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Special Information Types -SIT in HRMS

Contributed by Anil Passi Wednesday, 15 November 2006

In this article, I will explain in steps :- How to create special information types in Oracle HRMS.

Once you have learnt the fundamentals of SIT, you can then also reference the article on migrating special information types into Oracle. Before we dive into the special information type creation example, let’s first do some questions and answers. Question: What is so special about special information types? Answer : Nothing is special about SIT !!, it happens to be a Key FlexField, effectively a combination of segment/field values get attached to a person/hr record. In plain English, SIT is a mechanism by which you can create new fields, to capture additional information against an HRMS record. Question : Why use an SIT when we can enable descriptive flexfields against the person record. Answer : Various reasons, as listed below:A. Data in Descriptive Flexfield against an employee record will be visible to all the users that have access to the Employee creation/query screen. On the contrary, using HR Workflow security, we can make SIT to become visible for the responsibility that we desire. B. There is limited number of descriptive flex field columns available. C. SIT let you logically group similar information together. For example, you may wish to capture "Medical illness history/details" and also Citizenship/Country Residency History" of your employees. In this case, you will create two different SIT. Question : So, can we create multiple Special Information Types? Answer: Indeed, you can define as many contexts as you desire for special information type key Flexfield in Oracle Apps. Question : What are the steps in brief for setting up an SIT Answer: Analysis of sit requirement, which includes A. Find additional fields that are required for your HRMS screen, and can be logically grouped to be enterable from one window. B. The validations that will be required against each of the SIT fields. Note: some people prefer to call them segments instead of fields. Anyway, for these validations you will need to create value sets, or will have to find an existing value set that can be reused. Implementation: of special information type A. Configure the key Flexfield B. Add segments to the key flex field C. Assign value sets to segments. Skip this step if you want your key flexfled segment to be free text. Value sets are attached to each such segment that requires validation. D. In HRMS Superuser responsibility , enable the key flexfield context in screen "Define special information type"

Question : Give me the example of the SIT, to which we will migrate values. Answer : For this training exercise, we will assume following SIT exists in Oracle Apps. Sit name : "XX Medical History Of Person" Sit Fields: Medical Condition Year of illness Cured Flag (Yes/No)

Question: Show me the steps visually, using screenshots... Answer: As below First, go to Key Flexfield register screen and query to find the title of KFF. No changes are done in this screen,

Go to application developer responsibility, and click on menu key flexfield segment.

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Query on the title in key flexfields segment screen.

Add a new context/structure to this flexfield. The name of this context is "XX Medical History Of Person" in our example.

Click on segments, to add segments/fields for this special information type. Add the three segments as below

Freeze the structure (structure ,means combination of these 3 segments) Also, ensure the Dynamic Inserts are Checked(Turned On)

In HRMS responsibility , go to define special information types and create an entry for the context.

Now go to person record, by finding for the person that we migrated in earlier article .

Click on button labeled special Info See the SIT in action here, finally

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