Luis Ballesteros William Ng Kevin Lewi

lballest@andrew.cmu.edu wjn1@andrew.cmu.edu klewi@andrew.cmu.edu

Section C Section C Section C

Instructions: How to Double Space a Document in Word 2007

Audience :
A user of Microsoft Word who has forgotten or wants to learn how to
double space a document.

Introduction:
pacing your text can really increase readability of your
Double spacing
documents. Microsoft Word 2007 has a built in feature to automatically
create spacing between lines of text based on custom preferences. These
preferences can be applied in seven steps
steps. The immediate effect of this task
is that all the paragraphs in your selection will be spaced to the format that
you defined. Any spacing format can be reverted so there is absolutely
absol no
reason to worry about safety.

This is an example of how a single space document

nt will look once double
spaced.

Example 1: A single spaced document Example 2:: A double spaced document

Step 1: Open the Select M
Menu
In this step you will open the
Select menu to prepare to select
text

Click the Select menu on the

top right to show the different
Select options

Next you will use this menu to

select all of the document text.

Figure 1: The Select menu

Step 2: Select All Text

In this step you will select all of

the document text to prepare to
double space it.

Click the Select All option to

select all of the document text.

Next you will navigate the

menus to double space the
selected text.

Figure 2: The Select All option

Step 3: Switch Toolbars
In this step you will switch to
the toolbar tab containing Page
Layout options

Click the text reading "Page

Layout" at the top of the current
toolbar

Next you will use this tool bar

to navigate to the appropriate
options.
Figure 3:: The Page Layout toolbar tab

Step 4: Open the

he Paragraph
Options Dialog.

In this step you will open the

dialog that allows you to double
space the selected text.

Click the small box in the lower

right corner of the Paragraph
ragraph
section of the toolbar. This
opens the paragraph options
dialog.

Next you will use this dialog to Figure 4:: The box that opens the Paragraph options
change the spacing options.
ptions. dialog
Step 5: Open the Line
Spacing Pull-Down Menu.
enu.

In this step you will display the

various spacing options
available.

Click on the arrow to the right

of the currently selected option
under the "Line Spacing:"" text.

Next you will use this drop

drop-
down menu too select an option.

Figure 5:: The Line Spacing pull-down

pull
menu

Step 6: Set Double

ouble Spacing

In this step you will selectt the

appropriate option to double
space the selected text.

Select the option labelled

"Double" in the Spacing drop
down menu.

Next you will apply the selected

options
ons to the highlighted text

Figure 6:: The Double option under

Line Spacing
Step 7: Apply Settings

In this step you will apply the

changed made in the Paragraph
dialog to the selected text.

Click the button on the lower

right corner of the document
labelled "OK”.

Figure 7:: The OK button to apply

settings

Your document is now double spaced. This will not only make it more
readable, but it will now contain white space between lines for use in
proofreading or editing.