represents a memo field detailing the method RETIREMENT
that was used to dispose of this asset. 1
RETIREMENT_TYPE Retirement Type Represents whether this retirement transaction RETIREMENT
was ordinary or extraordinary according to U.S.
Tax code. 1
RETIREMENT_STATUS Retirement Status Represents the status of the retirement RETIREMENT
transaction. 1
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VOLUNTARY Voluntary Conversion Represents whether the retirement was RETIREMENT
voluntary or involuntary. 1
TRADE_IN_ASSET_ID Asset ID Bought with Trade Represents the asset ID that was bought using RETIREMENT
In this asset as a trade-in. 12
TRADE_IN_DTTM_STMP Trade In Date/Time Stamp Represents the date/time stamp of the asset RETIREMENT
add transaction for the asset that was bought Date
TRADE_IN_AMT Trade In Amount The amount received for the trade-in of an RETIREMENT
asset. 26
REFERENCE Reference Code A memo field that can be used to tie this RETIREMENT
retirement transaction to a reference document.
This field is only used for retirement
transactions. 30
RETIRE_QUANTITY Retirement Quantity The quantify of the asset book being retired by RETIREMENT
this transaction. This field is only used for
retirement transactions. 15
RETIREMENT_AMT Retirement Amount The amount of cost for the asset book being RETIREMENT
retired by this transaction. This field is only used
for retirement transactions. 26
PROCEEDS Retirement Proceeds The proceeds received for this asset. This is RETIREMENT
used in the depreciation calculation program to
derive the gain/loss amount. This field is only
used for retirement transactions. 26
REMOVAL_COST Removal Cost The cost of removal for this asset. This is used RETIREMENT
in the depreciation calculation program to derive
the gain/loss amount. This field is only used for
retirement transactions. 26
RETIREMENT_RSV Reserve Retired The accumulated depreciation being retired by RETIREMENT
this transaction. This is calculated by the
depreciation calculation program. This field is
only used for retirement transactions. 26
GAIN_LOSS Retirement Gain/Loss The gain/loss amount for this retirement RETIREMENT
transaction. This is calculated by the
depreciation calculation program. This field is
only used for retirement transactions. 26
LEASE_REM_PAYMNTS Lease Remaining Payments The number of payments remaining at the time RETIREMENT
of the retirement. 26
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Characters
TRADE_IN_VALUE Trade In value To retire an asset by trading it for another asset. RETIREMENT
26
CASH Cash Received/Paid "Cash received in a like-kind exchange is RETIREMENT
taxable and is often referred to as “boot”. " 26
LIABILITY_ASSUMED Liabilities Assumed "If you are surrendering a building with a RETIREMENT
mortgage of USD 70,000 and acquiring a
building with a mortgage of USD 30,000, you
would enter 40,000 as the net liability. " 26
NON_LIKE_KIND FMV Non Like Kind Property Fair Market Value for Non Like Kind Property. RETIREMENT
26
LIFE_END_DT Useful Life End Date This field represents the end date of the useful BOOK ?
life on the asset book. This field can be used as
an alternate to the life field. Life and life end
date are mutually exclusive. Date
DEPR_LOW_LIMIT Depreciation Low Limit This field represents the low amount that net BOOK ?
Amount book value must reach before an asset stops
depreciating. 26
SUSPEND_STATUS Suspend Status Indicates whether the book is currently BOOK ?
“mothballed”. 1
SUSPEND_DT Suspend Date The date that depreciation was suspended. Date BOOK
RESUME_DT Resume Date The date that depreciation was resumed after a BOOK
suspension. Date
SUSPENDED_PERIODS Number of Suspended The number of periods that depreciation was BOOK
Periods suspended for. Any Length
COST_BASIS_LIMIT Cost Basis Limit The maximum amount that can be capitalized BOOK ?
for this asset book. 26
INCLUDE_CAP_GAINS CGT Applicable A flag which determines whether or not capital BOOK o
gains tax should be included in the gain/loss of k
a book. 1
BILL_TO_CUST_ID Customer Bill to Information. RETIREMENT
15
ADDRESS_SEQ_NUM Address Sequence Number Bill to Information. RETIREMENT
Any Length
SHIP_TO_CUST_ID Ship To Customer Ship to Information. RETIREMENT
15
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Characters
SHIP_TO_ADDR_NUM Ship To Address Sequence Ship to Information. RETIREMENT
Num Any Length
SHIP_FROM_LOC Ship From Location Ship to Information. RETIREMENT
10
SOLD_TO_CUST_ID Sold To Customer Sold to Information. RETIREMENT
15
SOLD_TO_ADDR_NUM Sold To Address Sequence Sold to Information. RETIREMENT
Num Any Length
BILL_SOURCE_ID Bill Source Billing Source. 10 AMBI_INTFC_BILL
TOT_OBLIGATION Lease Total Obligation Leasing Obligation. 26 BOOK
TXN_CASH Transaction Cash Cash in transaction currency. 26 COST
TXN_COST Transaction Cost Cost in transaction currency. 26 COST
TXN_CURRENCY_CD Transaction Currency Transaction Currency. 3 COST
TXN_CURRENCY_CD2 Transaction Currency Transaction Currency. COST
Display 3
TXN_LIAB_ASSUMED Transaction Liability Liab Assumed in transaction currency. RETIREMENT
Assumed 26
TXN_NON_LIKE_KIND FMV Non Like-Kind Non Like Kind in transaction currency. 26 RETIREMENT
TXN_PROCEEDS Transaction Proceeds Used to populate an amount for Billing – Asset
Management transactions. 26
TXN_REMOVAL_COST Transaction Removal Cost Removal Cost in transaction currency. 26 RETIREMENT
TXN_TRADE_IN_VALUE Transaction Trade-In Value Trade in value in transaction currency. RETIREMENT
26
DEPR_BONUS_SW Depreciation Bonus Depreciation Bonus Switch for Depreciation BOOK
Calculation. 1
DEPR_BONUS_PCT Depreciation Bonus Percent Depreciation Bonus Percentage for Depreciation BOOK
Calculation. 5
SPECIAL_DEPR_SW Special Depreciation Depreciation Calculation. 1 BOOK
ACCELERATED_TERMS Accelerated Terms Depreciation Calculation. 10 BOOK
INITIAL_TERMS Initial Terms Depreciation Calculation. 10 BOOK
SPECIAL_TERMS Special Terms Depreciation Calculation. 10 BOOK
YEAR_CHANGE Year of Change Depreciation Calculation. Any Length BOOK
LIFE_IN_YRS Life in Years Depreciation Calculation. 5 BOOK
MULTI_SHIFT_CODE Multi-Shift Code Depreciation Calculation. 6 BOOK
MULTI_SHIFT_NBR Shift Factor Number Depreciation Calculation. Any Length BOOK
DEPR_LIMIT_PCT Depreciation Limit Percent Depreciation Calculation. 5 BOOK
DEPR_PASS_LIFE_SW Depreciate Pass Life SW Depreciation Calculation. 1 BOOK
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Characters
DEROGATORY_SW Derogatory Depreciation Depreciation Calculation. 1 BOOK
ACCEL_DEPR Accelerated Depreciation Depreciation Calculation. 26 BOOK
INCREASE_DEPR Increased Depreciation Depreciation Calculation. 26 BOOK
INITIAL_DEPR Initial Depreciation Depreciation Calculation. 26 BOOK
SPEC_DEPR Special Depreciation Depreciation Calculation. 26 BOOK
STANDARD_DEPR Standard Depreciation Depreciation Calculation. 26 BOOK
BUSINESS_UNIT_PO PO Business Unit The business unit from Purchasing that is ASSET_ACQ_DET
associated with this transaction. 5
PO_ID Purchase Order Number The PO number from Purchasing that is ASSET_ACQ_DET
associated with this transaction. 10
PO_LINE_NBR Purchase Order Line The PO line number from Purchasing that is ASSET_ACQ_DET
Number associated with this transaction. Any length
SCHED_NBR Schedule Number The schedule number from Purchasing that is ASSET_ACQ_DET
associated with this transaction. Any length
PO_DIST_LINE_NUM PO Distribution Line Number The distribution line number from Purchasing ASSET_ACQ_DET
that is associated with this transaction. Any length
BUSINESS_UNIT_PC Projects Business Unit The business unit in Projects that generated this ASSET_ACQ_DET ?
asset transaction. Can also come from
Purchasing/Payables integration. 5
BUSINESS_UNIT_RECV Business Unit Receive Identifies the Purchasing receiving business unit ASSET_ACQ_DET
that this transaction is associated with. 5
RECEIVER_ID Receiver ID Identifies the Purchasing receiving receiver ID ASSET_ACQ_DET
that this transaction is associated with.
10
RECV_LN_NBR Receiver Line Number Identifies the Purchasing receiving line number ASSET_ACQ_DET
that this transaction is associated with. Any length
RECV_SHIP_SEQ_NBR Receiver Shipping Identifies the Purchasing receiving shipping ASSET_ACQ_DET
Sequence Number sequence number that this transaction is
associated with. Any length
RECV_DIST_LINE_NUM Receiver Distribution Line Identifies the Purchasing receiving distribution ASSET_ACQ_DET
Number line number that this transaction is associated
with. Any length
DISTRIB_SEQ_NUM Distribution Sequence Identifies the Purchasing receiving distribution ASSET_ACQ_DET ?
Number sequence number that this transaction is
associated with. Any length
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Characters
MASTER_PROJECT Master Project The master project in Projects that generated ASSET_ACQ_DET ?
this asset transaction. 15
ACTIVITY_ID Activity ID The activity ID in Projects that generated this ASSET_ACQ_DET ?
asset transaction. Can also come from
Purchasing/ Payables integration. 15
RESOURCE_TYPE Resource Type The resource type in Projects that generated ASSET_ACQ_DET ?
this asset transaction. Can also come from
Purchasing/ Payables integration. 5
RESOURCE_SUB_CAT Resource subcategory The resource subcategory from Projects, ASSET_ACQ_DET ?
Purchasing or Payables. 5
ANALYSIS_TYPE Resource Analysis type The resource analysis type in Projects that ASSET_ACQ_DET ?
generated this asset transaction. Can also come
from Purchasing/ Payables integration. 3
RESOURCE_CATEGORY Resource category The resource category in Projects that ASSET_ACQ_DET ?
generated this asset transaction. Can also come
from Purchasing/ Payables integration. 5
COMPOSITE_SW Composite Asset? Used to indicate whether the asset is a ASSET
composite asset. 1
COMPOSITE_ID Composite Asset ID 12 ASSET
BUDGET_REF Budget Reference A ChartField, which can be customized. See the ASSET_ACQ_DET o
online ChartField customization topic for further k
discussion. 8
AFFILIATE Affiliate A ChartField, which can be customized. See the ASSET_ACQ_DET o
discussion. 5
AFFILIATE_INTRA1 Fund Affiliate A ChartField, which can be customized. See the ASSET_ACQ_DET o
discussion. 10
AFFILIATE_INTRA2 Operating Unit Affiliate A ChartField, which can be customized. See the ASSET_ACQ_DET o
discussion. 10
MERCH_AMT_BSE Merchandise amount Used in Payables/Assets integration. ASSET_ACQ_DET
26
IN_SERVICE_DT In Service Date Used to determine if the asset is still under ASSET ?
warranty. Date
MISC_AMT_BSE Base Misc. Amount Used in Payables/Assets integration. 26 ASSET_ACQ_DET
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Asset Management System Generated Fields
Field Name Long Name Use and Processing Considerations No. Tables Updated
Characters
Financial
ASSET_ID Asset Identification The system automatically assigns numbers to assets incrementally BOOK, COST, DEPRECIATION, RETIREMENT,
when field contains the value "NEXT". 12 OPEN_TRANS
INTFC_ID Interface ID Key to this table. An interface ID is typically assigned to a group of Used internally.
transactions with the same load type. Any Length
INTFC_LINE_NUM Interface Line Number Interface Line Number is used as a key for multiple lines for the Used Internally.
same Interface ID for transactions with similar keys (for example.,
multiple acquisition details, such as CAP).
Any Length
DTTM_STAMP Date/Time Stamp Used to populate the key field of datetime stamp on many tables. COST, DEPRECIATION, RETIREMENT,
Represents the date/time that this transaction was added to the OPEN_TRANS
system. Date
CF_SEQNO Chartfield Sequence Internal Use. Every combination of Chartfield values at the COST, DEPRECIATION
Number Asset/Book level has a unique ChartField sequence number.
Any Length
VOUCHER_ID Voucher ID Identifies the voucher associated with the financial transaction. Used internally.
8
VOUCHER_LINE_NUM Voucher Line Number Identifies the voucher line number associated with the financial Used internally.
transaction. This is used in AP integration.
Any length
DISTRIB_LINE_NUM Distribution Line Number Identifies the voucher line distribution number associated with the Used internally.
financials transaction. This is used in AP integration.
Any length
INTFC_TYPE Interface Type, also called Identifies the interface type. Used internally.
Load Type 3
SYSTEM_SOURCE System Source The source system that created this transaction. 3 Used internally.
APPROVAL_SW Auto-approval Status Identifies whether the transaction is approved or not. Used internally.
1
PI_ID Physical Inventory ID The physical inventory ID that was entered when defining physical Used internally.
inventory is used here. 10
INTFC_STATUS Interface Status Used for internal processing. Default this field to ‘DON’. Used internally.
3
LOAD_STATUS Load Status Identifies the status of this transaction. Updated by the Transaction Used internally.
Loader. 3
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Characters
ORIG_INTFC_ID Original Interface ID Used for internal processing. Do not populate. Any Length Used internally.
ORIG_LINE_NUM Original Interface Line Used for internal processing. Do not populate. Used internally.
Number Any Length
DEFAULT_PROFILE_SW Default Books from Profile? Identifies whether a profile will be used for an asset add or Used internally.
capitalization by the Transaction Loader.
1
TRANS_DT Transaction Date Denotes the date this transaction occurred. During conversion it is COST, DEPRECIATION, OPEN_TRANS
important that this field represent the last period for which
depreciation has been calculated.
Date
ACCOUNTING_DT Accounting Date Denotes the date this transaction was accounted for. This is the COST, OPEN_TRANS
date that will be passed to the general ledger.
Date
DEPR_IN_SERVICE_SW Depreciate When in This field marks whether the yearly depreciation in the year of BOOK
Service? acquisition should be spread from the in service date through the
end of the year or from the begin depreciation date as calculated
using the convention and the in service date.
1
BEGIN_DEPR_DT Begin Depreciation Date The date the asset begins depreciating. BOOK
Date
BEGIN_DEPR_PD Begin Depreciation Period Used for internal processing. Do not populate. BOOK
Any Length
BEGIN_DEPR_FY Begin Depreciation Fiscal Used for internal processing. Do not populate. BOOK
Year Any Length
BEGIN_FRACTION Begin Depreciation Period Used for internal processing. Do not populate. BOOK
Fraction 15
DEPR_CALC_SW Depreciation Calculation Used for internal processing. Do not populate. BOOK
Switch 1
BEGIN_CALC_DT Begin Depreciation Used for internal processing. Do not populate. BOOK
Calculation Date Date
BEGIN_CALC_PD Begin Calculation Period Used for internal processing. Do not populate. BOOK
Any Length
BEGIN_CALC_FY Begin Calculation Fiscal Used for internal processing. Do not populate. BOOK
Year Any Length
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Characters
CALCULATION_TYPE Calculation Type The type of depreciation calculation that will be performed by the BOOK
depreciation calculation program.
1
LAST_CALC_TYPE Last Calculation Type Used for internal processing. Do not populate. 1 BOOK
RSV_FRACTION Reserve Fraction Used for internal processing. Do not populate. BOOK
(RSV/Cost) 15
RECALC_RSV_SW Recalculate RSV Fraction Used for internal processing. Do not populate. BOOK
(RSV/Cost) 1
SCHED_FRACTION Fraction of Schedule Used for internal processing. Do not populate. BOOK
Elapsed 15
YEAR_REM_FRACTION Year Remaining Fraction Used for internal processing. Do not populate. BOOK
15
CONVENTION Prorate Convention Identifies the depreciation prorate convention to be used with this BOOK
asset book. 2
LIFE_REMAINING Remaining Life Used for internal processing. Do not populate. 15 BOOK
TAX_CREDIT_SW Tax Credit Switch Used for internal processing. Do not populate. 1 BOOK
ACTIVITY_SW Activity Switch Identifies whether this transaction reflects an active ChartField COST, DEPRECIATION
combination for an asset. For asset adds, this field will always be 0.
Any Length
RETIRE_SW Retirement Switch Identifies whether this ChartField combination for the asset book COST
has been retired (fully) or not. Any Length
FISCAL_YEAR Fiscal Year Represents the fiscal year in which the depreciation was taken. DEPRECIATION
Any Length
START_PD Start Period Represents the start period for which the depreciation was taken. DEPRECIATION
Any Length
END_PD End Period Represents the end period for which the depreciation was taken. DEPRECIATION
Any Length
YTD_FLAG Original Reserve Set value to ‘N’ for Depreciation Amount that represents DEPRECIATION
accumulated depreciation as of the conversion date. Default to ‘Y’
for other depreciation transactions.
1
DEPR_YTD Year-to-Date Depreciation Populate with Year To Date Depreciation DEPRECIATION
26
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Characters
OPEN_TRANS_ID Open Transaction ID The ID (key) for the OPEN_TRANS table. For performance OPEN_TRANS
reasons, this field should be populated for conversions. A single
unique OPEN_TRANS_ID can be used for a group of the same
transaction types, for example, CN1s. 10
CALC_DEPR_STATUS Depreciation This field is used to determine whether depreciation needs to be OPEN_TRANS
calculated on this transaction. Only financial transactions need
depreciation calculated.
1
CALC_DIST_STATUS Distribution This field is used to determine whether accounting entries need to OPEN_TRANS
be created for this transaction. Only financial transactions on a book
marked for accounting entry creation need to have accounting
entries created.
1
MESSAGE_SET_NBR Message Set Number Used for internal processing. Do not populate. Any Length Used internally
DEPR_AVG_OPTION Averaging Option A special option that applies only to the flat rate depreciation BOOK
method. Valid values are ‘M’ (Monthly), ‘Y’ (Yearly), or ‘N’ (None).
If you’re doing a conversion (CN1), you must set this field to a value,
no matter what depreciation method you’re using.
1
MC_DEFN_ID Mass Change ID Used for internal processing. Do not populate. 30 Used internally.
AUTO_RETIRED_SW Auto-Retired Fully Internal RETIREMENT
Depreciated 1
IMPAIR_FLG Impairment Process Impairment Processing Switch. 1 BOOK
CC_FLAG Component Changeout Internal Use
Old/New 3
Physical A
transactions with the same load type.
Any Length
INTFC_LINE_NUM Interface Line Number Key to this table. Interface Line Number is used as a key for multiple Used internally.
lines for the same Interface ID for transactions with similar keys (ex.,
Any Length
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Characters
ASSET_ID Asset Identification The asset ID that identifies the asset to be processed. This field is ASSET, ASSET_ACQ_DET,
required. If this field contains the value ‘NEXT’ and the interface ASSET_CUSTODIAN, ASSET_LOCATION, and
type is FAD or CN1 then Transaction Loader will assign the next many others
asset ID for this business unit.
12
DTTM_STAMP Date/Time Stamp Used to populate the key field of datetime stamp on many tables.
Represents the date/time that this transaction was added to the
system. During conversion it is important that this field represent the
period through which depreciation has been calculated
Date
INTFC_TYPE Interface Type, also called Identifies the type of transaction this is. Transaction loader will Used internally.
Load Type process this transaction based upon this field. Valid values are listed
in the translate table.
3
SYSTEM_SOURCE System Source The source system that created this transaction. Valid values are ASSET_ACQ_DET
listed in the translate table. This field is used extensively by AM to
drill back to source system. Feel free to add valid values to the
translate table for your external systems. You can run Transaction
Loader selectively for specific values of system source.
3
APPROVAL_SW Auto Approval Status Identifies whether the transaction is approved or not. Transaction Used internally.
Loader will only load approved transactions. Valid values are ‘Y’ for
approved and ‘N’ for not approved.
1
INTFC_STATUS Interface Status Used for internal processing. Default this field to ‘DON’. Used internally.
3
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Characters
LOAD_STATUS Load Status Identifies the status of this transaction. Valid values are ‘NEW’ = not Used internally.
processed; ‘ERR’ = an error exists on this transaction and it will not
be processed; ‘DON’ = the transaction has been successfully
processed. CON = transaction has been consolidated into a
different transaction and it will not be loaded. UNI = transaction has
been unitized into a different transaction and it will not be loaded.
3
ORIG_INTFC_ID Original Interface ID Used for internal processing. Do not populate. Any Length Used internally.
ORIG_LINE_NUM Original Interface Line Used for internal processing. Do not populate. Used internally.
Number Any Length
DEFAULT_PROFILE_SW Default Books from Profile Identifies whether a profile will be used for an asset add by the Used internally.
Transaction Loader. When this switch is set to ‘Y’ the BOOK table
will have its fields defaulted from the profile tables rather than the
load tables (INTFC...). The category on the cost table will also be
defaulted from the profile tables. The profile_ID is identified on the
INTFC_PHY_A table. When performing a CN1, you must set the
DEFAULT_PROFILE_SW to ‘N’. The value of
DEFAULT_PROFILE_SW in INTFC_FIN must match the value of
DEFAULT_PROFILE_SW in INTFC_PHY_A.
1
Physical B
ASSET_DTTM_STAMP Asset Date/Time Stamp Used for internal processing. Do not populate. Date Used internally.
SEQUENCE_NBR_6 Sequence Used to sequence the acquisition detail table. Any Length ASSET_ACQ_DET
BUSINESS_UNIT_AP AP Business Unit The business unit from Accounts Payable that generated this ASSET_ACQ_DET
transactions. 5
TXN_CURRENCY_CD Transaction Currency Transaction Currency Code 3 ASSET_ACQ_DET
CURRENCY_CD Currency Code Represents the currency of the transaction. 3 ASSET_ACQ_DET
PROCESS_INSTANCE Process Instance Internal 10
MERCHANDISE_AMT Merchandise Amt Merchandise Amount in Transaction Currency. 26 ASSET_ACQ_DET
CC_FLAG Component Changeout Internal
Old/New 10
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Characters
transactions with the same load type.
Any Length
INTFC_LINE_NUM Interface Line Number Key to this table. Interface Line Number is used as a key for multiple Used Internally.
lines for the same Interface ID for transactions with similar keys (ex.,
Any Length
ASSET_ID Asset ID Identifies the asset ID of the transaction to be processed. This field ASSET_ATTRIBUTE, ASSET_COMMENTS,
is required. If this field contains the value ‘NEXT’ and the interface ASSET_LICENSE, ASSET_WARRANTY
type is FAD then Transaction Loader will assign the next asset ID
for this business unit.
12
INTFC_TYPE Interface Type, also called Identifies the type of transaction this is. Transaction loader will Used internally.
Load Type process this transaction based upon this field. Valid values are listed
in the translate table.
3
SYSTEM_SOURCE System Source The source system that created this transaction. Valid values are Used internally.
listed in the translate table. This field is used extensively by AM to
drill back to source system. Feel free to add valid values to the
translate table for your external systems. You can run Transaction
Loader selectively for specific values of system source.
3
APPROVAL_SW Auto Approval Status Identifies whether the transaction is approved or not. Transaction Used internally.
Loader will only load approved transactions. Valid values are ‘Y’ for
approved and ‘N’ for not approved.
1
INTFC_STATUS Interface Status Used for internal processing. Do not populate. 3 Used internally.
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Characters
LOAD_STATUS Load Status Identifies the status of this transaction. Valid values are ‘NEW’ = not Used internally.
processed; ‘ERR’ = an error exists on this transaction and it will not
be processed; ‘DON’ = the transaction has been successfully
processed. ‘CON’ = transaction has been consolidated into a
different transaction and it will not be loaded. ‘UNI’ = transaction has
been unitized into a different transaction and it will not be loaded.
3
PROCESS_INSTANCE Process Instance Internal 10
OPRID Operator ID The operator ID that initiated this transaction. 30 COST, OPEN_TRANS
MESSAGE_NBR Message Number Used for internal processing. Do not populate. Used internally
Any Length
BUSINESS_UNIT_JV Joint Venture Business The “parent” JV business unit, if the asset is part of a joint venture. Used internally
Unit 5
PROCESS_INSTANCE Process Instance Internal field / Informational. 10
PI_ID Physical Inventory ID Used for internal processing. Do not populate. ASSET_LOCATION
10
VOUCHER_ID Voucher ID Identifies the voucher associated with the financial transaction. This Used internally. ASSET_ACQ_DET
is used in AP integration. This field can be used for PeopleSoft or
non-PeopleSoft integration. This field is on this table so that the
INTFC_FIN transactions can be easily queried by voucher. This
should be formatted if the transaction is voucher related.
8
VOUCHER_LINE_NUM Voucher Line Number Identifies the voucher line number associated with the financial Used internally. ASSET_ACQ_DET
transaction. This is used in AP integration. This field can be used for
PeopleSoft or non-PeopleSoft integration.
Any length
DISTRIB_LINE_NUM Distribution Line Number Identifies the voucher line distribution number associated with the Used internally. ASSET_ACQ_DET
financials transaction. This is used in AP integration. This field can
be used for PeopleSoft or non-PeopleSoft integration. Any length
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Asset Management Fields Not Intended for State Use
Characters
Fields Not Intended for State Use

REGULATION Depreciation Regulation Identifies the U.S. tax regulation that covers this asset book. 1 BOOK
RECOVERY_LIFE Recovery Life Identifies the U.S. tax recovery life for this asset book. 3 BOOK
RECOVERY_SUBTYPE Recovery Sub-type Identifies the U.S. tax recovery sub-type for this asset book. 2 BOOK
TAX_CLASS_AM Guideline Tax Class Identifies the U.S. tax class associated with this asset book. 6 BOOK
PROPERTY_CD Property Code Identifies what code of property the asset book falls into for U.S. BOOK
tax processing purposes. 1
SEC179_TAKEN_SW Section 179 Taken Switch Identifies whether the asset book has qualified under the U.S. BOOK
Tax regulation section 179. 1
SEC179_AMT Section 179 Taken Amount If the asset book qualified for section 179 expense, how much BOOK
was taken? 26
LISTED_PROP Listed Property? Identifies whether the asset is listed property or not. Only used BOOK
for tax books. n/a
LISTED_PROP_TYPE Listed Property Type Identifies the type of listed property the asset is. n/a BOOK
BUS_USE_PERCENT Business Use Percent Percentage that asset is used for business purposes. n/a BOOK
GEO_CODE Tax Vendor Geographical Code The tax vendor geographical code. 11 ASSET_LICENSE
PROPERTY_CD Property Code Identifies what code of property the asset book falls into for U.S. BOOK
tax processing purposes. 1
REDUCED_COST Reduced Cost Basis Amount used in calculating gain/loss for Australian Customers. RETIREMENT
26
CAPITAL_G_L Capital Gains and Loss Amount used in calculating gain/loss for Australian Customers. RETIREMENT
26
RET_NON_CAP_AM2 Non-Capitalized CGT amount. Amount used in calculating gain/loss for Australian Customers. RETIREMENT
26
INCREASE_RATE Increased Rate Used to calculate special depreciation amount. You can enter a BOOK
rate and the standard depreciation will be modified by this
percentage along all the life of the asset. This is a Japanese
Requirement but can be used for any country.
9
ACCOUNTING_MTHD Accounting Method Supports 3 different accounting methods in Japan. 3 BOOK
RATE_DIV Rate Divisor Currency Conversion RETIREMENT, COST, DEPRECIATION
15
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Characters
RATE_DIV_2 Rate Divisor Currency Conversion RETIREMENT, COST, DEPRECIATION

15
RATE_MULT Rate Multiplier Currency Conversion RETIREMENT, COST, DEPRECIATION
15
RATE_MULT_2 Rate Multiplier Currency Conversion RETIREMENT, COST, DEPRECIATION
15
RT_EFFDT Rate Effective Date Currency Conversion RETIREMENT, COST, DEPRECIATION
Date
RT_TYPE Rate Type Currency Conversion RETIREMENT, COST, DEPRECIATION
5
RATE_DIV Rate Divisor Currency Conversion. 15 ASSET_ACQ_DET
RATE_MULT Rate Multiplier Currency Conversion. 15 ASSET_ACQ_DET
RT_TYPE Rate Type Currency Conversion. 5 ASSET_ACQ_DET
SALETX_AMT Sales Tax Distribution Amount The amount of sales tax associated with this transaction. 26 ASSET_ACQ_DET
SALETX_AMT_BSE Base Sales Tax Amount Sale Tax Amount in Transaction Currency 26 ASSET_ACQ_DET
SALETX_CD Sales Tax Code The code representing the sales taxing authority associated ASSET_ACQ_DET
with this transaction. 8
USETAX_AMT Use Tax Distribution Amount The amount of use tax associated with this transaction. 26 ASSET_ACQ_DET
USETAX_AMT_BSE Base Use Tax Amount Use Tax Amount in Transaction Currency. 26 ASSET_ACQ_DET
USETAX_CD Use Tax Code The code representing the use taxing authority associated with ASSET_ACQ_DET
this transaction. 8
FERC_CD FERC Code Identifies the FERC code associated with this asset. 10 ASSET
VAT_INV_AMT VAT Invoice Amount Vat Invoice in Transaction Currency. 26 ASSET_ACQ_DET
VAT_INV_AMT_BSE VAT invoice amount Used in Payables/Assets integration. 26 ASSET_ACQ_DET
VAT_NRCVR_AMT VAT NonRecoverable Amount Vat Non Recoverable in Transaction Currency. 26 ASSET_ACQ_DET
VAT_NRCVR_AMT_BSE VAT Nonrecoverable amount Used in Payables/Assets integration. 26 ASSET_ACQ_DET
VAT_RCVRY_AMT VAT Recovery Amt Vat Recoverable in Transaction Currency. 26 ASSET_ACQ_DET
VAT_RCVRY_AMT_BSE VAT recovery amount Used in Payables/Assets integration. 26 ASSET_ACQ_DET
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Characters
Beyond the Scope of the Current Project

TRANS_CODE Transaction Code Used to identify special accounting treatment for the COST, DEPRECIATION
transaction. 5
IU_MAP_KEY InterUnit Map Key Used for InterUnit transfers. Any length Appears on COST.
AM_BK_UD_CHAR1 User-Defined character field 10 BOOK
AM_BK_UD_CHAR2 User-Defined character field 10 BOOK
AM_BK_UD_DATE1 User-Defined date field Date BOOK
AM_BK_UD_NUM1 User-Defined numeric field 18 BOOK
AM_BK_UD_NUM2 User-Defined numeric field 18 BOOK
ASSET_RESOURCE_SW Asset Resource Switch Used by Maintenance Management. ASSET
1
ALLOW_OVERBOOK_SW Allow Overbooking Used by Maintenance Management. ASSET
1
CHARGE_BACK_SW Charge Back Switch Used by Maintenance Management. ASSET
1
SCHEDULABLE_SW Schedulable Switch Used by Maintenance Management. ASSET
1
EPL_TMPL_ID Parts List Template Used by Maintenance Management. ASSET
15
REPAIRABLE_FLG Repairable Flag Used by Maintenance Management. ASSET
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Characters
REPAIR_STATUS Repair Status Used by Maintenance Management. ASSET
1
BUSINESS_UNIT_WO Business Unit Used by Maintenance Management.. ASSET
5
SHOP_ID Shop Used by Maintenance Management. ASSET
10
UNOWNED_FLG Non-Owned Asset Used by Maintenance Management. ASSET
1
WO_LOCATION_FLG Work Order Location Used by Maintenance Management. ASSET
1
OFFLINE_FLG Asset Offline Used by Maintenance Management. ASSET
1
ASSET_CRITICALITY Asset Criticality Used by Maintenance Management. ASSET
2
AVAIL_FOR_USE Available For Use Used by Maintenance Management. ASSET
1
IT_UD_CHAR1 IT User Defined Char Field 1 ITAM User Defined Fields 50 ASSET
IT_UD_CHAR2 IT User Defined Char Field 2 ITAM User Defined Fields 50 ASSET
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Characters
IT_UD_DATE1 IT User Defined Date Field ITAM User Defined Fields Date ASSET
PROPERTY_ID Property I Used by Real Estate Management. Identifier for an asset ASSET_PROPERTY
property 10
PROPERTY_DESCR Property Description Used by Real Estate Management. Description of asset ASSET_PROPERTY
property 50
PROPERTY_NM Property Name Used by Real Estate Management. Name of the asset property. ASSET_PROPERTY
50
PROPERTY_CLASS Property Class Used by Real Estate Management. Indicator that the property is ASSET_PROPERTY
a SITE, BUILDING, FLOOR, AREA, or SPACE. 2
PROPERTY_SUBCLASS Property Subclass Used by Real Estate Management. Subcategory of Property ASSET_PROPERTY
Class. 20
PARENT_PROPERTY_ID Parent Property ID Used by Real Estate Management. Parent Asset of the ASSET_PROPERTY
property. 10
SITE_PROPERTY_ID Site ID Used by Real Estate Management. Property ID of the SITE for ASSET_PROPERTY
the asset's property hierarchy. 10
BLDG_PROPERTY_ID Building ID Used by Real Estate Management. Property ID of the SITE for ASSET_PROPERTY
FLOOR_PROPERTY_ID Floor ID Used by Real Estate Management. Property ID of the ASSET_PROPERTY
BUILDING for the asset property hierarchy. 10
AREA_PROPERTY_ID Area ID Used by Real Estate Management. Property ID of the ASSET_PROPERTY
BUILDING for the asset property hierarchy. 10
SPACE_PROPERTY_ID Space ID Used by Real Estate Management. Property ID of the AREA for ASSET_PROPERTY
PARCEL_NUMBER Parcel Number Used by Real Estate Management. Property ID of the SPACE ASSET_PROPERTY
for the asset's property hierarchy. 30
LOT Lot Number Used by Real Estate Management. Used to record legal ASSET_PROPERTY
description from surveyors when recorded in Lots and Blocks.
20
BLOCK Block Number Used by Real Estate Management. Used to record legal ASSET_PROPERTY
description from surveyors when recorded in Lots and Blocks.
20
TOTAL_AREA Total Area Used by Real Estate Management. Total measurement in sq. ft ASSET_PROPERTY
or sq. meters for the asset. 17
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Characters
SPACE_UOM Space Unit of Measure Used by Real Estate Management. Used in conjunction with ASSET_PROPERTY
Total Area. Indicates Sq. Ft and Sq. Meters. 1
CURRENT_OCCUPANCY Current Occupancy Used by Real Estate Management. Number of people currently ASSET_PROPERTY
occupying the asset property. Any length
MAX_OCCUPANCY Maximum Occupancy Used by Real Estate Management. Max number of people that ASSET_PROPERTY
can be assigned to the asset property. Any length
OCCUPANCY_STATUS Occupancy Status Used by Real Estate Management. Indicates whether it is ASSET_PROPERTY
"occupied" or "unoccupied". 2
OWNERSHIP_STATUS Ownership Status Used by Real Estate Management. Indicates whether it is ASSET_PROPERTY
"owned" or "leased". 2
LEGAL_DESCR Legal Description Used by Real Estate Management. Legal description of asset ASSET_PROPERTY
property using metes and bounds. Long
REGION_CD Region Code Used by Real Estate Management for Space Utilization metrics.
Prompt allows for values for RPT Region Types. 10
BUDGET_REF Budget Reference A ChartField, which can be customized. 8 COST, DEPRECIATION
AFFILIATE Affiliate A ChartField, which can be customized. 5 COST, DEPRECIATION
AFFILIATE_INTRA1 Fund Affiliate A ChartField, which can be customized. 10 COST, DEPRECIATION
AFFILIATE_INTRA2 Operating Unit Affiliate A ChartField, which can be customized. 10 COST, DEPRECIATION
TRANSFER_BU Transfer Business Unit For an interunit asset transfer to transaction (transaction COST
type=‘TRF’ and Transaction in/out switch=‘I’) this represents the
business unit the asset was transferred from.
5
TRANSFER_ASSET_ID Transfer Asset ID This field works just like the Transfer Business Unit, only it COST
represents the asset ID used in the transfer transaction.
12
TRANSFER_BOOK Transfer From Book This field works just like the Transfer Business Unit, only it COST
represents the book used in the transfer transaction. 10
IP_ADDRESS IP Address The Internet Protocol address of an asset, such as a computer ASSET
or printer. Can be uploaded from Tangram’s Asset Insight
during Physical Inventory. 15
IP_ALIAS IP Alias May be used to capture the name of a user associated with an ASSET
asset, since IP addresses may be dynamic. 35
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Characters
BUSINESS_UNIT_JV Joint Venture Business Unit The “parent” JV business unit, if the asset is part of a joint Used internally
venture. 5
MISC_AMT Misc Charge Amount Miscellaneous Charges in transaction Currency. 26 ASSET_ACQ_DET
AM_AST_UD_CHAR1 User Defined Char Field 1 User defined. 10 ASSET
AM_AST_UD_CHAR2 User Defined Char Field 2 User defined. 10 ASSET
AM_AST_UD_DATE1 User Defined Date Field 1 User defined. Date ASSET
AM_AST_UD_NUM1 User Defined Number Field 1 User defined. 18 ASSET
AM_AST_UD_NUM2 User Defined Number Field 2 User defined. 18 ASSET
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Asset Management Required Fields: Financial

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Asset Management Required Fields: Financial

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Asset Management Required Fields

DEPR Depreciation Amount The depreciation amount of this transaction. DEPRECIATION

Fields Not Intended for State Use

RATE_DIV_2 Rate Divisor Currency Conversion RETIREMENT, COST, DEPRECIATION

Beyond the Scope of the Current Project

REPAIR_STATUS Repair Status Used by Maintenance Management. ASSET

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