Regional finance Officer - Africa / Latin America and the Caribbean (LAC) TBC Competencies communicating and influencing: communicating in a way which is clear, concise, well structured, engaging and easily understood. Setting specific measurable targets and goals for improvement; enabling self and others to experiment, learn and improve.
Regional finance Officer - Africa / Latin America and the Caribbean (LAC) TBC Competencies communicating and influencing: communicating in a way which is clear, concise, well structured, engaging and easily understood. Setting specific measurable targets and goals for improvement; enabling self and others to experiment, learn and improve.
Regional finance Officer - Africa / Latin America and the Caribbean (LAC) TBC Competencies communicating and influencing: communicating in a way which is clear, concise, well structured, engaging and easily understood. Setting specific measurable targets and goals for improvement; enabling self and others to experiment, learn and improve.
Job Title: Regional Finance Officer Responsible to: Geographic Finance Manager – Africa/Latin America and the Caribbean
ance Manager – Africa/Latin America and the Caribbean (LAC)
No. of direct reports: None Location: TBC Responsibilities Ke y Performance Indicators Competencies Skills Required Programme Funding: Working together: Involving people in issues Finance Skills – At least part qualified Timely, quality and thorough financial management of all Accurate Project Total Cost that affect them; drawing out contributions from (CIMA, ACCA, ACA or CPA) or fully programme funding including: templates are completed, accurate other team members and facilitating dialogue so qualified AAT or with a relevant MBA. - Advice and support to Programme Offices (POs) in the donor reports and donor budgets that they understand the links between different Strong accountancy and/or financial preparation of Project Total Cost templates and budgets for are completed by the contractual ideas and perspectives; actively listening and management experience with donor proposals. deadline summarising / reflecting back to others; using involvement in setting up and running - Proactively advise Regional Directors on the impact of new open questions. finance systems. proposals in light of current resources/capacity/ financial Grant Management – A strong need and suggest effective solutions. Communicating and influencing: Communicating background in the financial - Proactively advise on the preparation of donor financial in a way which is clear, concise, well structured, management of externally funded reports, ensuring full compliance with donor requirements. engaging and easily understood; ensuring people grants. - Act as a key link between the VSO Grant Accountables and can clearly understand messages; networking the Project Accountables, ensuring both parties have a full with others in order to gain support for ideas. Training and Coaching Skills – understanding of each other’s priorities and requirements. Actively listening. Influencing others by relating Demonstration of the ability to analyse - Provide an expert quality review and opinion on budgets and own plans to the needs and requirements of staff development needs and to donor financial reports in respect to accuracy and impact on others, and explaining the advantages and contribute to the delivery of training regional finances. disadvantages. and coaching at an individual and group level. Project Financial Management: Managing Knowledge: Maintaining a network of Create monitoring sheets, updating these as project circumstances Monthly monitoring routines that internal and external sources and being able to IT Skills - particularly Advanced Excel require, and provide ongoing support. investigate expenditure variances find information quickly from them; sharing skills (pivot tables, lookup functions, Advise PO’s on how to calculate and manage income balances and accurate quarterly sources to allow knowledge transfer; proactively Vision Excel reports etc), plus a (income/expenditure), for donor and statutory reporting. reforecasting of income and thinking who will benefit from information and familiarity of working with computer Provide a year-end review and opinion on project balances for expenditure expectations, accurate sharing it beyond the usual organisational based financial systems so as to be able statutory accounts (income / expenditure accruals etc). year end donor and fund balances boundaries. to develop / maintain, and give Proactively advise on requirements of, and help PO’s prepare for, and unqualified donor audit guidance on, electronic and manual project audits. reports. Striving for excellence: Setting specific project financial monitoring / reporting Coordinate PO financial responses to project auditors. measurable targets and goals for improvement; systems. Provide annual reforecast estimates of income and expenditure for enabling self and others to experiment, learn and Data Analysis – Demonstration of ability material projects to Head Office. improve. Routinely challenging the status quo, to assess, analyse, and report on developing multiple options to improve on complex data. General Financial Management: performance or processes. Giving and seeking Provide proactive, expert financial management advice to Regional Strong, robust financial controls regular feedback. Time and work management – Directors, Country Directors and other regional and programme and management oversite in place Demonstration of the ability to be able staff. in all Programme Offices, Accurate Managing Resources: Spending VSO’s money in to work autonomously, set own work Fully support the annual budgeting process, providing specialist annual budgets submitted by a prudent and responsible manner. Being aware plan, meet tight deadlines and balance advice to PO and regional staff. Programme Offices of the need to prioritise and seeking guidance competing priorities, with a willingness from others to assist. Being aware of workloads to undertake frequent travel within the team and risk of pressure. Willingness to travel frequently, for up Systems Development and Review: VSO global robust financial to 12 weeks annually Develop and introduce project-level financial systems within PO’s. procedures and policies developed Leading for the future: Showing enthusiasm for Work as part of the wider finance team in the development of that are understood and adhered areas of work and communicating this to others systems, by sharing regional best practice and information. to by all Programme Offices outside the team; being aware of VSO values and Upgrade financial policy and procedures. For example, developing how they can feed into own work. tools and procedural guidance, following appropriate internal Understanding the need to continuously adapt consultation, to enable VSO to achieve departmental objectives for the future. and auditor recommendations. Roll out, and provide training in, newly developed financial systems Thinking Strategically: Linking different pieces across the region. together to understand and analyse a situation; considering the bigger picture and both internal Capacity-Building: and external context. Thinking and contributing Identify finance-related staff-development needs within the region For all Programme Offices to have a outside own technical specialism or area of work. and provide on-the-job coaching to PO staff, build skills in project fully functional and appropriate and general financial management, compliance and reporting. Key finance department whose skills Delivering Results: Being aware that progress involvement in recruitment and input into appraisal of PO finance meet the needs of the programmes needs to be monitored and that tough decisions staff. that they run. need to be made. Responding to the plans of others. Expressing frustration at obstacles to the delivery of results.