Professional Documents
Culture Documents
2011
ANNEXURE
BRANCH PROFILE
1.Branch Details
Branch- Distinctive No, Name, Address, & Tel. No.
JHOTA-2675
District –Satna(M.P) 07671-294149
Last Audit as on 30.01.2010 Present Audit as on 12.03.2011
Risk Rating Medium
Circle Jabalpur
Category (Small/Medium/Large/VLB/ELB) Small
(Rural/MSME/Retail/Corporate)
Area Rural
(Rural / Semi-urban / Urban / Metro)
Date of opening of branch 11.09.1989
Officers Clerical Sub-staff
Total Staff Strength (including incumbent) 1. Sanctioned 1 2 1
2. Actual 1 1 2
Details of Extension Counters Nil
(Names, location & telephone Nos.)
If the branch has ATM, SWIFT, RTGS, RTGS, NEFT
Depository, Currency Chest etc, (specify)
Whether the branch has won any special award / NO
achievement / trophy.
(specify with date)
Name of Previous Incumbent (Designation and Shri M S Singhal
his stay at the branch From 26.09.2008 to 30.11.2010
Name of Present Incumbent (Designation, Shri D N Khirbat 09826427377
Telephone & Mob. No. and Posted Since when ) Since 01.12.2010
Name of Auditor (Designation, Telephone & NA
Mob.No. and posted Since when)
Date of last visit of Senior Officer 10.11.2010 Shri L K Malhotra Circle Head
Name & Designation
Change in Business Environment since last NO change
Regular Inspection viz. opening of another bank
branch etc.
2. Deposit & Advances As on previous IR As on present IR Dt.
Dt.30.01.2010 12.03.2011
No of A/cs Amount No of A/cs Amount
1. Savings Fund Deposit 1922 284 2540 349
2. Current deposit 81 11 28 5
3. Low cost Deposit (Total 1+2 ) 2003 295 2568 354
4. Term Deposit 458 247 454 277
5. Total Deposit 2461 542 3022 631
6. Total Advances : 324 175 241 129
Fund Based(FB) 324 175 241 129
Non-Fund Based(NFB) nil nil
3. Fresh sanctions / enhancement under BM Power 20 13.37
during the period under review:
Nil Nil
MSME
Agriculture (including K C C) 16 9.32
Nil Nil
C C (excluding K C C )
Nil Nil
Housing loan to public
Nil Nil
Vehicle Loan {(V/L) Public} 4 4.05
Other retail loans Nil Nil
Any other loan (Specify)
AIR- BO:Jhota as at 12.03.2011
Business growth and As on H.Y ended As on H.Y ended As on H.Y ended
budget achievement Sept.2009 Mar2010 Sept.2010
Note: 1. Grand total should tally with total loans and advances as per GL.
2. If rating of any Loan a/c has not been done on current financials or is overdue for more
than 3 months then its rating will be downgraded by one category.
AIR- BO:Jhota as at 12.03.2011
6. Migration analysis of advances from previous review period to current review period
33.6 Maintenance of prescribed registers for Registers/Records are not being maintained.
recording operational Loss Data.
AUDITOR
CONTROL RISK
CR 15. All formalities relating to sanction and disbursement are complete in a/cs CR
14 with securities like Deposits, NSCs/ KVPs, Life Policies, RBI/Govt. Bonds, NO 3
Shares/ Debentures/Units of Mutual Funds, & Gold/Silver 5
Jewellery/Ornaments etc. and Pension Loans. (including such loans to staff
members). (Refer check-list)
16. All formalities relating to sanction and disbursement are complete in loans YES
under Staff Welfare Schemes like Housing Loans/ Vehicle Loans/ Festival 5
Loans/Clean OD limits etc. (Refer check-list)
CR 17. Prompt action is taken in case of persisting irregular accounts / potential NO CR
15 NPAs. (details of outstandings irregular a/cs for more than Rs.1 lac are to be 5 4
enclosed)
CR 18. All out efforts are made for recovery in priority sector and non-priority sector NO
5
16 advances
TOTAL 75
6. ACCEPTANCES, ENDORSEMENTS AND OTHER OBLIGATIONS
1. (a) Facilities of NFB has not been allowed on ad-hoc basis and bills under it NA
not co- accepted where customer is not enjoying credit facilities from us.
(b) Terms of sanction and system & procedures are followed in issuance of 3
LGs/LCs. (Refer check-list)
2. Entries of expired LGs have been reversed as per prescribed guidelines. 1 NA
3. Bank’s dues have been recovered from customer wherever LGs/LCs have been 4 NA
invoked/devolved. If debited to ‘Due Date Default’, bank’s dues stand recovered.
4. LCs have not been opened without consent of competent authority, where there 2 NA
have been two consecutive devolvement.
TOTAL 10
7. BILLS PURCHASED / DISCOUNTED
1. Unauthorized DDs / Accommodation bills/cheques have not been purchased and 4 YES
if purchased, got confirmed from the competent authority. FSI
2. No irregularities have been observed in bills purchased / discounted 2 YES
transactions.(Refer check list)
3. Detention period at drawee branches is generally adhered to and proper follow 1 YES
up of overdue bills is made.
CR 4. DDs purchased are realized in reasonable time. Efforts are made for recovery 4 NO CR
17 in overdue cases. List of DDs outstanding for more than 30 days be enclosed. 5
5. Bills drawn on parties whose bills have been returned unpaid / unaccepted
earlier, are not again accepted for purchasing/ discounting. YES
2
Amount has been recovered from the party in respect of Bills/cheques returned
unpaid.
6. Bills are promptly dispatched through courier / registered post. 1 YES
TOTAL 14
8. FOREX CREDIT
1. Prescribed procedures are followed in export credit. (Refer check-list) 4 NA
2. Prescribed procedures are followed in import credit. (Refer check-list) 4 NA
3. Prescribed procedures are followed in other forex operations. (Refer check-list) 4 A
4.The amount of loss is recovered where Forward Contracts booked by the parties 4 NA
are not honoured.
5. FLCs are scrutinised properly. 2 NA
6. The unrealised export bills are de-linked on due dates and the un-recovered 2 NA
portion, if any, is debited to the appropriate head.
TOTAL 20
9. NPA MANAGEMENT
CR 1. (a) Identification of NPAs & their reporting is done as per guidelines. NO CR
4
18 (b) Identification of NPA through LADDER matches with CBS System. NO 5
19 2. There is no fresh slippage of advances to NPA category. 5 NO 5
3. There are no cases of quick mortality (advances becoming NPA within one 4 YES
year of release/disbursement)
CR 4. (a) Efforts have been made for upgradation of a/cs under NPA category by
20 making all efforts including implementation of Securitisation Act for NO
recovery/State Recovery Act/ Lok Adalat, wherever applicable. 5
(b) Timely & Proper steps have been taken for taking possession of IP’s and
disposal of properties possessed under SARFAESI Act.
CR 5. Proper record of all written- off a/cs is maintained and continuous efforts are 3 NO
21 being made for recovery in written off accounts.
YES
6. There is no erosion of primary/collateral securities in NPA accounts. 3
7. (a) Suits have been filed in eligible cases. 5
(b) In suit filed cases proper follow up is made with advocates / DRTs for NA
fastening recovery.
8. (a) Application for Attachment before judgement has been made in eligible NA
cases.
5
(b) Execution petitions have been filed in Decreed Accounts and are being
followed up regularly/ effectively.
CR 9. Proper follow up has been made in the cases where Recovery certificates have 2 NO
22 been filed under State Recovery Act.
TOTAL 36
on FMR-1.
4
(b) FIR has been lodged in all fraud cases, as per bank’s guidelines (Present
status be given).
5. Raj Basha (Official Language) Policy is implemented as per guidelines 4 YES
TOTAL 20
V. BRANCH MANAGEMENT FUNCTIONS
A. GENERAL
Item Risk Parameter Risk Yes/ Annx. Deviation Risk
No. Weight No No. Score
F V S
& (3x8)
Nature
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1. JOB KNOWLEDGE OF STAFF
1. (a) The staff, particularly in loans and foreign exchange deptt., (including in-
charge) have adequate/ requisite knowledge & experience. YES
4
(b) The staff is adequately trained and equipped with knowledge of
CBS/computer system and other new concepts & services.
2. (a) Whether conscious efforts are made to upgrade the knowledge and skill of YES
staff. 4
(b) Whether staff nominated for training is invariably relieved for participation.
TOTAL 8
2. UP-KEEP OF BRANCH PREMISES
1. Sign boards/indicator boards are installed/displayed in the branch as YES
5
prescribed..
2. All SFF items including computers and peripherals are marked with serial YES
3
numbers and Physical checking is done with SFF records periodically.
3. Old and unserviceable items have been disposed off, as per guidelines. 3 YES
On the basis of summary score-sheets of Business Risk and Control Risk, Risk category of the branch
under Business & Control Risk is as under:-
Direction of Risk*
Risk Matrix: Overall Risk Category of the Branch through combination of Business Risk & Control
Risk is as under:
VH H H VH EH
H M H H VH
Business Risk
M M M H H
L L M M H
L M H VH
Control Risk
AUDITOR
SWOT ANALYSIS
AUDITOR
BUSINESS RISK
CHECK-LIST
The check-list for different areas is given below. The lists are illustrative and not exhaustive. The
lists have been provided to enable the inspecting official to assess risk category and allocating
marks against these items. Wherever necessary, the assessments made as per the check-lists
are to be substantiated with facts & figures.
1. Whether only those services/activities have been outsourced which have been YES/NO
prescribed/allowed by the Bank/Competent Authority?
2. Whether credibility and capability of outsourced agency has been ensured? YES/NO
3. Whether a proper watch and control is exercised on outsourced activity? YES/NO
4. Whether safeguards have been taken against misuse of Bank's data/information YES/NO
by the outsourced agency?
5. Whether over-dependence on outsourced agency has been avoided and an YES/NO
alternative plan is in place?
6. Whether the database is not exposed to AMC vendor during maintenance/repair YES/NO
of the system?
7. Whether in case of outsourcing of Canteen services in Branch, police verification YES/NO
of the Contractor and his staff got done/independent verification of antecedents of
Contractor done?
8. Whether in case of outsourcing of despatch of outward Dak through Courier, YES/NO
access allowed only to authorised employees of the company with proper
identification, who are not permitted to enter Dak?
9. In case of outsourcing of Concurrent Audit function, the guidelines prescribed by YES/No
I&AD, HO from time to time are adhered.
(presently contained in I&AD Cir. No 07/2009)
1. Whether expenditures are incurred under various heads within vested powers? YES/NO
2. Whether proper record of expenditure under various heads maintained? YES/NO
3. Whether austerity measures put in place and conscious efforts made to control YES/NO
avoidable expenditure?
4. Whether proper control is exercised for expenditure in respect of Stationery items YES/NO
purchased locally as well as TA bill & local conveyance expenditure?
5. Whether it is ensured that only the required lights, fans etc. are kept on during YES/NO
non-public dealing hours?
6. Whether the prescribed expenditure statements submitted timely to Controlling YES/NO
Office?
CONTROL RISK
CHECK-LIST
I. CREDIT FUNCTIONS
The check-lists for different areas are given below. The lists are illustrative and not exhaustive. The lists
have been provided to enable the inspecting official to assess risk category and allocating marks against
these items. The irregularities observed as per the check-lists are to be covered under the annexures
enclosed for that item.