Professional Documents
Culture Documents
䊳 䊳
return with the preparer
Here shown below (see
Signature of officer Date Title instructions)? Yes No
䊳
Date Preparer’s SSN or PTIN
Paid Preparer’s Check if
signature self-employed
Preparer’s
䊳
Firm’s name (or EIN
Use Only yours if self-employed),
Phone no. ( )
address, and ZIP code
For Privacy Act and Paperwork Reduction Act Notice, see instructions on page 6. Cat. No. 11477H Form 1120-H (2004)
8
I.R.S. SPECIFICATIONS TO BE REMOVED BEFORE PRINTING
INSTRUCTIONS TO PRINTERS
FORM 1120-H, PAGE 2 of 6
MARGINS: TOP 13 mm (1⁄2 "), CENTER SIDES. PRINTS: HEAD TO HEAD
PAPER: WHITE WRITING, SUB. 20. INK: BLACK
FLAT SIZE: 432 mm (17") x 279 mm (11"), FOLDS to 216 mm (81⁄2 ") x 279 mm (11")
PERFORATE: ON VERTICAL FOLD
DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT
Other Forms and Statements Attach schedules in alphabetical order 50 cents and increase amounts from 50
and additional forms in numerical order to 99 cents to the next dollar (for
That May Be Required after Form 4136. example, $1.39 becomes $1 and $2.50
The association may have to file some of Complete every applicable entry space becomes $3).
the following. See the form for more on Form 1120-H. Do not write “See If two or more amounts must be
information. Attached” instead of completing the added to figure the amount to enter on a
● Form W-2, Wage and Tax Statement, entry spaces. If more space is needed line, include cents when adding the
and Form W-3, Transmittal of Wage and on the forms or schedules, attach amounts and round off only the total.
Tax Statements. Use these forms to separate sheets using the same size and
report wages, tips, and other format as the printed forms. If there are Depository Methods of Tax
compensation, and withheld income, supporting statements and attachments, Payment
social security, and Medicare taxes for arrange them in the same order as the
employees. schedules or forms they support and The association must pay the tax due in
attach them last. Show the totals on the full no later than the 15th day of the 3rd
● Form 940 or Form 940-EZ, Employer’s
printed forms. Also, be sure to enter the month after the end of the tax year. The
Annual Federal Unemployment (FUTA)
association’s name and EIN on each two methods of depositing association
Tax Return. The association may be
supporting statement or attachment. income taxes are discussed below.
liable for FUTA tax and may have to file
Form 940 or Form 940-EZ if it either: Accounting Methods Electronic deposit requirement. The
1. Paid wages of $1,500 or more in association must make electronic
Figure taxable income using the method deposits of all depository taxes (such as
any calendar quarter in 2003 or 2004, or of accounting regularly used in keeping employment tax, excise tax, and
2. Had one or more employees who the association’s books and records. corporate income tax) using the
worked for the association for at least Generally, permissible methods include Electronic Federal Tax Payment System
some part of a day in any 20 or more cash, accrual, or any other method (EFTPS) in 2005 if:
different weeks in 2003 or 20 or more authorized by the Internal Revenue
different weeks in 2004. ● The total deposits of such taxes in
Code. In all cases, the method used
2003 were more than $200,000 or
● Form 941, Employer’s Quarterly must clearly show taxable income.
Federal Tax Return. File this form ● The association was required to use
Generally, an accrual basis taxpayer
quarterly to report income tax withheld EFTPS in 2004.
can deduct accrued expenses in the tax
and employer and employee social year when (a) all events that determine If the association is required to use
security and Medicare taxes. the liability have occurred, (b) the EFTPS and fails to do so, it may be
amount of the liability can be figured subject to a 10% penalty. If the
● Form 945, Annual Return of Withheld
with reasonable accuracy, and association is not required to use
Federal Income Tax. File this form to
(c) economic performance takes place EFTPS, it may participate voluntarily. To
report income tax withheld from
with respect to the expense. There are enroll in or get more information about
nonpayroll distributions or payments.
exceptions for recurring items. See EFTPS, call 1-800-555-4477 or
● Form 1098, Mortgage Interest section 461(h) and the related 1-800-945-8400 or visit the EFTPS
Statement. Use this form to report the regulations for the rules for determining website at www.eftps.gov.
receipt from any individual of $600 or when economic performance takes Depositing on time. For EFTPS
more of mortgage interest (including place. deposits to be made timely, the
certain points) in the course of the
To change its method of accounting association must initiate the transaction
association’s trade or business.
used to report taxable income (for at least 1 business day before the date
● Forms 1099-A, B, DIV, INT, MISC, and income as a whole or for any material the deposit is due.
S. Use these information returns to item) the association must file Deposits with Form 8109. If the
report acquisitions or abandonments of Form 3115, Application for Change in association does not use EFTPS,
secured property, proceeds from broker Accounting Method. For more deposit tax payments (and estimated tax
and barter exchange transactions, information, see Form 3115 and payments) with Form 8109, Federal Tax
certain dividends and distributions, Pub. 538, Accounting Periods and Deposit Coupon. If you do not have a
interest income, miscellaneous income Methods. preprinted Form 8109, use Form 8109-B
(payments to providers of health and
to make deposits. You can get this form
medical services; miscellaneous income Change of Tax Year by calling 1-800-829-4933. Be sure to
payments and nonemployee
Generally, an association must get the have your EIN ready when you call.
compensation), and proceeds from real
estate transactions. Also use these consent of the IRS before changing its
returns to report amounts received as a tax year by filing Form 1128, Application Do not send deposits directly to an
nominee for another person. To Adopt, Change, or Retain a Tax Year. IRS office; otherwise, the association
However, under certain conditions, an may have to pay a penalty. Mail or
For more information, see the deliver the completed Form 8109 with
Instructions for Forms 1099, 1098, 5498, association can change its tax year
without getting the consent. the payment to an authorized depositary
and W-2G. (a commercial bank or other financial
● Form 8300, Report of Cash Payments For more information on change of tax institution authorized to accept federal
Over $10,000 Received in a Trade or year, see Form 1128, Regulations tax deposits). Make checks or money
Business. Use this form to report the section 1.442-1, and Pub. 538. orders payable to the depositary.
receipt of more than $10,000 in cash or To help ensure proper crediting, enter
foreign currency in one transaction or in Rounding Off to Whole the association’s EIN, the tax period to
a series of related transactions. Dollars which the deposit applies, and “Form
The association may round off cents to 1120-H” on the check or money order.
Assembling the Return whole dollars on its return and Be sure to darken the “1120” box under
Attach Form 4136, Credit for Federal schedules. If the association does round “Type of Tax” and the appropriate
Tax Paid on Fuels, to Form 1120-H. to whole dollars, it must round all “Quarter” box under “Tax Period” on the
amounts. To round, drop amounts under coupon. Records of these deposits will
8
I.R.S. SPECIFICATIONS TO BE REMOVED BEFORE PRINTING
INSTRUCTIONS TO PRINTERS
FORM 1120-H, PAGE 5 of 6
MARGINS: TOP 13 mm (1⁄2 "), CENTER SIDES. PRINTS: HEAD TO HEAD
PAPER: WHITE WRITING, SUB. 20. INK: BLACK
FLAT SIZE: 432 mm (17") x 279 mm (11"), FOLDS to 216 mm (81⁄2 ") x 279 mm (11")
PERFORATE: ON VERTICAL FOLD
DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT
be sent to the IRS. For more Penalty for late payment of tax. An Note. The online application process is
information, see “Marking the Proper association that does not pay the tax not yet available for associations with
Tax Period” in the instructions for Form when due generally may be penalized 1⁄2 addresses in foreign countries or Puerto
8109. of 1% of the unpaid tax for each month Rico.
If you prefer, you may mail the coupon or part of a month the tax is not paid, up Final return, name change, address
and payment to: Financial Agent, Federal to a maximum of 25% of the unpaid tax. change, or amended return.
The penalty will not be imposed if the
Tax Deposit Processing, P.O. Box ● If the association ceases to exist, file
970030, St. Louis, MO 63197. Make the association can show that the failure to
Form 1120-H and check the “Final
check or money order payable to pay on time was due to reasonable
return” box.
“Financial Agent.” cause.
● If the association changed its name
For more information on deposits, see Other penalties. Other penalties can be since it last filed a return, check the box
the instructions in the coupon booklet imposed for negligence, substantial for “Name change.”
(Form 8109) and Pub. 583, Starting a understatement of tax, and fraud. See
sections 6662 and 6663. ● If the association has changed its
Business and Keeping Records. address since it last filed a return
Caution: If the association owes tax Specific Instructions (including a change to an “in care of”
when it files Form 1120-H, do not address), check the box for “Address
include the payment with the tax return. Period covered. File the 2004 return for change.”
Instead, mail or deliver the payment with calendar year 2004, and fiscal years that
● To amend a previously filed Form
Form 8109 to an authorized depositary, begin in 2004 and end in 2005. For a
1120-H, file a corrected Form 1120-H
or use EFTPS, if applicable. fiscal year return, fill in the tax year
and check the “Amended return” box.
space at the top of the form.
Estimated Tax, Alternative Note. If a change in address occurs
Note. The 2004 Form 1120-H can also
after the return is filed, use Form 8822,
Minimum Tax, and Certain be used if (a) the association has a tax
Change of Address, to notify the IRS of
year of less than 12 months that begins
Tax Credits and ends in 2005 and (b) the 2005
the new address.
These items do not apply to Form 1120-H is not available at the time Item B. 60% gross income test. At
homeowners associations electing to file the association is required to file its least 60% of the association’s gross
Form 1120-H. See the instructions for return. income for the tax year must consist of
line 21 below for a list of the tax credits exempt function income (see Definitions
The association must show its 2005 on page 2).
that do not apply. However, a tax year on the 2004 Form 1120-H and
homeowners association that does not take into account any tax law changes Item C. 90% expenditure test. At least
elect to file Form 1120-H may be that are effective for tax years beginning 90% of the association’s expenditures
required to make payments of estimated after 2004. for the tax year must consist of
tax. Because the election is not made expenses to acquire, build, manage,
until the return is filed, Form 1120-H Address. Include the suite, room, or maintain, and care for property, and in
provides lines for estimated tax other unit number after the street the case of a timeshare association, for
payments and the crediting of address. If a preaddressed label is used, activities provided to, or on behalf of,
overpayments against estimated tax if include this information on the label. If members of the timeshare association.
payments or overpayments apply. the Post Office does not deliver mail to Include current and capital expenditures.
the street address and the association Use the association’s accounting
Interest and Penalties has a P.O. box, show the box number method to figure the total.
instead. Include:
Interest. Interest is charged on taxes If the association receives its mail in
paid late even if an extension of time to 1. Salary for an association manager
care of a third party (such as an or secretary.
file is granted. Interest is also charged accountant or an attorney), enter on the
on penalties imposed for failure to file, 2. Expenses for gardening, paving,
street address line “C/O” followed by the street signs, security guards, and
negligence, fraud, substantial valuation third party’s name and street address or
misstatements, and substantial property taxes assessed on association
P.O. box. property.
understatements of tax from the due
date (including extensions) to the date of Employer identification number (EIN). 3. Current operating and capital
payment. The interest charge is figured Enter the association’s EIN. If the expenditures for tennis courts,
at a rate determined under section 6621. association does not have an EIN, it swimming pools, recreation halls, etc.
Penalty for late filing of return. In must apply for one. An EIN may be 4. Replacement costs for common
addition to losing the right to elect to file applied for: buildings, heating, air conditioning,
Form 1120-H, a homeowners ● Online—Click on the EIN link at elevators, etc.
association that does not file its tax www.irs.gov/businesses/small. The EIN is Do not include expenditures for
return by the due date, including issued immediately once the application property that is not association property.
extensions, may be penalized 5% of the information is validated. Also, do not include investments or
unpaid tax for each month or part of a ● By telephone at 1-800-829-4933 from transfers of funds held to meet future
month the return is late, up to a 7:00 a.m. to 10:00 p.m. in the costs. An example would be transfers to
maximum of 25% of the unpaid tax. The association’s local time zone. a sinking fund to replace a roof, even if
minimum penalty for a return that is over ● By mailing or faxing Form SS-4, the roof is association property.
60 days late is the smaller of the tax due Application for Employer Identification Item D. Enter the association’s total
or $100. The penalty will not be imposed Number. expenditures for the tax year including
if the association can show that the those expenditures directly related to
If the association has not received its
failure to file on time was due to exempt function income. Use the
EIN by the time the return is due, write
reasonable cause. Associations that file association’s accounting method to
“Applied for” in the space for the EIN.
late should attach a statement explaining figure the entry for item D.
For more details, see Pub. 583, Starting
the reasonable cause.
a Business and Keeping Records.
8
I.R.S. SPECIFICATIONS TO BE REMOVED BEFORE PRINTING
INSTRUCTIONS TO PRINTERS
FORM 1120-H, PAGE 6 of 6
MARGINS: TOP 13 mm (1⁄2 "), CENTER SIDES. PRINTS: HEAD TO HEAD
PAPER: WHITE WRITING, SUB. 20. INK: BLACK
FLAT SIZE: 432 mm (17") x 279 mm (11"), FOLDS to 216 mm (81⁄2 ") x 279 mm (11")
PERFORATE: ON VERTICAL FOLD
DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT
Item E. Show any tax-exempt interest “LIH”, “QEV”, or “NMC”, “recapture”, and The time needed to complete and file
received or accrued. Include any the amount. For details, see Form 8611, this form will vary depending on
exempt-interest dividend received as a Recapture of Low-Income Housing Credit; individual circumstances. The estimated
shareholder in a mutual fund or other Regulations section 1.30-1 (regarding the average time is:
regulated investment company. qualified electric vehicle credit); or Form Recordkeeping 11 hr., 43 min.
Line 21. Tax credits. The association 8874, New Markets Credit.
Learning about the
may qualify for the following tax credits: Backup withholding. If the association law or the form 5 hr., 19 min.
● Foreign tax credit. See Form 1118, had income tax withheld from any
payments it received because, for Preparing the form 13 hr., 12 min.
Foreign Tax Credit—Corporations.
example, it failed to give the payer its Copying, assembling,
● Credit for fuel produced from a
correct EIN, include the amount withheld and sending the form
nonconventional source. See section 29
in the total for line 23g. This type of to the IRS 2 hr., 9 min.
for a definition of qualified fuels,
provisions for figuring the credit, and withholding is called backup withholding. If you have comments concerning the
other special rules. Show the amount withheld in the blank accuracy of these time estimates or
space in the right-hand column between suggestions for making this form simpler,
● Qualified electric vehicle credit. See lines 22 and 23g, and write “Backup we would be happy to hear from you.
Form 8834, Qualified Electric Vehicle Withholding.” You can write to the Internal Revenue
Credit, and section 30.
Privacy Act and Paperwork Reduction Service, Tax Products Coordinating
● The general business credit. See Act Notice. We ask for the information Committee, SE:W:CAR:MP:T:T:SP, 1111
Form 3800, General Business Credit. on this form to carry out the Internal Constitution Ave. NW, IR-6406,
However, it does not include the invest- Revenue laws of the United States. You Washington, DC 20224. Do not send the
ment credit, the Indian employment credit, are required to give us the information. tax form to this office. Instead, see
the work opportunity credit, the welfare- We need it to ensure that you are Where To File on page 3.
to-work credit, the empowerment zone complying with these laws and to allow
and renewal community employment us to figure and collect the right amount
credit, and the New York Liberty Zone of tax. Section 6109 requires return
business employee credit. preparers to provide their identifying
Note. The association may not claim the numbers on the return.
qualified zone academy bond credit. You are not required to provide the
Enter the total amount of credits on information requested on a form that is
line 21 and attach the appropriate subject to the Paperwork Reduction Act
form(s). unless the form displays a valid OMB
control number. Books or records
Line 22. If the association must relating to a form or its instructions must
recapture any of the low-income housing be retained as long as their contents
credit (or the qualified electric vehicle or may become material in the
new markets credit), include the amount administration of any Internal Revenue
of the recapture in the total for line 22. law. Generally, tax returns and return
To the right of the entry space, write information are confidential, as required
by section 6103.