Enter GL Account Document

Overview

Trigger:
Creation of a GL entry.

Business Process Description Overview

Every document consists of a document header and two or more line items. The document header contains
information that is valid for the whole document, such as the document date and the document number. It also
includes controlling information such as the document type.

The line items only contain information on the particular item in question, for instance a GL account number and
amount.

The system creates the document and updates the transaction figures in the GL accounts.

Procedural Steps
1.1. Access the “Enter GL Account Document” transaction by:

Via Menus Accounting→Financial Accounting→General Ledger→Document Entry

→ Enter G/L Account Document
Via Transaction Code FB50

NOTES:

• The first time you access this function, a pop-up box requesting the company code will be displayed.
Complete the company code information and hit the green check mark.

• The first time you access the “Enter GL Account Posting: Header Data” screen, certain fields will be
automatically completed. After your first entry, the system will retain and display select field
information, such as Company Code and Currency.

1.2. On the screen “Enter GL Account Items (new): Header Data”, enter the information in the
fields as specified in the table below:
Field Name Description R/O/C User Action and Values Comments
Document Date of the document. R Enter the date of
Date the Document.
Posting Date Effective date of posting. R Defaults from the
system date.
Reference Used to capture the document O
number of the customer/vendor
Company Posting will be effected into this R Ensure correct company code. If
Code company code not, go to Edit/Change company
code

Note: In column “R/O/C” of above table, “R” = Required, “O” = Optional, “C” = Conditional

1.4. On the Line items enter the information in the fields as specified in the table below:
 Field Name Description R/O/C User Action and Comments
Values
General Ledger The number of the G/L account to R
Account which the transaction will be posted
D/C Debit or credit indicator R
Amount in Doc The amount for this line. R
Currency
Tax Code Required only if a tax category has O
been specified for the account’s
master record.

Note: There are many other fields which are to be used according to configuration rules, account
dependencies, specific posting transactions, and company procedures.

Select the  Enter icon to proceed

1.5. Simulating the Posting

Select the Simulate Button. This optional step will display document lines and allow you to view them
before posting. Green arrow back to make any necessary changes to the lines (click ok at ‘Automatically
created line items will be deleted’) or click the Save icon to post the document if satisfied.
1.6. To save the data, select the  Save icon, select Document\Post, or press F11.