Fashion Manufacturers Procedures Manual

Quality Assurance Program

Our approach to Quality Assurance includes the following Reporting and Quality Approval
Procedures, and Factory Quality Control Procedures.

A. REPORTING AND QUALITY APPROVAL PROCEDURES

1. Receipt of the Fashion Manufacturers purchase order initiates the pre-production process
for each style. The pre-production process should yield an approved pre-pro. sample, a
set of specifications (specs) and a trim card of actual trims and swatches for all
components of each style.
2 Upon reaching 20% completion of the purchase order, the factory must submit purchase
order samples for approval. The factory will submit 1 median size coat (size 8, medium,
1X or 18W) for each new purchase order. For Large Orders (5,000 coats or more), or
selected orders1, additional coats may be requested. If styles are reordered with
modifications, samples at 20% of purchase order completion may be requested for these
purchase orders. Fashion Manufacturers approval of the 20% sample will either be
“APPROVED AS SUBMITTED”, “APPROVED WITH MODIFICATIONS”, or “NOT
APPROVED”. In either of the latter responses, remedies will be indicated and, once
corrections are made to the purchase order in production, the factory will be allowed to
ship the purchase order. If requested, the factory may need to resubmit a new (corrected)
set of samples from the purchase order.
FACTORY IN-LINE INSPECTION
In-line inspection is a critical aspect of a good quality program. Problems discovered early in
.
production allow for early correction and prevention of costly final audit failures. We require
that the factory have an In-Line Inspection system in place. This system includes checking all
components prior to sewing and in addition, inspecting the work on the line during the assembly
of the coat. In-line inspection is ongoing and continuous. It requires sampling pieces from the
bundles daily against construction and measurement standards as they apply.
Sampling Tables for VISUAL Quality Audit
ALL PRODUCTS
Critical Defects Major Defects Minor Defects (4.0
(2.5 AQL) AQL)
Lot shipment Sample size Pass Fail Pass Fail Pass Fail
size by color per color
0 to 280 13 0 1 1 2 1 2
281 to 500 20 0 1 1 2 2 3
501 to 1,200 32 0 1 2 3 3 4
1,201 to 3,200 50 0 1 3 4 5 6
3,201 to 10,000 80 0 1 5 6 7 8
10,001 to 35,000 125 0 1 7 8 10 11
35,001 and up 200 0 1 10 11 14 15
 Finished Product Inspection Report

Report Date: Vendor Name: Style #:

Inspector Name: Factory Name/Address: Description:
Order Due Date:
Est. Ship Date: Color:
City/ State/Prov. P.O. #:
Ship method: GOH ( ) Country of Origin: Order Quantity:
Carton ( ) Actual Quantity:
Report accepted by: Actual %:
(Authorized factory manager)

Visual Product ( ) Pass ( ) Fail ( ) Waived ( ) Vendor must re-100%

Inspection
Outcome

Measurement ( ) Pass ( ) Fail ( ) Waived ( ) Vendor must re-100%

Packaging ( ) Pass ( ) Fail ( ) Waived ( ) Vendor must re-100%
Overall ( ) Pass ( ) Fail
See Page 2 for measurement analysis
Waiver By: Defect being waived:
By: Defect being waived:
Waivers may be issued by Requestor CompanyImport Department only

Visual Inspection (Visual, Construction, and Packaging)

AQL Table Used: A Sample Size: Major Defects Allowed: Minor Defects Allowed:
List Each Defective coat found (use additional pages if necessary, list quantity found in the column below)
Defect Description Critical Major Minor

Corrective Action to be taken:

Packaging: Check all correct items. Mark NA if not applicable to this lot Initials of Factory Manager: _______
( ) Main Label ( ) Polybag Label (sticker) ( ) Embroidery/Printing
( ) Content Label ( ) Hanger/ packing
( ) Care Label ( ) Polybag Sealing
( ) Size Label ( ) Button/ Snap/ Hook ( ) Carton Labels
( ) Country of Origin Label ( ) Zipper/ Zipper pull ( )Carton Packing
( ) RN#/CA# ( ) Lining ( ) Carton Mark
( ) Hangtag/ barcode label ( ) Interlining Carton Measurements:
( )Polybag/Polybag printing ( ) Pockets Gross/ Net Weight:

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 Finished Product Inspection Report
(2) Finished Garment Measurement Sheet

Report Date: Vendor Name: Style #: PO#:

Inspector Name: Color: Sizes: Sample Size ( ) 32 units
Use a new sheet for each color List all sizes in the P.O. ( )
Check 32 or Fill in Sample qty

Point of Measure Spec. Tol+ Tol- Size___ Size___ Size___ Size___

Bust Width 1”bel.armhole
Across Shoulder
Body Length (cb)
Across Front
Across Back
Waist Width ___ fm hps
High Hip ___ fm hps
Sweep
Sleeve Length
fm cb/ fm shoulder (circle one)
Armhole Total Circum
Muscle

Total Majors ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ _ __ ___
Total # pieces this page: ____
Instructions: Circle every measurement that is beyond Tolerance. One or more circled measurement for each pce is one MAJOR. Total the # of MAJOR
failures at the bottom of this page. Use additional pages as required
.

Total All Majors Observed: _______Total # Majors Allowed: ________ Outcome of Measurement Inspection ( )Pass ( )Fail
Comments:

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