Professional Documents
Culture Documents
A Project
submitted in partial fulfilment of the requirements
for
BY
DEPARTMENT OF MANAGEMENT
BIRLA INSTITUTE OF TECHNOLOGY, MESRA
1
RANCHI
2009-11
DECLARATION CERTIFICATE
Dept. of Management
CERTIFICATE OF APPROVAL
3
ACKNOWLEDGEMENT
The pleasure and the satisfaction of the completion of our summer internship project
would be impossible without the support and the guidance of few, who spared there
valuable time for us apart from their regular schedules. They have been the source of
inspiration towards the progress of our project.
I am also thankful to Mr. RAKESH KUMAR, Concurrent Auditor & Mr. UTTAM KUMAR,
Head, ICICI BANK – RPC Jamshedpur who provided us with all the required
information on the concurrent audit procedures.
Special thanks to our project guide Mr. Avinash Sinha for guiding me & giving me
valuable advice. This project has been made possible through direct or indirect
cooperation of various persons for whom I wish to express my appreciation & gratitude.
JAYANT MISHRA
(MBA/2007/09)
4
OBJECTIVES
OF THE
STUDY
5
OBJECTIVES OF THE STUDY:
• To face original banking situations regarding audit and to gain real accounting
experience.
• To face the problem of corporate world and tackle them in polite way.
6
RESEARCH
METHODOLOGY
7
METHODOLOGY
• Research is common refers to search for knowledge. It is the pursuit of truth with
the help of study, observation, composition and experiment.
• It helps in studying the various steps that are adopted by the researcher to study
the research problems along with the logic behind the It describe mail what must
be done, how will be done. What data will be needed and how the data will be
analyzed.
SAMPLE SIZE
DESCRIPTIVE RESEARCH
Descriptive research includes surveys and fact-finding enquires of different kinds. The
major
business research, we quite often use the term Ex post facto research for descriptive
research
studies.
8
SAMPLING PROCEDURE
This refers to the procedure by which the respondents should be chosen. In order to
9
TABLE OF CONTENTS
a. Banking
b. Concurrent Audit
Company Profile: 40
a . ICICI Bank
Conclusion 52
Recommendations 54
References 58
10
INTRODUCTION
TO THE
INDUSTRY
11
A. INTRODUCTION TO BANKING
In the past i.e., before the introduction of money there was a barter system. When the
Money came into vogue its use was limited to buying and selling activities only. Growth
of economy consequent upon development in the fields like communication, science,
transportation has necessitated the increase in the usage of money. With the growth of
money the use of credit instruments also increased. The origin of Banks can be traced
the money lenders who used to lend money for business purpose and also used to
accept the deposits from friends, relatives and others in a limited sense. The growth in
the fields like trade, commerce, industry, science and technology has accelerated the
growth of banking sector. Today the Banking industry has become a part and parcel of
the Economic system and we today cannot imagine economy or growth in the economy
without Banks.
The word Bank associated with the Institution dealing in money raised from the public.
In other words Banks is an institution which borrows money from public in the form of
deposits and creates credit by lending it to the needy. According to Kinley , “A Bank is
an establishment which makes to individuals such advances of money as may be
required and safely made, on to which individuals entrust money when not required by
them for use”. Normally a Bank receives deposits from the public and supplies credit to
manufacturers, businessmen, agriculturists, artisans and other productive purposes for
the economic groeth of the country. In the words of Hart “A Banker is one who in the
ordinary course of his business, receives money which he repays by honoring cheques
of persons from whom or on whose account he receives it”. According to World Bank
Encyclopedia, “Bank is a business establishment that safeguards people’s money and
uses it to make loans and investments .According to Cowther, Banker is “a dealer in
debt of his own and other people’s.
12
HISTORY OF BANKING IN INDIA
Though the history of banking in India can be traced back to the activities of money
lenders, Banking as institution acquired its importance during the British rule.
Government’s action in popularizing the word ‘social banking’ and subsequent
nationalization of 14 commercial banks in 1969 and subsequently 6 more commercial
banks has led to rapid growth of banking industry in India with the Government
directions/support and RBI directives .
All the nationalized commercial banks are now considered as public sector banks. They
are owned, managed and controlled by the public authority. Profits earned by the
public sector banks will be a source of income for Govt of India. In other words the
Banks contribute to the Exchequer of the Government. The profits thus contributed by
the banks will be used to promote social welfare and this is how the word banking has
transformed as social banking in the Indian context. The first bank in India, though
traditional, was established in 1786. From then till today the Indian Banking System can
be segregated into three different period as under:
PERIOD I ( 1786 to 1969): The History of the Banking sector in India goes back to the
period of setting up of The General Bank of India in the year 1786.The Bank of
Hindustan and Bengal subsequently. In 1920 three banks, established by the East India
Company, namely (i) Bank of Bengal (ii) Bank of Bombay and (iii) Bank of Madras were
amalgamated and the Ban k called Imperial Bank of India was started with private
European share holders.
During this period, the banks experienced periodic failures as there were
approximately 1100 small banks and as they were small in size they could not cope up
with the requirements of growing needs of the industry. The failure of banks created
suspicion in the minds of public and the public started loosing confidence in the
Banking system which was in primitive stage. As an aftermath the deposit mobilization
was slow. Then, the Government of India came up with the Banking Regulation Act
1949.Reserve Bank of India was vested with extensive powers for the supervision of
banking in India as the Central Banking Authority.
13
PERIOD II ( 1969 to 1991): The Government of India took most important steps for
improvement of banking sector especially after independence. As a first step the Govt.
of India formed State Bank of India in 1955 by nationalizing the Imperial Bank of India
with extensive banking facilities and as the principal agent of RBI. At places where there
are no offices of RBI State Bank of India will act as agent of RBI. State Bank of India
functions as commercial bank in India. Subsidiary banks of State Bank of India were
fully nationalized in 1969.) It may not be out of place if we mention here that the late
Prime Minister Indira Gandhi was the mentor of the present well established Banking
Sector. Nationalization of Banking has led to rapid growth of banking in India by way of
branch expansion, covering large chunk of population under banking. After the
nationalization the growth in deposit has increased by 800%and in advances by a
massive 11000%. The nationalization and subsequent growth of Banking Industry has
made the Indian public gain confidence in the Banking Industry and the Banking
industry has become inevitable for overall growth of the economy.
PERIOD III (From 1991 till now): After the introduction of Narasimhan Committee
recommendations in the year 1991, the Banking industry is flooded with many new
products like, telebanking, mobile banking, ATM facility, electronic fund transfer – both
inter bank and intrabank, anywhere banking facility. Recently with the introduction of
Core Banking facility has completely changed the banking concept. With the
introduction of Core banking facility a customer of one branch can transact with that
branch through any other branch of that particular Bank. In other words the customer of
particular branch has become the customer of the Bank itself.
14
15
Banking set-up in India: Banks in India can be classified as under
The banks in India are being separated in diverse groups. Each group has their own
benefits and limitations in operating in India. Each has their own dedicated target
market. Few of them only work in rural sector while others in both rural as well as urban.
16
Many are only catering in cities. Some are of Indian origin and some are foreign
players.
Cooperative Banks
Scheduled Banks in India constitute those banks which have been included in the
Second Schedule of Reserve Bank of India (RBI) Act, 1934.
17
rate regime, increasing foreign exchange reserves etc., have made the Indian Economy
very strong
Nationaliz
Scheduled
Foreign
State
Private
Regional
New
Old
Scheduled
Urban
ScheduledCo-
Public
ed Banks
Banks
Co-
Sector
Rural
Private
Operative
Co- in Banks
Banks
Sector
Commercial
Operative
Banks
India
Banks
Banks
banks
Banks
Banks
State Bank
of India &
its
Associates
18
BANKING INDUSTRY IN INDIA:
In India, the first joint stock bank was the Bank of Hindustan, established in 1770. In
1881, came the Oudh Commercial Bank as a purely Indian joint stock bank, followed by
the Punjab National Bank in 1894. The East India company established three
presidency banks in Calcutta, Bombay and Madras. These banks were amalgamated in
1921 into a single bank called the Imperial Bank of India. It served as a Government’s
bank till the arrival of a Central Bank namely Reserve Bank of India in 1935. RBI was
nationalized in 1949. Banking Act in India were passed in 1946 and in 1949.
The year of 1949 was a watershed in the banking history of India. 14 major Commercial
Banks were nationalized on 19th July 1969. There was denationalization on 10th
February 1970 by the order of Supreme Court based on writ petition filed after a
prolonged hearing challenging the validity of the act. But on 14th February, 1970 a new
Ordinance was promulgated to remove loopholes in earlier Act and to renationalize 14
major Indian commercial banks, namely:
Bank of Baroda
Canara Bank
Dena Bank
Syndicate Bank
Allahabad Bank
Indian Bank
Bank of Maharastra
19
Bank of India
After first phase of nationalization again on 15th April 1980, six more banks were
nationalized. They are –
Andhra Bank
Corporation Bank
Vijaya Bank
All the banks are forced to struggle to retain their identify and maintain the growth
process in the changed scenario, marked with the following features.:
Liberalization and de-regulation process started in 1991-92 has made a sea change in
the banking system. From a totally regulated environment, the Indian banking has
gradually moved into a market driven competitive system.
20
The concept of universal banking is gaining momentum on the strength of increased
coverage of activities between developing Financial Institutions and banks
The traditional banking functions would give way to a system geared to meet all
financial needs of the customers. We could see emergence of highly varied financial
products, which are tailored to meet specific needs of the customer in the retail as well
as corporate segments. Retail lending will receive greater focus. Banks would compete
with one another to provide full range of financial services to this segment.
Mergers and acquisitions would gather momentum, as managements will strive to meet
the expectations of stakeholders.
Human resource development would be another key factor defining the characteristics
of a successful banking institution. Employing and retaining skilled workers and
specialists, retraining the existing workforce and promoting a culture of continuous
learning would be a challenge for the banking institution.
21
A. EVOLUTION OF CONCURRENT AUDIT IN BANKS :
Introduction
• Effective controls
• Setting the tone for vigilance internal audit to preclude incidence of serious errors and
fraudulent manipulations.
The regulator, however, made it amply clear that the concurrent auditor would not sit on
the judgment of the decisions taken by the branch manager or an authorized official.
Subsequently, a working group was set up by RBI under the Chairmanship of Shri
Jilani, (the then Chairman, Punjab National Bank) for reviewing the working of
concurrent audit system in banks and giving its recommendations for improving it.
Further, some of the Public Sector Banks had also sought additional guidelines on the
scope of the system, coverage, reporting procedures, remuneration payable to
Concurrent Auditor, etc. Accordingly, RBI, in consultation with Audit Sub-Committee of
the Board for Financial Supervision , revised the guidelines vide its circular dated 14th
August 1996. RBI issued another circular on 12th August 1997 in connection with
Concurrent Audit System – Foreign Exchange Transactions - Enlargement of scope.
22
The objectives of concurrent audit thus can be enumerated below: -
The concurrent auditor is engaged to supplement the efforts of the branch in carrying
out simultaneous internal check of transactions and other verifications and compliance
with the stipulated procedures laid down. In particular, it should be seen that: -
• The transactions are performed or decisions are taken within the policy parameters
stipulated by the Head Office, and is not violating the instructions or policy prescriptions
of the RBI
• The delegated authority is exercised and the same is within the terms and conditions
of the delegated authority.
In very large branches, which have separate sections dealing with specific activities,
concurrent audit is a means by which the branch in-charge can ensure that the different
sections function within parameters and procedures.
23
Relationship Between Risks Based Internal Audit and Concurrent Audit:
The concurrent auditor does scrutinize the important and vital transaction of the
branches having qualitative magnitude of the bank/branch business. It facilitates
correction of irregularities in least possible period so as to minimize the incidence of
errors/irregularities and fraudulent manipulations. Whereas in case of the risk based
internal audit, the focus will shift from the present system of full scale transaction testing
to risk identification, measuring the risk, prioritization of audit area, periodicity, and
allocation of audit resources in accordance with the risk assessment of the bank
/branches.
A concurrent auditor may not sit in judgement of the decisions taken by a branch
Manager or an authorized Official. This is beyond scope of concerned audit. However,
the audit will necessarily have to see whether the transactions or decisions are within
the policy parameters laid down by the Head Office, they do not violate the instructions
or policy prescriptions of the RBI, and that they are within the delegated authority.
In very large branches, which have different divisions dealing with specific activities,
concurrent audit is a means to the in-charge of the branch to ensure on an on-going
basis that the different divisions function within laid-down parameters and procedures.
Scope of Concurrent Audit is very wide like a ocean. Expectation of Bank and RBI are
very high from chartered accountants. It mainly covers following:
a . General Banking
b. Forex
24
c. Loans and advances
d. Compliance
GENERAL BANKING:
a. CASH
b. DEPOSITS
c. KYC/AML
d. INCOME TAX/SERVICE TAX/OTHER TAX RELATED ISSUES.
b) ATM audit.
25
ii) Custody of ATM cash and keys
iii) Insurance
iv) Retention limit of cash in ATM
v) Retention of ATM roles taken from ATM machines.
vi) Verification of retained cards in machine
vii) Verification of cash packets deposited in Machine
viii)Audit of daily statement prepared by branch officials at the time loading of
cash
ix) RBI license for ATM
x) Reconciliation of ATM account in GL with physical cash.
xi) Maintenance of ATM
xii) Reconciliation of account of cash replenishment agency if ATM are being
operated by outsource agency
26
v) Renewal of deposit which are frozen by authorities
i) Activation of inoperative accounts. Operation in inoperative accounts and
payment of interest on unclaimed and unpaid term deposits
k) Checking of accounts opened for person with Autism, Cebral Palsy, Mental
Retardation and Multiple Disabilities Act 1999
l) Date of deposit in PPF- Clarification by RBI.
The objective of KYC guidelines is to prevent the Bank from being used, intentionally or
otherwise, by unscrupulous elements for fraudulent or money laundering activities as
enunciated in the Customer. Acceptance Policy of the Bank. The Guidelines are issued
to reinforce the existing checks and controls developed by the Bank and to ensure due
diligence while starting/extending relationship with a new/existing customer.
“Know Your Customer” guidelines for Retail Liability Resident accounts are revised
based on inputs / suggestions received from various teams, necessary approvals have
been taken for the amendments.
Checking of guidelines for know your customer (KYC) norms/Anti Money Laundering
(AML) Standards/combating of financing of terrorism (CFT)/ obligation of banks
under PMLA, 2002. Illustrative items are given below:
b)
c) Checking of new accounts opened particularly current accounts.
Operation in new current/SB accounts may be verified for initial
periods to see whether there is any unusual operations.
28
Following are the list of documents required for the fulfillment of
KYC norms
A d d r e R s e s l a t i o n sA h g i pe
S r nD o o c u m e n t I D P r o P o r f o o f D o c u m pe nr o t o f
1 V a lid P a s s p o r t w it h p h o t o O & s i gO n a t u r eO O
P r in t e d R a t io n C a r d w it h p h o t o / A P H o u s e h o ld
2 c a r d O O O
3 S e n io r C it iz e n c a r d is s u e dO b y S Ot a t e / C e n t r a lOG o v t
4 V o t e r I D c a r d O O O
P A N C a r d is s u e d b y I n c o m e t a x d e p t /
5 U T I T S L / N S D L O O O
D r iv in g lic e n c e ( H a n d w r it t e n o r la m in a t e d ) is s u e d
6 b y r e g io n a l t r a n s p o r t a u t h Oo r it y O O
S t a t e m e n t o f a c c o u n t w it h A c c o u n t o p e n in g
c h e q u e o r P a s s B o o k w it h A c c o u n t o p e n in g
c h e q u e o f a s c h e d u le d c o m m e r c ia l b a n k w h ic h
A c c o u n t h a s b e e n o p e n e d a t l e a s t 3 m o n t h s e a r lie r
8 & A c c o u n t o p e n in g c h e q u e f r o Om t h e s a m e B a n k
9 D o m ic ile C e r t if ic a t e is s u e dO b y SO i k k i m G o v t .
I D c a r d w it h p h o t o g r a p h is s u e d b y G o v t o f
1 0J a m m u a n d K a s h m ir O O
29
Table B : Other Documents
A d d r e R s es l a t i o n sA hh g ii ppe
S r nD o o c u m e nn tt I D P r o P o r fo o f D o c u m ep nnr ott o f
P I O B o o k le t f o r r e t u r n in g N R I s w it h d e t a ils o f
P e n s io n P a y m e n t o r d e r / P a s s b o o k / C a r d is s u e d
2 3C u s t o m e r p h o t o g r a p h & vOa l i d i t y m e n t io n e d O
1 1b y S t a t e / C e n t r a l G o v t o f OI n d i a O O O
E m p lo y e e I d e n t it y c a r d o f C e n t r a l/ S t a t e G o v t
A r m s L ic e n s e is s u e d b y S t a t e A/ dC de rn e Rt sr aes l a G t i o vn tsA ho g if pe
d e p a r t m e n t s / b o d ie s / d e f e n s e , P u b lic S e c t o r
S 1 2 I n
r nD o o c u m d i a a u t h
e n t o r i t i e s I D O P r o P o Or f o o f D o c u m ep Onr ot o f
2 4U n i t s / B a n k s O
TF rr ea en d s of e m r / M F i og vh e t em r se n P t a o s rs d i es r s uo er d C eb r y t i fm i c i a n t ie s t o r yn o f
1 3lIh ed ot et men r tehi t eya af cf d a a i rro ds r , i sG s o u v e t d o ufb nIy n d pd e ri arOo ofw e f fsi it csh Oei o p sn h ea o al t l Bo / o s d t ai e m s p s u& c h
asB is ag n nI Ck e AdP I a b, s yI sC o WB f fo Ai c o Ie k, r I &iS n CAc hI c a&c ro gi du e n c ot a ro r dph se an i sdi n s ogu f e c od h f eft ioqc eu M .e L o A f , t h e
2 5MI s sL uC e , d M b P y b D y e sf e t an t c e e & M C i ne in s tt rr Oay l o G r o i tv s t s u . n i t n o t o l d e r
s a m e B a n k w it h p h o t o g r a p h is s u e d b y S B I a n d it s
t h a n 6 m o n t h s m e n t i o n i n g n a m e
1 4Is n u t br os di d u i ac r t ii eo s n o b r y N B a l to i oo nd a Rl i s e e l Oa d t i Bv ea nO/ k d s e s i g n a t e d & a d d r e s s o f
B a n k
3 5a p p l i c a n t . O
2 6e m p lo y e e h a v in g o p e r a t iv e A c cO o u n t
PC he or t ti of i c S a ot e c if ar ol Sm e ct hu er i t p y o C s at a r dl o ( fS f i mc e a rc t o C n af i r r dm ) i i n s gs u e d b y
31 56RC e gn it sr at e l / r S e td a t T e i t Gl e o Dv te s e do r U n iO o n t e Or r i t o r i e s .
a d d r e s s o f a p p lic a n t , e it h e r o n le t t e r h e a d o r
3 7PuP hrn o od p te oe r r Iot Dy f f ti cca aex r dsr e es c a ie sl i sap unt ed( nd so bi tg y on lfe do d el l ro b wty Oh i aPn nog s, 1 t w2 m hm ai c os h nt e th hr a/ s sA) s s t
2 7Pa do ds rt e m s sa s o t fe rt h e a p p l i c a n t : C e n t r aO l o r S t a t e
3 8WOG or a i vgt et i .nr D a t eal pxL ae r rte t cem re ei fp nr to t s (m n , o C t e o n l dt r e a r l / to hS r a t SanO t t e6a t Gem i vo t n dt h e s p ) t s /
bGR oao tdv i oit e. n Us / nC dda ere df r e t anc kos i nen tg da s ie n , p i Pnt ugo b r s l iPi cg u n S b a e l ti cuc t r os e re &cU t son t rd a eum r n tp ai t kso i / fn g ,
13 69BPo ufa f bin c lkii acs l . S a E ue mct h t po o l r or i Bty y ea rn kc se ,r t Ri f yB i In , Og S Et h B e I OO, r eE sX i dI M e On B t i Aa l N a Kd d r e s s
oD f i s a c p h p a l ri cg a e n bt . o S o ik g nw a i t hu r ae p o p f l i tc h a e n t e s m p p h l oo ty o e g e r ah pa hs at o n db e
D a t e o f B ir t h C e r t if ic a t e w h e r e in n a m e o f p a r e n t is
2 8a dt t de sr et es ds oi s n s u t he de lb e yt t eD r e f e n c e S e r v ic e s O
41 70s t a t e d O O O O
C o n s u m e r g a s c o n n e c t io n c a r d a lo n g w it h r e c e ip t
4 1LDf o i fe r e f eg I nna css eu s r Du a pen ppc el y n P nd o oa l nit c toy Cl d a e r r d t ho ar n D 3i s cm h o a nr gt hOe s B o o r o wkO i t h
is s u e d b y C a n t o n m e n t B o a r d o r E x - S e r v ic e m e n
2 9Sd ue ce o e n n d t ra y r y f o S r c gh a o s o ls Lu ep a p v l yi n . g C e r tO i f i c a t e in d ic a t in g
C a r d is s u e d b y Z illa S a in ik B o a r d o r o t h e r
d a t e o f B ir t h ( I D p r o o f if , d o c u m e n t is w it h a
c o m p e t e n t a u t h o r it y o r P e n s io n P a y m e n t
4 2Qp h u o a tr o t eg r r s a pa hl l o) t m e n t l e t t e r i sO s u e d b y C e On t r a l / S O t a t e
O r d e r / B o o k / C a r d is s u e d b y C o m m a n d in g O f f ic e r
G o v t . D e p t s / P S U s R B I / S E B I / S C B a n k s / S I D B I / E x im
o r o t h e r c o m p e t e n t a u t h o r it y o r S t a t io n h e a d
4 3MB a a n r rk i .a gL e t tC e er r tt oi f i cb a e t e o n t h e le t t e r h e a d oOr u n d e r
1 8q u a r t e r s . O O
3 0o f f i c e s e a l w it h s ig n a t u r e o f i s s Ou i n g a u t h o r it y
L e t t e r f r o m C o m m a n d in g O f f ic e r o r O f f ic e r - in -
1 9PR he og ti so t eI Dr e di s s L ue ea dv e b ay n P d S l Ui c se nOt os e r e a t gi r re e d e mp e e r ns to an l s o O n g
4 4cw h i ta h r g u e t i lo i t f y t hb ei l l U n no i t t oi n l d c e a r s t eh ao n f D3 e m f e o n n c t e h OsP e i nr s to h n e n e l
3 1n a m e o f t h e la n d lo r d O
4 5SO Sr i gL Ci n / aP l U l e C t /t eD r e og fr e i n e t rM o ad ru k c s t i oC na r &d A c c o u On t o p e n i n g
Pc ho es qt uo ef f i f c r eo ms a ev xi n i s g t si n pg a b s as n b k o w o ik t h w s i ti gh n A a ct u c r o e u &n t p h o t o
3 2oD fpr i aev pni n pi ng l ig c l i acc n eh tne acq te ut e e( sH t ae dn d e w i t hr i et t r e on n o lr eO lt a t em r i hn ea at e d d )o ir s us un de de r
4 6obD fy of i mcr e e ig c s i i ole e na cla eol rtf rt ita fh ni c e s a pBt eo a rnw t k ia t h&u t csh oio g mr n i t emy d u b n y i c Ba ta i Oon nk oa fd f idOc r e e r s s
2 0&s t ap t hi n o g t o h g i sr a np a h m i s e s &u e d d e sb i yg n d Oa i st i to r ni c t c o l l e c O t o r / d e p u t y
cE ox -m s em r vi s i cs ei o mn e a r n / ’ sd i cs at r r i dc t i sm s au g e id s t br ay t eZ i ol l ar eS q a ui n a i lk r a n k
32 13ob of f ai c r ed r s O O
2 2B a r c o u n c il/ I M A / S r . C it iz e n O c a r d O
C e r t if ic a t e b y v illa g e e x t e n s i o n o f f ic e r / v illa g e
h e a d o r e q u a l o r h ig h e r r a n k o f f ic e r is s u e d e30i t h e r
3 4o n le t t e r h e a d o r u n d e r o f f ic e s Oe a l & s ig n a t u r e
Note:
1) Voter id can be accepted as Address proof, if another ID proof from Core
document list is provided.
2) Driving license can be accepted as Address proof, if another ID proof from Core
document list is provided.
31
g) Physical verification of Gold, Control over sale/transfer, safe keeping and custody
of Gold
i) Physical verification of ATM cards and PINS, control over issue, safe keeping
and custody of ATM cards and PINS
j) Audit of all registers maintained at branch like inward and outward registers etc
l) Review all balance sheets heads and outstanding entries in accounts. Eg.
Suspense, sundry, interbranch and interbank accounts. Ensure early adjustment
of large value entries and follow up
32
v) Delay in debit to party account- Reason/Approval for TOD/recovery of
income
vi) Verify the complete process of inward and outward clearing along with
accounting of inward/outward clearing cheques bounced
vii) Interest/charges debited by clearing house
b) Verify cheque returned/bills returned and look into reason of return of those
instruments
➢ EXECUTION OF AUDIT
a) Staff appointed for audit, should have computer knowledge. Ask the bank
management to provide on site training of computer system. One of senior
auditor should also attend this training.
b) All the activities of the branch should be divided on the basis of risk and audit
should be conducted according to risk involved.
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c) A check list covering audit program should be provided to audit staff along with %
of audit to be conducted
d) Go through the appointment letter and audit material provided by bank. See the
% of checking is to be done as per appointment letter and ensure that same is
adhered to.
f) Replies of the branch officials should be obtained regularly and updated in draft
report .
h) Efforts should be made for spot rectification. It will help in minimizing the
incidence of the serious irregularities and fraudulent manipulations.
j) Wherever audit has been conducted on sample basis, ensure records of sample
is documented in working papers files for future
➢ QUALITY OF REPORT
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b) Ensure that in report, only those items verified during the month should be
confirmed. If some areas not covered, comment should be given accordingly.
c) Wherever audit has been conducted on sample basis same should be disclosed
in audit report or sample sheet attached with the audit report.
(1) The main role of concurrent audit is to supplement the efforts of the bank in carrying
out simultaneous internal check of the transactions and other verifications and
compliance with the procedures laid down.
(2) The scope of concurrent audit should be wide enough to cover certain fraud – prone
areas like handling of cash, deposits, safe custody of securities, investments, overdue
bills, exercise of discretionary powers, sundry and suspense accounts, inter-branch
reconciliation, clearing differences, foreign exchange business including Nostro
accounts, off-balance sheet items like letters of credit and guarantee, treasury functions
and credit-card business.
(3) The detailed scope of the concurrent audit should be clearly and uniformly
determined for the Bank as a whole by the Bank’s Inspector and Audit Department in
consultation with the Bank’s Audit Committee of the Board of Directors (ACB)
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(4) In determining the scope, importance should be given to checking high-risk
transactions having large financial implications as opposed to transactions involving
small amounts.
(5) While the detailed scope of the concurrent audit may be determined and approved
by the ACB, some of the suggested items of coverage are given in the
(6) Initiate and operate a system for the appraisal of the performance on concurrent
auditors.
(8) Be responsible for the follow-up on audit reports and the presentation of the
quarterly review to the ACB.
(A) Cash
(i) Daily cash transactions with particular reference to any abnormal receipts and
payments.
(iii) Proper accounting of currency chest transactions, its prompt reporting to the RBI.
(B) Deposits
(ii) Percentage check of interest paid on deposits may be made, including calculation of
interest on large deposits.
(iii) Check new accounts opened particularly current accounts. Operations in new
current/SB accounts may be verified in the initial periods to see whether there are any
unusual operations.
(C) Advances
(i) Ensure that loans and advances have been sanctioned properly (i.e. after due
scrutiny and at the appropriate level).
(ii) Verify whether the sanctions are in accordance with delegated authority.
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(iii) Ensure that securities and documents have been received and properly
charged/registered.
(iv) Ensure that post disbursement supervision and follow-up is proper, such as receipt
of stock statements, instalments, renewals of limits, etc.
(v) Verify whether there is any misutilisation of the loans and whether there are
instances indicative of diversion of funds.
(vi) Check whether the letters of credit issued by the branch are within the delegated
power and ensure that they are genuine trade transactions.
(vii) Check the bank guarantees issued, whether they have been properly worded and
recorded in the register of the bank. Whether they have been promptly renewed on the
due dates.
(ix) Verify whether the classification of advances has been done as per RBI guidelines.
(x) Verify whether the submission of claims to DICGC and ECGC is in time.
(xi) Verify that instances of exceeding delegated powers have been promptly reported to
controlling / Head Office by the branch and have been got confirmed or ratified at the
required level.
(xii) Verify the frequency and genuineness of such exercise of authority beyond the
delegated powers by the concerned officials.
(F) Housekeeping
(i) Ensure that the maintenance and balancing of accounts, ledgers and registers
including clean cash is proper.
(ii) Early reconciliation of entries outstanding in the interbranch and inter bank accounts,
Suspense Account, Sundry Deposits Account, DDRR Account, Drafts account, etc.
Ensure early adjustment of large value entries.
(iii) Carry out a percentage check of calculations of interest, discount, commission and
exchange.
(iv) Check whether debits in income account have been permitted by the competent
authorities.
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(vi) In cash of difference in clearing there is a tendency to book it in an intermediary
suspense account instead of locating the difference. Examine the day book to verify as
to how the differences in clearing have been adjusted. Such instances should be
reported to Head Office in cash the difference persists.
(vii) Detection & prevention of revenue leakages through close examination of income
and expenditure persists.
(viii) Check cheques returned/bills returned register and look into reasons for return of
those instruments.
(ix) Checking of inward and outward remittances. (DDs, MTs and TTs).
(i) In case the branch has been entrusted with government business, ensure that the
transactions are done in accordance with the instructions issued by Government, RBI &
HO.
(ii) Ensure that the branch gives proper compliance to the internal inspection/audit
reports.
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COMPANY
PROFILE
39
ICICI BANK PROFILE:
ICICI Bank is India's second-largest bank with total assets of Rs. 3,634.00 billion (US$
81 billion) at March 31, 2010 and profit after tax Rs. 40.25 billion (US$ 896 million) for
the year ended March 31, 2010. The Bank has a network of 2,529 branches and 6,102
ATMs in India, and has a presence in 19 countries, including India.
ICICI Bank offers a wide range of banking products and financial services to corporate
and retail customers through a variety of delivery channels and through its specialised
subsidiaries in the areas of investment banking, life and non-life insurance, venture
capital and asset management.
The Bank currently has subsidiaries in the United Kingdom, Russia and Canada,
branches in United States, Singapore, Bahrain, Hong Kong, Sri Lanka, Qatar and Dubai
International Finance Centre and representative offices in United Arab Emirates, China,
South Africa, Bangladesh, Thailand, Malaysia and Indonesia. Our UK subsidiary has
established branches in Belgium and Germany.
ICICI Bank's equity shares are listed in India on Bombay Stock Exchange and the
40
National Stock Exchange of India Limited and its American Depositary Receipts (ADRs)
are listed on the New York Stock Exchange (NYSE).
Corporate Profile
ICICI Bank is India's second-largest bank with total assets of Rs. 3,634.00 billion (US$
81 billion) at March 31, 2010 and profit after tax Rs. 40.25 billion (US$ 896 million) for
the year ended March 31, 2010. The Bank has a network of 2,529 branches and about
6,102 ATMs in India, and has a presence in 19 countries, including India.
ICICI Bank offers a wide range of banking products and financial services to corporate
and retail customers through a variety of delivery channels and through its specialised
subsidiaries in the areas of investment banking, life and non-life insurance, venture
capital and asset management.
The Bank currently has subsidiaries in the United Kingdom, Russia and Canada,
branches in United States, Singapore, Bahrain, Hong Kong, Sri Lanka, Qatar and Dubai
International Finance Centre and representative offices in United Arab Emirates, China,
South Africa, Bangladesh, Thailand, Malaysia and Indonesia. Our UK subsidiary has
established branches in Belgium and Germany.
ICICI Bank's equity shares are listed in India on Bombay Stock Exchange and the
National Stock Exchange of India Limited and its American Depositary Receipts (ADRs)
are listed on the New York Stock Exchange (NYSE).
BOARD MEMBERS:
The ICICI Bank’s board comprises reputed people from the finance industry both from
India and Abroad.
41
7. Mr. V. Sridar
RPC is Regional Processing center. It is back office for ICICI bank. Such a place which
is very useful for ICICI bank. RPC has different departments like
• AOT
• Transaction and Clearing
• Document Verification Unit (DVU)
• Risk Containment Unit (RCU)
• Expenses etc.
In RPC, employees are working for branches. All the works are forwarded from
branches to RPC. So, for RPCs branches are their customers. And employees of RPCs
solve the issues of branches. It is really helpful to branches and customers. RPC is
such a beautiful place in which all the employees are working as a family. ICICI Bank ‘s
RPC’s are situated at every state. That means in every state there is atleast one RPC of
ICICI Bank. All the branches in the state report to the RPC. There every day at least
2000 AOF comes. This includes; savings form, current account open. Forms, web
trade, Modification etc.
We can say that for ICICI Bank all the branches are the compartments and the RPC is
the engine.
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VISION:
To make ICICI Bank the dominant player built on trust by world-class people and
service .This can be achieved by:
• Understanding the needs of customers and offering them superior products and
service.
• Leveraging technology to service customers quickly, efficiently and conveniently.
• Developing and implementing superior risk management and investment
strategies to offer
• Sustainable and stable returns to our policyholders.
• Providing an enabling environment to foster growth and learning for our
employees.
Dinesh K. Yadav & Associates was established around 3 years back in May, 2008 by a
young dedicated visionary Mr. Dinesh K. Yadav and has since been providing a wide
array of Accounting, Auditing, Taxation, Assurance and Business Advisory
For over 3 years, which is of course not a long time their specialized team of
accountants are entrusted to provide a comprehensive range of Assurance & Taxation
services and Corporate Advice to the clients in all over Bihar and Jharkhand. Dinesh K.
Yadav & Associates retains professionally qualified and well experienced personnel,
who are supplemented with special training in one or more areas, to add value to the
organization.
Currently Dinesh K. Yadav & Associates have spread their business over Patna and
Jamshedpur. His Partner Mr. Dayashankar, who looks after the business over
Jamshedpur and under whose guidance this project has been made always believes in
quality and not quantity.
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Mission Statement :
Dinesh K. Yadav & Associates has committed their experience and skills to provide high
quality professional services to the clients with the commitment to the highest standards
of ethics and integrity.
Vision :
“To be one of India’s leading Professional services firm and to provide maximum value
to its clients."
Mission:
"To be best in class, multifaceted accounting firm bounded by Code of Ethics, delivering
clients best affordable services with assurance of professional integrity."
Integrity
We are committed to integrity in our efforts, in our commitments to clients and our
people, and in our conduct provide high quality professional services to the clients. We
believe that the role of all our partners and our people is to build the firm while we are a
part of it, and to leave behind an organization that is stronger and better than when we
entered it.
Team
The firm has 2 (both are Chartered Accountants) and around 25 staff members, which
includes more than 15 concurrent auditors supported by specialized experts in
different areas. The professionals working for the firms are highly trained experienced
and have in depth knowledge of accounting and auditing pronouncements.
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ANALYSIS OF
DATA
45
1. ORGANISING THE DATA
The data collected during data collection process are organized and presented in a
2. PRESENTATION OF DATA
After the data has been properly organized, it is ready for presentation. There are
different modes of presentation like tables, charts etc. The main objectives of
presentation
3. ANALYSIS OF DATA
After organizing and presenting the data, the researchers then have to proceed towards
4. INTERPRETATION
Interpretation means to bring out meaning of data or to convert mere data into
46
information. From the analysis of data the various conclusions are find out on the basis
of logical inferences.
5. CLASSIFICATION OF DATA
If refers to the process of arranging data into homogenous classes. Subsequent to the
collection of data, the results were sorted out and arranged in different categories like
1. Interpretation: The above data shows that out of 2000 AOFs that
come to RPC every day, 40% covers the savings account,25 %
current account,15 % web trade account and 20 % others.
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2. Interpretation: The above data shows that out of 400 samples of
AOFs the most of the errors are – 40% for wrong documentation,
15% are critical cases, 15% are KYC errors and rest 30 % are other
types of errors.
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RESULTS AND
FINDINGS
FINDINGS
The primary focus of concurrent audit is to provide reasonable assurance to the Board
and top management about the adequacy and effectiveness of the audit conducted and
control framework in the banks' operations. While examining the effectiveness of control
framework, the concurrent audit should report on proper recording and reporting of
major exceptions and excesses. Transaction testing would continue to remain an
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essential aspect of concurrent audit. The extent of transaction testing will have to be
determined based on the risk assessment
Also from the 100 samples taken from each types of accounts , specially savings
accounts, we found that small errors are almost pertinent in nature, be it signature
mismatch, id mismatch, wrong address proof etc. Therefore proper handling and
thorough inspection of these forms are usually done by the concurrent auditors.
Here AOFs are being scrutinized by the Document Verification Unit that looks after the
authenticity of the documents given along with the AOFs. Similarly the Risk
Containment Unit looks after the risks involved with the AOFs and actions that are to be
taken as per the situation. Working at the RPC is all about team effort where one
mistake of a particular unit affects the accuracy of other department. So proper
coordination and team work along with time pressure is very important.
CONCLUSION
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CONCLUSION
51
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RECOMMENDATIONS
AND
SUGGESTIONS
SUGGESTIONS:
For effective concurrent audit, it is essential that the audit program is detail and
preplanned. Since the period during which the concurrent auditor is to conduct checking
of manifold items in the branch of the Bank is limited and transactions are numerous
rationing of the time of the concurrent auditor is a pre-condition to successful audit. The
checklist is to be time oriented with volume of transaction and vulnerability of the same
being considered for ascertaining frequency of checking. An auditor should also check :
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4. Physical Stationery verification and security measures applied by bank for stationery
items
5. Cash retention limit of the branch and if cash is exceeding that limit, branch should
report to HO/RO
6. During the month new CC/OD/SB/Current account opened.
7. Very important- documentation of these above opened accounts. for CC/OD,
documents should be as per sanctioned letter (strictly)
8. Monthly Stock statement in case of CC/OD account
These are few broad areas which an auditor must check. Also find out which are major
CC/OD Accounts of that Bank.(which one can find from closing balances).or an auditor
can ask the concerned person in bank handling cc/od facilities.
1. One of the condition is to submit last audited balance sheet. Tally the stock
shown in audited balance sheet vis-a-vis average stock shown during monthly
stock statement.
2. Newly opened savings/current accounts. documents taken thereof..
3. Learn How interest is calculated on savings and fd int.
4. Find out How and who maintains cheque returns Register/Record..Whether
charges are collected for such cheque Return Transactions
5. cash should be checked by senior most person once in a month
6. other facility like fire extinguisher, alarm system, hidden camera, securities, all
these to be seen. If any major deficiency u can surely report.Because proper
security of cash is main purpose.
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LIMITATIONS OF
THE STUDY
➢ Shortage of time- The main limitation I come across is shortage of time I have
short time to collect data and analyze the problem and come to the solution.
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➢ Secondary data analyzed could not be presented as it was not allowed by the
bank.
➢ Since the study is wide in nature and can’t be taken for consideration-
The study is big in nature and data collected is only from Jamshedpur RPC.
so it can’t be taken into consideration for whole ICICI bank and its
branches.
➢ People were reluctant to join or get transferred to RPC, as the workload in RPC
is very hectic.
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BIBLIOGRAPHY
BIBLIOGRAPHY
BOOKS:-
1) Auditing – V. K. Agarwal
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4) Bank Management - Vaishanav.
MAGAZINES:-
WEB:-
1) www.icicibank.com
2) www.financialexpress.com
3) www.auditguide.com
4) www.calclub.com
5) www.google.com
6) www.concurrent.com
7) www.indiacore.com.
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THANK YOU
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