Workforce Planning Questionnaire

Agency:_______________________________________________

A. How are you currently using the demographic data provided by OHR in your
workforce planning efforts?
1. What issues has this data helped you identify as needing attention?
- Segments of the organization with critical needs?
- Job Classifications with critical needs?
- Diversity issues?

B. What have been the most significant factors influencing your workforce planning
needs?
1. TERI?
2. Turnover?
3. Retirements?
4. Recruitment difficulties?
5. Changing job market?
6. Need for different skills or classifications?
7. Leadership vacancies?

C. What strategies has your agency been using to address your workforce planning
needs?Have you used any of the following? (follow-up on “Yes” answers)

Recruiting and Selection

Question Yes/No
1. Analysis of the age, gender or diversity of the workforce?
2. Analysis of geographic patterns in recruitment success?
3. Increasing entry level hiring rates?
4. Modifying recruitment process to create better applicant pools?
5. Targeted recruitment efforts for specific positions?
6. Creating strategic partnerships with educational institutions or
professional associations to identify potential employees?
7. Expanding career development opportunities?
8. Providing additional training and development opportunities?
9. Decreasing job-related travel?
10. Other (Describe)
Additional Information

Retention

Question Yes/No
11. Analysis of data related to the competitiveness of agency salaries?
12. Analysis of exit interview data to determine separation patterns?
13. Implementation of a formal recognition program?
14. Conducting employee satisfaction surveys to solicit input on issues?
15. Adopting more flexible work rules and schedules?
16. Using performance pay increases?
17. Creating formal training and development programs?
18. Using a tuition assistance program?
19. Developing career progressions?
20. Using retention increases?
21. Telecommuting?
22. Other?
Additional Information
Knowledge Transfer

Question Yes/No
23. Job documentation by employees?
24. Conducting job audits?
25. Development of succession planning process?
26. Providing occupation-related technical training programs?
27. Providing cross-training programs?
28. Job shadowing of employees prior to retirement?
29. Mentoring programs?
30. Job rotational opportunities?
31. Other knowledge transfer initiatives?
Additional Information

Staff Development

Question Yes/No
32. Creation of individual learning or development plans for employees?
33. Creation of management or leadership development programs?
34. Career planning activities to assist employees in identifying career interests
and potential for growth?
35. Other? (Describe)
Additional Information
Job Classification or Organizational Change

Question Yes/No
36. Conducting workload analysis for job groups?
37. Conducting job analyses for the purpose of assessing changes in needed
skills, education or training?
38. Creating new internal job titles?
39. Conducting assessments related to the impact of changes in technology and
the impact on jobs?
40. Permanent redeployment of staff?
41. Temporary staff reassignments based upon workload issues?
42. Including a human resources section in the agency strategic plan?
43. Identification of a regular schedule of workforce planning activities for
your agency?
44. Other? (Describe)
Additional Information

D. What strategies have been the most helpful to you? Why?

E. Have you had any difficulty identifying strategies to address any of your workforce
planning needs? Which ones?
F. What strategies have you discovered that you need to learn more about?

G. Other Comments or Observations

OHR Staff Conducting Survey:______________________________________________

Agency Staff Attending:____________________________________________________

_______________________________________________________________________
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Date:___________________________________________________________________