Master Data FI

Master Data
Unit Overview
Unit Objectives
After completing this unit, you will be able to:
• Define and use a chart of accounts
• Explain the advantages and disadvantages of group and country charts of
accounts
• Describe the structure of customer and vendor accounts
and vendor accounts
• Control and maintain customer and vendor accounts
Unit Contents
.
Exercise 1: General Ledger Accounts ..... ................ ............... 1
Lesson: Customer/Vendor Accounts .......... ................. ............... 33
Exercise 2: Customer/Vendor Accounts... ................ ............... 91
Lesson: Bank Accounts ......... ................ ................. ..............108
Exercise 3: Bank Master Data............................................113
1
Lesson: General Ledger Accounts
Lesson Overview
You will be introduced into the Master Records of General Ledger Accounts.
Lesson Objectives
After completing this lesson, you will be able to:
accounts
Business Example
The accounting manager has decided that the chart of accounts and company code
Figure 18: Chart of Accounts
2
The chart of accounts is a variant which contains the structure and the basic
You define the individual components of the chart of account, for example,
Figure 19: Define Chart of Accounts
The maintenance language is the language in which account descriptions are

The length of the G/L account numbers can be from 1 to 10 digits.
You can assign a group account number for each G/L account. This account
3
the corresponding field in the G/L account definition (required entry field) and
You can get a directory of the G/L accounts in your chart of accounts for
Figure 20: Assigning the Chart of Accounts
Every company code must have a chart of accounts assigned to it. One chart of
You can use report RFSKVZ00 to view the G/L account directory with chart of
4
Figure 21: Chart of accounts segment
The chart of accounts contains basic information about the accounts. The
• Account number
You can translate the chart of accounts into other languages in order to be able
5
Figure 22: Fields in the Chart of Accounts Segment
The information entered in the chart of account segment for a G/L account applies
You only enter this information once. Whenever you enter information for a
You can search for account numbers using keywords.
• The number of tab pages
of accounts- and company code-specific area. The standard system contains
6
Figure 23: Company Code Segment
To use one of the accounts from the assigned chart of accounts in your company
The company code segment contains information that refers exclusively to the
Figure 24: Fields in the Company Code Segment
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The company code segment for the same G/L account can be different depending
•Currency
As mentioned in the graphic for the chart of accounts segment, texts are managed
Figure 25: One Chart of Accounts, Several Company Codes

Every company code that wants to use an account from the assigned chart of
8
Figure 26: Balance Sheet and P&L Statement Accounts
In the chart of accounts segment, you have to specify whether the account is a
• For balance sheet accounts, the balance is carried forward to the same
account.
• For profit and loss statement accounts, the balance is carried forward to a
retained earnings account and the profit and loss statement account is set to
In Customizing, users define the retained earnings account that is assigned to
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Figure 27: Account Groups for G/L Accounts
Since a chart of accounts contains many different types of accounts, they can
By assigning a number range to an account group, you can ensure that accounts
mySAP ERP delivers predefined account groups.

10
Figure 28: Field Status
The field status enables you to control the display and maintenance of an account's
• You can assign fields that you do not use the status Hide.
(even in change mode).
•Forfieldswhere you must enter a value, you can define the status
Required Entry.
• Fields that can contain an entry, but are not required, can be set to
Optional Entry.
Certain fields are grouped together and their field status is valid for the entire
The fields —Account Currency“ and “Field Status Group“ are always required
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Figure 29: Field Status for Master Data
The fields displayed in the general ledger account master record are not only
•Hide
Fields which are accessed with the transaction master record display are always
12
Figure 30: Reconciliation Accounts
Reconciliation accounts are general ledger accounts assigned to the business
You define a G/L-account as a reconciliation account by entering one of the
• D for Accounts Receivable

• K for Accounts Payable
The reconciliation account is then only valid for the account type specified.
Typical reconciliation accounts are "accounts payable" and "accounts receivable".
If you want to look at the business partner accounts assigned to a specific
13
Figure 31: Line Item Display
Transaction figures are the totals of line item postings on the debit or credit side.
The —Line Item Display“ field is a control field in the company code segment
•Foraccounts without —line item display“, only the transaction figures are
updated when documents are posted to these accounts. When a user wants to
•Foraccounts with —line item display“ the most important data from the
posted line items is stored in a special index table. Because this data is also
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Since the line item display takes up additional system resources, you should only
• Reconciliation accounts (line items are managed in the subledgers)
application)
• Material stock accounts (line items are managed by the Purchasing
Management application)
• Tax accounts (Tax items are only useful in connection with the document;
the tax amounts were already checked when the document was posted.)
Figure 32: Open Item Management
Items in accounts with open item management are specified as open or cleared.
Open item management is a prerequisite if you need to check whether there is an
• Bank clearing accounts
15
You can only activate or deactivate open item management if the account has a
Figure 33: Account in Local Currency
You can select one of the following currencies as account currency:

• Local currency
If the account currency is the local currency, the account can be posted
• Local currency (total of all posting amounts translated into local currency)
currency)
• Currency 2 (total of all amounts posted in currency 2)
This applies whether or not line item display is activated.
16
Figure 34: Only Balances in Local Currency
If the "Only Balances in Local Currency" checkbox is set in the master data
You should select this field for clearing accounts where you want to clear accounts
The indicator must be set in cash discount and GR/IR clearing accounts.
It must not be set in reconciliation accounts for customers or vendors.
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Figure 35: Account in Foreign Currency
Accounts with a foreign cu rrency as the account currency can only be posted to
• Manually
œ One-step: Create both segments simultaneously (centrally)
1. Chart of accounts segment
2. Company code segment
• Copying
œ Copying an individual G/L account with reference to another G/L
account
œ Copy the entire company code segment
• Data Transfer
œ Transfer a new chart of accounts from an external system
• Create Manually:
œ With the two step method, you create the chart of accounts segment
separately from the company code segment. This allows you to create
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œ Usetheone-stepmethodtocreateaG/Laccountinaspecified
company code. Repeat step 2 of the two-step method, that is, creation
• Creating G/L accounts by copying:
œ To create an account that has the same properties as an existing account,

that is, another cash account, create the new account with reference to
œ If all of the G/L accounts in an existing company code are required in
another company code, you can copy the entire company code segment
œ You can also copy the entire chart of accounts to a new chart of
accounts, including the account determination. You can also copy
• Data Transfer:
œ To reduce data entry, programs such as RFBISA00, Batch Input
Interfaces for G/L Account Master Data, can be modified by the ABAP
Figure 36: Collective Processing
The mySAP ERP System provides collective processing functions for the G/L
You can change the master data in the chart of accounts segment, company code
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You can make changes to the displayed G/L accounts:
• You can select the fields to be changed
in the column —New“ to replace the existing values. For all G/L accounts
NOTE: Changes to existing G/L accounts are effective as soon as they have been
Figure 37: Group Chart of Accounts
For internal purposes, cross-company code reporting may be useful, for example,
This is no problem as long as all company codes use the same chart of accounts.
•Agroup chart of accounts can be used. This group chart of accounts must
contain all of the group accounts.
• The group chart of accounts must be assigned to each operational chart of
accounts. After you have done this, the “Group Account Number“ field in
• You must enter the group account number in the chart of accounts segment
of the operational account. Different accounts of one operational chart of
• You must use a financial statement version for the group chart of accounts.
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Disadvantage: Because the company codes use different operational charts of
Figure 38: Country Chart of Accounts
An alternative to using a group chart of accounts is to use a country chart
• A country chart of accounts is assigned.

entered in every company code segment. Every country chart of accounts
Note: Since all company codes use the same operational chart of accounts for
Disadvantage: Accounting clerks who may be familiar with the country charts of
21
Figure 39: Scenario: Charts of Accounts for a Group
In the scenario of an international group as shown in the graphic, cross-company
The company code in the United States and the one in Canada both use chart
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Exercise 4: General Ledger Accounts
Exercise Objectives
After completing this exercise, you will be able to:
Business Example
The accounting department requires additional general ledger accounts to handle
Task 1:
Carry out the following tasks:
1. A G/L account consist of which segments?
2. When you copied company code 1000 in the previous exercise, you copied
the chart of accounts as well as the company code segment for your company
Copy the account group "ERG." within your chart of accounts (INT) to the
Continued on next page
23
3. Create three general ledger accounts: Two for authorized expenses
(entertainment expenses, sports car rental expenses), and one for cash
Account number: AE01##, AE02##, CD03##
Reference account numbers: Your instructor will give you this
information.
Hint: Use group account number 312600 —Other General Expenses“
4. Name the possible field status definitions in the order of their priority:
5. Different company codes can use the same
Fill in the blanks to complete the sentence.

6. The
controls the field display for the company
code data in the G/L account master record.
7.
contain the total of the
transaction figures for the corresponding subledger accounts.
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Task 2:
True or false?
1. Reconciliation accounts are updated on a daily basis.
Determine whether this statement is true or false.
True
False
2. You can always display the line items of a G/L account.
True
False
3. G/L accounts with open item management must have line item display.
True
False
4. G/L accounts that are managed in local currency can only be posted to in
this currency.
True
False
5. G/L accounts that are managed in a foreign currency can only be posted
to in this foreign curren cy.
True
False
6. Because the company codes use different operational charts of accounts, you
cannot carry out cross-company code controlling.
True
False
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Solution 4: General Ledger Accounts
Task 1:
1. A G/L account consist of which segments?
Answer:
• Chart of accounts segment
2. When you copied company code 1000 in the previous exercise, you copied
the chart of accounts as well as the company code segment for your company
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Copy the account group "SAKO" within your chart of accounts (INT) to
IMG: Financial Accounting General Ledger Accounting G/L
Scroll down to your chart of accounts INT.
Select the account groups SAKO, General G/L Accounts II and
FieldNameorDataType Values
Account Group
AE##
Name
Authorized Expenses ##
From Account
AE0000
To Account
AE9999
Then overwrite the SAKO account group with the following
Account Group
CD##
Name
Cash Disbursements ##
From Account
CD0000
To Account
CD9999
Select "Enter" and then "Save".

3. Create three general ledger accounts: Two for authorized expenses
(entertainment expenses, sports car rental expenses), and one for cash
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Account number: AE01##, AE02##, CD03##
Reference account numbers: Your instructor will give you this
information.
Hint: Use group account number 312600 —Other General Expenses“
a) Create general ledger accounts (expense accounts):
SAP Easy Access menu: Accounting Financial Accounting
Or transaction code: FS00
Field Name or Data Type Values
G/L Account
AE01##
Company Code GR##
Choose G/L Account Create With Reference.
Account Number Your instructor will give you this
information.
Company Code GR##
Choose —Enter—.
Hint: Make settings so that you can display key information
Select the entry —Show Keys in all Dropdown Lists“. Copy
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Account Group AE## (authorized expenses ##)
Entertainment ##
G/L Account Long Text Entertainment expenses ##
Choose the—Control Data“ tab and delete the entry in the —Alternative
Choose —Save—.
If necessary, confirm the information messages with —Enter“.
Repeat this process to create the additional expense account
b) Create a general ledger account (cash payment account):

G/L Account
CD03##
Company Code GR##
Choose G/L Account Create With Reference.
Account Number Your instructor will give you this
information.
Company Code GR##
Choose —Enter—.
Account Group Cash Disbursements ##

Disbursements GR##
G/L Account Long Text Cash Disbursements GR##
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Choose the —control data“ tab and delete the alternative account no.
If necessary, confirm the information messages with —Enter“.
c) Display your chart of accounts:
On the selection screen, enter the following information…
Chart of Accounts INT
Choose —Execute—.
This report shows you master data for every general ledger
Select the green arrow to return to the selection screen.

Note: You have just added three new general ledger accounts
4. Name the possible field status definitions in the order of their priority:
Answer:
•Hide
5. Different company codes can use the same chart of accounts.
Answer: chart of accounts
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6. The account group controls the field display for the company code data
in the G/L account master record.
Answer: account group
7. Reconciliation accounts contain the total of the transaction figures for the
corresponding subledger accounts.
Answer: Reconciliation accounts
Task 2:
True or false?
Answer: False
2. You can always display the line items of a G/L account.

Answer: False
You can only display the line items if the account is managed with line item
3. G/L accounts with open item management must have line item display.
Answer: True
4. G/L accounts that are managed in local currency can only be posted to in
this currency.
Answer: False
G/L accounts in local currency can be posted to in any currency.
5. G/L accounts that are managed in a foreign currency can only be posted
to in this foreign curren cy.
Answer: True
6. Because the company codes use different operational charts of accounts, you
cannot carry out cross-company code controlling.

Answer: True
You can carry out cross-company code controlling if each company code
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Lesson Summary
You should now be able to:
accounts
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Lesson: Customer/Vendor Accounts
Lesson Overview
You will be introduced into the master records of customers and vendors accounts.
Lesson Objectives
and vendor accounts
Business Example
The accounting manager is looking for similarities and differences between the
Figure 40: The Accounting View of the Customer/Vendor Account
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Just like general ledger accounts, customer and vendor accounts also have two
• One segment at client level, that contains general data. Thisdatacanbe
accessed throughout the whole organization.
• A segment at company code level, that contains company code-specific

data. Any company code that wishes to do business with a specific customer
Using reports RFBIDE10/RFBIKR10, you can transfer customer/vendor master
Figure 41: The Sales View of the Customer Account
Because the sales and distribution department also stays in contact with a customer
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Figure 42: The MM View of the Vendor Account
Just as there is a sales area segment for customers, there are purchasing
Figure 43: The Complete Customer Account
A complete customer account consists of the following three segments:
• General data at the client level
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Usually, the sales area segment must at least be created for the sales area assigned
Figure 44: The Complete Vendor Account
A complete vendor account consists of the following three segments:
• General data at the client level

Usually at least the purchasing organization segment for the purchasing
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Figure 45: Centralized Versus Decentralized Maintenance (AR)
The system offers separate functions for maintaining customer master records
For the rest of this course we will focus on the maintenance of customer master
Hint: When implementing both Accounts Receivable and Sales and
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Figure 46: Centralized Versus Decentralized Maintenance (AP)
As for customer master records, vendor master records can be maintained
centrally for all areas or separately for Financial Accounting and Materials
For the rest of this course we will focus on the maintenance of vendor master
Hint: When implementing both Accounts Payable and Materials
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Lesson: Customer/Vendor Accounts
Figure 47: Compare Master Data
If you use the components Purchasing Management and/or Sales order
• Use the matchcode before you create a new account

39
Figure 48: Pages of the Customer/Vendor Account
If you want to change or display an account, you can go directly to every page by
Important fields are:

• Search terms: You can enter an abbreviation for the customer/vendor name
in these fields. The format is defined by company guidelines and practices.
• Corporate Group: Customers or vendors who belong to one corporate group
can be grouped together by a user-defined group key. This group key can be
• Accounting clerk: The name of the accounting clerk must be saved under
an ID. You can enter this code in the customer/master records for which the
You ca n e nte r explanatory texts in every segment.
Line item display and open item management are configured as standard for every
40
Figure 49: IBAN (International Bank Account Number)
The IBAN (International Bank Account Number) is an internationally recognized,
The SAP system uses the IBAN in addition to the standard country-specific bank
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Figure 50: Account Groups for Customers/Vendors
When you create customer/vendor master records, enter the account group on the
Figure 51: Number Ranges for Customers/Vendors
There are separate number ranges for customer and vendor accounts. The range
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For each number range you can define whether the number assignment is internal
With external number assignment, the user chooses the account number. Numbers
Figure 52: Normal Account or One-Time Account
For all customers or vendors with whom you rarely do business, create a special
You enter the customer-/vendor-specific data for one-time customers/vendors in
43
Figure 53: Status of the Fields in the Master Record
The account group is used to control the fields displayed in the master record. For
Figure 54: Controlling the Field Status
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The layout of customer/vendor master data screens can be affected by several
Account group-specific control: Usually, the field status is controlled only by
Transaction-specific control: The field status can be dependent on the master
Company code-specific control: You have already seen the account
The account group-specific field status, the transaction-specific field status and
If you do not want to use the transaction-specific or company code-specific
45
Figure 55: Dual control principle
You now can define that one person makes changes to customer or vendor master
First you have to define the fields for dual control in the customer/vendor master
The confirmation for the changes can be made for a single customer/vendor or you
• Customer/vendor
using reports RFDABL00 or RFKABL00.
46
Figure 56: Customer/Vendor Clearing
If a customer is also a vendor, or vice versa, the payment and the dunning program
• You have to enter the vendor account number in the customer account, or
vice versa.
• Each company code can decide separately whether it wants to clear open
items between customers and vendors. If clearing is to be used, you have
If you set the indicator Account Control and Status in the area Additional
47
Figure 57: Alternative Payer/Payee
At the client and company code level, you can enter an alternative payer/payee.
If the alternative payer/payee is an existing customer or vendor, you can enter

If you enter an alternative payee, the amount that the company has to pay to clear
48
Figure 58: Head Office/Branch
In some industries, customers submit orders locally, through the branch, but pay
All items posted to a branch account are automatically transferred to the head
49
50
Exercise 5: Customer/Vendor Accounts
Exercise Objectives
Business Example
Customer and vendor master data is created by the accounting department.
Customer accounts:
• Account number is assigned automatically
Vendor accounts:
• Account number is assigned by the clerk
search, where both search terms (search term 1 and search term 2) must
• Check that the search term 1 is a sensitive field for changes.
Task 1:
Do not change the number ranges since they are valid for all company codes!
1. Create an account group D## with the description "Customers ##" for the
regular customer accounts. Do this by copying the account group KUNA
2. Create a regular customer account with the new account group D##.
Complete the following fields with the data below:
Search Term:
GR##
Group ID:
AC200
Reconciliation Account: Trade Receivables - Domestic
140000
Ter ms of Paym ent: 0002
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3. Create an account group K## with the description "Vendors ##" for the
regular vendor accounts. Do this by copying the account group KRED and
4. Create a normal vendor account, Vendor ##, with the new account group
K##. Complete the following fields with the data below:
Search Term 1:
GR##
Search Term 2:
Vendor's last name
Hint:
Or: You were able to make an entry for search term 2: The reason
Group ID:
AC200
Reconciliation Account: Payables 160000
Planning Group: A1
Term s o f Pay men t: 0001
Task 2:
When you check your master records again, you discover that one of the terms was
1. Check whether the fields for the search terms are required entry fields in
the master record.
2. Check whether the field "Search Term B" (Search Term 2) was defined as a
required entry field in the account group.
3. Why is the field not displayed in the master record? Check the
transaction-dependent field status for creating vendor master records.

4. Check why this occurred.
Tip: Double-click on the documentation for the IMG activity next to Define
52
Task 3:
The accounting manager then decides that the type of vendor should be recorded
1. Make Search Term A a sensitive field.
3. Confirm the changes that your neighbor made to their vendor master record.
4. A complete customer account consists of the following parts:
5. A complete vendor account consists of the following parts:
Task 4:
True or false?
1. The customer/vendor accounts must always be maintained centrally.

True
False
2. One number range can only be assigned to one account group.
True
False
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Task 5:
Complete the sentence:
1. number assignment means that the mySAP ERP system
assigns the number automatically.
2. You maintain a customer/vendor master record if
you create the Financial segments at the same time as the Sales order
3. General ledger accounts have number assignment; customer
and vendor master records can have or

54
Solution 5: Customer/Vendor Accounts
Task 1:
Do not change the number ranges since they are valid for all company codes!
1. Create an account group D## with the description "Customers ##" for the
regular customer accounts. Do this by copying the account group KUNA
IMG: Financial Accounting Accounts Receivable and Accounts
Edit Copy As...
Overwrite the following data:
Account Group
D##
Name
Customers ##
Double-click "Company Code Data" to edit the field status.
Terms of Payment Required entry
Choose —Save—.
Assign a number range to the account group:
55
Group
D##
Number Range
02
Choose —Save—.
2. Create a regular customer account with the new account group D##.
Complete the following fields with the data below:
Search Term:
GR##
Group ID:
AC200
Reconciliation Account: Trade Receivables - Domestic
140000
Term s o f Pay men t: 0002
a) Create a standard customer account.
Account Group Customers ## (D##)
Blank
Company Code GR##
Choose —Enter“.
—Address“ tab:
Name
Your choice. Be Creative!
Search Term 1/2 GR##
56
Choose the —Control Data“ tab page.
Group Key
AC200
Choose the —Company Code Data— button.
Reconciliation Account Select the F4 Help and then
Trade Receivables - Domestic.
Select the —Payment transactions“ tab.

Terms of Payment 0002
Choose "Save—.
Make a note of your customer number:
57
3. Create an account group K## with the description "Vendors ##" for the
regular vendor accounts. Do this by copying the account group KRED and
Select —KRED Vendors“.
Edit Copy as...
Account Group K##
Vendors ##
Doubleclick on —General Data— to edit the field status.
Doubleclick on —Address—.
Search Term B Required entry
Choose —Save—.
Assign a number range to the account group:
Group
K##
Number Range XX
Note: XX is the number range, NOT your group number!
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4. Create a normal vendor account, Vendor ##, with the new account group
K##. Complete the following fields with the data below:
Search Term 1:
GR##
Search Term 2:
Vendor's last name
Hint:
Either: You have just noticed that it is not possible to enter a second
Or: Youwereabletomakeanentryforsearchterm2: Thereason
Group ID:
AC200
Reconciliation Account: Payables 160000
Planning Group: A1
Terms of Payment: 0001
a) Create a normal vendor account.
Vendor
Vendor##
Company Code GR##
Choose —Enter“.
—Address“ tab:

Name
Your choice. Be Creative!
Street/house number Your choice
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Search Term 2 Vendor's last name
Either: You have just noticed that it is not possible to enter a second
Or: You were able to make an entry for search term 2: The reason why
Go to Next Screen
Group:
AC200
Goto Next screen, —Payment Transactions“
Reconciliation Account Select the F4 Help and then Tra de

Payables - Domestic.
Cash Management Group: A1
Go to Next Screen —Payment Transactions, Accounting“
Terms of Payment 0001
Choose "Save—.
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Task 2:
When you check your master records again, you discover that one of the terms was
1. Check whether the fields for the search terms are required entry fields in
the master record.
Vendor
Vendor##
Company Code
GR##
Address
Choose —Enter“.
The second search term does not show up on the screen in the
2. Check whether the field "Search Term B" (Search Term 2) was defined as a
required entry field in the account group.
a) Check the field status of the vendor account group. Check that the field
is defined as a required entry field.
Doubleclick on your account group K##.
Double click on —Address.“
Search Term B
Required entry
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3. Why is the field not displayed in the master record? Check the
transaction-dependent field status for creating vendor master records.
defined as a required entry field.
Double click on —Create Vendor (Accounting).“
Double click on —General Data“ to view the field status.
Check the following data: Does the field —Search Term B“ have the
Search Term B
Required entry
Choose "Save—.
Check the same information for the activity —Change Vendor“: To do
Double-click on General Data to display the field status.
Make sure that Search Term B is a required entry.
Result: Data can now be entered in the field —Search Term B“
4. Check why this occurred.
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Tip: Double-click on the documentation for the IMG activity next to Define
—Display“, —Required Entry“, and —Optional Entry“.
This results in:
Account Group Required entry
Hide
Task 3:
The accounting manager then decides that the type of vendor should be recorded
1. Make Search Term A a sensitive field.
a) Define Search Term A a sensitive field.

Choose —New Entries—.
Hint: The definition of sensitive fields is not company
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2. Update your vendor master record with the new information
a) Change the vendor master record.
Vendor
Vendor##
Company Code GR##
Choose —Enter“.
Search Term 1
Supplies
Search Term 2
GR##
If necessary, confirm any information with —Enter“.
Select —Enter“ at the information message telling you that your
Choose "Save—.
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3. Confirm the changes that your neighbor made to their vendor master record.
a) Confirm the vendor master record changes.
Vendor
Vendor ## of your neighbor
Company Code GR## of your neighbor
Choose —Enter“.
Select the —Changes to sensitive fields“ push button to review the
Select the green arrow to return to the main screen.

Choose "Save—.
Note: You have just …
• Created new account groups for customer and vendor
master records
• Created a new customer and vendor master record
vendor master record
• Changed your vendor master record
master record
4. A complete customer account consists of the following parts:
Answer:
• General data
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5. A complete vendor account consists of the following parts:
Answer:
• General data
Task 4:
True or fals e?
Answer: False
2. One number range can only be assigned to one account group.
Answer: False
A number range can be assigned to several account groups.
Task 5:
Complete the sentence:
1. Internal number assignment means that the mySAP ERP system assigns
the number automatically.
Answer: Internal
2. You maintain a customer/vendor master record centrally if you
create the Financial segments at the same time as the Sales order
Answer: centrally
3. General ledger accounts have external number assignment; customer and
vendor master records can have internal or external number assignment.
Answer: external, internal, external
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Lesson Summary
and vendor accounts
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Lesson: Bank Accounts
Lesson Overview
You will be given an introduction to the master records of bank accounts.
Lesson Objectives
Business Example
The company wants to create a new house bank with the name Savings Bank.
Figure 59: Bank Master Data (1)
Every bank that is used in the system (for example, as a house bank or as a
68
Bank master records are stored centrally in the bank directory (report RFBKVZ00
Banks that your company uses are defined as house banks. You create house banks
The payment program uses the house bank ID and the bank types to determine
69
Bank master data can be created four ways:
• When entering bank information in the customer or vendor master record, or

in the Customizing for house banks
• Using the Create Bank transaction in the Accounts Receivable/Payable
master data menu
• The bank directory can be imported from disk or tape using program
RFBVALL_0, Country-Specific Transfer of Bank Data. The disk with
• Customers that use the lockbox function can create a batch input session that
automatically updates customer banking information in the master record.
When you enter bank details in the customer and vendor master record, you
In the customer/vendor master record, the field —Bank Type“ is used to distinguish
partner bank field.
70
Figure 62: Bank Accounts (1)
Each bank account is reflected in the SAP ERP system by a combination of
Figure 63: Bank Accounts (2)
You must also define bank accounts that are managed at the house banks. The
For every bank account, a G/L account must be created. This G/L account is
71
72
Exercise 6: Bank Master Data
Exercise Objectives
Business Example
A new bank, "Savings Bank", is founded and the enterprise decides to choose it
Task:
1. The new bank is not yet in the mySAP ERP bank directory. Therefore, enter
the new bank manually. The bank key will be given to you by your instructor.
2. Define the new bank as a house bank with the ID "HB##."

3. Create the current account under account ID —GIRO“ and connect it to the
general ledger account given to you by your instructor.
73
Solution 6: Bank Master Data
Ta s k :
1. The new bank is not yet in the mySAP ERP bank directory. Therefore, enter
the new bank manually. The bank key will be given to you by your instructor.
Bank Country Course country
Your instructor will give you this
Choose —Enter—.
Bank Name
Savings Bank
Region
Your choice
Street
Your choice
City
Your choice
Branch
Your choice
Choose —Save—.

74
2. Define the new bank as a house bank with the ID "HB##."
a) Define a house bank.
IMG: Financial Accounting Bank Accounting Bank Accounts
Company Code
GR##
Choose —Enter—.
Edit New Entries
House Bank
HB##
Bank Country
Course country
Choose —Enter—.
Bank Key
Bank key for your new bank
Choose —Save—.
3. Create the current account under account ID —GIRO“ and connect it to the
general ledger account given to you by your instructor.
IMG: Financial Accounting Bank Accounting Bank Accounts
Company Code
GR##
Select your house bank HB##.
DoubleclickonBankAccounts.
Edit New Entries
75
House Bank
HB##
Account ID
CURR
Name
Current account ##
Bank Account:
111111
Currency
Local currency
G/L Account
Your instructor will give you
Choose —Save—.
G/L Account
Your instructor will give you
Company Code
GR##
Select the —Create/Bank/Interest“ tab.

G/L Account Change
House Bank
HB##
Account ID
CURR
Choose —Save—.
Note: You ha v e j us t ..
• Added your bank to the bank directory
76
Lesson Summary
77
Unit Summary
Unit Summary
accounts
• Describe the structure of customer and vendor accounts
and vendor accounts

Master Data FI

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Master Data

After completing this unit, you will be able to:

• Define and use a chart of accounts

• Explain the advantages and disadvantages of group and country charts of

• Describe the structure of customer and vendor accounts

and vendor accounts

• Control and maintain customer and vendor accounts

Exercise 1: General Ledger Accounts ..... ................ ............... 1

Lesson: Customer/Vendor Accounts .......... ................. ............... 33

Exercise 2: Customer/Vendor Accounts... ................ ............... 91

Lesson: Bank Accounts ......... ................ ................. ..............108

Exercise 3: Bank Master Data............................................113

After completing this lesson, you will be able to:

• Explain the advantages and disadvantages of group and country charts of

Figure 18: Chart of Accounts

Figure 19: Define Chart of Accounts

The maintenance language is the language in which account descriptions are

Figure 20: Assigning the Chart of Accounts

• The number of tab pages

of accounts- and company code-specific area. The standard system contains

Figure 24: Fields in the Company Code Segment

Figure 25: One Chart of Accounts, Several Company Codes

In Customizing, users define the retained earnings account that is assigned to

mySAP ERP delivers predefined account groups.

Reconciliation accounts are general ledger accounts assigned to the business

You define a G/L-account as a reconciliation account by entering one of the

• D for Accounts Receivable

Typical reconciliation accounts are "accounts payable" and "accounts receivable".

If you want to look at the business partner accounts assigned to a specific

• Reconciliation accounts (line items are managed in the subledgers)

Figure 32: Open Item Management

Open item management is a prerequisite if you need to check whether there is an

• Bank clearing accounts

Figure 33: Account in Local Currency

You can select one of the following currencies as account currency:

• Currency 2 (total of all amounts posted in currency 2)

This applies whether or not line item display is activated.

It must not be set in reconciliation accounts for customers or vendors.

œ One-step: Create both segments simultaneously (centrally)

1. Chart of accounts segment

2. Company code segment

œ Copying an individual G/L account with reference to another G/L

œ Copy the entire company code segment

œ Transfer a new chart of accounts from an external system

• Creating G/L accounts by copying:

œ To create an account that has the same properties as an existing account,

œ If all of the G/L accounts in an existing company code are required in

accounts, including the account determination. You can also copy

œ To reduce data entry, programs such as RFBISA00, Batch Input

Figure 36: Collective Processing

• You can select the fields to be changed

contain all of the group accounts.

• The group chart of accounts must be assigned to each operational chart of

of the operational account. Different accounts of one operational chart of

Figure 38: Country Chart of Accounts

An alternative to using a group chart of accounts is to use a country chart

• A country chart of accounts is assigned.

In the scenario of an international group as shown in the graphic, cross-company

After completing this exercise, you will be able to:

The accounting department requires additional general ledger accounts to handle

Carry out the following tasks:

1. A G/L account consist of which segments?

Continued on next page