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NAME OF COMPANY :BENCHMARK FINANCIAL SERVICES LTD FOR THE PERIOD: JANUARY, 2011 - DECEMBER, 2011 NATURE OF ASSIGNMENT: INTERNAL AUDIT Sl. No. AREA DETAILS
INTERNAL AUDIT
ACTUAL
Extent of Check
Start Date
01
CREDIT DEPT:
Test to see whether the process '11 Jan. Dec. '11 is followed and documentation well processed. To verify whether amounts meant 1st Qtr4th Qtr for disbursement has been properly disburseed.
40 Monthly
8/Qtr
256 Quarterly
Debtors Monitoring/Recovery/ to see where debtorsJan. '11 To test Dec. '11 Reconciliation/ Classification. are settling their accounts as expected and expected reconciliation and classifications. Submission of input/ Deletions to see whether all bona '11 To test Jan. Dec. '11 of input at paymasters. fide debtors are submitted for payments and rightful deletions are made.
02
20
160 Monthly
40 Monthly
STORES DEPT
Ordering and Receiving of verify that all goods ordered '11 To Jan. Dec. '11 goods by the company are received in good condition at the warehouse. Way-billing and Returning of To test to see whether all goods '11 Jan. Dec. '11 goods out of warehouse are checked and waybilled and all returns are checked and booked. Record Keeping and Security at to see whether all orders, To test 1st Qtr4th Qtr warehouse issues and returns are adequately recorded. That no unauthorized entry are made by unauthorized persons at restricted area. Stock taking, Reconciliationtest the accuracy of stockJan. '11 To items Dec. '11 and Valuation. in the warehouse and the value.
32 Monthly
16 Monthly
8/Qtr
256 Quarterly
1 1
4 Monthly 2 Monthly
03
To test payroll and all vouchers for Dec. '11 Jan. '11
2011 ANNUAL AUDIT PLAN the payment of staff and checking tax, SSNIT, & Other statutory ded. to authorized staff.
INTERNAL AUDIT
CECIL-CLAUDE CC
Payments(Creditors, Other Exp.) true creditors of the Qtr4th Qtr To test for 1st company, payment to them in respect of goods supplied, and basis for pmt of other exp and authority for such payments and their recordings.
5/Qtr
160 Quarterly
Receipts(investment incomes) To verify whether investment half yr 2nd half yr 2 incomes are received as agreed and recorded accordingly. Management Accounts To test the accuracy and the Jan. '11 Dec. '11 authenticity of figures contained in the financial statement meant for decision making. Bank Reconciliation Statement to see whether recon- Qtr4th Qtr To verify 1st ciliation statements are prepared monthly and are reviewed. Prudential Reports and Other To Verify whether all mandatory '11 Jan. Dec. '11 Statutory preparation & preparations are made and subSubmission mitted on timely basis. Fixed Assets To test their existence, recording, 1st Qtr4th Qtr maintenance and depreciation. 2
16 Monthly
5/Qtr
160 Quarterly
16 Monthly
3/Qtr
24 Quarterly
04
F and half yr 2nd half yr 2 OPERATIONS DEP'T iling of: all staff details To verify whether all staff and customers details. customers details are appropriately filed under security. To Check to see whether Staff are 2nd half yr 2 half yr adequately appraised.
Staff Appraisal
Office Security and Corporate to see Office working half yr 2nd half yr 2 To test enviimage management ronment security and corporate image issues are managed.
2011 ANNUAL AUDIT PLAN To test whether the various security Jan. '11 Dec. '11 in the compamy's software are adequate & are working properly. To Verify whether the company's '11 Jan. Dec. '11 data is adequately protected & backed-up consistenly. 4 32 Monthly
INTERNAL AUDIT
PRINCE ODURO OP KEN OWUSU KO
Data Security
32 Monthly
Data Entry and Varification Test to see whether approp- '11 To Jan. Dec. '11 riate data is entered into the company's software and that they are adequate and correctly entered.
06
32 Monthly
To 1st Qtr4th Qtr RISK ASSESSMENTOperational, Financial and assess the level of risks associa& Credit Risks ted with the above areas and make CONTROL appropriate recommendations.
5/Qtr
160 Quarterly
..
INTERNAL AUDIT
CTUAL
Remarks
INTERNAL AUDIT
INTERNAL AUDIT
INTERNAL AUDIT
TARGET 28-Feb-11 28-Feb-12 2,160
Staff's Name
ACTUAL
1,908
Staff's Initial
01
CREDIT DEPT:
Credit Processing and procedure to see whether the process Test is followed and documentation well processed. Loans Disbursement To verify whether amounts meant for disbursement has been properly disburseed.
Debtors Monitoring/Recovery/To test to see where debtors Reconciliation/ Classification. are settling their accounts as expected and expected reconciliation and classifications. Submission of input/ Deletions oftest to see whether all bona To input at paymasters. fide debtors are submitted for payments and rightful deletions are made. STORES DEPT Ordering and Receiving of goods ensure that all goods ordered To by the company are received in good condition at the warehouse. Way-billing and Returning of goods to see whether all goods To test out of warehouse are checked and waybilled and all returns are checked and booked. Record Keeping and Security at test to see whether all orders, To warehouse issues and returns are adequately recorded. That no unauthorized entry are made by unauthorized persons at restricted area. Stock taking, Reconciliation and test the accuracy of stock items To Valuation. in the warehouse and the value. ACCOUNTS DEPT: Payroll To Vet payroll and all vouchers for the payment of staff by checking tax, SSNIT, & Other statutory ded. to authorized staff.
INTERNAL AUDIT
Receipts(investment incomes) o verify whether investment T incomes are received as agreed and recorded accordingly. Management Accounts To test the accuracy and the authenticity of figures contained in the financial statement meant for decision making.
Bank Reconciliation Statement verify to see whether reconTo ciliation statements are prepared monthly and to review them. Prudential Reports and Other To Verify whether all mandatory Statutory preparation & Submission preparations are made and submitted on timely basis. Fixed Assets To test their existence, recording, maintenance and depreciation.
OPERATIOND DEP'TFiling of: all staff details and custoTo verify whether all staff and mers details. customers details are appropriately filed under security. Staff Appraisal To Check to see whether Staff are adequately appraise.
Office Security and Corporate To test to see Office working enviimage management ronment security and corporate image issues are managed. INFORMATIONAL TECH. Software Security To test whether the various security in the compamy's software are adequate & are working properly. To Verify whether the company's data is adequately protected & backed-up consistenly. To Check to see whether appropriate data is entered into the company's software and that they adequate and correctly entered.
Data Sesurity
INTERNAL AUDIT
RISK ASSESSMENT & Operational, Financial and Creditassess the level of risks associaTo CONTROL Risks ted with the above areas and make appropriate recommendations.
INTERNAL AUDIT
CTUAL
Remarks
INTERNAL AUDIT
INTERNAL AUDIT
INTERNAL AUDIT
TARGET 28-Feb-11 28-Feb-12 2,160
Staff's Name
ACTUAL
1,908
Staff's Initial
01
CREDIT DEPT:
Credit Processing and procedure to see whether the process Test is followed and documentation well processed. Loans Disbursement To verify whether amounts meant for disbursement has been properly disburseed.
Debtors Monitoring/Recovery/To test to see where debtors Reconciliation/ Classification. are settling their accounts as expected and expected reconciliation and classifications. Submission of input/ Deletions oftest to see whether all bona To input at paymasters. fide debtors are submitted for payments and rightful deletions are made. STORES DEPT Ordering and Receiving of goods ensure that all goods ordered To by the company are received in good condition at the warehouse. Way-billing and Returning of goods to see whether all goods To test out of warehouse are checked and waybilled and all returns are checked and booked. Record Keeping and Security at test to see whether all orders, To warehouse issues and returns are adequately recorded. That no unauthorized entry are made by unauthorized persons at restricted area. Stock taking, Reconciliation and test the accuracy of stock items To Valuation. in the warehouse and the value. ACCOUNTS DEPT: Payroll To Vet payroll and all vouchers for the payment of staff by checking tax, SSNIT, & Other statutory ded. to authorized staff.
INTERNAL AUDIT
Receipts(investment incomes) o verify whether investment T incomes are received as agreed and recorded accordingly. Management Accounts To test the accuracy and the authenticity of figures contained in the financial statement meant for decision making.
Bank Reconciliation Statement verify to see whether reconTo ciliation statements are prepared monthly and to review them. Prudential Reports and Other To Verify whether all mandatory Statutory preparation & Submission preparations are made and submitted on timely basis. Fixed Assets To test their existence, recording, maintenance and depreciation.
OPERATIOND DEP'TFiling of: all staff details and custoTo verify whether all staff and mers details. customers details are appropriately filed under security. Staff Appraisal To Check to see whether Staff are adequately appraise.
Office Security and Corporate To test to see Office working enviimage management ronment security and corporate image issues are managed. INFORMATIONAL TECH. Software Security To test whether the various security in the compamy's software are adequate & are working properly. To Verify whether the company's data is adequately protected & backed-up consistenly. To Check to see whether appropriate data is entered into the company's software and that they adequate and correctly entered.
Data Sesurity
INTERNAL AUDIT
RISK ASSESSMENT & Operational, Financial and Creditassess the level of risks associaTo CONTROL Risks ted with the above areas and make appropriate recommendations.
INTERNAL AUDIT
CTUAL
Remarks
INTERNAL AUDIT
INTERNAL AUDIT
INTERNAL AUDIT
TARGET 28-Feb-11 28-Feb-12 2,160
Staff's Name
ACTUAL
1,908
Staff's Initial
01
CREDIT DEPT:
Credit Processing and procedure to see whether the process Test is followed and documentation well processed. Loans Disbursement To verify whether amounts meant for disbursement has been properly disburseed.
Debtors Monitoring/Recovery/To test to see where debtors Reconciliation/ Classification. are settling their accounts as expected and expected reconciliation and classifications. Submission of input/ Deletions oftest to see whether all bona To input at paymasters. fide debtors are submitted for payments and rightful deletions are made. STORES DEPT Ordering and Receiving of goods ensure that all goods ordered To by the company are received in good condition at the warehouse. Way-billing and Returning of goods to see whether all goods To test out of warehouse are checked and waybilled and all returns are checked and booked. Record Keeping and Security at test to see whether all orders, To warehouse issues and returns are adequately recorded. That no unauthorized entry are made by unauthorized persons at restricted area. Stock taking, Reconciliation and test the accuracy of stock items To Valuation. in the warehouse and the value. ACCOUNTS DEPT: Payroll To Vet payroll and all vouchers for the payment of staff by checking tax, SSNIT, & Other statutory ded. to authorized staff.
INTERNAL AUDIT
Receipts(investment incomes) o verify whether investment T incomes are received as agreed and recorded accordingly. Management Accounts To test the accuracy and the authenticity of figures contained in the financial statement meant for decision making.
Bank Reconciliation Statement verify to see whether reconTo ciliation statements are prepared monthly and to review them. Prudential Reports and Other To Verify whether all mandatory Statutory preparation & Submission preparations are made and submitted on timely basis. Fixed Assets To test their existence, recording, maintenance and depreciation.
OPERATIOND DEP'TFiling of: all staff details and custoTo verify whether all staff and mers details. customers details are appropriately filed under security. Staff Appraisal To Check to see whether Staff are adequately appraise.
Office Security and Corporate To test to see Office working enviimage management ronment security and corporate image issues are managed. INFORMATIONAL TECH. Software Security To test whether the various security in the compamy's software are adequate & are working properly. To Verify whether the company's data is adequately protected & backed-up consistenly. To Check to see whether appropriate data is entered into the company's software and that they adequate and correctly entered.
Data Sesurity
INTERNAL AUDIT
RISK ASSESSMENT & Operational, Financial and Creditassess the level of risks associaTo CONTROL Risks ted with the above areas and make appropriate recommendations.
INTERNAL AUDIT
CTUAL
Remarks
INTERNAL AUDIT
INTERNAL AUDIT