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Oxford House, Inc.

Each House shall have its own duly-elected Treasurer. The Treasurer must be a
resident of 'he particular neuse and shalf serve a term not to exceed six months. A
resident may not serle as Treasurer for two consecutive terms, but may be elected to
Treasurer again six months after the completion of one term.

Treasurer's Duties:
• The Treasurer wii! have the overall responsibility for assuring the sound financial
management of the house. The Treasurer 'NiB become familiar with and touow the
financial record keeping procedures established by the house and wiil Maintain
accurate and organized financiai records.

• The Treasurer will write checks for all house approved expenditures and will be one
of the duiy authorized officers designated to sign checks. As an authorized check
signer. the Treasurer wil! not have direct access to the house checkbook.

• The Treasurer will have a fuB and working knowledge of the Comptroller's position.
The Treasurer will assist the Comptroller and may undertake all financial
transactions authorized by the house-

• The Treasurer will be responsible for making a weekly bank deposit of total money
received and will obtain a receipt of deposit from the bank.

e The Treasurer must accurately maintain all transactions in the house checkbook
tedger. The Treasurer will reconcile the monthly bank statement vlith the house
checkbook ledger and present to house in a weekly business meeting.

e The Treasurer must complete a VVeekiy Financial Status Report pilar to the weexiy
business meeting. including an accurate account of bills to be paid, and present it to
the house at the weekly business meeting.

• The President Treasurer and Cornptroller TOGETHER shall conduct a monthly

house account anc audit report. The audit reoort results must be posted for the
entire house to examine and a monthly :inancjal report submitted to the !oca!
Chaoter on a monthly casis.

e The Treasurer wiH prepare a monthly financiat status report for the President to
present at the rr~onth-iyChapter meet-ing,
 Treasurer Procedure

Financial Status Renort

-- FiB out top portion sheetor
tl ~AME OF HOl'SE
17 V';EEK Or (note start & end date of week)
• \U:v1BER OF WEEKLY REPORT
,~ Enter CASH iN BANK START OF THiS WEEK (ending balance from
pre·...ious '.••'eek)
• Enter any money received during the week.
• Enter any expenditures during the week (include date, paid to
& purpose, and check number).
• Ar end of week , add TOTAL f-.lONEY RECEiVED to CASH START
and then subtract TOTAL MONEY PAID OUT.
I!! Enter total as R;\LANCE IN CHECKi;-JG.
'-# Enter any BILLS TO BE PAm in the next 30 days with due dates,
purpose, and total amount due.

~ Business Meeting
Report of financial status
o Give CASH I!\ BANK START OF WEEK
o Give TOTAL ;\10NEY RECEIVED
•• Give TOTAL !'oWNEY PAiD OUT. (Read verbally day check was
written, to whom paid. check number, and the amounr.)
• Read verbally B!LLS TO BE Pt\lD
• Bills that need to be paid should be voted on during the
Comptroller's report.
• Checks should be filled out and signed before the end of the
rneermg.
 WEEKI... Y OXFORD HOUSE FINANCiAL STATUS REPORT

\".:-e..; G~-
_____ - 2!:_ t

I
CASH IN BANK
START OF THIS WEEK

CHl::;CKING ACCOUNT
+ SAVING ACCOUNT I:;: I$
BALANCE BALANCE I I·
t». i E ; DePOSiTS ;'.:.JD MONEY REC::IV::D .~.} 1 HIS :'i'Ei: lING t A~/OU>il

j' i OR SINCE L';ST DEPOS!T I.

, ;JST BY SOURCEl I

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I OTAl MONEY RECEIVED: CASH.;. REC=;P j S

~.';DD TO AMOUNT AT TOP OF PAGE
TO SHO'vV -CASH + RECEIPTS") s

t; 2003 Oxford House w odd Services

 CASH'" qEC:::I?TS
;=~OM F~ONT

EXPENDITURE BY CHECK AND CASH S

PA.IO 10 AND p' IRPOSE >:::i< ;..

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SUBTF?ACT TOTAL MONEY PAID OUT. II - ~S
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=~~R :~FF=:;.;::r~~!:!
3::-;'.'E::N ;"\~O:_;NiO.!.l~
BILLS TO BE PAID (Future bills due within 30 days) 01 "';" ":' ••\lQ S.,.!.S;-' - ~c::=1:;'7S

0.; - O~.E 1:) \Vr- :;:.! ";"\:; Fc~ ~./-...

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Carry forward thiS amount
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fmanciat reoort
I Remem~er' to number
TO t,';l 1 ! each sheet fer easy
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from :ne next.

Oxford House World Services. 1010 vVayne Avenue, Suite 400. Silver Spring, MD 20910
Te'a;Jrone 1-3CC-6SS-5l!~j • Facsrru'e 1<SE8-589-6411
WEEKLY OXFORD HOUSE FINANCIl·\L STATUS REPORT

Oxford House Fantasy 1

__ 1.:..:../1.:--_TC __ ---'-1:..:..f7 ,~:;.M...

CASH IN BANK
START OF THIS WEEK

CHECKING ACCOUNT
-'- SAVING ACCOUNT ••...
I$
;
980.00
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BALANCE BALANCE, r
DAiE DEPOSII SAND f'Io0NEY RECEJVED A I THIS fAEETING ,,
r OR SINCE LAST DEPOSIT
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1i1fOa , Jane Smith ~ EES
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Kathleen Gibson EES ; 100 ;
00
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TOIALMONEY
;ADD TO AMOUNT AT TOP 0= PAGE
RECEIVED:
,
f $~"
""~~;.< -"K= C-IP-~
=. !~
,0 $HOVIJ -CASH" RECEfPTS'j
500 00
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1,480.00

~ 2003 Oxford House World Services

 CASH - RECEIPTS
F;::OM :=RONT

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EXPENDITURE BY CHECK AND CASH Is 1.480.00

- ..•. _- PAID j 0 AND PURPOSl:. :~EC<

-co
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1/1/08 Piedmont Natural Gas
,
1414 j

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I 89

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"I!1i08
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Jim Little Rea! Estate January's rent
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! 900 00
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1/1/08 i AT&T 1416 59 42

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SUBTRACT TOTAL MONEY PAID OUT:
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::> 1,037.31
1.0371

=r =..~·J~FF!:REN!::;::
9:=T/.E=~, A~,~OUl\7 ;:;.!... J
BILLS TO BE PAID (Future bills due within 30 days)

C).:..T;:: DL" I;:; ~V;'vM ;,,\C; Fc~ 'A-!.-; A:.!C:..;:·r

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1/10/08 Time Warner Cable - Monthly Bil! I 84 69
I 442.69
1;21i08 Progress Energy· Monthly Bill 136 15

Carrv forward this arnoun:

, to the next weekiv
I , I financial reooft .
I : Remember to number
T01.f.,i.. . each sheet for Easy
220 84 : reference of one week
from the next
!

Oxford House World Services, 1010 Wayne Avenue. Suite 400. Silver Spring. MD 20910
T€~ep::clie ~·ac:;~5ag-c4i ~. FacsJi.:le 1-S38-6a9~ 1~
 CHECK BOOK

STUBS
PRINT CLEARLY:

1. The date check is being wntten.

2. "\!ho tile check is written to.

3. The AMOUNT OF CHECK.

4. Any positive or negative transactions in OTHER column.

5. Be sure BALANCE BROUGHT FORWARD is accurate at top of stub.

6. Record any corresponding DEPOSITS and adjust balance accordingly in TOTAL

column.

7. Subtract the amount of THIS CHECK from either BALANCE BOUGHT

FORWARD or TOTAL and record the new BALANCE en tne bottom of stub.

CHECKS
PRINT CLEARLY:

4. Date the check is being written.

2. Who the check is being written ;Q.

3. The amount of the check.

4. Vvrite out amount of check.

5. Document what check is for or list account number.

6. Be sure there are lVI/a SIGNp.TURES on each check.

Be sure that AlL entries are legIble inciuding dates, amounts, and balances. Take your
time and check your work.
 116 j~3"" ~q: 119 /047
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Cl.JSTCMER COFY

OXFORO HOUSE. OXFORO HOUSE

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 Sample Oxford House Budget
Here are some friendly suggestions for determining your House Budget. Hopefully you will
follow these guidelines so you won 'r have to learn the hard way like some of us did.
Let's say this budget below is for a 7 bedroom. 2 bath house. After estimating the monthly
expenses. you'!" need to determine how many members, and at what equal expen e share you will
need in order to make ends meet. In this case your expenses total nearly $3.000 so an easy figure
[0 determine would be )0 members at 5300 each. That means 3 of the rooms would have to be
shared. Perhaps you can only share two rooms; you would need S333 per member to meet that
S3,OOO mark: S315 wrth 8 lEU .t·
, d J ~4~O h
rnernoers am near v ~ _, to aye
I xpense or u uv
-'
I Monthly cost (Estimated
sinale rooms all around. . I! I for hiQ..h-usa£e months)
- Rent I 1,500
I Loan I 170
• With any House Budget it is
-
. etter to be safe than sorry. I'-=--'-"':':"':'~'L---
Electricity : 20Q
.4-::":';:; -l

•• Always estimate your monthly

i Water/Sewer 150
bills on the high end and add a I Narum! Gas !
200
substantial cushion to your budget I Oil I ~/A
jU51 in case. I Trash I 40
• Once the house has gone ! .:,..:..:.=...:.:.=--------~....:..::--------______i
f-'
Phone i 60
through the high-usage months an I Cable I 100
actual budget may be derived by I lntemet I 50
adding up all the actual bills and I ;;:uppll'es
'" __ I
:120
..~-::..::.... --!

qual expense shares or I Dues (Chapler) I 80

expenditures may be adjusted I Contribution \' 'ational) I 50
accordingly. Just don't sell I :--:ewspaper i 25
yourselves short. I Cush.ion I 300
o If you find that your expenses I Total: I S3.042 I
are greater than your income (or perhaps just too close for comfort) you must increase your equal
expense share or make room for another member to share in the expenses. This may mean sharing
the biggest room (or room') in the house, which may not be a popular move with the person
occupying that room, but you have to do '.••• hat is best for the house, not the individual.
III As a rule of thumb, the cushion should at least be equal to one member's monthly share of
expenses.
•• Always take escalator clauses of the lease into consideration when preparing a budget. Either
increase your cushion to cover all expenses at the end of the lease's term, or figure in a step
increase in equal expense shares of the members and document it veri clearly so it gets
implemented in years two, three, etc.
o Always plan ahead for potential vacancies, Your house should be financially 'liable even with
one vacancy, but in the case of two or more vacancies you will need to either have a Jot of money
in savings or increase the monthly equal expense share per member to at least cover all expenses.
• Never let vacancies deplete your checking or savings accounts. Dig deep into your pockets to
pay the house bills without operating at a deficit, This is the real world, and when you lose a
roommate the others have to pitch in a little more money each month until they find a new one.

Good luck and remem ber ... The needs of the many always outweigh the needs of toe
few, and self-supporting sometimes means being selfless in the face of sacrifice,
 HOW 10 P OTECT YOU BAN ACCOUNT
1. ~Aake sure your checks require two signatures 'Nhleh are on file at the
bark. Keep card updated as officers change.

2. Keep checkbook locked up during the week in a filing cabinet or other

'ocked receptacle. If possible, have r.vo keys to the receptacle and give
the keys to members of the house who are not check signers.

3. Only bring books out at house business meetings, where all

expendltures are voted on and checks for those expenditures are
written at the house meeting.

4. Nev~r have the House Treasurer, Pr~.••A~n-t:.o~o~~r (:ht:~·ksi5n<:r hnr<

k€yTO ch<?c.kbock Ic.:::.kbo~
5. The monthly bank statement must be passed around at the house
meeting and posted on the bulletin beard for all members to see.

6. Ailmencers should take an active interest in how their rent money is

being spent. Don't let anyone member have too much control of
the finances no matter how long this person may have lived in the
house nor how trustworthy this person may appear to be. New
members, especially should be aware that they have as much right
as the senior members to know EVERYTHING about house finances

7. ;f you rave a .nert or erncezzternent. ';0 :0 :he police ar.o bring charge

3. ..\lidit '.0U( ·~ccks.nonthjv!

 CORRECTING FINANCIAL
DIFFICUL TIES PERMANANTL Y

Raising individual share of expense

Adjust your EESto match your house expenses

CuttIng unnecessary costs:

Cable-go to basic
Telephone-look for competitive pricing pfans
Keep your utfllty bill down by having one set
Temperature on the thermostat
Buying house suppiJes In bulk
Turn off lights and TV's

Filling house vacancies as soon as a bed becomes

Available.

Do not allow residents to get behind in EE~ individuals

should always be current.

Monthly audits done by the whole house at a business

meeting. Review ban k statements.
 Reconcile your House checking account every month. This form should be completed in duplicate. Keep one copy
for your House records and one copy should he submitted to the Chapter at the regular monthiy Chapter Meeting.

<.
..•...

i·· - HOUSE IY-i\ME:

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< !<
Ci MgNTH& YEAR: .:
... .. BANK STATftt,'lENT END DATE: "

...••....
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LIST All OEPOS.ITS IVIADEfOR1'HE fv'lONTH: 'i "CC

••• .... . '. .
"
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•••••••••••••
...•
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...
is THIS DEPOSIT ON
DATE AMOUNT NOTES, ~FNEEDED
YOUR STATEMENT?

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TOTAL DEPOSITS

BEGINNJNGllAlANCE DEPOSITSFROM··ABOVE ...-.. r Sl;JBJpTAL •

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The Beginning Balance should be equal to the House endmg balance from the pnor month
......
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The Subtotal should be brought over to page 2
i ···THISMONTH'SACCOUNTSRECEJVABI..E " I
II
i ""eEl",. BOOK 70TAl~1

, ~I
DEPOSlTTOfAL

~
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These two amounts should be equal

.v..
...........
..•... ....•.. liST)lli.. CHECKS.Wm11£NDUIDNG THEMONTH: . , - .....< ..
! IS THIS CHECKON
DATE PAID TO AND PURPOSE CHECK#.j AMOUNT
YOUR STATEMENT

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jSUBTOTAlTHI5 P~GE:
MONTHLY HOUSE FlNANCIALSUMMARY REPORT VERSJON-MARCH 201 0
I PAGE J OF 2
 0.,.1•.•.•." U"'use-
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11115" '0

I Monthly House Financial Summary Reoort . . !

I -
CONTINUED
--
LIST OF ALL CHECKS
--
WRITTEN DURING THE
---
MONTH:
--- - 1
I IS THIS CHECK ON
I
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DATE PAID TO AND PURPOSE CHECK # AMOUi-J1
YOUR STATEMENT
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CKECK TOTAL PAGE 1:

ICHECK TOTAL PAGE 2:
!
r:OTAl CHECKS: ENDiNG HOUSE
-BALANCE
TOTAL CHECKS '~jRiTTEN

I~I
BEGINNING BALANCE ENDING BALANCE J TOTAL RECEIVED TOTAL SPENT

AFTER CHECK # AFTER CHECK #

ISummary to be read at the Chapter Meeting

'Beginning Balance [From Page 1]: j

llio+"'"
I "till n""",,,, ••;t•.[f•."'••.•rDane
..,,;;"'v~.~ _Viii 6 11.
.l.JI l~

1 - I

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I~rdingHouse Balance [From Above]:

PRESIDENT: DATE:

TREil,5URfR: DATE:

COivlPTROLlER: DATE:
MONT~--LY HOUSE FINANCL4L SUM~1ARY -lilEOQRT VERS!ON-..~.i{CH 201 0 PAGE 2 OF 2
 ST£PS TO 00 AN OXFORDAllan

1. Enter Statement. Ending Baiance,and Date Statement was produced. (Do not include any
checks or deposits that appear after this date.)

2. Enter any deposits that are not on your statement

3. Total all un-deposited items.

4. Add ending balance (1) and un-deposited items (3)

5, tnter any checks that have not cleared.

6. Total all un-cleared checks.

7. Subtract un-cleared checks (6) from sub total (4).

8. Add aU receipts from receipt book.

9. Add all deposits from deposit book (receipts and deposits should match).

10. Enter the checkbook beginning balance and check number (either the beginning of the month
or the ds\, after your fast statement).

11. Enter the checkbook ending balance and check number {don/t forget to subtract any back
charges for check fees before ending balance).

12. House or chapter account balance (i) and checkbook ending balance (11) should match.

13. Total all money received.

14. Total all money spent. (If you add money received (13) and beginning balance' (to) then
subtraet total SJ,'1ent (14) it should equal amount balance rn.
1S. tEntQr ~I"ly money deposited into savings account (include any inter@st payments).

16. Enter any w!thdra'''lals from saving acceune

17. Enter ending balance of saving account

13. iotal any bms not l'~hi by house Of chapter.

19. iotal all money ol,Ned to house or chapter {membership dues, fil'le5 loans, etc.]

20. Tota! all money paid into petty cash account

21. Tot<1Jiail money spent from petty cash account

22. Enter balance of petty cash account

23. Add house account balance f1) savings account balance (17) and petty cash bafance (22) to
get total house funds (23).
 Oxford House Monthly Reconciliation and Financial Audit

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'3:ec·}· _!S~ 5ELC-l': -:-;"'E,~~i='::S~7S\'~.i:·E;: ...~:'~tG 7:"£ =E?:C:- r. ~·C~ ;..~£~4CT .~E:::::.:EC- ::~..: ..~5:7A-:-='-.(=~~
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:",:: •• 1' ~~B'f;'11~ 5.~~~Sat:'. e ~.; r .. rog ;r ':1"e r~'1":".

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,.: -; ·-e =.O::~cr e .~.•.-?
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House Checking Account Audit:

,
DEPOSITS NOT ON YOUR STATEMENT I CHECKS NOT ON YOUR STATEMENT
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'.\~c~:c.ser·."C~5,""'-:; ~'.:·t,,:d~.•::e ~·-,e;""!!-e. _.i;'.

T .::e':r',-:.;;~e : ~.~;.:;
..=:~.;:':?--~.!t •
 Oxford House Monthly Reconciliation and Financial Audit

The summary of the financial status our Oxford House at the end of the month is computed
below by filling in the right amounts and adding or subtracting:

I ; 0 se Savings Account
tI r..•• .. tre '8 an.k
\ mount 'In
s
! '~~~~------------------------P-I-u-s------------
lr- ~--~-----------------------J
I
l
House Cr-eckinq Account
Amount ii'! t ,e Bank
S

Plus

= ~
Plus

=-+
Minus

~
s
~

II Aonsy Owed the House

Plus

s
~

::.~·~.0·.-_;;::..':'d ~
.I

list below the individuals who are behind in paying their equal share of household expenses.

I
-----
- ---xarr- e--.------~- ------1
I Amcun' Owed Amount O.'.ed
! I I

I
___ . - __ •..........
, --l ......-J

AI~C;:: 9 Cfficef s i'lltials

;::)r:;s,cent __ate:
Date:
:::;ate:

~ .2~C3 Cxicrd HCL$e :,:Gila ~er,:ce5. "i)iv .. avr-e M'..eru.e St...:e ';CO. .s .ver S\:lii"\g .....·D 2J9'O
4.

'7.;. ech-;r.e . ~arc·~89..E-1 i ~ ~~

 Oxford House, Inc.
Electronic Payment Donation Fonn - Oxford House, Inc.

For your convenience and benefit. Oxford House. Inc. (OHI) offers individual houses the oopornmity to rneke future
donation payments eleclrnnically rattle! tnan by check. Your donation of S5O.00 each rnontn can now be <f;ofte<i
from your Oxfon::t House checking or savings account Payments wiII be drafted by OHI on the 15:>of each month
from your designated account, To submit paymgnt:B electronically, you must complete th~ fonn, attach a
voided check and return both in thepostage--paid envelope provided.

PLEASE PRINT
House Name

Street Address

City. State, Zip

House Telephone Number

House Treasurer or contact

Federal Tax ID"#

Bank Name

Bank Routing Nu~

) Checking A.ccount"#

) Savings Account :;

Email address

________________________________ Date: _
Aut!1orized Sign2tUre:

Title:

IMPORTANT: PLEASEREMEMSER TO ATTACH VOiDED CHECK

{Just write, ~oid" OD the {au of 11 eaeek 21ld stCleb to this form.1

" First nine numbers of a string of numbers usually ~ at the bottom of your check..

By working together, the Oxford House famiiy can help every

recovering alcoholic and drug addict to gain sobriety without relapse -
forever.