Presented by Ric Salvador, Chair Club Admin

RC Holy Spirit D3780

March 19, 2011
 Understand features &
benefits of e-bulletins

 Practise how to get started

on e-version of Club bulletin
 View samples of Club bulletins to understand
 Essential elements of a club bulletin
 Traditional bulletin vs. e-bulletin
 Value-added by having an e-bulletin version
 Overview framework for preparing e-bulletin version
 Content of bulletin
 See how “links” to web pages are established in e-version
 Q&A
 Hands-on bits-and-pieces practice
 How to “link” bulletin to selected websites
 Using the MS Office Publisher
 Converting bulletin to pdf format
Let’s look at what some clubs are doing
 RC Strathfield (Aus)
 RC Westminster East (London)
 RC Makati
 RC Manila
 RC Chicago ( www.rotaryone.org/ )
 RC Strathfield Westminster E Makati Manila Chicago
President’s √ √ √
Message
Program – This √ √ √ √ √
week
Program – Last √ √ √ √
week
Programs – √ √ √ √ √
Upcoming
Reminder of key √ √ √ √ √
events
Club news & √ √ √ √ √
projects
Birthdays & √ √
anniversaries
4-Way Test √
Pages 4 2 8 9 2
 Electronic bulletin
 “Digital” version of printed
bulletin

 Sent to readers via e-mail, or

posted in Internet
 Plain With
digital active
copy of ―links‖ to
printed web
Website-like
bulletin resources

Spectrum
 RC Strathfield e-Newsletter Mar 16, 2011

 RC Holy Spirit The Dove Feb 23, 2011

 RC Holy Spirit The Dove March 9, 2011

 Fun to read
 Full color
 Multi-media content: read, watched, listened to
 Access to wide information base
 Up-to-date articles and news feeds
 Archive of Rotary information
 Quick and inexpensive to distribute by e-mail
 To members
 To classmates and District officers
 To sister clubs here & abroad
 To patrons and friends
 Easy to organize file copies in PC and CDs
 Helps save money
 Reduced number of pages
 Functional re-think: Is this really necessary?
 Keep article re-prints, some boilerplates off the
printed page (but accessible by “links”)
 Reduced number of copies to print
 Printed copies for members & guests only (?)
 Digital copies to members, classmates, District
officers, sister clubs, donors, friends, down-line . . .
 Mailing expense eliminated
 Boilerplate - text re-used in new bulletins
without being changed much from the
original
 Examples
 List of officers &members
 Historical highlights
 Guiding principles of Rotary
 Sister clubs

Size 8 ½ x 11 inches

 Color print P 15.00

 Black & White P 1.00

UP Diliman Arcade
“Traditional” bulletin is printed on paper
E-bulletin is read on computer screen

Easy for Club bulletin to have 2

versions
 Printed version
 Electronic or digital version
 Quickest is to scan the printed bulletin !
– Example: Kaunlaran of RC Makati

 Immediate benefits –
 Distribute via e-mail to wider audience, at no cost
 Original colors of printed bulletin are preserved
 Easy to keep files of past issues in PC or CDs
The Dove of RC Holy Spirit as example
 News & Reminders -
Club, Interact, Rotaract

Boilerplates – Links
Program for the
RI & District websites,
Meeting
Entertainment etc

Boilerplates – Text
4-Way Test, Officers &
News Feed from RI and Members, Editors’ Box,
District Updates Attendance Make-up

Birthdays &
Anniversaries Two to 4 Pages
 Complete the usual first steps . . .
 Write up pieces of content: club news, messages,
announcements, article re-prints etc using MS
Office Word
 Compile images, objects to be published
 Layout
 Then add e-bulletin features . . .
 Identify and mark items/ideas/images you wish to
“link” for more info
 Browse Internet to locate sources to link with
▪ www.rotary.org
▪ www.Google.com
• What? Connection from bulletin to a web
resource
• Why have links?
– Enrich content
– Help reduce number of pages
• Keep some “boilerplates” out of the bulletin, but easily
accessible by clicking “links” if desired
• Replace reprints of articles with “links” to rotary.org or
others
– Lead readers to websites
1. Article in bulletin: RC Holy Spirit will be applying to participate in one
of the four pilot programs approved by the Rotary International Board
last November: the Associate Membership Pilot Program.
2. Locate destination webpage to link to, for ‘pilot programs’:
1) Open www.rotary.org/
2) In the Search Bar, type Pilot Programs
3) From the Results, click ‘New pilot programs support diversity’
4) If result is acceptable, copy the web page address on the URL bar:
http://www.rotary.org/en/MediaAndNews/News/Pages/101216_news_ne
wpilots.aspx
3. Establish the “link” to the bulletin article
1) Highlight ‘pilot programs’ phrase in the article, right-click and choose
“Hyperlink . . .”
2) Copy-paste the web address identified above, in the Address Box
3) Test the link
1. Type (or encode) a bulletin item or news
article in MS Office Word
2. In the article, identify idea, phrase to
highlight and obtain further insights,
examples, clarification
3. Browse Internet for sources such as
▪ www.rotary.org
▪ www.google.com
▪ www.youtube.com
4. Establish the “link”
Article in bulletin:

RC Holy Spirit will be applying to participate in one of the

four pilot programs approved by the Rotary International
Board last November: the Associate Membership Pilot
Program. The 3-year pilot programs—the Satellite Club,
the Associate Member, the Corporate Member, and the
Flexible & Innovative Rotary Club - will allow clubs to
experiment with flexible membership requirements and
club operations beginning 1 July.
(Search www.rotary.org for ―pilot programs‖)

NOTE: Re-type the article using Word, Powerpoint or Publisher to enable hands-on practice.
Another article in bulletin:

Last Saturday, January 15, was both a fulfilling and fun-filled day for
RCHS and its newly-organized partner, the Rotaract Club of Holy
Spirit. With some 50 seedlings of fire tree, caballero, guijo, and other
species with them, the two groups proceeded to Barangay Calawis at
the foothills of the Sierra Madre Mountain range in Antipolo to plant
trees in an area that has been experiencing soil erosion. It was the
first service activity of the Rotaractors led by President James
Lorenzo. RCHS is committed to fight global warming by planting more
trees. In the near future, as Pres Dodgie says, ―with District support,
we hope to start re-foresting the badly eroded mountains of the
Marikina watershed.
(Search www.youtube.com for video clip on ―global warming‖)

NOTE: Re-type the article using Word, Powerpoint or Publisher to enable hands-on
practice.
 Open Office Publisher
 Choose template for Newsletter
 Simplify template
 Practise -
 Insert text boxes
 Copy-paste text from Word
 Copy-paste, re-size image
 Install Microsoft add-on converter
 Practise converting Office Word, Publisher or
Powerpoint files to .pdf