Frequently Asked Questions

General Questions

1 In IMG, activities for which SAP cannot deliver default settings?

2 At what level the regulation of employees are defined in SAP?
3 To integrate the PA and OM we use a switch, specify?
4 In which feature T-Code's are maintained?
5 What is the use of a feature? A feature can be used to determine the default values & the screen
sequence when HR Master Data is maintained in the Infotypes.

6 The employee subgroup grouping for CAP allows you to assign different
employees to different
7 Employee subgroup grouping for PCR is done to
8 In which feature, default wage type is defined for Basic Pay Infotype
9 The wage type that starts with'/' is known as
10 Permissible check for wage type is performed for each
11 In SAP one can control the initiation of actions when maintaining an infotype by
12 How to know the user authorizations
13 Position inherits the task of which object
14 How do you transfer data from PA to PD?
15 RHINT30 Used for what?
16 Feature PACTV performs
17 What is the use of Feature NUMKR?
18 What is the use of control record
19 Are you able to perform more than one action in the same day?
20 Whether System will allow the Hire and Terminate actions on the same day?
21 While performing the hire action, Customer don't want to go further with out entering
22 the data into the Infotype i.e few Infotype data's are mandatory .how to proceed?
23 What is the functionality of time constraints?
24 Customer doesn't want to give display authorization for few fields in the infotypes.
How to resolve this issue.
25 To implement SAP Payroll what are the mandatory modules for HR
26 What is the difference between Master data and transactional data.
27 Employee able to hold two personnel numbers?
28 How to access HRP1000 table
29 What are the different types of holidays?
30 How to find a bug in a report
31 What is personnel calendar?
32 What are the types of break schedules?
33 Customer required a variant for monthly WS generation with Thursday half day
34 Holiday and Friday & Saturday's are weekly off.
35 Define day types
36 To generate a work schedule what are the parameters required.
37 What is the use of a counting rule?
38 Define base & accrual entitlements?
39 How to generate Absence Quotas?
40 What is the relationship between a job and position ii OM
41 What are the Characteristics of a wage type?
42 What is the advantage of a schema?
43 What is the use of QUOMO
44 What is the procedure to develop a new report?
45 What is the use of structural authorizations?
46 Differentiate between cluster table and internal table
47 Module pool programming
48 How to transport a variant for a report to production System
49 What are the activities needs to be completed before transferring the applicant
data to Personnel administration
50 What do you know about the R/3 architecture?
51 Define personnel Area & Personnel Subarea
52 Give some examples for Employee subgroup
53 what is retroactive accounting
54 When you perform a Off-cycle payroll
55 What is the significance of DME
56 How to create a work schedule for a part time employee
57 How to transfer employee salary from HR to FI
58 If you want to rerun the payroll for a specific employee what is the procedure
59 Define processing class, evaluation class & Cumulation classes
60 How you calculate the overtime
61 how to calculate transport allowance for employees who has worked as per work
schedule & who took few leaves ( employer don't want to pay transport allowance
where the employee was absent)
62 Difference between positive and negative time
63 Mention the processing types in Time evaluation
64 Give brief information about time wage types & balance reflects into cluster tables
65 Where you will find error messages
66 what are the infotypes data involved in Time evaluation
67 Time events & Time pairs are stored in which tables
68 How to valuate the time wage types
69 Derive the wage type with 50% & 25%
70 How to change the employee basic pay from wage type MM20 to 5231
71 What is the use of counting classes?
72 What is the use of Day Rules?
73 W hat are the partial period factors
74 In which tables Payroll constant will be stored & through which T-Code you are
able to view the records.
75 Write the formula for partial period factor for /802
76 What is the use of factoring in Payroll.
77 Are you able to run a payroll for ex-employee?
78 What do you know about Averages in payroll?
79 Through which T-Code you are able to create a remuneration statement
80 Explain bank transfers & Check processing
81 What are the time recording methods.
82 How to implement a decentralized scenario into an organization
83 How to get the master data from SAP to SAP & Non-sap
84 Qualification catalog consists of which objects
85 What is the key feature for IT0003 which is maintained by system automatically?
86 How to hold two different bank accounts foe an individual employee to distribute salary
87 What are the key aspects defined for dynamic actions
88 Employee subgroups are used in Time to control what
89 What is the purpose of assigning a Daily Work Schedule class
90 How is a day type determined in a day type rule.
91 What is the use of a Quota multiplier in a Counting rule.
92 What are the methods by which Quota can be accrued.
93 When do you use a reduction rule for an absence quota.
94 Elements of enterprise structure are
95 What type of information payroll accounting area provides the payroll driver
96 Infotypes are logical groups of
97 Work Schedule is generated from
98 Which infotypes act as a payroll administration for the individual employee
99 What are the applicant activities?
100 Explain ASAP methodology
101 What are the logical databases belongs to HR module.
102 What are the modules for wage type characteristics (indirect valuation)

New set of question taken from internet..

1. SAP Overview
1. Explain the structure of the client/server framework.

2. Project Implementation Tools 1. What is the IMG?

2. What is a project IMG?

3. Basics of Human Resources 1. What are the most important processes supported in Human Resources
(HR)?

2. What are the most important structures in HR?

3. What is meant by Employee Self-Service?

4. What ways are there to select an Infotype?

5. How do you hire a new employee?

6. Which steps make up the payroll process?

7. Why is there a cross-application time sheet? What are the possible target components?

8. What is the purpose of time evaluation?

9. Which reporting tools do you know of?

10. How is the recruitment component integrated with the other HR components?

11. What is an applicant action?

12. What is the difference between qualifications and requirements?

13. What is the difference between career planning and succession planning? What is a development plan?

14. Describe the day-to-day activities in Training and Event Management.

15. What is the appraisal system component used for?

16. What are the main functions of Compensation Management?

17. What personnel cost planning methods are there in SAP HR?

18. Which Infotypes do you need to implement Travel Management?

4. Organizational Management
1. What are plan versions used for?

2. What are the basic object types?

3. What is the difference between a job and a position?

4. What is the difference between an organizational unit and a work center?

5. Where can you maintain relationships between objects?

6. What are the main areas of the Organization and Staffing user interfaces?

7. What is Expert Mode used for?

8. Can you create cost centers in Expert Mode?

9. Can you assign people to jobs in Expert Mode?

10. Can you use the organizational structure to create a matrix organization?

11. In general structure maintenance, is it possible to represent the legal entity of organizational units?

12. What is the Object Infotype (1000) used for?

13. What is the Relationships Infotype (1001) used for?

14. Which status can Infotypes in the Organizational Management component have?

15. What is an evaluation path?

16. What is Managers Desktop used for?

17. Is it possible to set up new evaluation paths in Customizing?

18. Which situations require new evaluation paths?

19. How do you set up integration between Personnel Administration and Organizational Management?

5. Master Data 1. Which elements make up the enterprise structure?

2. Which elements make up the personnel structure?

3. Which elements make up the organizational structure?

4. Which criteria play a role in establishing these structures?

5. Which control features are controlled using the personnel subarea?

6. Which control features are controlled using the employee subgroup?

7. What is a payroll area?

8. What is an Infotype?

9. Which criteria determine payroll areas?

10. What is the organizational key used for?

11. In which Infotype are administrators defined?

12. Why are administrators defined?

13. What can features be used for?

14. What is the connection between Planned Working Time (Infotype 7) and Basic Pay (Infotype 8)?

15. Which ways are there to define default values for the pay scale area and pay scale type?

16. What is the employee subgroup grouping for collective agreement provisions used for?

17. Where are pay scale groups and pay scale levels defined?

18. How are wage types created in the SAP R/3 system?

19. Can all wage types be entered into all Infotypes?

20. What does the input permissibility of a wage type depend upon?

21. What is the personnel subarea grouping for primary wage types used for?

22. What is the employee subgroup grouping for primary wage types used for?
23. What ways are there to valuate wage types? Where are wage type valuations defined?

24. How can you evaluate wage types indirectly?

25. How can you define default wage types for the Basic Pay Infotype?

26. What ways are there to perform pay scale reassignments?

27. What ways are there to perform standard pay increases?

28. What is the difference between the simple and extended pay increases?

29. Can several personnel actions be performed on the same day?

30. What is the Additional Actions Infotype used for?

31. If an employee leaves the enterprise, are all Infotypes delimited?

32. Which control options do you have for Customizing when configuring Infotypes?

33. Can a screen in HR data consist of several Infotypes?

34. Which ways are there to modify screens in Customizing?

35. What is an Infotype menu and what is its purpose?

36. What is an info group? What is a personnel action?

37. How can a personnel action change the status feature of an employee in Infotype 0000?

38. How are personnel actions and dynamic actions linked?

6. Authorizations 1. What is a role and what is it made up of?

2. How are the authorizations in a role maintained?

3. Are authorization objects or profiles assigned to users?

4. Which authorization object can you use to control an employee?s access to his or her own personal data?

5. What are the main advantages of the Profile Generator?

6. Can roles and their authorization profiles be assigned to a user for a limited time period?

7. How do you create structural profiles?

7. Payroll 1. How does the system know when to trigger retroactive accounting for a particular employee?

2. How is the earliest retroactive accounting date determined for an employee?

3. What is the payroll control record used for?

4. Is the exact date of the payroll period for an employee determined by the payroll area or the payroll
control record?

5. What activities are possible when the payroll control record is set to ?Released for Payroll??

6. Is it possible to branch directly from the payroll log to master data and time data maintenance?

7. What is Matchcode W used for?

8. What effect does grouping employee subgroups have on personnel calculation rules?

9. Can you evaluate payroll results using SAP Query/Ad Hoc Query?

10. What steps are required to post payroll results to Accounting?

11. Can a posting run be deleted?

12. Where do you specify whether an employee is paid in cash or whether the money is transferred to a bank
account?
8. Time Data 1. What are the basic concepts for recording time data?

2. What steps are required to set up work schedules?

3. Can you define your own public holidays?

4. How do you define which public holiday calendar is valid for an employee?

5. Which characteristics does a public holiday class blank have?

6. Is there an employee subgroup grouping for daily work schedules?

7. What is a variant of a daily work schedule?

8. Is there an employee subgroup grouping for time quotas?

9. What ways are there to define breaks within a break schedule?

10. Which characteristics does a daily work schedule with daily work schedule class 1 have?
11. Which elements make up a period work schedule?
12. Which characteristic does a day with day type 1 have?

13. Which ways are there of representing part-time work in the SAP R/3 system?

14. Which ways are there of representing substitutions in the SAP R/3 system?

15. What is the difference between absences (Infotype 2001) and attendances (Infotype 2002)?

16. What is an absence quota? Give examples.

17. What is the difference between a validity interval and a deduction interval for time quotas?

18. You need to deduct an absence from a quota. Which Customizing settings are required?

19. Should a quota be assigned directly to an absence?

20. What is the remuneration Infotype used for?

21. What are counting rules used for?

22. Can you set up default values to create absence quotas?

23. Can you generate absence quotas?

24. What is the schema TQTA used for?

25. What ways are there of entering information for Controlling when recording time data in the Time
Management Infotypes?

9. Reporting in Human Resources Management

1. Which reporting tools are available in Human Resources Management?

2. Is the Business Information Warehouse part of the SAP R/3 system?

3. What is HIS?

4. Where do you find standard reports in HR?

5. Can you also evaluate cross-client data with standard reports?

6. Can customer-specific reports be incorporated in the Managers Desktop?

7. What is a logical database used for?

8. Which logical databases exist in HR?

9. What is a user group, what is an infoset and how are the two related?

10. What is a field group? Give examples from HR.

11. What are selection and output fields?

12. What can an Ad Hoc Query be used for?

13. What are the steps for configuring an SAP Query?

14. What are payroll Infotypes used for

Questions and Answers for SAP HR

What do you mean my a Task and where do you assign and How?
Task is a description of an activity in Organizational Management which is performed
within an organizational unit.
one can assign an organizational unit, job, position, person (employee) or user a task
in order to describe their function in an enterprise. A task which you assign, represents
a characteristic of an object.
What is an Org's assignment and Org'l Plan, what is the difference between
them?
Plan versions are scenarios in which one creates organizational plans.
In the plan version which you have flagged as the active plan version, you create your
current valid organizational plan. This is also the integration plan version which will
be used if integration with Personnel Administration is active.
As a rule, a plan version contains one organizational structure, that is, one root
organizational unit. It is, however, possible to create more than one root
organizational unit, that is more than one organizational structure in a plan version.
Organizational assignment is assigning the persons i.e., employees to certain position
according to organizational structure and plan.
How many structures are there in OM?
In the SAP System one can use several structures to represent the legal and
organizational structure of your company. You can structure from the point of view of
accounting, materials management, and sales and distribution. It is possible to
combine these structures. The organizational structures form a framework in which all
business transactions can be processed
What do you mean by reporting Structure?
Reporting structure is the organized hierarchical structure where the different
positions (persons) will have to report to various positions according to your
organizational structure.
What is the difff between Simple Maintenance and Detailed Maintenance? and
which one you used in your project?
Simple Maintenance in Expert Mode is one of the methods you can use to develop
and model organizational plans in the component Organizational Management with
speed and efficiency. Besides mapping your current organizational and reporting
structure, Simple Maintenance gives you flexible tools to plan and model future
structural changes well in advance. SAP Business Workflow users do not need all the
functions available in Organizational Management. For this reason, the original
concept behind Simple Maintenance was to provide a tool that allows users to build
and maintain organizational plans, with speed and simplicity. For Organizational
Management users, Simple Maintenance is best used to establish the basic framework
in organizational plan development.
Simple Maintenance uses a tree structure, which allows you to create a basic
framework for organizational plans, using streamlined procedures. In this way, one
can create ones organizational and reporting structures step by step.
What are the building blocks in OM and where do you assign them?
Organizational units, Positions Tasks, Persons , etc, are the building blocks of O&M.
you create them as part of your organizational plan.
What do you mean by work centre and Cost center? Where do you assign them.
And how many Cost centres can we assign?
Cost centre is an object used to refer to work centre activities are going on from cost
point of view which is important from cost point of view. Work centers are the objects
(physical locations) where actual work takes place
How do you transfer Org'l Assignment from PA to PD? (Answer for this is a bit
diff, try it)
I think this can be done by editing your staff assignment. Here you can decide which
positions belong to the organizational unit.
What are the info types you used in OM?
From 1000 to 1999 *-- Madhuuri
What are the infotypes used for time management?
2001 absenses
2002 attendances
2003 substitutes
2004 availability
2005 overtime
2006 absence quota
2007 attendance quota
2010 employee remuneration information
2011 time events
2012 time transfer specification
2013 quota correction
2050 annual calender
2051 monthly calender
2500 pesonnel work schedule time
2501 employee time and labour data *-- Somasekhar
How do you create an evaluation path?
Evaluation paths are created in organizational management Customizing under basic
settings. One or more relationships form the navigation paths for an evaluation. These
enable us to report on and display structural information, for example, organizational
structure or the reporting structure. We can create alphanumeric evaluation paths with
a maximum of 8 characters starting with Z.
What is an infotype?
Well an infotype in short is a "type of information". It is a set of logical data grouped
according to subject matter, eg. Addresses (organization assignment, personal data,
addresses, planned working time, basic pay, bank details, etc.) infotype, contains
name, first name, Address for correspondance, Permanant address, city ......so on.
There are over 5000 infotypes exists. The infotypes can be created, changed, copy,
delimit, deleted..
We can create infotypes useing the following path:
Org Mgt->expert mode->(Object) The Maintain(object) screen appears
In plan version and object fields enter data as required
In the infotype field , select the infotype you want to create
Using the tab pages select the status the new infotype record
Choose Edit->create infotype
Enter appropriate fields and save.... *-- Souji
Explain the uses of the simple maintenance interface?
Simple Maintenance is used when Staff assignments and reporting structure are to be
changed. There are three main areas in Simple Maintenance. Each area contains
particular maintenance functions, depending on whether you want to edit
organizational structure, staff assignments or task profiles. For Organizational
Management users, Simple Maintenance is best used to establish the basic framework
in organizational plan development. For complete, detailed editing of individual
organizational objects in your organizational plan (editing particular positions or
organizational units, for example), we recommend that you switch to Info-type
Maintenance. Simple maintenance uses a tree structure, which allows you to create a
basic framework for organizational plans, using streamlined procedures. In this way,
we can create an organizational and reporting structures step by step.
What is the use of INFOGROUPS?
The infotype group (commonly known as infogroup) guarantees that during the
personnel action, all information needed for the business processes is stored. The
infogroup is processed when you perform a personnel action.
- An infogroup exists in the standard system for every personnel action type.
- In Customizing for Personnel Administration, you can tailor the make-up of the
various infogroups to the requirements of your company.
- You can define infogroups as user-group dependent. *-- Debjani Paul
Infogroups are used in Personnel Actions to define a set of sequencial infotypes that
you would be using while performing an action. For example, when you hire, you
would want to use IT0000,0001,0002,0006,0007,0008 etc in a sequence- in a
particular order. So define an Infogroup for this purpose which contains all these
infotypes, their order of execution and the user groups it is applicable for. Then you
assign this infogroup to the action that you had defined. *-- Krish
What is PROCESSING CLASS, where we do them and why?
Wage type characteristic that determines how processing is conducted during the
payroll run.
What is EVALUTION PATH, where do we do it and why?
A chain of relationships between objects in a hierarchical structure.
for eg. O-S-P(Organization->Position->Person).
What is INTERNAL PAYROLL PROCESS?
Payroll process(program) is run at a specific point in time, not only to calculate an
employee’s basic remuneration but also any special payments, overtime payments or
bonuses that must be effected for the period in question. *-- Souji